Assistant Facilities Manager
hace 18 días
Oakland
Job Description Position overview We are seeking a proactive and detail-oriented Assistant Manager - Facilities to oversee the day-to-day operations of our workplace services in our client's Oakland location. This role is responsible for ensuring a high-functioning, clean, and welcoming office environment by managing facilities operations, supervising a small team, and coordinating with vendors and building management. Facilities Operations • Conduct regular building walkthroughs and inspections to ensure cleanliness, safety, and functionality., • Oversee preventative maintenance schedules and coordinate repairs with vendors and building management., • Manage vendor relationships and service contracts to ensure timely and quality service delivery. Workplace Services • Supervise lobby and reception operations to ensure a professional and welcoming environment., • Oversee mailroom and shipping operations, ensuring timely and accurate handling of deliveries., • Manage pantry/snack inventory and restocking to maintain a well-supplied break area., • Maintain office supply inventory and reorder as needed to support staff needs., • Supervise porter duties including conference room clean-up, printer/copier area maintenance, and coffee preparation., • Perform light handyman tasks such as minor repairs, furniture adjustments, and equipment troubleshooting. Security & Access Management • Oversee visitor check-in procedures to ensure a secure and professional experience., • Manage the issuance and replacement of employee and visitor badges., • Coordinate with building security on access control and emergency procedures., • Maintain accurate records of badge inventory and access logs. Event Support • Assist with conference room configuration and setup for meetings and events., • Coordinate with catering vendors and ensure timely delivery and setup., • Support guest check-in and wayfinding during on-site events., • Provide on-the-ground support to ensure smooth event execution and quick resolution of any issues. Team Leadership • Lead and support a team of 2 associates, providing guidance, training, and performance feedback., • Foster a culture of customer service and operational excellence. Required: • Proven experience in facilities management or workplace operations., • Strong leadership skills with experience managing or supervising staff., • Proficiency with modern office tools such as Microsoft Outlook, Copilot, Slack, and other workplace technologies., • Ability to work with Microsoft Excel to compile monthly reports and Microsoft PowerPoint to add to quarterly business review presentations., • Excellent organizational and multitasking abilities., • High level of customer service and communication skills. Preferred: • Familiarity with building management systems (BMS)., • Experience with space planning tools or office layout software., • Knowledge of basic security protocols and access control systems., • Experience supporting corporate events or office hospitality services., • Industry related certifications like CFM & FMA are a plus., • Ability to put together and lead presentations with high-level stakeholders. Job Posted by ApplicantPro