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Associate Registrar for Operations (6030U), Office of the Registrar - 83696.At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive.Our culture of openness, freedom and belonging make it a special place for students, faculty an

Maintains operational control and supervision of all the student security monitors, working during the shift and for hiring, training and overseeing Bancroft student security employees. Monitor security cameras, the security access control, radio transmissions and work emails. Must have proficient c

CGPH works to support and administer academic programs that contribute to this mission, addressing pressing global health challenges and, with faculty across campus and at the School of Public Health (SPH), particularly advancing the global public health research agenda. Academic Coordinator I - Cen

Public Safety Dispatcher (5216C), University Police - 83592. The University of California Police Department provides a full range of law enforcement services in support of the academic and public service missions of the University of California, serving a diverse community of more than 43,000 studen

Executive Director, Berkeley Discovery and Berkeley Connect (0568U), Undergrad Edu Administration -. The Executive Director for Berkeley Discovery and Berkeley Connect leads two major campuswide initiatives that link undergraduate students with research experience, mentorship, and real-world applica

Administration & Communications Associate, Consumer Law & Economic Justice (4263C), Berkeley Law -.At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive.Our culture of openness, freedom and belonging make it a special place f

The Optometry Clinic provides comprehensive optical care services to the entire Campus population and the general Bay Area community, with approximately 80,000 annual visits to Optometry Clinics at Minor Hall and the Tang Center. The Optometry Clinic is open 7 days per week and approximately 358 day

Executive Assistant (7385U), Finance Immediate Office - 85190.At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive.Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.As a w

Purchase and Finance Services Analyst (4754C), Library Administration - 85220. A Purchase and Finance Services Analyst position is needed in the UC Berkeley Library Business Office to assist in managing the Library's complex financial operations and ensure responsible stewardship of public, campus,

Saybrook University seeks a Federal Work-Study Student to join its Office of Research Innovation and Sponsored Programs as a Project Assistant, Research Administration. Under the direction of the Dean for Research & Sponsored Programs and the Associate Director of Research, the Federal Work-Study St

Provides feedback to circulation supervisors related to job performance of student employees assigned to evening and weekend hours. Serves as primary resource for questions, overrides or emergencies from student staff during evening and weekend hours. Ability to work nights and weekends.

Administrative and Communications Coordinator (4722C) - 84975.At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive.Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.As a w

The Shipping and Receiving Clerk, within ERSO Business Services, performs a variety of services for ERSO involved in receiving, storing, accounting for, and distributing equipment, apparatus, materials, and supplies. Provides recommendations or suggestions to the Shipping and Receiving supervisor on

Library Conservator for the Fonoroff Collection (9723C), Library Administration - 84990.At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive.Our culture of openness, freedom and belonging make it a special place for students

Assistant Director, Business & Financial Operations (5184C), Intercollegiate Athletics - 84572. The ideal candidate brings a strong foundation in financial management, internal controls, and policy compliance, paired with an appreciation for the unique demands of collegiate athletics ranging from pr

NetSuite Administrator Location: Bay Area, CA (Hybrid/Onsite as applicable) Overview: We are looking for a detail-oriented and proactive NetSuite Administrator to support and enhance our core ERP platform. With NetSuite live for several years, this role is critical in driving ongoing system optimization, improving business processes, and supporting day-to-day operations across the organization. This individual will work closely with cross-functional teams including Finance, Operations, and IT to ensure NetSuite is effectively supporting the business and evolving with company needs. Key Responsibilities: • NetSuite Administration & SupportOwn day-to-day administration of NetSuite, including user roles, permissions, workflows, and configurations, • Troubleshoot system issues, manage support requests, and ensure timely resolution, • System Optimization & EnhancementsIdentify opportunities for process improvement following a multi-year NetSuite implementation, • Design and implement enhancements to improve efficiency, scalability, and user experience, • Maintain and optimize workflows, saved searches, reports, and dashboards, • Cross-Functional CollaborationPartner with Finance, Supply Chain, and Operations teams to gather requirements and translate them into system solutions, • Support key processes such as order-to-cash, procure-to-pay, and financial close, • Data Integrity & ReportingEnsure accuracy, consistency, and integrity of data within NetSuite, • Build and maintain reports and saved searches to support business decision-making, • Integrations & Systems SupportSupport integrations between NetSuite and other business systems (e.g., CRM, eCommerce, billing tools), • Work with internal teams and external partners to troubleshoot and enhance integrations, • Documentation & Best PracticesMaintain system documentation, processes, and training materials, • Promote best practices and improve system adoption across users

Temporary Legal Secretary, $35/Hr. Are you looking to join a small, stable firm in the East Bay where your expertise is valued and your contributions truly matter? This prestigious boutique practice is seeking an experienced Litigation Secretary to join its growing, collaborative, and inclusive team. You will work closely with accomplished attorneys on sophisticated Estate, Wills, and Trust matters, gaining exposure to complex, high-value work while enjoying a truly supportive, team-oriented culture. This is an outstanding opportunity for a Legal Secretary who wants long-term stability, professional respect, and meaningful responsibility. Responsibilities: • Provide exceptional client service and high-level litigation support from case inception through resolution, • Manage all phases of case development, including trial preparation and post-trial activities, • Draft, review, and cite-check complex legal documents with precision, • Oversee document production and eDiscovery using Relativity and related litigation technologies, • Maintain litigation calendars and proactively manage deadlines Qualifications: • 3+ years of California litigation paralegal experience, ideally in a private client environment, • Experience with eDiscovery using Relativity, iPro, and Excel, • Excellent organizational skills with the ability to manage multiple priorities confidently, • A proactive, detail-oriented team player who takes ownership of their work Why This Role Stands Out: • Join a top-tier practice known for respecting and investing in its staff, • Outstanding benefits, competitive compensation, and bonus potential, • Be recognized as a trusted partner to attorneys, not just support staff, • Build a long-term career in a firm that values collaboration, professionalism, and balance If you are an experienced Legal Secretary ready to elevate your career in a high-quality East Bay practice, we invite you to apply confidentially today.

Headquartered in San Francisco, Goeschl Law Corporation provides comprehensive business immigration services to clients ranging from innovative startups to large multinationals. We help our clients build top-tier immigration programs in an increasingly competitive market for global talent. We seek a highly motivated professional to join our fast-paced legal operations as an Administrative Assistant. Full Time, On-site, $25-$27/hr Responsibilities: Preparing immigration filings for submission to the government, assisting with legal filings and case preparation, writing and editing case documents, maintaining highly organized client files and database records, ensuring exceptional work quality, and supporting administrative tasks such as maintaining office inventory and supplies, answering phones and intaking mail. Requirements: Exceptional attention to detail, excellent communication/writing skills, ability to work independently, strong systems of personal organization, strong computer literacy, including experience working with Microsoft Word, Excel, Outlook, and Google Apps Candidates with previous experience in law firm or similar environment are encouraged to apply. This role is best suited for those who are motivated by a fast-paced environment and working cross-functionally with legal, operations, and accounting teams. Note: Candidates selected for an interview will be asked to complete a computer skills and typing test.

Executive Assistant to CEO | San Francisco | $140–160K This role isn’t for everyone. We’re looking for someone ready to commit fully—working in the office five days a week until 7:30 PM and remotely on Saturdays—to support a CEO operating at full velocity. If you thrive under high expectations, find energy in long hours of meaningful work, and want a front-row seat to scaling something exceptional, read on. What You’ll Do • Manage the CEO’s complex calendar, communications, and travel with foresight and precision., • Oversee office operations and build processes that keep a growing team aligned and efficient., • Plan company events, offsites, and internal initiatives from concept to execution., • Act as a trusted liaison between the CEO, internal teams, and key external stakeholders., • Drive special projects with ownership and adaptability, often beyond traditional admin duties. What We’re Looking For • 2–3 years of experience supporting a senior executive., • Impeccable organizational, problem-solving, and communication skills., • The stamina and mindset to perform consistently at a high level, six days per week., • A proactive, resourceful nature—you don’t wait to be told what’s next., • Bonus: Prior CEO support experience and familiarity with AI or tech environments. Why Join Us This is a career-defining role for someone who wants to learn directly from a visionary leader and be deeply embedded in the company’s momentum. You’ll gain insight into executive decision-making, contribute to building efficient systems from the ground up, and play a key part in shaping a company with ambitious goals. The hours are long—but so is the impact you’ll make.

