ADMINISTRATIVE ASSISTANT (UTILITY MAINTENANCE)
20 days ago
San Angelo
Job Description Position will be open until filled. We are currently seeking: An Administrative Assistant to join our team. In this role, you will provide skilled secretarial support to assigned management personnel; coordinate administrative operations for area of assignment; prepare and process various types of correspondence, reports, and other documentation; maintain departmental records and files; and conduct a variety of general accounting tasks. Your responsibilities will include: • Coordinating and providing skilled administrative support to departmental director, manager, and personnel., • Answering, screening, and directing incoming calls; documenting and distributing phone messages., • Providing information and assistance to the public; responding to inquiries regarding departmental operations, policies, programs, events, and/or services; receiving public complaints., • Updating and maintaining departmental calendars; scheduling and coordinating meetings, appointments, training courses, and/or other functions; organizing travel arrangements., • Preparing, processing, copying, filing, and distributing correspondence, memorandum, or other types of documentation. Compiling and analyzing data; preparing, generating, and submitting various types of reports as required by department. Performing data entry; updating and maintaining departmental records, files, filing systems, and databases; coordinating and scheduling the transfer, archiving, and destruction of records as assigned., • Processing and submitting purchase orders, and requisitions; assisting in the preparation of departmental budgets. Coordinating the ordering of departmental supplies and equipment; monitoring and maintaining supply inventories; obtaining vendor quotes and bids as required., • Scheduling and coordinating the maintenance and repair of departmental equipment and facilities. Collecting, processing, and distributing incoming and outgoing departmental mail., • May provide training and/or supervise the work activities of assigned personnel., • Hours: Monday through Friday, 7:30 am to 4:00 pm. Requirements and Skills: • Providing skilled secretarial support to management and other departmental personnel., • Coordinating clerical operations and activities for area of assignment., • Preparing and processing various types of correspondence and other documentation., • Updating and maintaining departmental records, filing systems, and databases., • Performing a variety of general accounting duties., • Establishing and maintaining cooperative working relationships with other staff, City departments, outside agencies, community organizations, contractors, vendors, and the general public. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma or equivalent; and two years' experience as an administrative assistant; or an equivalent combination of education and experience. Required Licenses or Certifications: • Must possess a valid Texas Driver License with a good driving record., • Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure., • Selected applicants are required to perform a typing and Excel test. Physical Demands / Work Environment: • Work is performed in a standard office environment., • Subject to sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to 25 pounds.