Front office receptionist jobs in Los Angeles, California - Page 2Create job alerts

Job Description ZGF is seeking an Office Assistant/Receptionist to join our team in our Los Angeles, CA office. As an Office Assistant/Receptionist, you would be responsible for… • Front desk operations to include intercepting multiple phone lines in an efficient manner, • Greeting guests and directing them to conference rooms, as needed, • Mailroom organization, delivery of mail, outgoing/incoming package handling and distribution, email correspondence, • Following secured visitor guidelines and office walks, as stipulated by our Security Officer, • Office clean-up efforts, • Assisting Administrative staff with a multitude of tasks, which may include booking travel, expenses, miscellaneous project needs, • Supply orders, • Stocking of office supplies, snacks, and daily maintenance of coffee machines, dishwashers, etc., • Experience with front desk operations/reception duties within an office setting, • Proficient in the following software applications; Microsoft Word, Excel, Outlook, • Must be upbeat, personable, professional, and articulate with excellent communication skills, • Resume $50.000/yr - $55.000/yr depending on skills and experience. Benefits ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs. Apply With: • Cover letter ZGF Architects is committed to fostering a diverse, inclusive, and welcoming workplace. As an equal opportunity employer, we celebrate the unique qualities and perspectives that each individual brings to our team. We encourage applicants of all backgrounds, experiences, and identities to apply. Regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, we are excited to consider qualified candidates. If you're ready to contribute to meaningful work, we invite you to submit your cover letter and resume online. Powered by JazzHR myayQucL8N

Job DescriptionDescription: Position Overview: We are seeking a professional and proactive Receptionist to join our personal injury law firm. As the first point of contact for clients, visitors, and callers, you will play a crucial role in creating a positive and welcoming impression of our firm. Your exceptional communication skills, attention to detail, and ability to manage multiple tasks will contribute to the smooth operation of our front desk and overall client experience. Responsibilities: Greet clients and visitors in a friendly and welcoming manner, providing a professional first impression of the firm. Answer and direct incoming phone calls to the appropriate staff members. Sort incoming mail and packages, recording and uploading relevant information into our case management system. Process outgoing mail, ensuring accuracy and timely delivery. Draft various types of letters, including Drop Letters to clients, Distribution Letters to relevant parties, and other correspondence as required. Manage the reception area, ensuring it is clean, organized, and conducive to a professional atmosphere. Receive and distribute mail, packages, and deliveries to the appropriate recipients. Collaborate with administrative staff to ensure smooth office operations, including ordering office supplies. Qualifications: High school diploma or equivalent; additional education or relevant certification is a plus. Proven experience as a receptionist or in a customer-facing role, preferably in a law firm or professional services environment. Excellent verbal and written communication skills, with a professional phone etiquette. Strong organizational skills and the ability to handle multiple tasks with accuracy and attention to detail. Proficiency in using office equipment and software, including Microsoft Office Suite. Demonstrated ability to maintain composure and professionalism in fast-paced and stressful situations. Understanding of the importance of client confidentiality and a commitment to maintaining it. Strong interpersonal skills, including the ability to interact effectively with clients, colleagues, and visitors from diverse backgrounds. A positive and friendly demeanor, with a customer service-oriented attitude. Benefits: Competitive salary commensurate with experience. Health, dental, and vision insurance. Paid time off and holidays. Collaborative and supportive work environment. If you are a motivated and organized individual with excellent communication skills and a passion for providing exceptional client service, we encourage you to apply for the Receptionist position at our personal injury law firm. Your role will be integral to our team's success in serving clients and upholding the firm's reputation for excellence. Requirements:

Job DescriptionBenefits: • 401(k), • Bonus based on performance, • Company parties, • Competitive salary, • Dental insurance, • Health insurance, • Opportunity for advancement Dental Office Experience Necessary min 1 year This is a full-time position with performance bonus, medical & dental benefits, 401(k), and company perks. Performance bonus is paid monthly, quarterly and annually. We are a team-oriented practice where the team members not only work well together but help each other when needed. We take pride in offering the highest customer service and care to our patients. A dental receptionist roles are: • Answer calls, text messages and emails., • Scheduling patients for appointments and follow-up calls after treatment, • Welcoming patients and coordinating their documents as they come in for their treatments, • Calling insurance companies for benefit eligibility, • Data management, • Translation and presentation of treatments for Spanish speaking patients, • Patient intake, • Checking out patients and taking payments Please send your resume for immediate consideration.

Job Description In the Cover letter, please describe why you are the right person for the job & why Sepulveda Sanchez appeals to you, also include what days/times you are available and what contact tel # to connect with you. • Own the presentation & performance of the Office / Administration, • Greet and welcome guests as soon as they arrive at the office., • Answer, screen, and forward incoming phone calls., • Provide accurate information in-person and via phone/email., • Receive, sort, scan and distribute daily mail/deliveries/documents., • Order office supplies and keep inventory of stock., • Update calendars and schedule meetings., • Organize and set up conference room for meetings., • Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing, Job requirements • Proven work experience as a Receptionist, Front Office Representative, or similar role., • Proficiency in Microsoft Office Suite, Case Peer, Lead Docket and Dropbox., • Hands-on experience with office equipment., • Professional attitude and appearance, • Solid written and verbal communication skills (bilingual - Spanish/English), • Resourceful and proactive when issues arise., • Excellent organizational skills, • Multitasking and time-management skills, with the ability to prioritize tasks. Benefits • 401(k), • Health & Dental Benefits, • Paid time off, • Professional development opportunities

Job DescriptionDescription: Our Company Los Angeles Center of Nose Throat and Allergy (LA CENTA) is dedicated to providing university caliber subspecialty care in the community setting. We are a company founded on the principle of availability and strive to improve the quality of community healthcare in Los Angeles and beyond. We aim to change the way healthcare is delivered and perceived. Job Summary: Medical receptionists are the face of the organization. All medical receptionists are expected to be friendly and helpful. As a medical receptionist, you are often the first person that a patient comes across when entering the office. It is your responsibility to make LA CENTA’s first impression. This is a very important position that should not be taken lightly! Job Duties and Responsibilities: • Welcomes and greets patients and visitors, in person or on the telephone; answering or referring inquiries., • Verifies insurance/eligibility information and ensures appropriate forms are signed and dated., • Verifies patient demographics and insurance information when scheduling appointments., • Communicates to patients when a physician is running behind schedule., • Optimizes patients' satisfaction, physician time, and treatment room utilization by notifying back office staff when patients have arrived., • Prepares lab requisition forms as requested by physicians, • Scans Radiology and Lab requisitions to patient files., • Records outcome of reminder calls made to patients scheduled for procedures, Radiology, Labs and in-office appointments in AdvancedMD, • Keeps patient appointments on schedule by reviewing service delivery compared to schedule; and notifying Office Manager of service delays., • Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area., • Ensures availability of treatment information by filing and retrieving patient records., • Maintains patient accounts by obtaining, recording, and updating personal and financial information., • Helps patients in distress by responding to emergencies., • Protects patients' rights by maintaining confidentiality of personal and financial information., • Maintains operations by following policies and procedures; reporting needed changes., • Contributes to team effort by accomplishing related results as needed., • Assist in the creation of new patient welcome packets., • Other duties, as assigned. Requirements: Qualifications and Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are reflective of the knowledge, skill, and/or ability required. • HS Diploma / GED Required, • At least 1 year of front desk reception experience in a medical setting, • Ear Nose Throat & Allergy specialty clinic experience preferred, • Must be bilingual - fluent in both English and Spanish, • General knowledge of HIPAA, • Must be able to travel within our various Los Angeles based clinics The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Individual will be required to: • Sit for long periods at a time, • Use hands and fingers in repetitive motions, daily, • Ability to lift, push, pull up to 20 lbs. periodically, • Travel to clinic locations or sites as needed Equal Employment Opportunity LA CENTA is committed to a policy of equal employment opportunities for applicants and Employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment, including Title VII of the Civil Rights Act of 1964, The Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act of 1990, the Immigration and Nationality Act, the California Fair Employment and Housing Act, and all other applicable state and federal laws. LA CENTA does not permit discrimination of any type against an employee because of any of the following legally protected characteristics: gender, race, color, religion, country of origin, mental disability, physical disability, marital status, gender identity, gender expression, ancestry, genetic information, medical condition, age, sexual orientation, or pregnancy.'

Job Description Overview We are seeking a Dental Assistant / Front Office Receptionist to join our amazing team. Our office is a private PPO / FFS office with supportive, family-like environment. The role would be primarily in the front office. The ideal candidate would be able to assist in the back office when needed. Our staff is friendly and team-oriented. Must be reliable, a team-player, and have a great attitude. Monday-Thursday, One half Saturday/month Hours: 8AM - 5PM (lunch from 1-2PM) Responsibilities • Greet patients warmly and manage the check-in and check-out process efficiently, • Schedule and confirm patient appointments, • Be able to answer phones in professional manner, • Call insurance for breakdowns, • Ideal candidate would also be able to assist in the back when necessary Benefits: • Dental, • 401k, • PTO, • Bonuses Compensation: • $18-$22/hour

Job DescriptionSalary: $22 per hour ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following functions. Understand when to escalate calls to physicians, practice managers, triage nurse. 3. Service patients: Make reminder calls as requested. Make calls to reschedule appointments when necessary. Provide assistance with mailings and other projects as call volume permits 4. Other reasonable related duties as assigned by supervisor or manager. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SKILLS AND SPECIFICATIONS Ability to handle confidential and sensitive information. Ability to communicate effectively on the telephone. Ability to relate to persons with diverse educational, socioeconomic and ethnic backgrounds. Ability to handle a call center environment; work quickly and multi-task. Ability to exercise good judgment to handle calls appropriately. Ability to demonstrate good customer service.