Our client, an elite California firm, is looking for a Litigation Legal Secretary to join their team in San Francisco. Will be providing administrative and legal support to attorneys across litigation matters, including drafting correspondence, preparing closing documents, managing closing binders, and coordinating filings. The role also involves maintaining calendars and travel, handling specialized administrative tasks, exercising discretion in client communications, processing mail and expenses, organizing meetings, and supporting special projects and overflow work. Exceptional compensation, comprehensive benefits, and the opportunity to work at one of California's leading law firms. Please apply to Bridgeline Solutions today!

The Emeryville office of Weinberg Roger & Rosenfeld is hiring a Legal Secretary/Legal Assistant. Required Experience: 3 - 5 years handling litigation and NLRB matters. Labor & Employment experience a plus. Strong working knowledge of Word, templates, generating TOC and TOA. Strong working knowledge of e-filing in district and federal courts as well as administrative agencies. Ability to multi-task in stressful situations that have deadlines. ESSENTIAL FUNCTIONS: Responsible for all aspects of processing secretarial work generated in connection with services provided for our clients, including, but not limited to: • Utilizes a computer and/or typewriter to type correspondence, memoranda, reports and other documents., • Preparation and processing of pleadings from both written and dictated sources and timely filing, paper and/or electronic, such pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules., • Operates standard office equipment, including computer, copier, typewriter, digital transcription and transcription machine, facsimile, telephone and velobinding equipment., • Must be proficient in Microsoft Office and navigating various court and other websites., • Interacts responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone., • May be requested to screen calls and record messages., • Routes outgoing mail to specific delivery service for timely delivery., • Utilizes master calendar and docket systems. Establishes and maintains deadline reminder systems., • Prepares ‘Blue Sheet’ for new file opening., • May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed., • Provide training as needed., • Maintains client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately. · Ability to read and write in order to perform routine office correspondence, including independently writing correspondence at attorney’s direction. · Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling). · Ability to perform arithmetic calculations when verifying calculations on forms and documents including calculating interest on judgments. · Knowledge and ability to research state and federal court rules. · Ability to organize and prioritize numerous tasks and complete them under time constraints. · Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others. · Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact. · Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties. · Ability to efficiently operate standard office equipment including computer, copier, typewriter, digital transcription and transcription machine, facsimile, telephone systems and scanners for portable digital files (pdf). · Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training. · Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high. · Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job. WORKING CONDITIONS: Normal office environment with typical exposure to noise consistent with performance of business in the office. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. Job Type: Full-time Benefits: • AD&D insurance, • Dental insurance, • Flexible spending account, • Free parking, • Health insurance, • Life insurance, • Paid time off, • Retirement plan

Legal Secretary San Francisco, CA Summary The Attorney Support PROS Specialist is an integral part of the firm’s Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. This role will be located in our San Francisco office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. Responsibilities • Monitoring lawyer time entries for compliance with firm standards, while proactively editing entries, and alerting attorneys of any non-compliance, • Generating, editing, and posting client invoices ensuring firm and client defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory, as applicable, • Gathering and working to the preferences of assigned attorneys in order to execute tasks such as expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements, • Preserving the confidentiality of firm and client protected information, • Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm, • Possess the initiative to work both independently and in a team environment with a customer service focus, • Demonstrate the ability to multi-task and adapt to continuously evolving technology platforms, • A high school diploma or equivalent; preferably a Bachelor’s degree or equivalent, • Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in the firm’s comprehensive benefit program which includes:, • Healthcare, life and disability insurance, • A generous 401k plan, • At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure, • Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more), • Professional development programs, • Employee discounts, • Affinity groups, networks, and coalitions for lawyers and staff The firm is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute. Compensation: $75,000.00-$95,000.00, plus overtime and bonus. #LI-Hybrid

Position: Legal Secretary Law Firm: Top 20 Ranked Globally Location: San Francisco, CA Onsite Schedule: Hybrid Target Salary: $90,000 - $115,000 (DOE) with OT and Bonus as additional compensation Job Description: • Coordinates and tracks numerous legal matters of all types., • Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc., • Prepares and finalizes legal documents for e-Filing and filing via PACER., • Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions., • Creates, executes, and monitors systems to manage client workflow, tasks, and documentation., • Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm’s file management system., • Organizes and coordinates conference calls and client meetings., • Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters., • Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries., • Maintains a multitude of open client matters in Serengeti., • Maintains electronic and paper files following Firm and client service team guidelines., • Maintains and monitors attorney calendars., • Coordinates and/or books travel arrangements., • Prepares, tracks and maintains attorney expenses in Chrome River.

JRN#2416 A private family in the Bay Area is seeking a Second Executive / Personal Assistant to provide day-to-day support to the family’s Chief of Staff. This role is designed to act as an extension of the Chief of Staff, providing coverage, executional support, and an extra set of eyes and hands in a fast-moving environment. This is an excellent opportunity for a smart, motivated professional looking to build a long-term career in executive and personal support while learning directly from an experienced Chief of Staff whose role has evolved significantly over time. This role will work closely with and report to the Chief of Staff, helping to manage both professional and personal logistics as needed. The position is primarily based in the city, with occasional travel to Atherton for meetings, errands, or event-related needs. Responsibilities: • Support the Chief of Staff with scheduling, appointment confirmations, and calendar oversight, • Assist with research projects, data organization, and contact management, • Track follow-ups, deadlines, and action items across ongoing projects, • Serve as backup support during PTO, travel, or high-volume periods, • Run errands and manage time-sensitive logistics on behalf of the household, • Assist with seasonal, holiday, and gifting coordination, • Handle ad hoc tasks as delegated by the Chief of Staff, • Assist with event preparation, setup, and breakdown, • Act as an on-site support partner during meetings, gatherings, and projects, • Interface professionally with guests, vendors, and stakeholders, • Drive locally for meetings, errands, and project-related needs as required Requirements: • Strong technical proficiency and comfort navigating calendars, scheduling tools, and task management platforms (tech-savvy is essential), • A background in hospitality, events, client service, or operations is highly preferred, • Polished, personable, and comfortable interacting with a wide range of personalities, • Can take initiative and jumps in without needing detailed instruction, • Brings a hospitality- or service-oriented mindset, • Values discretion, reliability, and teamwork Schedule: This is a full-time position that will require flexibility outside of regular business hours Compensation: Up to $115K, healthcare coverage, PTO, 401K Location: San Francisco Bay Area (hybrid; Downtown San Francisco + South Bay as needed)

We are seeking a commercially minded lawyer to support a fast-growing digital infrastructure business. This role will focus on structuring, negotiating, and managing complex agreements with large-scale (“hyperscale”) customers, including major cloud, AI, and enterprise clients. You will work closely with commercial, technical, and leadership teams to enable high-value, long-term customer partnerships while balancing legal risk and business objectives. Key Responsibilities • Lead the drafting, negotiation, and execution of complex customer agreements, with a strong emphasis on hyperscale and enterprise clients, • Advise on large-scale infrastructure, capacity, and service agreements (e.g., colocation, hosting, energy supply, and related services), • Partner with commercial teams to structure innovative deal frameworks aligned with strategic growth initiatives, • Provide pragmatic, risk-based legal advice across the full customer lifecycle Key Experience & Skills • Qualified lawyer with 8+ years’ post-qualification experience, gained at a leading international law firm (“Big Law”) and/or in a top-tier in-house environment, • Strong track record of negotiating complex, high-value commercial contracts with large enterprise or hyperscale customers, • Experience in technology, infrastructure, energy, or data centre-related sectors, • Ability to operate independently in a fast-paced, high-growth environment Desirable Experience • Experience with data centre, cloud, AI, or high-performance computing sectors, • Familiarity with energy or power-related agreements, • Exposure to international transactions and cross-border contracting

