Payroll administrator jobs in Mount Vernon, New YorkCreate job alerts

People Architects is leading a search for an Office Administrator & Scheduling Coordinator on behalf of an established, family-owned monument manufacturer and installer located in the Bronx and serving the greater New York area. If you enjoy keeping schedules organized, tracking important details, helping customers, and making sure nothing falls through the cracks, this could be a great next step. We welcome experience in office administration, scheduling, customer service, order processing, billing, or service coordination. Prior monument or cemetery industry experience is not required. About the Role: You’ll help keep a small, close-knit office running smoothly while coordinating customer orders, delivery schedules, and installation paperwork. Your administrative skills will be especially important in tracking deadlines, maintaining accurate records, and keeping customers and the internal team informed. Delivery and installation coordination is a central part of the position. You’ll organize the schedules, records, and communication that help drivers and installers complete their work on time. You’ll learn cemetery-specific requirements and delivery procedures from an experienced team member during the transition. This opportunity suits someone who enjoys taking ownership of recurring responsibilities, learning the details of a business, and working with colleagues who pitch in wherever needed. Key Responsibilities: • Answer calls and emails and assist business customers, including cemeteries, funeral homes, and monument dealers., • Maintain the master order, delivery, and installation spreadsheet, keeping dates, status updates, and outstanding items accurate., • Monitor upcoming deadlines throughout the day and follow up on missing information, paperwork, or scheduling changes., • Coordinate delivery and installation appointments across multiple locations, working with drivers, installers, cemeteries, and the internal team., • Keep customers informed about timing and help resolve questions or changes., • Handle filing, data entry, light billing, and invoicing support., • Maintain both digital records and paper files., • Learn cemetery-specific rules and paperwork requirements, including deadlines tied to memorial ceremonies. Qualifications: • Experience managing detailed administrative work, schedules, customer orders, or service requests., • Strong organization and follow-through, with a reliable approach to managing several deadlines at once., • Clear, professional phone and email communication., • Comfort with Microsoft Office and basic spreadsheets for data entry and tracking; advanced formulas are not required., • Willingness to work with both digital tools and paper-based processes., • An adaptable, collaborative approach and comfort working in a small, informal, family-owned office., • Ability to work fully on-site in the Bronx during the approximately 7:00am–4:00pm schedule. Experience in delivery scheduling, dispatch, routing, or installation coordination is helpful, but it is not required. Administrative experience involving time-sensitive work and careful follow-through is relevant preparation for this role. Compensation & Benefits • Base salary of $65,000–$75,000, depending on experience., • Medical insurance that is 100% employer-paid, with no employee payroll deduction., • 401(k) with a 6% employer match., • Training in the company’s industry-specific processes and requirements. Location This position is fully on-site in the Bronx, approximately 7:00am–4:00pm. The office is located within a five-minute drive of I-95 and the Hutchinson River Parkway. We are committed to a diverse and inclusive workplace. People Architects and our clients are equal opportunity employers and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Applicants for employment with any of People Architects’ clients will never be asked to provide money, even if reimbursable, as part of the job application or hiring process. No external agencies or third parties.

Company Description Verde Electric Corporation, established in 1993, is a leading professional electrical organization in the New York Metropolitan Area. With a main office in Mt. Vernon, Verde excels in electrical contracting, particularly in the high voltage sector, and specializes in the design-build method of delivery. The company is committed to performance, integrity, and innovation in providing unique value to its clients and society at large. Role Description This is a full-time on-site Project Administrator role located in Mount Vernon, NY at Verde Electric Corporation. We are seeking a highly organized and motivated Project Administrator (PA) to provide administrative support for our heavy highway construction contracts. The PA will play a key role in ensuring smooth project operations by handling contract management, payroll coordination, and day-to-day project functions. Responsibilities Manage contracts and subcontracts, Verification of daily field crew payroll hours and consolidate into a master payroll form, Manage all emergency maintenance service calls and log into client’s database system and confirm completion by field crews. Manages and purchases equipment for the company’s technology systems, Tracking and organizing daily reports from field crews. Qualifications Working knowledge of Microsoft office suite products (Work, Excel, Outlook, etc.) Must be highly organized and able to thrive in a fast-paced environment. Strong interpersonal and communication skills A self-starter with the ability to work within a team as well as independently. 2 Years of experience working in the construction industry required. Pay: Base Salary Amount – $75,000.00