Job DescriptionWhy not work somewhere you would LOVE to bring your own family to? Somewhere honest, fun, great technology and amazing doctors. We are looking to fill TWO positions. We would love to find a experienced Spanish speaking front office receptionist and treatment coordinator for our growing dental office in the heart of downtown Los Angeles. Looking to finally find that amazing home away from home? Join us :) Restore Dental Centers is looking for an engaging and positive Spanish-Speaking Front Office Receptionist to join our team in Los Angeles. As the first point of contact for our patients, you will play a crucial role in setting the tone for an exceptional patient experience. If you have a passion for people and thrive in a dynamic environment, we want you on our team! About Us: At Restore Dental Centers we offer multiple specialties under one roof! We used advanced technologies to check the saliva and reverse cavities and also perform fun procedures like cosmetic dentistry, braces, and even dental implants. We prioritize the oral-systemic connection and focus on how the oral health can affect the overall health. Our dedicated team works together to provide top-tier dental services in a welcoming environment, ensuring each patient leaves happier and healthier. Position Summary: As a Front Office Receptionist, you will manage all front desk activities, including patient reception, appointment scheduling, and maintaining patient records. Your exceptional communication skills and cheerful demeanor will help create a warm and efficient office environment. Some of our patients speak Spanish so Spanish speaking is a requirement for the position. Key Responsibilities: • Patient Reception: Warmly greet patients, answer phone calls, and respond to inquiries., • Appointment Scheduling: Efficiently manage appointment scheduling and adjustments., • Record Maintenance: Accurately maintain patient records and ensure confidentiality., • Payment Processing: Handle billing processes, including insurance claims and patient payments., • Office Support: Assist in office management tasks to ensure a smooth workflow.Requirements:, • Language Skills: Fluent in Spanish and English to effectively communicate with our diverse patient base., • Customer Service: Strong customer service orientation with a friendly and professional demeanor., • Communication Skills: Excellent verbal and written communication abilities., • Organizational Skills: Strong organizational and multitasking skills, with a keen attention to detail., • Positive Attitude: A proactive and positive approach to work, capable of fostering a pleasant office environment., • Dentrix experience: We work on Dentrix and would prefer to have someone experienced with this systemWhy Join Restore Dental Centers?, • Supportive Environment: Be part of a caring and supportive team dedicated to providing exceptional dental care., • Professional Growth: Opportunities for skill enhancement and career advancement., • Impactful Role: Directly contribute to the success and growth of our practice and the health of our patients., • Amazing Team: Work with a collaborative and supportive team dedicated to providing the best patient care.What Makes Us Different?, • Artificial Intelligence: We stay up to date with all the new trends including AI! Its fun and patients love it, • Saliva Testing: We check the saliva for disease and show patients new insights into their own health, • Perio Protect: Our perio trays can reverse cavities and gum disease while making your teeth whiter! Join us at Restore Dental Centers, where every interaction matters in making a positive impact on our patients' health and experience!

Job DescriptionPOSITION OVERVIEW: We are seeking a warm, organized, and detail-oriented Receptionist / Front Office Coordinator to join our dynamic team. The ideal candidate will have excellent communication skills, a passion for helping others, and the ability to thrive in a fast-paced, multi-provider healthcare environment. This role is critical to the patient experiencefrom the first call to checking out after treatment. Preference will be given to candidates with experience in a medical, chiropractic, or physical therapy office. ABOUT HEALTH ATLAST WEST LA Health Atlast West LA is a fully integrated, multi-disciplinary healthcare practice dedicated to providing comprehensive, patient-centered care. Our team includes medical doctors, physical therapists, chiropractors, acupuncturists, physiotherapists, and massage therapists who collaborate to optimize patient health and well-being. Our core values guide our hiring process: we are inspirational, disciplined, accountable, transparent, aligned, and results-oriented. SUCCESS LOOKS LIKE Patients feel welcomed, supported, and well-informed throughout their visit. Patients are scheduled out for all their visits. Appointments are efficiently scheduled with high patient retention and a 90%+ show rate. The front office runs smoothly, with accurate billing, proper paperwork, and clear communication between providers and patients. OBJECTIVES Greet patients warmly, creating a welcoming and professional first impression of the clinic. Answer phones promptly and professionally, triage calls, schedule appointments, and follow up on missed appointments. Maintain accurate patient records, collect necessary forms, and verify insurance coverage when needed. Check patients in and out, process payments, and explain treatment plans and payment options in coordination with providers. Support the clinic in maintaining a high appointment show rate and strong patient satisfaction through effective communication and scheduling. Coordinate follow-up care and assist patients in staying on track with their recommended treatment plans. Manage day-to-day administrative tasks including emails, faxing, scanning, and organizing supplies. Collaborate with clinical staff to support smooth patient flow and communication across departments. Accurately reporting and recording of financial information. Ensure the statistics and KPIs are updated and reported daily. COMPETENCIES Strong customer service and communication skillsboth in person and on the phone Able to answer multiple phone lines skillfully High attention to detail and ability to multitask in a fast-paced healthcare setting Professional appearance and demeanor, with a calming and caring attitude Experience using scheduling software and electronic medical records (EMR) (preferred) Knowledge of medical office procedures, insurance verifications, and co-pay collections (preferred) Ability to maintain confidentiality and follow HIPAA regulations Strong organizational and time management skills Knowledge of Microsoft Office products and Google products. Able to type +50 wpm (a plus) Comfort working with diverse patients and practitioners in an integrative setting EDUCATION AND EXPERIENCE High school diploma or equivalent (required) 1+ years of experience in a healthcare, chiropractic, physical therapy, or wellness office (preferred) Familiarity with EMR systems and Microsoft Office (preferred) Bilingual abilities (Spanish) are a plus but not required CPR certification (preferred or willing to obtain) PHYSICAL REQUIREMENTS Ability to sit, stand, and walk for extended periods Ability to bend, reach, and lift up to 25 pounds occasionally (e.g., supplies, files) Adequate hearing and visual acuity to interact with patients and operate office equipment Manual dexterity for using computer systems, phones, and other office tools Ability to multitask and maintain focus in a high-traffic environment Commitment to Diversity Health Atlast is proud to be an Equal Opportunity Employer. We are committed to creating a diverse, inclusive, and empowering workplace for all employees regardless of race, gender identity, sexual orientation, disability, age, or background. If this opportunity resonates with you, send us your resume! Please submit your resume with a cover letter explaining why you would like to contribute to the Health Atlast mission. We look forward to hearing from you!

Job DescriptionBenefits:

Job Description Dental Front Office Receptionist We are a Family Dental Practice in the city of Monrovia , CA looking for a front office dental receptionist. We are a progressive practice with the latest technology utilized at the office.We provide variety of dental services for our community and very patient centric dental practice. -Full Time position, Monday- Friday. Hours of operation are 8:30-5:30 daily. -Team worker and compassionate about Customer service. -Being able to multitask and answer phones and address patients and other clients needs as your priority has to be our patients. -Dentrix software knowledge is required. -Must be able to verify and bill HMO ans PPO insurances. Powered by JazzHR uuUTfTL7ih

Job DescriptionBenefits: • Bonus based on performance, • Employee discounts Position Overview: The Front Desk Receptionist position plays a critical role in the success of the practice.The person in this position must maintain a positive attitude and allow the patient to feel their smile even in phone or written conversations. The ideal candidate will possess exceptional communication skills, exude positivity, and thrive in a fast-paced environment. Experience in a chiropractic or healthcare clinic or similar setting is preferred. Responsibilities: • Greet everyone with a smile and an enthusiastic verbal greeting., • Answer phones, return voicemails and screen calls for Practitioners., • Check patients in and out of the practice. Checking out patients includes scheduling future appointments and collecting payment., • Checking in New Patients ensuring that all necessary items are collected upon check in: New Patient Intake forms, copy of DL and Insurance Card, a credit card to be stored in our system for payments., • Getting vitals (Height, weight, blood pressure, pulse, etc.) on all new patients., • Assisting the providers with patients. Getting patients on the roller table, putting e-stim on them etc., • Verifying new patients insurance information and creating files., • Monitor various patient communication sites such as Classpass, Dear Doc, Zocdoc and others to respond to new appointment requests promptly when a request is made., • Call patients to confirm upcoming appointments., • Call patients to check on how they are feeling following appointments., • Create new sales opportunities by promoting all services the practice has to offer to all patients you come in contact with.Qualifications:, • Excellent customer service skills., • Effective and clear communication skills, both written and verbal., • Strong organization skills. Maintains a neat and organized workspace and adheres to HIPPA compliance policies., • Attention to detail., • Remaining calm under pressure and the ability to multi-task and handle multiple calls at once., • Proficient computer skills.Education and Experience:, • Medical office experience preferred., • Prior experience in a customer-facing position, preferably as a receptionist., • High School degree or the equivalent.Physical Requirements:, • Prolonged periods of sitting., • Must be able to lift up to 15 pounds at times., • Must have the ability to see up close with or without vision correction., • Must possess the ability to communicate and comprehend information.Benefits Opportunity to participate with the company Blue Shield health plan, 100% coverage primary care, urgent care, telemedicine, and generic medication, Cal Savers retirement plan, 40 hours of sick pay 1 week vacation accumulates after 1 year, 2 weeks vacation accumulates after 2 years, employee discounts, production bonuses. If you would like to expedite the interview process please call 213-364-9532 and ask for Viviane and let her know the position you are applying for.