⚡ Recruiting Partner 🌎 San Francisco Bay Area, USA (onsite) 💸 $120,000 - $180,000 salary + bonus The role Recruiting Partner with approximately 8+ years of experience in the technology ecosystem. This is not a typical "recruiter" role; it is a critical operational position that combines high-level PhD/Research Scientist sourcing with the rigorous, high-volume coordination required to scale a top-tier lab. In a high-growth environment, the "bottleneck" is often the schedule. You will be the architect of our candidate experience, ensuring that every interview loop—no matter how complex or cross-continental—runs with "white-glove" precision. Responsibilities: 1. High-Volume Coordination & Scheduling (Primary Focus) • The "Scheduling Engine": Manage the complex, multi-stage interview calendars for all regional and international roles. This includes coordinating across multiple time zones., • Panel Optimization: Work with People Operations and Team Leads to ensure interview panels are balanced, diverse, and technically aligned. -Candidate Experience: Act as the primary point of contact for candidates, ensuring they are briefed, prepared, and supported from initial outreach to offer. 2. Full-Cycle Research Recruiting • Strategic Sourcing & Market Mapping: Conduct deep-market research and mapping to identify and engage world-class PhD talent across core and emerging AI domains, including Reinforcement Learning (RL), Post-training, Vision-Language Models (VLM), Diffusion, World Models, and Infrastructure., • End-to-End Search Management: Lead the full recruiting lifecycle from initial intake sessions with hiring managers to final closing. Develop tailored hiring strategies for niche research roles., • Stakeholder Management: Partner directly with Research Leadership and Team Leads to define role requirements, refine job descriptions, and calibrate candidate profiles through regular feedback loops., • Consultative Candidate Management: Serve as a brand ambassador and consultant to candidates, articulating the lab’s unique mission and technical roadmap to convert high-passive talent. 3. Talent Operations & Infrastructure • Compliance & Audit Readiness: Ensure all recruiting processes, documentation, and data tracking are fully compliant with federal and state labor laws (e.g., EEO, CCPA, and relevant California labor codes). Maintain an "audit-ready" environment for all hiring records and candidate data., • ATS Mastery: Take full ownership of our Applicant Tracking System. Ensure 100% data integrity, manage the referral pipeline, and provide weekly "Health of the Pipeline" reports to leadership., • Process Building: Evaluate and improve our hiring workflows. You will build the templates and playbooks that allow us to scale significantly., • Brand Ambassadorship: Help represent the lab at top-tier conferences to build our local and global talent brand. Requirements: • 8+ Years of Experience: Proven track record in Talent Acquisition, specifically within high-growth AI labs or Tier-1 tech firms., • Research Literacy: You must understand the difference between a "Software Engineer" and a "Research Scientist." Familiarity with the ML research ecosystem and PhD hiring cycles is essential. • Mastery of Complexity: Exceptional organizational skills. You should thrive in the "logistical puzzle" of scheduling multiple complex interview rounds per day without errors. -Communication: Ability to communicate with high-seniority executives and elite academic researchers with professional poise. • Tools: Expert-level proficiency in modern ATS platforms (experience with Lever is a significant plus), LinkedIn Recruiter, and productivity suites. Why apply: • Opportunity to build out a new division at the forefront of AI innovation, • FAANG competitive salary & package, • Work alongside superstars from FAANG labs & leading AI companies, • Medical, Dental and Vision Insurance, • Relocation package available 🌎 San Francisco Bay Area, USA 📧 Interested in applying? Please click on the ‘Easy Apply’ button or alternatively email me your resume at

Location: SF/Bay Area Hybrid- Must be able to be in office in SF 6 days/mo Department: Operations Reports To: SVP of Operations Compensation: ~$90-100k + equity and bonus tied to key deliverables About Us: We are a global Center of Excellence network helping self-insured employers save up to 50% on surgical and specialty care. By partnering with a hand-selected U.S. and international provider network, we deliver superior outcomes, predictably lower costs, and an elevated patient journey through rigorous quality standards, upfront bundled pricing, and clinician-led navigation. The Role The Patient Care Coordinator plays a critical role in the patient's surgical journey. This individual will educate prospective patients, guide them through the enrollment process, coordinate with the clinical team, and ensure a positive patient experience from first touch through the hand off to the clinical team. The ideal candidate is tech savvy, personable, organized, super engaging, and deeply committed to using technology to improve patient access to quality care. Key Responsibilities Engagement and Care Coordination • Maintain a caseload of patients during onboarding, eligibility, and medical record collection process, • Manage inbound and outbound calls, proactively engaging eligible patients to enroll in their World Class Health surgical benefit, • Educate patients on program eligibility, benefits, and enrollment steps in a clear and proactive manner, • Assist patients in completing enrollment forms, collecting required documentation, and navigating digital systems or portals as needed, • Work closely with nurses, operations, and administrative staff to ensure seamless patient handoffs., • Share insights from patient interactions to help inform operational improvements., • Coordinate appointments, scheduling, and communication between patients, nurses, and providers., • Provide high-touch support with empathy, ensuring patients feel informed and cared for throughout their journey., • Track and resolve patient issues, escalating when needed to clinical or operational leadership., • Leverage the latest technology and platforms to find gaps in care and work in collaboration with the ops team to implement new systems or improve current ones! Qualifications • 2+ years of experience in start up healthcare sales, patient services, or care coordination., • Mandatory prior startup experience — proven ability to thrive in fast-paced, ambiguous environments with limited existing structure., • Outgoing personality, sales mindset, ability to connect with patients seamlessly, • Extensive experience using Gsuite, Salesforce and other relevant platforms, • Tech-forward and AI-energized — you’re genuinely excited by emerging technology and driven to be at the leading edge of what’s next., • Must be able to be in office in SF 6 days/moPreferred, • LVN or RN with clinical experience in remote patient care, • Prior experience working for a Center of Excellence program, • Understanding of the surgical process for ortho, cardiac, bariatric, spine, and cancer procedures, • Bilingual Spanish or Hindi

About this Position: Job Title: General Clerk Duties: • Receives incoming telephone calls and visitors, determines the nature of business, and tactfully refers calls to the appropriate staff member., • Assist with receipt and distribution of incoming mail for the agency., • Create, tab, and tab paper files, indexes, and other documents as needed., • Data entry and typing is done consistently on a personal computer., • Uses a variety of office equipment in conducting the work of the office, including but not limited to personal computers, fax machine, copy machine, mail equipment, scanner, etc., • Communicates with court reporters and external customers to schedule telephone conference and in-person and video hearings., • Initiates inquiries regarding case processing and responds to appeal inquiries on behalf of the Administrative Judge (AJ) of the office., • At the direction of the Supervisory Paralegal Specialist to respond to the public, appellants, and their representatives, concerning potential, pending and past appeals and general Board procedures. Experience: • Required 2-4 years of experience in the administrative field or in a related legal assistant area., • Has very basic knowledge of commonly-used concepts, practices, and procedures in the legal field. "No phone calls please." "We are an equal opportunity employer and do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, citizenship or any protected status."