Payroll Administrator Location: Mount Vernon, NY Role: Payroll Administrator Compensation: $70-80K Work Modality: 100% in-office Our client, located in Mount Vernon, NY was established almost 100 years ago and is a leader in their industry. We have placed several candidates with this client and they have had great success! As they continue to grow, they are seeking a detail-oriented Certified Payroll Administrator to join their team. This role is responsible for managing certified payroll reporting, compliance documentation, and supporting various payroll-related functions. • Manage and submit weekly Certified Payroll reports with meticulous attention to detail, • Collect, organize, and maintain Sign-in Logs from multiple job sites, • Verify accuracy of Certified Payroll Reports by:, • Cross-referencing hours against Sign-in logs, • Ensuring hourly wage rates comply with state prevailing wage requirements, • Prepare and submit monthly reports including:, • Employment Utilization Report, • Workforce Utilization Table Report, • OCIP and CCIP insurance forms for applicable projects, • Package and distribute Certified Payroll reports for WDF and subcontractors to Prime Contractors, • Manage electronic Certified Payroll submissions through various systems:, • NYC School Construction Authority, • LCP Tracker for Newark Airport project, • eComply for NYCHA jobs, • Process cost moves for field employees in JD Edwards related to payroll adjustments, • Support external audits by providing required documentation:, • Certified Payroll reports, • Insurance reporting documents, • Timesheets, • Maintain organized filing system for all payroll and insurance documentation, • Serve as backup support for primary payroll position, • Process interim checks and Union target money requests, • Handle additional tasks as assigned, • Experience with certified payroll administration and compliance, • Proficiency in JD Edwards or similar ERP systems, • Knowledge of prevailing wage requirements and regulations, • Strong attention to detail and organizational skills, • Ability to work independently and meet deadlines, • Excellent documentation and record-keeping abilities

