Executive Assistant
23 days ago
Detroit
Job Description About Gildform Gildform is a Detroit-based, on-demand platform and manufacturer that turns product ideas into shipped, retail-ready goods across jewelry, fashion hardware, collectibles, and small home décor. We combine AI-powered design support, precision manufacturing, end-to-end fulfillment, and personalized growth insights in one place. We work with top global entertainment brands, major fashion houses, and national retailers. About the Role: You’ll be the CEO’s force multiplier. We’ll set the strategy together; you’ll run the play while owning executive support and cross-functional program management, so high-profile client projects move forward, decisions turn into deliverables, and the CEO’s time is protected. We’ll invest in your development and give you exposure across the company; you’ll bring ownership, precision, and speed. This is an EA → Chief of Staff track for a high performer. You’ll interface with high-profile partners - professionalism and confidentiality are non-negotiable. Mindset & Values • Owner mindset: You take responsibility for outcomes—not just tasks., • High agency: You move first, ask great questions, and close loops., • Build > maintain: You create systems that make chaos simple and scalable., • Low ego, high standards: No task too small, no project too big., • Growth-driven: You’re here to level up your life and your craft., • Calm in the climb: Startups are dynamic—you bring clarity and steadiness. Signals that You're the Right Fit • You’ve led complex project work in a fast-moving environment and love creating order from ambiguity., • You have a strong bias for action, impeccable follow-through, and a habit of closing loops without being chased., • You’re not afraid to roll up your sleeves and support across teams, filling any gaps, • Your written communication is crisp: briefs, memos, and decks that move people to decisions., • You’re systems-minded: implement tools (ClickUp/Sheets/HubSpot), create templates, automate checklists, keep clean taxonomies., • You can manage up and across—protecting executive time while coordinating sales, ops/manufacturing, finance, and partners., • You’re energized by high-standards work with VIP clients and investors; discretion is second nature., • Evidence of exceptionalism (accelerated progression, standout projects, overcoming adversity, elite performance)., • Bonus: Curiosity for manufacturing, turning ideas into reality, creative industries, or e-commerce ops—and you learn fast., • Experience with AI tools to enhance productivity., • Strong organizational and project management skills., • Responsive, diligent, and detail-oriented in approach to work., • Ability to handle email and calendar management efficiently., • Self-starter with excellent communication skills, capable of working independently., • A passion for creativity and a contagious drive to succeed., • Proactively taking the lead and requiring minimal direction., • A meticulous and organized approach to work. What You'll Own • Inbox & Calendar Command: <24h inbox SLA, draft/triage, follow-up system, and proactive calendar design that protects 10–15 CEO hours/week., • Program & Project Management (Priority Partners): Plan work, assign owners, track timelines, surface risks, remove blockers, and drive on-time delivery across sales, ops, manufacturing, and finance., • Cross-Functional Rhythms: Run weekly/bi-weekly check-ins; capture decisions/action logs; maintain OKRs/progress reviews, and a clean decision register., • Executive Communications: Prep briefs, memos, one-pagers, and decks; coordinate investor/partner updates and ensure follow-through., • Log, organize, and present data using Excel, Google Sheets, and HubSpot., • ClickUp + Analytics: Implement and administer ClickUp (workflows, templates, automations, dashboards); migrate active projects and train the team; build lightweight dashboards (ClickUp or Google Sheets) to track on-time rate, SLA compliance, and project health—highlighting insights and next actions., • Create reports and analyze trends to support decision-making., • Travel & Events: Plan itineraries, holds, confirmations, and on-site logistics for key meetings/summits., • Act as a hands-on and supporting player across the organization, • Liaison Across Teams: Serve as connective tissue between CEO and manufacturing, sales, customer success, and finance., • Inventory & Supplies: Manage office/factory supplies and pick ups, vendor coordination, par levels, and cost-conscious purchasing., • Bookkeeping & Expenses: Reconcile receipts, compile expense reports, support invoices/POs with finance; maintain tidy documentation and confidentiality. Company DescriptionGildform is an on-demand design and manufacturing company that helps brands turn their ideas—jewelry, fashion hardware, home decor, and collectibles—into reality, from concept to creation.Gildform is an on-demand design and manufacturing company that helps brands turn their ideas—jewelry, fashion hardware, home decor, and collectibles—into reality, from concept to creation.