THE CLIENT Our client is a San Francisco based Investment firm operating in a fast‑paced, highly collaborative, and team‑oriented environment. The culture encourages initiative, independent thinking, and a solutions‑driven mindset. This is an excellent opportunity to join a dynamic firm in a role that offers visibility, variety, and the ability to directly impact day‑to‑day operations. THE ROLE The firm is seeking a strong Executive Assistant & Office Coordinator to support senior leadership team while ensuring the smooth day‑to‑day operations of the San Francisco office. This is a hands‑on, team‑oriented role working alongside other top‑tier assistants to keep the office running seamlessly. Key duties include: • Heavy calendar management across multiple time zones, • Prioritizing and managing competing demands, • Coordinating domestic and international travel, • Handling expenses, meeting preparation, and general administrative needs, • Acting as a liaison with internal teams and external stakeholders, • Serving as a gatekeeper, problem‑solver, and trusted partner, • Overseeing office operations, supplies, visitors, and vendor coordination, • Supporting team events, meeting logistics, and general office upkeep THE CANDIDATE The ideal candidate is proactive, poised, and resourceful. Professionalism, discretion, and humility are essential. This firm values team players who enjoy working closely with colleagues and supporting a high‑energy, fast‑moving environment. Qualifications: • 5+ years of experience as an Executive Assistant or in a hybrid EA/office support role, • Experience within investment firms or similarly high‑performing, fast‑paced settings, • Comfortable supporting senior leaders and managing shifting priorities, • Tech‑savvy and proficient with Microsoft Office, • Bachelor’s degree preferred THE COMP/BENEFITS • Base salary: $100,000 - $120,000 (depending on experience), • 5 Days in office, • Excellent benefits, including employer‑paid healthcare, • 401(k) match, commuter benefits, wellness/FSA offerings, • Generous PTO and discretionary bonus, • Additional perks consistent with a well‑supported office environment Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Company Description We suggest you enter details here. Role Description This is a full-time hybrid role for an Executive Assistant based in the San Francisco Bay Area, with flexibility for some remote work. The Executive Assistant will manage administrative tasks, organize schedules, and provide high-level support to executives. Responsibilities include managing calendars, coordinating meetings, handling expense reports, and facilitating communication within the organization. The role is central to ensuring efficient operations and excellence in executive support. Qualifications • Strong skills in Executive Administrative Assistance and Administrative Assistance to manage schedules, emails, and correspondence effectively., • Experience in preparing and managing Expense Reports and maintaining attention to detail in financial documentation., • Proven expertise in Executive Support, including managing priorities and coordinating multiple tasks for senior leadership., • Excellent Communication skills, both written and verbal, with the ability to interact professionally across various teams and stakeholders., • Ability to work independently in a hybrid environment while maintaining a collaborative approach., • Proficiency with office tools such as Microsoft Office Suite, calendar management platforms, and other productivity software., • Experience in a fast-paced, professional environment is a plus., • Bachelor’s degree in Business Administration, Communications, or a related field is advantageous but not required.

Cole-Frieman & Mallon LLP (CFM) is a prestigious boutique law firm based in San Francisco with a robust national practice, representing private funds (including hedge, venture capital, private equity, and hybrid structures) and their managers. Our firm advises on hundreds of fund launches each year and has highly regarded practices in cryptocurrency/digital asset transactional matters and cybersecurity. We are seeking a strategic, relationship-driven Senior Legal Recruiter to lead full-cycle attorney and business services recruiting across multiple practice groups and offices, serving as a trusted partner to firm leadership and practice management. The ideal candidate brings deep knowledge of the legal market, impeccable judgment, and a track record of delivering top-tier associate hires, with support for entry-level and summer program recruitment. Candidates with a JD or prior attorney experience are strongly preferred; however, we welcome exceptional recruiting professionals without a JD who demonstrate comparable subject-matter fluency and stakeholder credibility. This is a high-visibility role with direct impact on the firm’s growth strategy and culture. Responsibilities • Manage the end-to-end recruitment lifecycle (intake and search strategy; market mapping and sourcing; candidate engagement and assessment; interview process design and execution; offer development and negotiation; onboarding coordination)., • Partner with firm leadership to ensure a seamless candidate experience and consistent hiring standards., • Advise stakeholders on market trends and compensation; share periodic market intelligence and competitor insights to inform hiring strategy., • Build and cultivate diverse pipelines and talent communities aligned with the firm’s D&I goals., • Optimize recruiting processes, tools, and candidate experience; manage external search firm relationships., • Track recruiting data and KPIs; produce reports and insights for leadership., • Ensure consistency with employment policies and legal compliance (including ADA, FMLA, wage/hour, and immigration/visa requirements) in collaboration with HR/Legal., • Provide guidance on compliant hiring practices (e.g., work authorization, reference checks, resume screening, preliminary interviews)., • Liaise cross-functionally to deliver seamless on- and offboarding and integration (e.g., Office Services, Technology/Training, Payroll, and work authorization/visa processes)., • Develop and maintain consistent recruitment brand messaging and collateral across channels., • Participate in salary surveys; analyze results and recommend market-based adjustments to maintain competitive practices., • Coordinate or support summer intern recruiting and the summer program in partnership with HR/PD., • Support performance-review and promotion cycles (e.g., Senior Associate, Counsel, Partner) in partnership with HR leadership., • Collaborate on systems to track professional development goals and mentorship pairings for internal employees., • Partner with admin/ops on recruiting-related events and staff appreciation activities, as needed., • Perform ad hoc duties to advance talent objectives and firm initiatives. Qualifications • 5+ years of legal recruiting experience in a law firm and/or search firm, with demonstrated placement success., • Bachelor’s degree required; JD strongly preferred., • Strong business acumen and exceptional communication and influencing skills., • Meticulous project management and organization across multiple priorities and time zones., • Comfort navigating confidential partner-level conversations and complex compensation structures., • Proficiency with applicant tracking systems, LinkedIn Recruiter, and data-driven reporting., • Knowledge of pertinent employment laws and multi-jurisdictional regulations; ability to counsel stakeholders and influence outcomes., • Creative problem solver with high judgment, discretion, and the ability to maintain confidential/sensitive information., • Demonstrated commitment to client service, collaboration, and DEI best practices., • Preferred: Prior attorney recruiting experience at a law firm and familiarity with the hedge fund/asset management industry. Attributes for Success You operate with discretion and integrity, move quickly without sacrificing quality, and build trust with senior stakeholders while taking ownership of outcomes and elevating the candidate experience. You bring a consultative approach to challenging searches and continually refine processes using data and feedback. Compensation and Benefits We offer a competitive compensation package commensurate with experience, including bonuses, 401(k) with match and profit sharing, paid time off and holidays, and medical/vision/dental benefits; we also provide paid parental leave and contribute to childcare for up to 12 months upon return from leave. Yearly compensation range inclusive of bonuses: $125,000–$175,000 (based on experience). We are not accepting agency submissions at this time.

PACS Administrator Pay Rate: $45–$60 per hour Position Overview We are seeking an experienced PACS Administrator to support and optimize cardiology and clinical imaging systems within a healthcare environment. The ideal candidate will have hands-on experience managing cardiovascular PACS and related imaging applications, along with strong knowledge of DICOM standards and clinical workflow integration. A local candidate is preferred due to the initial on-site requirement during the first six months. Key Responsibilities • Manage, implement, and support cardiology IT applications and imaging systems, • Administer and optimize:, • Fuji Synapse Cardiovascular PACS, • GE/Merge Hemo, • Epiphany ECG, • Cerner RadNet / RIS, • Build and maintain custom clinical templates to streamline reporting and improve data capture, • Ensure seamless integration between PACS and EHR systems, including Cerner EHR, • Support DICOM imaging protocols including acquisition, archiving, retrieval, and system interoperability, • Perform system configuration, upgrades, testing, troubleshooting, and ongoing maintenance, • Provide end-user support and training as needed Required Qualifications • Bachelor’s degree in Computer Science, Healthcare Science, Business, Finance, or related field OR equivalent work experience, • Minimum three (3) years of experience in design, configuration, maintenance, troubleshooting, upgrading, testing, and support of clinical imaging applications, such as:, • Fuji PACS / CV, • Cerner RadNet, • PowerScribe 360, • Varian Aria, • Natus Xltek, • Provation, • Or equivalent combination of education and experience, • Strong understanding of DICOM imaging standards and PACS/EHR integrations, • Experience working in clinical or hospital environments Preferred Qualifications • Experience supporting cardiology imaging workflows, • Strong analytical and problem-solving skills, • Excellent communication skills and ability to collaborate with clinical staff

