Medical office receptionist jobs in Syracuse, New YorkCreate job alerts

Job Description JOB-19255 Receptionist/Secretary-SYRDO-2026 Position requires experience and skill in the following: Using Microsoft Outlook, Teams, Word, and Excel. Using Zoom, Microsoft Teams, and other platforms for providing virtual services. Managing multiple tasks. Ability to meet required time lines and prioritize duties to meet those time lines. Ability to monitor vendor accounts and processing payments/cancellation of payments in a timely fashion. Ability to learn specific computer programs specific to ACCES-VR. Duties, include but at not limited to: Handling folders physically (lifting and placing them in file cabinets) Filing (both physical filing and electronic records filing) Data entry Updating/managing daily and weekly payment logs and spreadsheets Emailing, scanning and faxing duties Reception desk coverage including answering/transferring incoming phone calls Processing mail Processing payments to vendors for the District Office Corresponding with and answering vendor questions Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations.\r\n\r\nWe provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.

Position Summary: The receptionist is responsible for supporting office operations and works independently and interdependently with other office staff to provide efficient, cost effective, quality patient care.

The receptionist is responsible for supporting office operations and works independently and interdependently with other office staff to provide efficient, cost effective, quality patient care. Attention to detail to ensure schedules are accurate based on provider preference sheets and office standa

High school graduate or equivalent, business school or formal secretarial training a plus.

As a busy, fast-paced, medical office, we are seeking a professional, detail-oriented, medical receptionist to join our team. Located in central New York with 3 convenient locations, Reflections Dermatology is a large Dermatology practice that provides excellent medical care to our community and our