Job DescriptionBenefits: • Health insurance, • Paid time off, • Training & development, • Opportunity for advancement, • 401(k) matching Responsibilities • 2 to 3 days weekly Benefits and Referrals Coordination:, • Health insurance authorizations submissions and follow up, • Patient communication and coordination regarding insurance benefits and authorizations, • Staff and physician communication regarding benefits and authorizations, • 1 to 2 days weekly Front Office Receptionist:, • Greet and checking in patients, • Collection of co-pays and balances, • Verification of patient insurance eligibility and benefits, • Answering phones/ messages, scheduling appointments and responding to patient requests or concerns in a timely manner, • Addressing and distributing incoming faxes to corresponding staff or doctors, • Part-time, 1 or 2 partial days weekly, medical assistant responsibilities including rooming patients, EHR entry, common orthopedic postop care, assisting with braces and splints, etcQualifications, • Previous medical office and medical assistant experience required, • Knowledge of HMO authorizations (Optum/ TMIPA), • Strong customer service skills, • Excellent organizational skills and attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Knowledge of medical terminology, HIPPA regulations, ICD, and CPT coding, • Proficient in using phone systems, general office equipment and electronic medical records, • Bilingual Spanish and English preferred but not requiredFull-time. Wages are dependent on experience. Minimum one year experience required. If you are a friendly and organized individual with excellent communication skills with the above experience, we would love to hear from you.

Job DescriptionDescription: We have been helping patients relieve pain, retrain movement, restore function, and live pain-free for 20 years! Title: Front Desk Receptionist Status: Full Time (40 hours/ week. Monday -Friday) Pay: $18.00- $19.00 + Bonuses Benefits: Health, Dental & Vision insurance, Paid Holidays, PTO, & 401k w/ company matching Location: Brea, Orange, Anaheim & Tustin, CA Welcome to the role of Front Desk Receptionist! In this role, you will be the first point of contact for patients. You will be responsible for providing excellent customer service, managing patient appointments, explaining insurance benefits and collecting patient payments. You will need to be organized, detail-oriented, and have strong communication skills in order to successfully perform this role. Your enthusiasm and professionalism will be essential in creating a positive experience for our patients. We look forward to you joining our team and helping us provide the highest level of customer service to our patients. Job Responsibilities Include: • Providing the highest level of customer service, • Greet patients and visitors in a welcoming and professional manner, • Schedule patient appointments, • Update and maintain patient information in our EMR system, • Collect copays and other payments, • Explaining insurance benefits, • Maintain a clean and organized reception area, • Answer patient questions and provide guidance, • Process patient intake forms Requirements • High school diploma or equivalent, • Two or more years of experience working in customer service, • Excellent customer service and interpersonal skills, • Proficiency in Microsoft Office, including Word, Excel, and Outlook, • Ability to multitask and prioritize tasks efficiently in a fast-paced environment, • Excellent communication skills, • A great eye for detail, • Restaurant Server/Hostess, • Hospitality, • Health & Wellness Receptionists

Job DescriptionDescriptionWe’re looking for a friendly, detail-oriented, Chinese speaking professional to be the welcoming face of our primary care clinic. As a Front Desk Receptionist, you’ll play a vital role in creating a smooth and positive experience for our patients—from the moment they walk in, to managing their appointments and supporting the care team. If you thrive in a fast-paced environment, love helping others, and are passionate about making a difference in a healthcare setting, we’d love to meet you! Our Values: • Put Patients First, • Empower Entrepreneurial Provider and Care Teams, • Operate with Integrity & Excellence, • Be Innovative, • Greet people entering the office, answering questions, providing directions and instructions on the check-in procedure., • Manage a multiple-line phone system by addressing caller concerns, routing callers to the appropriate extensions, and leaving messages for the healthcare providers., • Provide basic and accurate information in-person and via telephone/email., • Maintain the reception area, keeping it clean and free of clutter., • Handle filing and data entry as requested., • Maintain office security by following safety procedures and controlling access via the reception desk, • Must be detail oriented and possess strong organizational skills in a fast-pace environment, • Good verbal and written communication skills., • Be able to prioritize workload while remaining flexible., • May be required to work overtime to meet tight deadlines, • Highly motivated and able to work with multiple teams simultaneously., • Take telephone messages and provide feedback and answers to patient/physician/pharmacy calls., • Perform other clerical duties such as filing, photocopying, transcribing and faxing., • MUST BE fluent in Chinese (Cantonese/Mandarin), • Minimum 1 year of experience working at the front desk of a hospital or clinic, • Strong communication skills; comfortable interacting with patients, staff, and providers, • Proficient in handling phone calls, messages, and front desk coordinationYou're great for the role if:, • Work experience at the Front Desk of an outpatient primary care or specialty clinic, • Experience using electronic health record (EHR) systems for scheduling and patient updates, • Our organization follows an in-person work structure where the expectation is to work onsite on a daily basis. The office location is

Job DescriptionBenefits/Perks • Competitive Compensation, • Great Work Environment, • Career Advancement OpportunitiesJob Summary Modern boutique dental office in downtown Culver City seeking a full time front desk receptionist + treatment and insurance coordinator to join our team. This position requires great attention to detail, excellent communication skills, and a commitment to patient care and experience. The ideal candidate would have great personality, drive to learn more +grow and be a team player. We are a paperless office , PPO only, General dental office and use Eaglesoft. * Only qualified DENTAL APPLICANTS please* Responsibilities • Greet and welcome guests in a professional and friendly manner, • Answer and direct phone calls using a multi-line phone system, • Maintain a clean and organized front desk area, • Manage incoming and outgoing mail and packages, • Schedule appointments and maintain calendars, • Assist with data entry and record keeping, • Coordinate projects and tasks as assigned, • Provide general administrative support to staff - put together treatment plan and present to patients, • Go over and collect copays, • Look up detailed insurance verifications, • Maintain hygiene schedule Qualifications • High school diploma or equivalent required, • Previous experience as a dental front desk receptionist or in a similar role preferred, • Proficient in using phone systems, filing systems, and office equipment, • Strong clerical skills with attention to detail, • Knowledge of dental software - Eaglesoft is a plus!, • Excellent organizational skills with the ability to prioritize tasks, • Computer literacy / comfortable in a paperless office, • Strong verbal and written communication skill

Job DescriptionDescription: Our Company Los Angeles Center of Nose Throat and Allergy (LA CENTA) is dedicated to providing university caliber subspecialty care in the community setting. We are a company founded on the principle of availability and strive to improve the quality of community healthcare in Los Angeles and beyond. We aim to change the way healthcare is delivered and perceived. Job Summary: Medical receptionists are the face of the organization. All medical receptionists are expected to be friendly and helpful. As a medical receptionist, you are often the first person that a patient comes across when entering the office. It is your responsibility to make LA CENTA’s first impression. This is a very important position that should not be taken lightly! Job Duties and Responsibilities: • Welcomes and greets patients and visitors, in person or on the telephone; answering or referring inquiries., • Verifies insurance/eligibility information and ensures appropriate forms are signed and dated., • Verifies patient demographics and insurance information when scheduling appointments., • Communicates to patients when a physician is running behind schedule., • Optimizes patients' satisfaction, physician time, and treatment room utilization by notifying back office staff when patients have arrived., • Prepares lab requisition forms as requested by physicians, • Scans Radiology and Lab requisitions to patient files., • Records outcome of reminder calls made to patients scheduled for procedures, Radiology, Labs and in-office appointments in AdvancedMD, • Keeps patient appointments on schedule by reviewing service delivery compared to schedule; and notifying Office Manager of service delays., • Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area., • Ensures availability of treatment information by filing and retrieving patient records., • Maintains patient accounts by obtaining, recording, and updating personal and financial information., • Helps patients in distress by responding to emergencies., • Protects patients' rights by maintaining confidentiality of personal and financial information., • Maintains operations by following policies and procedures; reporting needed changes., • Contributes to team effort by accomplishing related results as needed., • Assist in the creation of new patient welcome packets., • Other duties, as assigned. Requirements: Qualifications and Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are reflective of the knowledge, skill, and/or ability required. • HS Diploma / GED Required, • At least 1 year of front desk reception experience in a medical setting, • Ear Nose Throat & Allergy specialty clinic experience preferred, • Fluent in both English and Mandarin (required), • General knowledge of HIPAA, • Must be able to travel within our various Los Angeles based clinics The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Individual will be required to: • Sit for long periods at a time, • Use hands and fingers in repetitive motions, daily, • Ability to lift, push, pull up to 20 lbs. periodically, • Travel to clinic locations or sites as needed Equal Employment Opportunity LA CENTA is committed to a policy of equal employment opportunities for applicants and Employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment, including Title VII of the Civil Rights Act of 1964, The Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act of 1990, the Immigration and Nationality Act, the California Fair Employment and Housing Act, and all other applicable state and federal laws. LA CENTA does not permit discrimination of any type against an employee because of any of the following legally protected characteristics: gender, race, color, religion, country of origin, mental disability, physical disability, marital status, gender identity, gender expression, ancestry, genetic information, medical condition, age, sexual orientation, or pregnancy.'