We are seeking a highly motivated Business Operations Associate to join our team and help shape the future of our company. You will partner with customers to identify high-priority use cases, map workflows, deploy our product, and measure business impact - working closely with the founding team to ensure our roadmap aligns to customer outcomes. What You’ll Do Discovery & Outcome Design • Lead focused discovery to map customer workflows and pain points; prioritize opportunities by impact, feasibility, and time-to-value., • Translate ambiguity into clear problem statements, hypotheses, and success metrics (e.g., days-on-market, lead conversion, cost per ticket, SLA adherence)., • Configure and launch MaxHome, along with evaluation criteria and guardrails, • Drive pilots to production: own plans, owners, risks, and acceptance tests, • Instrument, analyze, and communicate results; create dashboards and crisp executive readouts., • Enable adoption with training, runbooks, and change-management comms; monitor usage, quality, and SLAs., • Become a power user; reproduce issues, triage with Eng/PM, and channel field feedback into the roadmap., • Identify adjacent net-new use cases and rapidly prototype using product building blocks, expanding the value we deliver. What Makes You a Great Fit • Consulting foundation: 2+ years at McKinsey/BCG/Bain (or equivalent) with client-facing ownership., • Analytical problem solver: hypothesis-driven, strong with numbers and crisp storytelling; comfortable designing metrics and experiments., • Customer-facing operator: confident with execs and frontline teams; excellent stakeholder management., • Technical fluency (practical): comfortable with API docs, CSVs, basic SQL/Sheets, and reasoning about data readiness, prompts, and evaluation., • Startup energy: high ownership, bias to action, thrives in ambiguity, fast without sacrificing quality. Nice to Have • BI tools (Looker/Tableau/Mode), basic Python, workflow tools (Asana/Jira/Notion)., • Experience deploying enterprise software or operationalizing AI/LLM use cases., • Real estate domain exposure (brokerage ops, property management, maintenance, customer support).

Our client, a premier and rapidly evolving investment firm, is looking for a Senior Administrative Assistant who excels in high-pressure, high-visibility environments. This isn't a typical support role; it is a strategic partnership designed for a professional who has mastered administrative fundamentals and is ready to operate at the center of a world-class organization. You will work in tandem with senior leadership and an elite executive support team, gaining an unvarnished look at the firm’s inner workings and contributing to the seamless execution of their global operations. This is an ideal opportunity for a sharp, highly organized individual to elevate their career by providing top-tier support within a culture that values precision, innovation, and proactive problem-solving. KEY RESPONSIBILITIES • Manage and maintain the executive's calendar, scheduling meetings, calls, and appointments with precision, • Coordinate domestic and international travel arrangements including flights, accommodation, and transport logistics, • Prepare correspondence, meeting agendas, minutes, and supporting documentation, • Handle incoming communications and act as a professional point of contact for internal and external stakeholders, • Process expense reports, invoices, and purchase orders in a timely manner, • Support project coordination and track deliverables on behalf of the executive, • Maintain organised filing systems, both digital and physical, • Carry out ad hoc research tasks and present findings clearly and concisely, • Assist with personal scheduling and administrative tasks as needed IDEAL CANDIDATE • 3–7 years of experience in an Administrative Assistant, Personal Assistant, or demanding hospitality role, • Strong organisational skills with the ability to juggle multiple priorities in a fast-paced environment, • Excellent written and verbal communication with a professional, polished demeanor, • Discreet, reliable, and trustworthy with sensitive information, • A proactive self-starter who takes initiative and requires minimal supervision, • Ability to remain calm and composed in a dynamic, high-expectations environment, • Bachelor's degree or equivalent professional experience preferred BENEFITS • Competitive salary commensurate with experience, • Performance-based bonus potential, • Excellent benefits package including health, dental, and vision, and other perks such as wellness stipend, commuter benefits, etc., • Opportunities for professional growth and upward mobility, • A supportive and high-caliber team environment

Role: Senior Aveva PI Developer / Administrator Location: Oakland, CA (100% On-site) Compensation: $60.61/hr (W2) Duration: 6 Months Position Overview We are seeking a Senior Aveva PI Developer with 6–10 years of experience to support and evolve a large-scale PI landscape (500K+ tags). This role focuses on high availability, system migrations from on-prem to cloud, and the design of Asset Framework (AF) structures aligned with ISA-95 standards. The ideal candidate will have deep functional understanding of the Utilities (Gen / T&D / Renewables) sector. Key Responsibilities • Infrastructure Management: Administer and support the PI System infrastructure, including Data Archive (DA), AF, ACE, Vision, and Event Frames., • Architecture & Design: Design AF structures using ISA-95 standards and integrate OSI PI with 3rd party apps and Azure Business Analytics., • System Migration: Lead and support PI migrations from on-premise to cloud environments and perform complex system upgrades., • Visualization: Build and maintain PI Vision displays to support real-time control room operations., • Data Integrity: Monitor system performance for 0.5M+ tags, manage capacity planning, and ensure robust backup strategies., • Developer Support: Utilize AF SDK and Visual Studio C# for custom tool development and system enhancements. Required Technical Skillset • 6–10 Years of experience in Aveva/OSI PI L2 Support and Development., • Core Modules: Mastery of PI AF, PI DA, PI ACE, PI Vision, and PI Manual Logger., • Integrations: Experience with PI Connectors, ESRI Integrators, and Azure., • Standards: Strong understanding of the Purdue Model and ISA-95., • Development: Base proficiency in C# and AF SDK., • Utilities Domain: Functional knowledge of Power Generation, Transmission & Distribution, or Renewables.

Title : Executive Assistant Location : San Francisco , CA Pay rate :$37/hr Duration : The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities • Calendar management for executives, • Aid executive in preparing for meetings, • Responding to emails and document requests on behalf of executives, • Draft slides, meeting notes and documents for executives Qualifications • Bachelor's degree or equivalent experience, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills

Executive Personal Assistant 60% Executive Support • 40% Personal & Family Support San Francisco, CA | In-Person | Full-Time About the Company Meanwhile is the world's first licensed and regulated Bitcoin life insurance company, founded in 2022 by Zac Townsend and Max Gasner. Operating entirely in Bitcoin from premiums to claims. Meanwhile is on a mission to democratize access to financial protection for a new generation of policyholders. The company has raised over $80M from investors and is building the infrastructure for life insurance in the digital economy. About the Role Zac is seeking his first-ever dedicated Executive Personal Assistant, someone who will sit in-office daily and serve as his operational right hand across both his professional and personal life. This is a highly dynamic, judgment-intensive role for someone who thrives in ambiguity, takes full ownership, and moves fast without cutting corners. The company has scaled from 5 to 24 people, is navigating a major growth phase, and the CEO's time is at a premium. The EPA will be the connective tissue between Zac's work calendar, his home, and the people who depend on him including his team, his wife, and their two young children. This role is for someone who takes deep pride in execution, anticipates needs, and finds satisfaction in making a founder's life seamlessly functional. Key Responsibilities EXECUTIVE & OFFICE SUPPORT • Own and manage Zac's calendar end-to-end, syncing professional commitments with personal obligations and stakeholder availability (including his wife's schedule), • Triage Zac's inbox (Superhuman), draft responses, create templates, and escalate only when necessary, • Act as the team-facing point of contact in Slack collect action items owed to Zac, track deliverables, and produce a daily/weekly digest, • Prepare meeting briefs, talking points, pre-reads, and post-meeting follow-ups, • Run light contract review read NDAs and agreements for anything unusual before routing to Zac or General Counsel, • Plan and coordinate quarterly offsites: 2 in SF, 1 in NY, and 1 international destination per year including hotels, travel, agendas, and team logistics, • Handle office management: pantry stocking, equipment inventory, building communications, furniture orders, and vendor coordination, • Support light HR administration: run bi-weekly payroll in Rippling, obtain state tax IDs for new remote hires, complete employment verifications, and onboard new employees into company systems, • Manage vendor documentation internally track and maintain the company's vendor review workflow and records, • Research trip logistics (e.g., who Zac should meet with in NY) listen actively, ask smart questions, and pull in relevant team members, • Manage and coordinate vendor relationships for the Balboa Terrace residence., • Manage both vehicles: service appointments, registration, insurance, and roadside issues, • Oversee the SF rental property: coordinate repairs, communicate with tenants, manage contractors, • Assist with ongoing personal errands, travel bookings, family events etc., • Keep personal finances organized: manage credit cards to the right accounts, track receipts, and liaise with Zac's accountant when needed, • Coordinate and maintain kids’ home school tutor’s schedules, • Source and book tickets for family activities (ski team, events, travel) without overstepping wife's ownership of trip planning What Success Looks Like • Zac's work calendar and personal calendar are fully in sync nothing falls through the cracks, • The office runs smoothly: snacks are stocked, equipment is ready, and team admin is off Zac's plate, • Household vendors are managed proactively Zac and his wife never have to chase anyone, • His wife notices that her own mental load has decreased, • Action items owed to Zac are tracked and followed up without him asking, • Zac is prepared for every meeting and every trip, without having to over-explain, • 5-8+ years of EA/PA experience supporting a founder, CEO, or high-net-worth individual in a fast-moving environment, • Background in a regulated industry (fintech, financial services, legal, or similar) is a strong plus Meanwhile operates in a compliance-heavy environment, • Exceptionally organized with strong calendar management instincts across both professional and personal domains, • High EQ and situational awareness knows when to act independently, when to ask, and when to quietly involve a spouse or third party, • Low ego, hands-on, and proud of excellent execution at every level, • Discreet and trustworthy this person will have access to the family home, financial accounts, and sensitive business information, • Strong written communicator; able to draft in Zac's voice for contracts, internal Slack messages, and vendor communications, • Comfortable being present on-site (office or home) when needed; valid driver's license required, • Slack, Asana, Superhuman, Rippling (or similar HRIS), • Google Workspace (Docs, Sheets, Calendar), macOS, Apple devices, • Claude / ChatGPT comfort with AI tools for research and drafting Zac's day typically runs 8am–4pm in the SF office at 44 Montgomery St, with calls starting at 8am. He is offline from 5–7pm for family time, then back online from 7–10pm. He will send Slacks and emails outside of hours responses are expected during core hours (8am–4pm) unless it's an urgent matter. He is also open to one work-from-home day per week for the right candidate. The expectation is in-person presence whenever Zac is in the office, and continued on-site work at the office or home on days he is traveling or remote. Compensation & Benefits • Salary: $180,000–$280,000 depending on experience, • Health, dental, and vision benefits, • Equity consideration for the right candidate, • Work alongside one of SF's most interesting founders at a category-defining, venture-backed startup

We’re hiring a proactive, tech-savvy, and highly organized Executive Assistant to support our President/CEO, Board of Directors and leadership team. You’ll manage complex priorities, build trusted relationships, and bring humor, professionalism, and polish to every interaction. As a bridge between the CEO, Board of Directors, and internal teams, you’ll help ensure our mission of “living well” runs seamlessly behind the scenes. Who You Are • Sense of Humor: You bring optimism, perspective, and warmth to every room., • Tech-Savvy Communicator: You’re fluent in Microsoft 365, Google Workspace, Zoom, and PowerPoint. You enjoy creating polished visuals., • Proactive Partner: You think two steps ahead, solve problems creatively, and help the CEO focus on strategic priorities., • Professional & Playful: You relate easily to Board members, residents, and colleagues while maintaining discretion and credibility., • Mission Driven: You find meaning in supporting work that improves lives and builds community. What You’ll Do • Provide high-level, proactive support to the Executive team anticipating needs, managing priorities, and coordinating communications., • Serve as primary liaison to the Board of Directors and related committees., • Prepare professional, visually engaging presentations, reports, and communications., • Maintain and update the Board Portal for timely access to accurate and organized materials., • Plan and execute high-stakes meetings, retreats, and quarterly Board sessions., • Write and edit correspondence and materials that reflect Sequoia Living’s voice and values., • Support and lead home office administrative staff., • Handle expenses and sensitive information with confidentiality and care. Qualifications • 5+ years of executive-level administrative experience, preferably supporting C-suite or nonprofit leaders., • Strong writing, editing, and presentation design skills., • Advanced proficiency in Microsoft 365 and collaboration tools., • Experience managing Board or committee communications preferred., • Bachelor’s degree preferred or equivalent experience. Why Join Sequoia Living At Sequoia Living, we value purpose, partnership, and joy in all that we do. • Competitive compensation and benefits, • Collaborative and inclusive culture, • Hybrid work flexibility, • A mission that truly matters Sequoia Living is an Equal Opportunity Employer we celebrate diversity and are committed to inclusion, respect, and belonging. Join us and help create spaces where people of all ages thrive. #ExecutiveAssistant #CLevelSupport #BoardRelations #NonprofitJobs #AdministrativeExcellence #SequoiaLiving #BayAreaJobs #StrategicPartner #TechSavvy #HybridWork

A well-known Private Equity firm in the Bay Area is seeking an experienced administrative professional to support a senior executive as an Executive Assistant! The ideal candidate will be self-motivated, proactive and a skilled multi-tasker. This role is a flexible hybrid schedule which would require ~1-2 days per week in office. Compensation includes base salary, bonus + fully covered benefits! Responsibilities • Manage complex and detailed calendars for the executive, • Coordinate all global travel arrangements including corporate and personal travel, • Implement strategies for organization and efficiency for the executive office, • Work collaboratively with the Chief of Staff, Personal Assistants and other administrative staff, • Organize events and social engagements, • Complete in person errands local to SF with ability to travel as needed Qualifications • Bachelor's degree required, • 5+ years' experience supporting high-level executives in a similar industry, • Impeccable attention to detail, • Maintain a high-level of confidentiality and discretion, • 24/7 availability, • Ability to travel locally on a regular basis and ability to travel (domestic and international) as needed

This is not a typical Executive Assistant role. Our client is seeking a seasoned, strategically-minded professional to serve as the indispensable right hand to C-suite leadership within our high-growth, deal-intensive investment firm. You will anticipate needs before they arise, manage competing priorities with composure, and act as a trusted extension of the executive — protecting their time, reputation, and focus at every turn. KEY RESPONSIBILITIES • Serve as the primary gatekeeper and strategic partner to two Partners: managing a complex and ever-evolving calendar across multiple time zones, • Orchestrate domestic and international travel arrangements, including private aviation, ground transport, accommodation, and detailed itineraries, • Draft, edit, and proof executive communications, presentations, board materials, and confidential correspondence with exceptional accuracy and tone, • Proactively identify workflow inefficiencies and implement solutions that optimise the executive's time and bandwidth, • Liaise with board members, investors, clients, legal counsel, and senior stakeholders with the highest degree of professionalism and discretion, • Manage and reconcile expense reports, vendor contracts, and financial documentation, • Lead and mentor junior administrative staff; set the standard for the support team, • Handle sensitive, time-critical matters independently with sound judgment and confidentiality, • Anticipate the executive's needs across all professional and personal dimensions, blending seamlessly between both when required WHAT WE'RE LOOKING FOR • 6–10+ years of Executive Assistant experience supporting C-suite executives in a high-stakes, fast-paced environment, • Prior experience in Venture Capital & Private Equity or an adjacent field (investment banking, law, consulting, luxury services) is required, • Exceptional written and verbal communication skills; polished presentation at all times, • Expert-level proficiency with Microsoft Office Suite, Google Workspace, and modern scheduling/productivity tools, • Proven ability to exercise discretion with highly sensitive and confidential information, • Demonstrated experience handling complex travel logistics, including private aviation, • Calm under pressure with outstanding problem-solving capabilities and a proactive mindset, • Bachelor's degree required; advanced education or relevant certifications a plus WHAT WE OFFER • Competitive base salary with discretionary performance bonus, • Comprehensive benefits, including medical, dental, and vision, • Generous PTO and flexible working arrangements, where applicable, • A culture that genuinely values and invests in its support talent