Job Description This position provides day-to-day administrative leadership, acting in a collaborative partnership with Project Managers and Project Architects in the management of projects. Candidate can demonstrate clear and concise communication skills – written and verbal. Primary scope of responsibility is management of administrative work assignments, the flow of project information (as directed by Project Team) and overseeing and managing various administrative duties in support of our firm. There is potential for client interaction to communicate and collaborate with the specific needs of the client in the reporting of project elements. Looking for someone with 10-years’ experience in administration, accounting, and management in the construction industry. The description of tasks and responsibilities noted in this document are not all-inclusive, but to demonstrate the primary job roles to be required. Additional responsibilities and tasks may be subject to the job as the candidate develops the position of P&O Administrator. Duties: Design and Construction Project Administration (reference Task Matrix) · Attends project kick-off meetings to help determine and delegate administrative functions for the project team · Coordinates/assists each project the following forms and project paperwork: o New York SED, SUCF, DASNY submission paperwork and filing requirements · Maintains and tracks in collaboration with project manager the Construction Administrative software for projects (Master Library, Procore, etc.) and makes sure pertinent items, such as RFIs, RFPs, CEs, minutes, and submittals, are copied and archived on our server. · Project Start Up Items: tracking and flow management of bonds, insurance, schedule of values, and other required deliverables required of awarded contractors prior to contract execution. · Utilizing Master Library tracks RFI’s, RFP’s, PCO’s and submittals (monitors consultants’ review and processing of above items; communicates directly with engineers). · Prepares, in collaboration with the PM, change orders, punch lists, meeting minutes, and other project specific documents. · Coordinates, reviews, and processes Contractor’s Payment Requisitions. · Generate, in collaboration with PM, project field reports, punch lists, and directives and distributes to relevant team members. · Manage and directs the requirements of project close out Items: o G707, G706, G706A, punch lists, final co, AIA G704, etc. o final payment application & release of liens. o Operation and Maintenance manuals, warranties, and as-built documents. o Schedules 10–11-month project walk-throughs prior to warranty expiration. · Responsible for project related filing include archiving in conjunction with PMs. · Maintain the ‘Project Information File’ throughout the life of the project with project team and marketing. The PIM is a company specific tool used to set-up and manage the project, staffing, and budgets for a job. · Other items as needed. General Office Administration · Management and procurement of office materials, including, but not limited to, office supplies, kitchen supplies, and printing equipment needs. · General Reception – the face of the office. We have minimal public access to the firm, but there are intermittent needs for reception tasks – as needed: o Manage the main office phone line calls, o Sign for and distribute mail and packages, o Collect and process outgoing mail and packages, · Assists with on-boarding of new employees (as needed): o Assist with computer/tech set-up o Email sends welcome email prior to start date o Manages onboarding checklist with partner o Meets with new employees on first day, goes over on-boarding requirements, gives office tour and introductions, coordinates and attends welcome lunch. · Assists with staffing and reporting to studio leadership. · Assists with proposal production and distribution. Specifications Wage Rate Registration & client updates (Bid, award, and completion) Letters & correspondence assistance, filing, & tracking File/folder management Pay Application - math check and processing Budget Tracking for the project (LaBella) Change Orders/RFPs - tracking and processing RFI processing and tracking Contract/Fee Proposal Drafting and processing Print Management Assistance Office Management support - Mail, supplies, coordination with others - IT, etc. Schedule and Plan Lunch & Learns/trainings/CEUs Receptionist/Phones Maintain project calendars/milestones for office Submittal management and tracking Meeting minutes - keep and publish, file Manage and track staffing on projects Billing Assistance/tracking on projects Setup New Employees Manage/Coordinate deliveries/orders - drop off drawings for permit, printing, pickups Assemble/Assist with proposals, set up Proposal # and Contract #'s for project Bid assistance, set up tabs, recommendation letters, LOI, Contracts, etc. Establish work flows and check lists for Agency reviews (SED, DOH, etc.) Ability to support a diverse variety of clients - K-12, Higher Ed, Municipal, Developers, Healthcare, etc. Salary Range: $55,000 - $70,000 per year The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location. Requirements • Experience with agency review procedures and requirements for New York State Education Department (NYSED), Dormitory Authority of the State of New York (DASNY), State University Construction Fund (SUCF), etc. as it relates to submission and processing of health care, higher education, and public education projects., • Experience with the administrative aspects of projects under construction, such as the processing of submittals, distribution of requests for information (RFI), tracking and logging of changes in construction, and management of budgets in the processing of contractor pay applications, change orders, and reconciliation of final costs to support fiscal advisors., • Willingness to learn and develop processes that improve communication, efficiency, and collaboration among the entire team – internal and external., • Demonstrated experience with maintaining strong client relationships from project initiation through closeout. Ability to grasp and support client goals and needs and ensuring they are met throughout the project. Education and/or Experience · Associate’s degree in business administration or related field (Bachelor’s degree preferred) and/or · 10-years’ experience in the design/construction industry performing administration of projects · Some management experience preferred Technology experience • Deltek (About | Deltek) · AIA online software system – for processing AIA contracts, agreements, etc. (Contract Confidently with Your Building Owner), • Microsoft office suite, • Microsoft Teams, Google Meet, and Zoom, • Docusign (Docusign | #1 in Electronic Signature and Intelligent Agreement Management), • Procore Project Management Software ( Request a Demo | Procore), • Blue Beam and Adobe Acrobat Professional (Compare Plan Costs & Options - Bluebeam Construction Software) Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below. • Flexible Work Schedule, • Health/Dental Insurance, • 401k Plan with Employer Match, • Paid Parental Leave, • Short & Long Term Disability, • Profit Sharing, • Paid Time Off, • Leadership Development Program, • Fitness Reimbursement, • Tuition Reimbursement, • Referral Bonus Program, • Wellness Program, • Team Building Events LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. LaBella Associates will not be responsible for any fees arising from the use of resume submitted by recruiting professionals or agencies that do not have a current placement fee agreement with LaBella Associates. All initial communication with recruiting professionals or agencies must go through human resources.

The receptionist is responsible for supporting office operations and works independently and interdependently with other office staff to provide efficient, cost effective, quality patient care. All services, employees, medical staff, patients, visitors, and various regulatory and professional agency