Job Description Shin Imaging, a Rezolut Partner, is looking for a Front Desk Receptionist to join our team! Who is Rezolut? Rezolut is a national emerging platform of diagnostic medical imaging services. With focus on four key platforms, our vision is to provide topnotch patient care partnered with innovative technology — to achieve better health outcomes. We provide high-quality, cost-effective, fixed-site outpatient diagnostic imaging as well as mobile imaging and health services. In each of our regions, we are the best in radiology, offering all radiology services! Summary: Under direction of the Lead Clerical, the primary responsibilities of the Front Desk /Scheduler and Registration staff are to greet clients, assist visitors with their needs, perform patient registration, schedule appointments by interfacing with referring physician offices, patients, and patients’ family members, monitor patient flow, and provide excellent customer service. *Must speak Korean. Please do not apply if you do not speak KOREAN. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Greets customers in a polite and prompt manner., • Kindly and patiently assists clients by answering their questions and helping with their requests., • Ensures necessary information/scripts/paperwork are in order prior to patients’ arrival., • Accurately completes the registration process, enters patient information in the RIS and verifies discrepancies in patient information with patients, clinics or insurance companies as needed., • Reviews or completes exam questionnaires with patient as required., • Scans appropriate information to patient chart in RIS., • Check in/out patients, collect payments, and fill out paperwork., • Anticipates and provides assistance to accommodate patients having difficulty ambulating and completing forms., • Creates detailed notes in patient chart in RIS documenting pertinent information., • Maintains patient confidentiality., • High school or equivalent (Preferred), • Customer service: 1 year (Preferred), • Medical terminology: 1 year (Preferred) To perform the job successfully, an individual should demonstrate the following competencies • Service Excellence: The Front Desk and Registration staff is the first impression of the office for patients and their families and as such, will demonstrate the highest level of customer service when greeting and speaking with clients. Communicates in a way that conveys sympathy and respect to a diverse patient and work population. Takes ownership for determining a customer’s needs and offering ways to help., • Communication: Rephrases/summarizes what the speaker is saying. Speaks and writes clearly, concisely and to the point. Makes sure important information is communicated promptly and accurately., • Commitment: Demonstrates initiative in completing daily assignments. Perseveres when he or she feels they have developed an innovative solution., • Flexibility: Open to new ways of thinking. Adapts quickly to new techniques and work methods. Handles multiple priorities successfully., • Problem-Solving: Recognizes and communicates problems to the right person/system. Offers constructive ideas/suggestions for solving problems. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations, to customers, clients, and other employees of the organization. MUST SPEAK KOREAN or CHINESE. Computer Skills: To perform this job successfully, an individual should have knowledge of word processing software, internet software, RIS, and PACS. Education/Experience: High school diploma Job Type: Full-time Benefits: • 401(k), • Dental insurance, • Disability insurance, • Health insurance, • Life insurance, • Paid time off, • Customer service: 1 year (Preferred), • Medical terminology: 1 year (Preferred) Job Type: Full-time

Job DescriptionBenefits: • 401(k), • Bonus based on performance, • Competitive salary The Dental Office Receptionist oversees appointment scheduling, manages patient communications, verifies insurance, collects payments, and supports clinical staff by maintaining an optimized daily schedule. This position is vital to patient satisfaction and the overall productivity of the practice. The receptionist is the face of the officeanswering phones, greeting patients, updating records, and being the first and last point of contact during each visit. Required Qualifications • High School Diploma or equivalent required, • 2+ years of experience working at a dental front desk, • Knowledge and experience with dental treatment plans, PPO & Medical insurance requirements, • Strong background in customer service, • Insurance verification (full PPO breakdown and ability to give accurate insurance estimates, medical authorizations & preauthorizations), • Ability to multitask front office duties including answering phones, scheduling, check-in/out, and verification, • Strong communication skills to present and explain treatment plans and financial options to patients, • Experience with Dental Software (Open Dental and Practice by Numbers), • Working knowledge of dental procedures and terminology, • Bilingual (Either Spanish/Armenian)Job Responsibilities, • Greet all patients warmly and professionally; update patient information and insurance data as needed, • Answer all incoming calls as the first responder; direct calls or take accurate messages as appropriate, • Register new patients, explain office policies, and provide necessary forms (welcome letter, information sheets, etc.), • Schedule, confirm, and follow up on all patient appointments; maintain productive and efficient schedules for doctors and hygienists, • Review and prepare patient records for daily appointments, including noting outstanding treatment needs, • Ensure lab cases are received before scheduled appointments, • Check voicemails before the morning huddle; update the team on changes, • Monitor and manage the daily schedule to reduce gaps or delays in patient flow, • Maintain a short-call list and fill last-minute cancellations promptly, • Call any patients who are late and inform clinical staff accordingly, • Determine and communicate any continuing care needs before patients leave, • Note chronic cancellations or no-shows in patient records to aid in future scheduling decisions, • Present treatment plans to patients and make financial arrangements when needed, • Confirm patient appointments 48 hours in advance via phone, text, or email, • Check patient balances and collect co-pays and fees at time of service, • Verify insurance benefits for all new patients and update existing patients insurance records, • Text or email welcome packages to all new patients before their first visit, • Keep patients informed about delays or waiting times, • Maintain a clean and organized reception and file area, • Comply with all HIPAA, OSHA, and infection control standards, • Support community outreach efforts, such as local events, sponsorships, or health fairs, • Track marketing responses from campaigns and report results to management Job Benefits • Paid and Unpaid Vacation, • Sick Leave: 24 hours paid sick days annually., • Company Paid Holidays: 5 major holidays per year, • Performance Based Incentives may be availableWe are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other characteristic protected by law

Job DescriptionJob description We are looking for a weekend Receptionist to manage our front desk on a daily basis and to perform a variety of tasks. As a Receptionist, you will be the first point of contact for our company. We are looking for a confident well-spoken individual that can work in an extremely high passed environment. You will welcome guests and greet people who visit our skilled nursing home. You will screen guests as they come into our facility and inform them of our regulations, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all tasks to the highest quality standards. Responsibilities • Screen and welcome guests as soon as they arrive at the office. Take their temperature and ensure they are feeling well, our patients and staff's well-being is of our utmost concern., • Direct visitors to the appropriate location., • Answer, screen and forward incoming phone calls, • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures), • Provide basic and accurate information in-person and via phone/email, • Receive, sort and distribute daily mail/deliveries, • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges), • Order front office supplies and keep inventory of stock, • Update calendars and schedule meetings, • Keep updated records of visitors, • Proven work experience as a Receptionist, Front Office Representative or similar role, • Proficiency in Microsoft Office Suite, • Hands-on experience with office equipment (e.g. fax machines and printers), • Professional attitude and appearance, • Solid written and verbal communication skills, • Ability to be resourceful and proactive when issues arise, • Excellent organizational skills, • Multitasking and time-management skills, with the ability to prioritize tasks, • Customer service attitude, • High school degree; additional certification in Office Management is a plus Pay: $15.00 per hour COVID-19 considerations: All employee/guest are required to wear protective gear. We take every necessary precaution to ensure the safety of our patients, staff and guest.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance ATTN: Required 1 year EXPERIENCE working in dental office, IF you have not worked at least one year in a dental office in any position, please don't apply Dental Receptionist Job Description We are looking to hire a personable dental receptionist to ensure that dental patients appointments are appropriately scheduled, rescheduled, or canceled, depending on the needs of the patients. The dental receptionists responsibilities include entering patient information onto our data system, answering patients questions, and arranging referrals to other dental specialists. To be successful as a dental receptionist, you should be able to organize and maintain patient waiting areas as well as front-desk areas. Ultimately, a top-performing dental receptionist will perform all duties in a manner that ensures the efficient running of the dental practice. Dental Receptionist Responsibilities: • Greeting and welcoming patients to the practice., • Scheduling, rescheduling, or canceling appointments as needed., • Assisting patients to fill out information forms., • Preparing patients charts and daily schedules for the dental staff., • Updating patient records and documenting recent treatments and procedures., • Scheduling follow-up appointments and providing telephonic reminders., • Communicating with medical insurance providers to determine if patients are required to make co-payments., • Verifying methods of payment and collecting payments as needed., • Performing general office duties, such as answering telephones, photocopying, filing, and faxing., • Dental Receptionist Requirements:*, • High school diploma or GED., • Certification in office administration, medical administration, or related fields is advantageous., • Proven experience working in a dental office., • Sound knowledge of dental terminology., • Proficient in dental practice management software (Dentrix)., • Working knowledge of general administrative practices., • Good telephone etiquette., • Exceptional organizational skills., • Excellent customer service skills.Job Type: Full-time Pay: $19.00 - $25.00 per hour Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Paid time offSchedule:, • 8 hour shift, • Monday, Tuesday, Wednesday & Friday, • Weekends (Saturdays 9 AM-2 PM)Work Location: In person