National Law Firm Legal Secretary San Francisco office Salary: $90K - $115K Hybrid Schedule National Law Firm is searching for a Legal Secretary to provide high‑quality administrative and legal support to a team of attorneys in a fast‑paced environment. What You’ll Do: • Provide executive‑level administrative and legal support to senior partners, • Draft engagement letters, open new matters, and assist with conflict checks, • Prepare, edit, and finalize legal documents and government filings, • Support billing by reviewing proformas and sending final invoices, • Manage calendars, schedule meetings, coordinate travel, and track deadlines, • Maintain client files, contact lists, and document management systems, • Proficiency in MS Office and experience with document management systems, • Strong written and verbal communication skills, • Ability to multitask, prioritize, and work efficiently under pressure, • Excellent grammar, proofreading, and attention to detail, • Ability to work independently and as part of a team, • Professionalism, confidentiality, and strong organizational skills, • Flexibility to work overtime when needed Excellence Delivered. Trust the Process. This is the DNA Partners promise—today and every day. #DNAPartners #StaffingLeaders #ExecutiveSearch #HiringMadeSimple

Position Summary The Human Resources Manager serves as the firm's primary HR professional, responsible for developing and implementing people strategies that support a high-performing, inclusive, and legally compliant workplace. Reporting to the Chief Administrative Officer, this individual will partner closely with firm leadership, practice group chairs, and department heads to attract top talent, drive employee engagement, and ensure consistent application of HR policies across all levels of the firm — from associates and paralegals to administrative and support staff. Key Responsibilities Talent Acquisition & Onboarding • Manage full-cycle recruitment for attorney, paralegal, and professional staff positions, including job postings, candidate screening, interviewing coordination, and offer negotiation., • Partner with practice group leaders to forecast staffing needs and develop targeted sourcing strategies for specialized legal talent., • Design and continuously improve a structured onboarding program that accelerates new-hire productivity and cultural integration., • Maintain relationships with law school career services offices, legal staffing agencies, and relevant professional associations. Employee Relations & Culture • Serve as a trusted resource for employees and managers on workplace issues, performance concerns, and conflict resolution., • Conduct thorough, impartial investigations into employee complaints, policy violations, and workplace misconduct allegations., • Champion a respectful, inclusive work environment in line with the firm's values and commitment to diversity, equity, and inclusion (DEI)., • Develop and facilitate manager training on topics including feedback delivery, documentation, and team effectiveness. Performance Management • Administer the firm-wide performance review cycle, including goal-setting frameworks, mid-year check-ins, and year-end evaluations., • Support managers in delivering constructive feedback and creating meaningful development plans for all staff levels., • Advise on performance improvement plans (PIPs), progressive discipline, and, when necessary, separation processes. Compensation & Benefits • Partner with leadership to conduct regular compensation benchmarking and ensure the firm remains competitive within the legal market., • Oversee the administration of employee benefits programs (health, dental, vision, 401(k), PTO, etc.), open enrollment, and vendor relationships., • Provide guidance on exempt/non-exempt classifications, overtime compliance, and equitable pay practices under applicable law. HR Compliance & Policy • Ensure firm-wide compliance with federal, state, and local employment laws, including FLSA, ADA, FMLA, EEO, and applicable bar association regulations., • Maintain and update the employee handbook and HR policy library; communicate changes clearly and in a timely manner., • Manage accurate and confidential employee records in the HRIS; generate reports and analytics for firm leadership as needed., • Coordinate with outside employment counsel on complex legal matters, audits, or litigation as required. Training & Development • Identify firm-wide and role-specific learning needs; source, coordinate, and evaluate training programs and continuing education opportunities., • Manage the summer associate and law clerk programs in coordination with practice groups, including orientation, evaluation, and feedback collection., • Support succession planning discussions and career-pathing initiatives for high-potential employees. Qualifications Required • Bachelor's degree in Human Resources, Business Administration, or a related field., • Minimum 5 years of progressive HR experience, with at least 2 years in a managerial or senior HR generalist role., • Demonstrated knowledge of employment law and HR best practices across multiple jurisdictions., • Experience managing the full employee lifecycle from recruitment through offboarding., • Strong interpersonal and communication skills, with the ability to build trust at all levels of the organization., • High level of discretion and professional judgment when handling sensitive or confidential matters., • Proficiency with HRIS platforms (e.g., iSolved, etc.) and Microsoft Office Suite. Preferred • PHR, SPHR, SHRM-CP, or SHRM-SCP certification strongly preferred., • Prior HR experience in a law firm, professional services, or partnership-driven environment., • Familiarity with legal industry compensation structures, billable hour norms, and attorney performance metrics., • Experience supporting DEI initiatives and Employee Resource Group programs., • Exposure to HR analytics tools and data-driven decision-making in a people operations context. Core Competencies Candidates will be evaluated against the following competencies: Business Acumen Conflict Resolution Coaching & Advising Cultural Sensitivity & DEI Employment Law Expertise Data-Driven Decision Making Relationship Building Organizational Agility Working Conditions • Standard office hours Monday through Friday; occasional evening or weekend availability required during peak periods (e.g., open enrollment, year-end reviews, associate class onboarding)., • This position involves sitting for extended periods and regular use of computer equipment., • Travel between firm office locations may be required on occasion. Equal Opportunity Statement [Firm Name] is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under applicable law. All qualified applicants will receive consideration for employment. To apply, submit your resume and cover letter to Priyanka Spencer, . Applications will be reviewed on a rolling basis.

A premier global investment firm based in the Peninsula is looking for a proactive, detail-oriented Executive Assistant to join a lean, high-performing team. This is a newly created position designed for someone who excels at traditional administrative support but has a genuine passion for event planning and execution. You will provide direct support to 2–3 members of our investment team while acting as the primary point of contact for an expanding calendar of external and internal events. This is an ideal role for an EA who enjoys variety and wants to "own" the logistics of a growing event-forward culture. Core Responsibilities • Administrative Support: Manage complex calendars, coordinate intricate domestic and international travel, and handle expense reporting for a small group of investment professionals., • Event Ownership: Lead the logistics for monthly external dinners, internal team-building gatherings, and 1–2 larger-scale annual events., • Vendor Management: Research and secure venues, manage vendor relationships (catering, AV, etc.), and oversee on-site execution to ensure seamless experiences., • Team Collaboration: Partner closely with the existing administrative team to ensure office operations run smoothly and professional standards are maintained. Ideal Candidate Profile • Experience: At least 3–8 years of experience in a professional office environment (Finance, Venture Capital, or high-growth Tech preferred)., • Event Exposure: You don't need to be a career event planner, but you should have 1+ years of experience coordinating logistics, contacting vendors, and managing event workflows., • Mindset: You are "unflappable" under pressure, highly organized, and possess the discretion required for a high-stakes investment environment., • Communication: Polished verbal and written communication skills are essential for interacting with senior stakeholders and external partners. Why Join Us? • High-Visibility: As a new role, you will have the opportunity to shape our event strategy and become a key pillar of our team culture., • Professional Environment: Work in a sophisticated, collaborative space alongside some of the brightest minds in the investment industry., • Stability & Growth: Join a well-established global firm with a lean, "startup-feel" team structure.