Job Description With more than 150,000 babies born since 1986, Boston IVF is among the most experienced and respected fertility centers in the world. We are proud to offer innovative fertility treatments, leading-edge reproductive technologies, and compassionate care every step of the way. We take on the most complex cases, instill hope, and provide guidance and support when our patients need it most. Our mission is simple: to give individuals and couples the best possible chance for a successful pregnancy, while cherishing the meaningful relationships we build with our patients each day. Boston IVF | IVI RMA North America is currently seeking a receptionist to join our growing team in our Syracuse office. Schedule: Monday–Friday, 9:00 AM–5:00 PM (hours may vary) Position Summary The Receptionist plays a key role in ensuring an exceptional patient experience. This position is responsible for answering patient phone calls, scheduling appointments, responding to non-clinical requests from patients and staff, and warmly welcoming patients as they move through a structured schedule of appointments. The Receptionist collaborates closely with members of our multidisciplinary team to resolve issues and maintain a positive image of the practice for patients, referring physicians, and the general public. How You’ll Contribute At Boston IVF, we do whatever it takes to deliver outstanding patient care. As a receptionist, your responsibilities will include: Key Responsibilities * Welcome and greet patients and visitors in a professional and compassionate manner * Answer and route patient phone calls * Maintain a calm, composed, and professional demeanor * Anticipate patient needs and anxieties; provide clear and supportive responses to questions * Schedule patient appointments in accordance with physician templates * Identify scheduling conflicts and recommend appropriate solutions * Maintain accurate patient records, including demographic, financial, and insurance information * Collect co-pays and patient payments * Coordinate patient care in collaboration with nursing staff * Partner with the Finance Department to ensure reimbursement and insurance information is complete * Appointment confirmations and patient charting Skills & Qualifications * High School Diploma or GED required; Associate degree preferred * Minimum of 1 year experience as a medical office receptionist * Minimum of 3 years customer service experience * Strong computer proficiency * Excellent listening, communication, and interpersonal skills * Ability to work independently and exercise sound judgment * Comfort working in a fast-paced, high-standard, and occasionally stressful environment Benefits Boston IVF offers a comprehensive benefits package to employees working a minimum of 30 hours per week, including: * Medical, Dental, and Vision Insurance * Paid Time Off and 8+ Paid Holidays * Company-paid Life Insurance, Long-Term Disability, and AD&D * Flexible Spending Accounts * Employee Assistance Program * 401(k) Retirement Plan * Optional benefits including Short-Term Disability, Life Insurance, and AD&D buy-up plans, and more

Job DescriptionCompany Description Located in central New York with 3 convenient locations, Reflections Dermatology is a large Dermatology practice that provides excellent medical care to our community and our patients. It is our goal to treat every patient as if they were a member of our family. As a busy, fast-paced, medical office, we are seeking a professional, detail-oriented, medical receptionist to join our team. We are looking for a pleasant, positive person who loves people, and are looking for a long-term position. You must share our dedication to providing excellent customer service for our patients. Job Description • Greets patients in a positive, helpful manner, • Answers phone calls, records messages for physicians and department personnel, schedules patient appointments, • Assists in patient's reminder calls, • Schedules patients for follow- up appointments, surgical procedures, and provides patients with basic information on referral physicians and other facilities for further care, • Collect copays and patient balances, • Have understanding of medical insurance, CPT and ICD-10 coding, verifying insurance benefitsQualifications Job Type: • Full-time: M-F 7:45 am- 4:30 pm, • Pay starts at $18/hr Additional Information All your information will be kept confidential according to EEO guidelines

Job Description Busy OBGYN Office seeking Medical Receptionist who is warm and positive and likes making a difference in other people's lives, working in an environment that is friendly and caring. This is a full time position Monday- Friday 40 hrs per week, Medical, Dental, Life Insurance, short term disability & 401K benefits. Medical office experience with knowledge of insurance billing is a plus. Your responsibilities will include: Front desk reception- welcoming and greeting patients, answering phones, scheduling appointments, front desk collections, entering & verifying insurance info & authorizations, and ensuring smooth office flow. If you possess the following skills and qualifications, please apply: • Organized, self-disciplined, punctual, and detail oriented, • Reliable, • Capable of multi-tasking with a smile, • Outwardly friendly, upbeat, caring and empathetic, with a positive attitude, • Excellent verbal communication skills, • Trustworthy, • Strong computer skills, • High work ethic and professional appearance, • Enjoys helping others, • A good team player Job Type: Full-time Job Type: Full-time Salary: $17.00 - $20.00 per hour Benefits: • 401(k), • Dental insurance, • Health insurance, • Life insurance, • Paid time off Healthcare setting: • Private practice Medical specialties: • Ob/Gyn Schedule: • 8 hour shift Work Location: In person

Job DescriptionCome join our awesome team! We are looking to add you to our exceptional team. We are looking for a full time; experienced front desk DENTAL receptionist. Experience in EagleSoft (Clinical knowledge a bonus!). We are a comprehensive and high tech office. You will be providing exceptional customer service and be the ‘face’ of the office, so if you are detail oriented, able to multi-task; have experience with multiple phone lines; have computer and excellent communications skills, then you are the person we are looking for! Minimum 1 year DENTAL front office experience with Eaglesoft only need apply. Hourly DOE (added $1.00 per hour after 90 day probation) Benefits include 401K, profit sharing, Medical, vacation and Dual Bonus *Proficient keyboard and PC skills required DO NOT contact office via phone