REQUIRED SKILLS AND EXPERIENCE • Bachelor's degree in healthcare administration or related field., • Minimum 5 years of experience in healthcare management roles., • Proven track record in managing clinical operations and administrative functions in a healthcare setting., • Understanding of medical billing, revenue cycle management, and claims processing., • Excellent analytical and problem-solving skills, particularly in financial management and data analysis., • Familiarity with HIPAA compliance and other relevant healthcare regulations., • Proficiency in healthcare management software and MS Office Suite., • Tech Savvy and willingness to drive marketing strategies within the company. NICE TO HAVE SKILLS AND EXPERIENCE • Experience within Pediatrics., • Exposure to pulmonology, allergy, or immunology practices. JOB DESCRIPTION Insight Global is seeking a dynamic and strategic Healthcare Marketing & Operations Manager to support a rapidly growing medical practice in Long Beach, CA. The practice encompasses four outpatient specialty centers and a hospital-based program affiliated with MemorialCare Miller Children's Hospital. This role is pivotal in driving operational excellence, enhancing patient care delivery, and spearheading marketing initiatives that fuel practice growth. The ideal candidate will be both operationally savvy and creatively driven, with a passion for healthcare innovation and community engagement. Key Responsibilities: • Oversee day-to-day clinical and administrative operations across multiple sites., • Streamline workflows and processes to improve efficiency and patient experience., • Oversee provider credentialing and re-credentialing for hospital privileges, insurance contracts, and regulatory requirements., • Collaborate with financial teams on budgeting, forecasting, and expense management., • Manage a small team: 3 front-line staff, a Lead Medical Assistant, and a Medical Receptionist. Marketing & Outreach: • Lead community outreach efforts to build strong relationships with referring physicians and local partners., • Develop and execute brand-building initiatives, including educational events such as “lunch and learns.”, • Collaborate with the social media intern to enhance online visibility and engagement., • Identify and leverage new marketing channels to promote services and increase patient volume. Compensation: $45/hr to $50/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.

Medix - 1828 E Cesar E Chavez Ave, Ste 6200 Los Angeles CA, 90033 [Medical Office Assistant] As a Front Desk Receptionist at Medix, you'll: Open the clinic and set things up for the day.

Job Description Dance Studio Looking for a Receptionist/Administrative Assistant Aesthetic Studios is a family-friendly dance studio specializing in teaching Latin, Hip-Hop, and Dance Fitness to kids and adults. Studio is very busy with multiple classes, renters and events. The studio participates in numerous competitions and special events throughout the year, there is always something going on! *PLEASE - APPLY ONLY FOR POSITION IF YOU HAVE A FLEXIBLE/ON CALL SCHEDULE Employment Type : Part-Time, can discuss HOURS/SHIFTS TBD (within our regular operating hours Mn-Fr 2pm-8pm, Sat 8:45am-4pm, Sun 9am-1pm. 7pm-8pm) Part time - up to 20-25 hours a week. (We also may request more hours for special events.) Pay: $17*/hr *Pay will be raised in three months upon review. $17.5/hr starting rate for candidates with MindBody POS experience 2+ years Responsibilities: • Open/close the studio, • Greet clients as they enter the facility, answer questions, provide basic information, • Answer phone, take messages or pass on calls as appropriate; reply to emails, • Register students for group and private lessons, • Precise Data Entry: Process & record payments, • Manage & maintain office supplies, • Sell merchandise and uniforms, • Maintain office cleanliness, • Independent, self-starter requiring minimal guidance, • Highly reliable, dependable, and responsible, • Team player with great interpersonal, communication and written skills, • Ability to handle busy front office, multi-tasking, and to prioritize assignments, • 1-2 years of relevant experience, preferably in reception or customer service, • Proficient in Microsoft Office skills (Word, Excel), email and internet (YouTube, Canva etc), • Good with children and adults, • Conflict and problem-solving skills, • Strong ability to follow directions, • Has reliable transportation, • Ability to speak/write English fluently, • Bonus skills: social media savvy, photography and gimbal skills, video or photo editing skills, marketing - please tell us about any of these! ! We are looking to hire within several days Company DescriptionAt Aesthetic Studios, we believe dance is more than movement — it’s transformation, community, and purpose. Our boutique studio is driven by professionalism, communication, goal-oriented teaching, and charity. We serve a diverse clientele, from wedding couples and youth competitors to world-class performers and productions, all within a supportive, private, and uplifting environment. As part of our team, you’ll join a company where passion and excellence are celebrated daily. We are committed to creating unforgettable experiences, helping every client achieve their goals, and making a positive impact in our community. Whether on the dance floor, at the front desk, or behind the scenes, every role at Aesthetic Studios contributes to a culture of growth, collaboration, and meaning. If you’re motivated, compassionate, and excited to elevate lives through dance, you’ll thrive here.At Aesthetic Studios, we believe dance is more than movement — it’s transformation, community, and purpose. Our boutique studio is driven by professionalism, communication, goal-oriented teaching, and charity. We serve a diverse clientele, from wedding couples and youth competitors to world-class performers and productions, all within a supportive, private, and uplifting environment.\r\n\r\nAs part of our team, you’ll join a company where passion and excellence are celebrated daily. We are committed to creating unforgettable experiences, helping every client achieve their goals, and making a positive impact in our community. Whether on the dance floor, at the front desk, or behind the scenes, every role at Aesthetic Studios contributes to a culture of growth, collaboration, and meaning.\r\n\r\nIf you’re motivated, compassionate, and excited to elevate lives through dance, you’ll thrive here.

Our Front Office Receptionist needs to have excellent interpersonal skills, as well as work in a fast-paced, high-energy environment. Front Office Staff Job Duties:. Front Office Superstar Opportunity.

Familiarity with optometry office procedures is a plus, but not mandatory. Job Overview We are seeking a highly organized and friendly Front Desk Receptionist/Ophthalmic Technician to join our team.

Ajilon - JobID: E9527603-17F5-4238-9CB2-C193D1A7157A [Administrative Assistant / Receptionist] As an Office Assistant at Ajilon, you'll: Be responsible for the overall organization and flow of the office; Maintain the order and appearance of the front office, ordering supplies for front office and b

Job Description Do you have a passion for animals and great customer service skills? If so, we have a job for you! Animal Healing Center is seeking a highly motivated receptionist to join our team. We are a busy holistic veterinary clinic located in San Diego. The position is for a part-time/relief receptionist. 20-30 hours per week (there will be opportunities for more hours since we need coverage if/when other team members are sick or on vacation). The ideal candidate will have pleasant phone etiquette, exceptional customer service standards, and the ability to work well with others while multitasking in a busy office. Candidates should be proficient in Windows and basic file manipulation (saving/renaming/uploading/emailing/faxing/word processing). The ideal candidate will be comfortable reading/reciting brief scripts to new/existing clients calling for more information regarding our services. Examples of Daily Tasks: Greet Clients/Patients Answer Phones Relay Client Questions to/from Doctors Request/send Medical Records Answer/Monitor Email Inbox Requirements: 1 year receptionist/front desk experience 1 year customer service experience HS Diploma Work Remotely • No

At SmileWell, we live by our purpose: Health Through Relationships.Many patients hesitate to move forward with care because of fear, confusion, or finances.As a Treatment Coordinator, you’ll play a vital role in bridging that gap—helping patients feel confident in saying “yes” to the treatme

Our dental office is seeking an exceptional Dental Receptionist / Front Desk to enhance our patient care services.Clinical Setting Our facility features advanced dental equipment and digital imaging systems, allowing our team to provide comprehensive care efficiently.We prioritize patient comfort an