Legal Secretary – Trusts & Estates Firm (San Francisco, CA) My client, a small Trusts and Estates firm in San Francisco, is seeking a Legal Secretary to join their team. The firm offers a collaborative, supportive work environment. Position: Legal Secretary Location: San Francisco, CA Schedule: Four days per week in-office, with the possibility of five days Key Responsibilities: • Review and format legal documents, ensuring accuracy and consistency, • Prepare materials for mailings and client communications, • Assist with general office tasks and document management, • Strong proficiency in Word, Excel, and Microsoft Office, • Detail-oriented with excellent organizational skills, • Experience with Clio, • Familiarity with deed recordings and estate planning documents, • Previous experience as a legal secretary or in a law office preferred, • Professional, reliable, and collaborative attitude

Entry Level Commercial Legal Analyst | Leading AI Company| San Francisco, CA | Hybrid Full-Time Contract — 6 Months | Start: July 2026| $65/hr About the Role A leading AI company is hiring a Commercial Legal Analyst to join their in-house legal team on a full-time, 6-month contract basis. This is a hands-on opportunity built for early-career candidates and upcoming or recent graduates who are seriously considering law school and want real legal experience before they get there. You will work directly alongside experienced attorneys, get exposure to how a high-performing legal team operates, and build a foundation that will strengthen both your law school application and your long-term legal career. What You Will Do • Support attorneys with contract review, drafting, and processing across NDAs, vendor agreements, and strategic partnerships, • Track negotiations, summarize issues, and keep contracts moving to completion, • Partner with internal teams across Sales, Finance, Marketing, and Research on day-to-day legal workflows, • Help build, maintain, and improve legal templates, processes, and knowledge resources, • Conduct research, manage documentation, and support internal legal operations, • Escalate non-standard or judgment-heavy issues to attorneys as appropriate Who This Is For • Recent graduates or upcoming graduates (class of 2025 or 2026) with a B.A. or B.S., • Early-career candidates with up to 3 years of experience who are on a pre-law track, • Strong writers with excellent attention to detail and organizational skills, • Curious, coachable, and motivated by long-term growth in the legal field Nice to have: any exposure to legal, contracts, compliance, policy, or research through internships, coursework, or campus involvement. Compensation and Details • Pay: $65/hr, • Location: San Francisco, CA (Hybrid), • Duration: Full-time, 6-month contract, • Start date: July 2026 (flexible to accommodate graduation timelines) Why This Opportunity • Direct mentorship from experienced attorneys at one of the most recognized companies in technology, • Meaningful exposure to commercial legal work at the intersection of AI, business, and law, • A strong resume asset and practical foundation for law school applications, • Full-time hours with a competitive hourly rate

Private family in the Bay Area seeks an experienced, motivated, and highly organized Personal Assistant & Investment & Charitable Operations Coordinator to provide part-time (20–30 hours/week) hybrid support, based both remotely and onsite. The Assistant will work closely with the Principal and existing Executive Assistant to ensure seamless personal, household, and investment operations. This role focuses on personal life management, household coordination, investment tracking, and philanthropic administration. The ideal candidate is proactive, warm, and service-oriented, with a naturally positive energy and strong sense of initiative. They should demonstrate excellent communication, emotional intelligence, and the ability to anticipate needs in a dynamic family office setting. A strong background in real estate, investment coordination, or property operations is highly preferred. The role offers flexibility while maintaining structure and accountability, and is best suited for someone who thrives in a high-trust, fast-paced, and evolving environment. Job responsibilities include, but are not limited to: • Provide personal and household support to the Principal, coordinating personal calendars and syncing with the EA to avoid conflicts, • Manage household vendors, contractors, maintenance schedules, and utility coordination, • Oversee personal errands, purchases, gifting, and day-to-day lifestyle logistics, • Plan and coordinate domestic and international travel, including research, reservations, and itineraries, • Maintain organized filing systems for investment-related documentation (real estate, multifamily, mixed-use, leases, K-1s, loan docs, etc.), • Track capital flows, including capital calls, distributions, and upcoming obligations, • Liaise with financial professionals such as brokers, CPAs, attorneys, and bankers to prepare and process relevant documentation, • Summarize monthly financial and investment reports, providing concise dashboards and liquidity snapshots, • Coordinate philanthropic paperwork and contributions, including donor-advised fund activity and charitable giving records, • Support special projects such as renovations, events, or property-related initiatives, • Work hand-in-hand with the EA to ensure complementary—not overlapping—support across personal and professional domains, • Maintain absolute confidentiality and professionalism in all matters, • Additional Personal Assistant and Investment Operations coordination duties as requested Requirements: • Fluent in English with exceptional written, verbal, phone, and email communication skills, • Minimum of 5+ years of experience as a Personal Assistant, Real Estate Coordinator, or Family Office Administrator, • Strong real estate or property management experience required; experience in commercial real estate or investment operations a plus, • Excellent references required from both current and previous employers, • Experience coordinating investment or charitable operations strongly preferred, • Highly organized, analytical, and detail-oriented with the ability to manage multiple projects simultaneously, • Proficiency in Google Workspace, Microsoft Office, and ideally Airtable or Notion, • Comfortable working in both structured and fluid environments; flexible with evolving priorities, • Professional, discreet, and trustworthy with the ability to manage sensitive personal and financial information, • Outstanding problem solver; resourceful, proactive, and self-directed with a “no task too small” mindset, • Strong understanding of calendar and travel coordination, both domestic and international, • High emotional intelligence and ability to build rapport easily with principals, vendors, and professional partners, • Collaborative team player who works well alongside an existing Executive Assistant, • Valid driver’s license and reliable transportation, • Authorized to work within the United States without sponsorship or restrictions

DO YOU WANT TO GO ALONG FOR THE RIDE, OR HELP DRIVE AND NAVIGATE US TO THE NEXT LEVEL? IF YOU WANT TO HELP DRIVE AND NAVIGATE READ ON! About Us: At Venardi Zurada, we are a dedicated team of legal professionals committed to advocating for individuals who have been injured due to the negligence of others or treated unlawfully in the workplace. Our firm specializes in a wide range of personal injury claims, including auto accidents, slip and falls, medical malpractice, and employment cases. We are committed to providing our clients with compassionate, comprehensive legal representation to secure the justice and compensation they deserve. We are the official injury attorneys of the San Francisco 49er’s and we are deeply committed to our communities. Role Overview: We are seeking a highly organized, empathetic, and detail-oriented individual to act as a Records Clerk/Pre-Litigation Case Manager to join our growing team. This position involves direct client interaction, document management, and coordination with various stakeholders to ensure smooth case progression and optimal outcomes. Key Responsibilities: Serve as the primary point of contact for clients, offering support and updates throughout the case lifecycle. Request, obtain, review and itemize medical records and billing records. Coordinate the investigation of claims, including gathering medical records, accident reports, and other essential evidence. Work closely with attorneys to develop case strategies and prepare for settlement demands. Manage case documentation, ensuring all relevant information is accurately filed and easily accessible. Facilitate communication between clients, attorneys, medical providers, insurance companies, and other parties involved in the case. Monitor case timelines and deadlines, ensuring compliance with court requirements and procedural deadlines. Provide empathetic support to clients, helping them navigate the complexities of the legal system while addressing their concerns and questions. Qualifications: Bachelor’s degree in a relevant field (e.g., Legal Studies, Criminal Justice) equivalent work experience in personal injury law and/or employment law. Minimum of 1-2 years of experience in a case management or legal assistant role, preferably within a personal injury law firm. Excellent organizational and time-management skills, with the ability to manage multiple cases simultaneously. Proficient in legal software and Microsoft Office Suite. Exceptional interpersonal and communication skills, with a focus on client service. Ability to work independently and as part of a team in a fast-paced environment. Competitive salary and benefits package. Full Time position at $26.00-$29.00 per hour depending on experience. Medical benefits. 3 weeks paid time off. 401k plan. Opportunities for professional development and career advancement. A supportive and collaborative work environment. Venardi Zurada is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Job Type: Full-time. In person. THIS IS NOT A REMOTE POSITION. Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Schedule: • 8 hour shift, • Monday to Friday (830am-5pm), • Expected hours: 40 per week Work Location: In person in our Oakland office.