Job Description The Medical Assistant assists with various healthcare services following established policies and protocols including but not limited to obtaining specimens, conducting routine lab studies, and assisting with administrative functions. Perform administrative and certain clinical duties under the direction of a physician. Administrative duties may include scheduling appointments, maintaining medical records, billing, and coding for insurance purposes. Clinical duties may include taking and recording vital signs and medical histories, preparing patients for examination, drawing blood, and administering medications as directed by a physician. Assists in the examination and treatment of patients under the direction of the Provider by performing the following duties. Must be able to travel to different clinic locations requested by the Director of Operation or Clinic Manager. Benefits: • Free Medical, Dental & Vision, • 13 Paid Holidays + PTO, • 403 (B) retirement match, • Life Insurance, EAP, • Tuition Reimbursement, • SEIU Union, • Flexible Spending Account, • Continued workforce development & training Education: (Required) • Two years’ experience field, • Travel to different clinic locations, • Bilingual English/Spanish (Required), • Knowledge of medical terminology., • Strong charting/documentation skills., • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm., • Able to work collaboratively with multiple health professionals in a busy and complex environment using tact, diplomacy, and discipline., • Demonstrated competence in reacting to and handling emergencies., • Proficient in Microsoft Office, • EHR- Electronic Health Record (Preferred), • CPR, BCLS, OSHA, Phlebotomy, First Aid, • Employees are responsible for maintaining individual certifications as required by job function or by law and provide., • Interview patients, take vital signs (such as pulse rate, temperature, blood pressure, weight and height) and record information;, • Properly utilize Electronic Health Records system, recording all required and/or relevant information in the system;, • Prepare treatment rooms for examination of patients;, • Drape patients with covering and positions instruments and equipment;, • Hand instruments and materials to medical provider as directed;, • Clean and sterilize instruments;, • Operate X rays, electrocardiograph (EKG), and other equipment to administer routine diagnostic test or calls medical facility or department to schedule patients for tests;, • Give injections or treatments, and performs routine laboratory tests;, • Key data into computer to maintain office and patient records as necessary (Misys, LINK);, • Keep exam and treatment rooms clean, well-stocked;, • Set up equipment in exam rooms;, • Perform hearing screening, plotting growth parameters;, • Advise patients concerning preparation for tests;, • Document administration of immunizations and medications in chart;, • Administer immunization injections/treatments (must be done only with licensed provider on premises);, • Call patients to provide normal and abnormal lab results;, • Keep logs: lead, medications, record refrigerator temperature and zero scales daily and abnormal TB results;, • Calibrate lab machines as needed and urine machines monthly;, • Provide translation for providers or arrange for translation services;, • Travel between clinic sites to cover staffing shortages;, • Provide back-up to front desk responsibilities including receptionist duties, clerical duties such as filling out forms, answering telephones or filing;, • Electronic Health Record (EHR) inputting prescriptions and patients chart;, • Practice Management System (PMS) Registration, Scheduling and Billing;, • File medical charts when needed;, • Maintain patient flow to reduce waiting time;, • Perform lab proficiency testing, run in-house lab tests, prepare outside lab specimens, check lab orders and bills for accuracy;, • Participate in MA review of charts;, • Send out Medical Records when requested by other offices;, • Attend staff meetings;, • Inventory and order medical supplies and materials;, • Notify Clinic Manager when supplies need to be ordered or when vaccines or medications are out;, • Serve as advocate for Indigent Program organizing forms for providers, instructing patients, helping patients complete forms and serving as liaison with drug companies;, • Comply with all personal medical requirements including but not limited to: annual physical, current vaccinations (MMR, Tdap, Influenza, Hepatitis B), and TB testing (skin test or chest x-ray);, • Attend meetings, trainings, and other work-related events as needed; and

Job Description LA County and Ventura County applicants only We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. Responsibilities · Greet and welcome guests as soon as they arrive at the office · Direct visitors to the appropriate person and office · Answer, screen and forward incoming phone calls · Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) · Provide basic and accurate information in-person and via phone/email · Receive, sort and distribute daily mail/deliveries · Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) · Order front office supplies and keep inventory of stock · Update calendars and schedule meetings · Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Requirements and skills · Proven work experience as a Receptionist, Front Office Representative or similar role · Proficiency in Microsoft Office Suite · Hands-on experience with office equipment (e.g. fax machines and printers) · Professional attitude and appearance · Solid written and verbal communication skills · Ability to be resourceful and proactive when issues arise · Excellent organizational skills · Multitasking and time-management skills, with the ability to prioritize tasks · Customer service attitude · High school degree; additional certification in Office Management is a plus Job Type: Full-time Benefits: • 401(k), • Health insurance, • Paid time off Schedule: • 8 hour shift Ability to commute/relocate: • West Hills, CA 91307: Reliably commute or planning to relocate before starting work (Required) Experience: • Microsoft Excel: 3 years (Required), • Microsoft Powerpoint: 1 year (Preferred)Company DescriptionAt Citiguard, customer attention, integrity and response are at the core of our service philosophy, which has always been an important tradition. To ensure that we provide top-tier quality service that meets our client's expectations, we emphasize the principle of giving more than they expect. Our professional motto is, “We deliver what we promise.” We meet this goal by “listening” to our valued clients, their security concerns, needs and requirements. We pride ourselves on the protection we provide to our clients and community. Our services integrate a skilled workforce with modern technology. Citiguard is a proud equal opportunity employer with a diverse personnel.At Citiguard, customer attention, integrity and response are at the core of our service philosophy, which has always been an important tradition. To ensure that we provide top-tier quality service that meets our client's expectations, we emphasize the principle of giving more than they expect. Our professional motto is, “We deliver what we promise.” We meet this goal by “listening” to our valued clients, their security concerns, needs and requirements.\r\n\r\nWe pride ourselves on the protection we provide to our clients and community. Our services integrate a skilled workforce with modern technology. Citiguard is a proud equal opportunity employer with a diverse personnel.

Job Description We are seeking a Front Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Plan and schedule appointments, • Verify insurance coverage, • Answer inbound telephone calls, • Request authorizations for upcoming visits, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Bilingual preferredCompany DescriptionSoledad Eye Surgeons is a large medical group of ophthalmologist and optometrists. It is a busy office with a lot of opportunity for growth.Soledad Eye Surgeons is a large medical group of ophthalmologist and optometrists. It is a busy office with a lot of opportunity for growth.

Job Description We are looking for someone with experience working on the front desk of dental office who can cover receptionist duties and help out with Treatment Coordinating and/or billing to join our team. Our office is a State of the Art General Dentistry that also provides in-house Specialty Essential Skills -knowledge of Eaglesoft dental software • Experience of successful treatment planning, • Billing Experience, • Experience working with Multi Specialties, • Good knowledge of general dentistry, • Strong communication skills, • Detail oriented, • Able to interact professionally with our patients and team. The position is full time Monday through Friday. Pay is hourly and will be competitive based on your experience. Please reply to this advert including a copy of your current resume or a brief overview of your experience.

Job Description At 5D Smiles, we specialize in cosmetic, implant, and comprehensive dental transformations. Our approach is not just about procedures—it’s about restoring confidence, function, and emotional well-being. We combine cutting-edge dentistry with a family-friendly, service-first culture where every patient feels welcomed, understood, and cared for on a human level. We are not your average dental office. We invest time in every interaction, and we’re looking for someone who can reflect our brand of beauty, trust, and transformation from the very first call to the final smile. Position Summary We are hiring a warm, confident, and service-driven Dental Receptionist / Treatment Coordinator to be the voice, face, and heart of our practice. This hybrid role requires more than just answering phones—you will be guiding patients through life-changing cosmetic and implant journeys. You will: • Help patients understand their options, • Present treatment and financial plans with clarity, • Build trust with patients over the phone and in person Key Responsibilities Front Desk & Patient Communication • Welcome patients and families with warmth and professionalism, • Answer phones, texts, and emails promptly and positively, • Schedule consultations, surgeries, and cosmetic treatments with attention to flow and follow-up, • Manage digital forms and online scheduling systems, • Triage inquiries, gather relevant details, and hand off to clinical team as needed, • Present complex treatment plans involving implants, veneers, whitening, or full-mouth rehab, • Explain procedures clearly and confidently using language that inspires trust, • Discuss financial options, insurance estimates, and payment arrangements, • Help patients feel confident saying “yes” to high-value care by overcoming objections with empathy, not pressure, • Follow up on pending treatment or unscheduled cases with tact and consistency, • Verify insurance eligibility and benefits (where applicable), • Accurately calculate and communicate patient out-of-pocket estimates, • Guide patients through third-party financing (e.g., CareCredit, Sunbit), • Process or direct payments securely via in-office or online platforms, • Maintain EHR accuracy, patient records, and consent forms, • Prepare treatment notes, pre-surgical checklists, and digital documentation, • Ensure HIPAA compliance and organized digital charting Required • 2+ years of experience in a dental front office or treatment coordinator role, • Experience with cosmetic or implant case presentation and scheduling, • Confidence in discussing finances and guiding patient decisions, • Familiarity with dental terminology (crowns, implants, veneers, whitening, etc.), • Strong communication and follow-through skills, • Experience in a fee-for-service or high-end cosmetic dental practice, • Experience with third-party financing platforms, • Bilingual (optional, depending on patient population), • Specialty focus with purpose – You’ll help patients regain confidence and function through cosmetic and implant dentistry, • Family-feel team – We support each other like family and care for patients like our own, • Empowered culture – You’ll have a voice and be trusted to lead the patient experience, • Growth opportunities – Future leadership or full-time treatment coordinator paths are available Benefits: • Employee discount

Job Description Thank you for applying! We are looking for a motivated and enthusiastic front office receptionist to check patients in and out, scheduling, billing, and amazing customer service. Able to multitask and have strong work ethic. Company DescriptionWe are a Cosmetic and Family Dental Office looking for a motivated and enthusiastic Dental Assistant to join our team.We are a Cosmetic and Family Dental Office looking for a motivated and enthusiastic Dental Assistant to join our team.

Job Description Receptionist LHH is currently seeking a receptionist with 2 or more years of experience for a full-time job at a high energy entertainment company in Century City, CA. This is a contract-to-hire role that offers the opportunity to work with a growing and dynamic organization within the technology sector. This role entails providing front office support to energized team while adhering to company processes and policies. Our ideal candidate has the ability to effectively prioritize tasks, stay organized in a fast-paced environment, and communicate clearly as they will play a major part in the success of the office. If you are looking for a new and exciting place to work – apply online today! Responsibilities: · Answering Phones · Managing the office calendar · Greeting visitors · Ordering office supplies · Perform other tasks and functions as assigned to provide support to other team members and internal departments Qualifications: · 2 or more years of front office or reception experience working in a corporate environment · High school diploma · Ability to work independently and as part of a team · Personable, proactive, and able to work in a fast-paced environment Skills: · Strong attention to detail · Ability to effectively multitask · Proficient with Microsoft Office Suite - mainly Word, Excel and Outlook Experience: · 2 or more years of recent reception experience in a corporate environment Work Hours: 8:00am – 5:00pm, 40 hours per week To learn more about this administrative job opening, please apply and send a current resume. Not quite what you were looking for? Browse our other available jobs in your location on the LHH website. Pursuant to the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment qualified applicants with arrest and conviction records. Pay Details: $19.00 to $23.00 per hour Search managed by: Tyler Panos Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Our firm is looking for an experienced Front Office Assistant to join Our Team! Responsibilities: * Assist attorneys with the preparation of legal documents, including contracts, pleadings, and correspondence. * Review, proofread, and edit legal documents to ensure accuracy and compliance with applicable legal standards. * Organize and maintain case files and records, ensuring timely updates and easy accessibility. * Provide administrative support, including scheduling appointments, managing calendars, and opening new cases. * Serve as a point of contact for clients, providing updates on case status and answering general inquiries. * Conduct intake interviews with potential new clients and collect relevant documentation for attorney review. * Request and follow up on medical records and billing statements as needed. * Collaborate with clients to gather essential information for case preparation. * Support attorneys and staff with general administrative tasks and special projects as needed. * File and serve pleadings and other legal documents in accordance with court rules and deadlines. Litigation experience is a plus! You must possess the following qualifications: · Must be pleasant, kind and compassionate. · Be able to prioritize and have good follow-up skills. · Strong communication skills and customer service skills. · Be a team player. · Attention to detail. · Punctual. Bilingual in Spanish is a plus! Computer Skills: You must have at least the basic knowledge to use the following: Microsoft Word, Microsoft Excel, Outlook, Adobe Pro, and DocuSign. * This position is full-time Monday through Friday 9:00 am to 5:30 pm. Hourly rate will depend on experience, plus retirement benefits, sick pay, and bonuses. Please email your resume and your desired pay. Thank you for inquiring! Company DescriptionIf you thrive in a fast-paced environment and are passionate about workers' compensation law, we’d love to hear from you!If you thrive in a fast-paced environment and are passionate about workers' compensation law, we’d love to hear from you!

Job Description Very busy Cardiology practice looking for a front desk receptionist. Tasks include, but not limited to, checking patients in and out, checking insurance eligibility, making sure prior authorizations are correct and in place, answering a high volume of phone calls. Knowledge and experience working with EMRs is a must. Knowledge of insurances, IPAs, HMOs, 3 years minimum working experience in the same field is a must. High paced practice, multitasking and being able to handle high volume of patients is very important. Please do not apply if you have never worked in a medical office, or have no knowledge of insurances, eligibility, and prior authorizations. Company DescriptionHeartbeat Cardiovascular Medical Group was established in 1994 and grew from 1 physician to 10 Our physicians are highly trained and board certified cardiologists in different areas of cardiology. We are proud to have employees working for us since day one and we are growing strong. We serve our communities and try to give back as much as we can.Heartbeat Cardiovascular Medical Group was established in 1994 and grew from 1 physician to 10\r\nOur physicians are highly trained and board certified cardiologists in different areas of cardiology. We are proud to have employees working for us since day one and we are growing strong. We serve our communities and try to give back as much as we can.

Job Description Front Office Medical Assistant DEPARTMENT: Pediatrics REPORTS TO: Clinic Manager This document is intended to describe the general duties required for this position. It is not intended to serve as an exhaustive list of duties, skills, and responsibilities. Summary: Verifies patient information by interviewing the patient, recording medical history, and confirming the purpose of the visit. Prepares patients for examination by performing preliminary physical tests; taking blood pressure, weight, and temperature, and reporting patient history summary. Responsibilities: · Welcomes patients and visitors by greeting patients and visitors, in person or on the telephone; answering or referring inquiries. · Answering, screening, and directing phone calls to appropriate parties without error · Scheduling appointments · Obtain and document all pertinent information in patient’s charts and review for accuracy. · Maintain timely patient flow and room availability. · Stock and maintain exam rooms, nursing stations, and individual workstations. · Participate in unit duties such as cleaning and sterilizing instruments and ordering supplies. · Maintain a current, accurate surgical log, procedure log, lab log, and patient tickler files, as appropriate. · Assist with training of new personnel. · Ensure appropriate handling and accurate documentation of all medications ordered by the provider. · Knowledgeable with referral system and ensures accurate and timely follow through with all referrals generated. · Verify eligibility with all insurances, request authorizations/referrals · Contact Primary Care Physicians for required information · Create charts and upload all authorizations and referrals · Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone. · Keeps patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays. · Other duties as assigned. Qualifications: · Medical Assistant Certification/ Diploma · High School Diploma or equivalent · Minimum of 1 year MA experience. · Minimum 1 year Receptionist experience in Medical Office · Knowledge of medical terminology · Excellent people skills. · Ability to work well and effectively with others, and to multitask. · Excellent telephone and communication skills. · Knowledge of CPT codes and different types of insurance (Medi-Cal/HMO/PPO). · Ability to work quickly and under pressure. · Customer service driven. · Excellent time management skills, and a team player mentality. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate. Company DescriptionThe Center for Family Health & Education, Inc. (CFHE) is a 501(c)(3) nonprofit Federally Qualified Health Center (FQHC), located in the northeast San Fernando Valley area of Los Angeles. CFHE provides affordable and comprehensive medical care for underserved, uninsured, and underinsured residents of the greater Panorama City area. CFHE has been providing primary health care, mental health care, dental care, and women’s and children health care, as well as transportation services for patients since 2009.The Center for Family Health & Education, Inc. (CFHE) is a 501(c)(3) nonprofit Federally Qualified Health Center (FQHC), located in the northeast San Fernando Valley area of Los Angeles. CFHE provides affordable and comprehensive medical care for underserved, uninsured, and underinsured residents of the greater Panorama City area. CFHE has been providing primary health care, mental health care, dental care, and women’s and children health care, as well as transportation services for patients since 2009.

Job Description Smile L.A. Downtown Modern Dentistry is seeking an energetic, organized, and friendly New Patient Coordinator / Front Desk Specialist to join our team! If you love connecting with people, thrive in a fast-paced environment, and enjoy being the welcoming voice and face of an office, we’d love to meet you. This role is ideal for someone who can bring positivity, professionalism, and teamwork every day while helping our patients feel at ease from their very first phone call to their visit in the office. Impeccable phone skills are a must—you will often be the first impression patients have of our practice. Responsibilities include, but are not limited to: * Greeting patients with warmth, professionalism, and a friendly attitude * Managing check-in and check-out processes efficiently * Answering phones with confidence and professionalism; scheduling and confirming appointments * Serving as the primary point of contact for new patients—welcoming them, gathering key information, and guiding them through their first visit * Building trust over the phone and converting inquiries into scheduled appointments * Following up with leads and ensuring no new patient opportunity is missed * Assisting patients with paperwork, insurance information, and treatment coordination * Verifying dental insurance benefits and helping patients understand coverage options * Coordinating care between patients and clinical staff for a smooth onboarding experience * Promoting the practice by delivering excellent service and strong communication with new and returning patients * Keeping the front desk area organized, clean, and presentable Qualifications * Prior front desk, receptionist, or customer service experience (dental/medical office experience is a plus, but not required) * Outstanding phone etiquette and communication skills—clear, confident, and professional * Proven ability to build rapport quickly and convert phone inquiries into booked appointments * Familiarity with dental or medical insurance verification strongly preferred * Excellent verbal and written communication skills * Strong organizational skills and attention to detail * Positive, outgoing personality with excellent interpersonal skills * Ability to multitask in a fast-paced environment * Tech-savvy; experience with dental or medical software is a bonus Compensation & Benefits * Pay range: $25 – $35 per hour (based on experience) * Full-time schedule with opportunities for growth * Supportive team environment where your role truly matters * Training and development to help you succeed Company DescriptionSmile L.A. Downtown Modern Dentistry provides high-quality, patient-focused dental care in a friendly and professional environment. We combine advanced technology with compassionate service to ensure every patient feels comfortable, informed, and confident in their smile. Our team values teamwork, growth, and creating a positive experience for every patient.Smile L.A. Downtown Modern Dentistry provides high-quality, patient-focused dental care in a friendly and professional environment. We combine advanced technology with compassionate service to ensure every patient feels comfortable, informed, and confident in their smile. Our team values teamwork, growth, and creating a positive experience for every patient.

Job Description Job Summary: The Receptionist serves as the first point of contact for clients, visitors, and vendors. This position is responsible for managing the front desk, greeting guests, answering phone calls, handling inquiries, and performing a variety of administrative and clerical tasks to support daily office operations. Key Responsibilities: • Greet and welcome clients, visitors, and guests in a professional and friendly manner., • Answer, screen, and direct incoming calls and emails promptly and accurately., • Manage the front desk area to ensure it is clean, organized, and presentable at all times., • Schedule and confirm appointments or meetings as needed., • Handle incoming and outgoing mail, deliveries, and packages., • Assist with data entry, filing, scanning, and maintaining client or office records., • Provide administrative support to team members and management as requested., • Maintain office supplies inventory and place orders when necessary., • Ensure compliance with office policies, procedures, and confidentiality requirements., • Support other departments with clerical and communication tasks. Qualifications: • High school diploma or equivalent required; associate degree preferred., • 1–2 years of experience in a receptionist, front desk, or administrative role., • Excellent verbal and written communication skills., • Professional appearance and demeanor., • Strong organizational and multitasking abilities., • Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with office technology., • Ability to maintain discretion and handle confidential information.

Job DescriptionWe are looking for a detail-oriented and personable Receptionist to join our team in Gardena, California. In this Contract-to-Permanent role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient front desk experience while supporting essential administrative tasks. This position requires strong multitasking abilities, excellent communication skills, and a commitment to providing outstanding customer service. Responsibilities: • Greet and assist visitors with professionalism and warmth, ensuring a positive first impression., • Answer and manage multi-line phone systems, directing calls to the appropriate departments., • Coordinate incoming and outgoing mail, deliveries, and packages efficiently., • Maintain a clean and organized reception area that reflects a detail-oriented environment., • Schedule appointments and manage meeting room reservations to support daily operations., • Provide administrative support such as data entry, document filing, and scanning., • Respond to basic inquiries from clients and employees, offering clear and accurate information., • Monitor office supplies and coordinate inventory management to ensure availability of essentials., • Handle sensitive information with discretion and maintain confidentiality as required.• High school diploma or equivalent; additional administrative training or education is a plus., • Proven experience as a receptionist, front desk representative, or in a similar customer-facing role., • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook., • Strong verbal and written communication skills with attention to detail., • Excellent organizational and multitasking abilities to manage competing priorities., • Detail-oriented appearance and demeanor, with a friendly and approachable attitude., • Ability to work effectively in a fast-paced office environment., • Demonstrated ability to handle sensitive information with confidentiality.

Job Description We are a well-established Orthodontic practice seeking a professional, outgoing, front office receptionist. We are growing and in need of more team members! The position is full-time and responsibilities include patient treatment coordination, greeting, scheduling, payments processing, etc. Experience is preferable; however, we are open to train a driven and committed individual. Our practice has three fantastic oral specialists and surgeons and several outgoing warm nurses. The office has a large staff so the applicant must be a team player. The applicant must have a track record of punctuality as well dependability. The office is located in a beautiful medical / dental office building in Pacific Palisades.

Job Description IMMEDIATE HIRE, RESPONSIBLE INDIVIDUAL UTILIZE DENTRIX TO POST PATIENT INFOLRMATION, ANSWER PHONES, SCHEDULE APPOINTMENTS, COLLECT, POST AND PROCESS PAYMENTS, FILE, TEAM PLAYER Company DescriptionPROGRESSIVE DENTAL OFFICE HIRING IMMEDIATELYPROGRESSIVE DENTAL OFFICE HIRING IMMEDIATELY

Job Description Front Desk Coordinator, Medical Spa Receptionist Volure Medical Spa is looking to hire a part-time or full-time front desk and office coordinator. Candidates must have excellent communication skills, exceptional customer service, ability to make a great first impression, a positive attitude. An ideal candidate should have a friendly, customer-driven personality and is always polite and helpful. Qualifications: • Previous Medical Spa Experience, • Proficient in Microsoft Office and Creative Media Content, • Punctual, reliable, highly organized, • Efficient, detail-oriented, quick learner, • Friendly and upbeat, • Flexible schedule and weekend availabilities Responsibilities: • Warmly greet clients, book appointments, answer phones, and execute all front office duties efficiently., • Communicate with clients about offered services and products., • Accurately input information for new clients. Confirm all information on file for accuracy and update any changes for returning clients., • Monitor schedule to ensure clients have minimal wait times. Notify clients of any potential delays or extended wait times., • Maintain a neat and clean waiting room and reception area., • Maintain cleanliness and readiness of client rooms. Clean after and prepare before each client., • Perform all opening and/or closing office tasks., • Resolve customer issues in a professional manner., • Promote monthly specials and packages, • Maintain and update the Website/Social Media content. Job Details: • Starting pay $20 per hour depending on experience, • Potential to receive sales-based commission, • Employee discounts on services and products Company DescriptionFull service medical spaFull service medical spa

Job Description Company Overview Arixa Capital Advisors, LLC is a respected private credit investment manager, managing a loan portfolio in excess of with $2B. Our strategy is to lend on single family and multifamily projects across the United States providing our investors a compelling fixed income return. We leverage our substantial balance sheet, world class institutional partners and a full-service lending platform to provide exceptional service to our real estate investor and developer clients. We are vertically integrated, ensuring that loans fund quickly and the customer experience is unparalleled as we handle all loan functions through our proprietary technology infrastructure backed by an experienced operations team. Arixa has been named to the Inc 5000 fastest growing companies in the U.S. in each of the past 3 years. Position Overview We are seeking a detail-oriented and proactive HR & Payroll Coordinator to support day-to-day human resources functions, with a strong focus on payroll administration and HR operations. This is a hands-on, in-office role that will work closely with and report directly to the Director of People and Talent. This role is ideal for someone with at least 2–4 years of experience in HR who is ready to grow in a fast-paced, professional environment and play a key role in employee support and HR compliance. Primary Duties & Responsibilities Payroll & Benefits Administration • Process bi-monthly exempt and bi-weekly non-exempt payroll accurately and on time, • Administer 401(k) plan contributions and related activities, • Schedule interviews, coordinate candidate communications, and help manage applicant tracking., • Post job openings on various platforms and assist in resume review and screening., • Assist with performance review processes and tracking, • Contribute to employee events and engagement initiatives to foster a positive workplace culture, • Maintain and update employee records in HRIS database with new and changing information, ensure accuracy and integrity of information, • Support HR compliance efforts, ensuring adherence to company policies and employment laws, • Assist with other HR projects and initiatives as needed, • Bachelor's degree in Human Resources, Business Administration, Psychology or related field required, • 2–4 years of HR experience, ideally in a Generalist function in a fast-paced environment, • 2-4 years hands on experience overseeing payroll processing (exempt and non-exempt), • 2-4 years benefits administration, • Excellent technical skills, including Excel, Greenhouse ATS or similar recruiting platforms, as well as HRIS/Payroll systems, • General understanding of HR best practices and California employment laws, • Strong organizational skills with exceptional attention to detail, • Exceptional interpersonal and communication skills; ability to build trust across all levels This LA -based position requires in-office work five days per week to ensure close alignment among all team members. This position is non-exempt, regular full-time, with salary range: $70K - $80K (depending upon experience), plus discretionary bonus potential. Benefits The employee is eligible for the following benefits: • Annual discretionary bonus program, • Medical, dental, vision and voluntary supplemental insurance, • 401K with Safe Harbor match, • Two weeks (10 days) paid vacation, • 6 paid sick days, • 10 paid holidays, • One personal day

Job DescriptionDescription: SOUTH COAST FACILITY SERVICES is a full-service MEP contractor that designs & installs HVAC equipment, delivers Energy Services, and provides process piping & direct digital control systems. Our mission is to provide high quality mechanical, electrical and plumbing solutions through service and retro-fit construction; provide continuous education to our employees; lead the industry with innovation and technology. Perform accounting and front desk clerical tasks related to the efficient maintenance and processing of accounts payable transactions. Handles all incoming calls and directs the caller to the correct extension. Perform all duties in accordance with the company’s policies and procedures, all US state and federal laws and regulations, wherein the company operates. ESSENTIAL DUTIES AND RESPONSIBILITIES: Ø Greet visitors, vendors, delivery at front desk Ø Answer and direct all incoming calls to correct extension Ø Setup new vendors / update existing vendors Ø Maintain vendor and invoice files Ø Review and input invoices into accounting system Ø Review and analyze Accounts Payable (AP) aging report - monthly Ø Review and analyze Purchase Order (PO) report - monthly Ø Monitor accounts to ensure payments are made within terms Ø Review vendor statements for missing invoices Ø Correspond with vendors and respond to inquiries and resolve invoice discrepancies Ø Request Certificate of Insurance for vendors Ø Process monthly credit card payment transactions made to vendors Ø Post outgoing mail and distribute incoming mail Ø Track & order office supplies Ø Regular attendance and timeliness Ø Perform other duties as assigned ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES: ? Knowledge of Microsoft Office ? Knowledge of office administration and procedures. ? Attention to detail and accuracy ? Organization skills ? Multi-task oriented ? Good communication skills ? 10-key skills Requirements: EDUCATION, EXPERIENCE AND/OR LICENSES: ? 1 High school diploma or equivalent experience required ? 1-3 years accounts payable experience ? 1-3 years receptionist experience