Position Overview The Senior Accountant owns the day-to-day accounting operation of Dual Fuel Company LLC, a technology-enabled, integrated mechanical, electrical, and plumbing (MEP) company serving multifamily and commercial real estate across the New York metro area. Dual Fuel pairs full-service MEP installation and service with Axxon — our proprietary in-house building controls and monitoring platform — so clients get a single provider for both the systems and the intelligence that optimizes them. Reporting to the CFO, the Senior Accountant runs the monthly and annual close, produces accurate financial statements, safeguards the company's cash and controls, oversees job costing and project financials, and manages the accounting team (accounts payable, payroll/certified payroll, and accounts receivable/collections). The Senior Accountant is also responsible for payroll, including Prevailing Wage compliance and Certified Payrolls. This is a hands-on leadership role in an exciting, growing company. Key Responsibilities Financial Close & Reporting • Own the month-end and year-end close: sequence tasks, hit the close calendar, and deliver a clean, reconciled trial balance., • Prepare and review financial statements (P&L, balance sheet, cash flow) with period-over-period and budget-to-actual variance analysis for leadership., • Maintain the general ledger, chart of accounts, and supporting workpapers to audit-ready standards (US GAAP)., • Prepare and review journal entries — accruals, prepaids, depreciation, deferred items, and adjusting entries. Cash, Banking & Reconciliations • Own all bank and account reconciliations (operating, savings, brokerage, money-market, and credit-card accounts) and clear uncleared items promptly., • Monitor daily cash position and support the CFO on cash forecasting and treasury. Payroll & Payroll Liabilities • Oversee accurate, on-time payroll and the reconciliation of all payroll-liability accounts (accrued payroll and vacation; medical, dental, vision, life; HSA/FSA; NYS FLI; SDI)., • Supervise the weekly payroll pre-review checklist and resolve deduction issues (e.g., 401(k)). Certified Payroll & Prevailing-Wage Compliance • Ensure compliance with prevailing-wage and Davis-Bacon requirements on public and prevailing-wage projects, including certified payroll report (CPR) preparation, Elations uploads, and responses to compliance-administrator audits., • Collect and reconcile subcontractor certified payrolls and maintain the CPR status log. Billing, AR & Collections • Oversee project and service billing, including installation/WIP billing, intercompany billing, and pay-application vs. invoice reconciliation., • Direct the collections function, prioritize aged balances and retainage, and resolve invoice corrections, voids, and sales-tax adjustments. Job Costing & Project Financials • Own job costing across installation and controls projects — ensure labor, material, equipment, and subcontractor costs are booked to the correct jobs and cost codes., • Maintain work-in-progress (WIP) schedules and percentage-of-completion revenue recognition; review estimated cost-to-complete with project managers., • Produce project-level financial reporting — budget vs. actual, cost-to-complete, and margin (fade) analysis — and flag over- and under-billings., • Track change orders and retainage and ensure they are reflected in job costs, billings, and WIP schedules., • Partner with operations and project managers on monthly project financial reviews and job-cost accuracy. Sales Tax & Regulatory Filings • Prepare and file sales tax returns and book related adjusting entries; support insurance, workers' comp, and NYSIF audits. Systems & Process • Serve as accounting owner of the finance systems stack — Sage Intacct (GL/source of truth), BuildOps (operations/billing), Coast (cards), and Elations/LCP Tracker (certified payroll) — including the BuildOps–Intacct integration and resolution of sync failures., • Build and maintain standard work, SOPs, and the accounting master calendar; drive process improvement and internal controls. Team Leadership • Manage, coach, and develop the accounting team; establish standard work for each direct report and hold weekly cadences (including the weekly accounting update)., • Partner with operations, project management, and HR across the Mechanical and Controls divisions. Qualifications Required • Bachelor’s degree in accounting or finance., • 7+ years of progressive accounting experience, including full-cycle close and financial statement preparation., • Prior Senior Accountant, Assistant Controller, or Accounting Manager experience with direct-report supervision., • Strong US GAAP knowledge and demonstrated internal-controls discipline., • Advanced Excel; experience with a mid-market ERP. Strongly Preferred • Construction / MEP / specialty-contractor accounting experience (job costing, WIP, retainage, AIA-style billing)., • Prevailing-wage / certified payroll experience and familiarity with Elations / LCP Tracker, • Sage Intacct and BuildOps experience., • CPA Equal Opportunity Employer Dual Fuel Company LLC is an Equal Opportunity Employer. We are committed to a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, pregnancy, veteran or military status or any other characteristic protected by applicable federal, state, or local law. Employment decisions are based on qualifications, merit, and business need. This job description describes the general nature and level of work performed and is not an exhaustive list of all duties, responsibilities, or qualifications. Duties may change as business needs evolve.

Job Description The Chapel School (TCS) Job Description for Teacher Aide Each teacher aide at The Chapel School, under the direct supervision of the teacher they assist, the Preschool Director (as applicable) and the Principal, is responsible for assisting their designated teacher(s) as deemed appropriate by said teacher(s), enhancing instruction, motivation, evaluation and all other aspects of teaching. TCS Teacher Aides are expected to maintain effective working relationships with VLC Pastors, TCS Administrators, other teachers and teacher aides, maintenance staff, support staff and all other members of the VLC/TCS Community. TCS Teacher Aides are expected to help maintain a safe, nurturing, Christ-centered environment for students at school, always maintaining alignment with our mission ... "To Know, Live and Share the Love of Christ". Qualifications • All TCS Teacher Aides should have experience working with children., • All TCS Teacher Aides should preferably have college degrees, however a high school diploma accompanied by an interest to work with children and a willingness to align with the mission and philosophy of The Chapel School will suffice. Responsibilities It is understood that all TCS Teacher Aides will: • Act and speak as model Christians;, • Establish a trusting relationship with students;, • Actively promote and demonstrate the mission of The Chapel School;, • Help to maintain an orderly classroom;, • Communicate effectively and respectfully with children, commending good conduct and achievement;, • Be fair and consistent in dealing with the children;, • Supervise the classroom, lunch room, hallway, playground and outside venues on field trips to maintain (as assigned) student safety;, • Assist with special events (Chapel Services, concerts, PTO events, etc.) as needed;, • Dress professionally but comfortably unless special circumstance arises (field trips, etc.);, • Arrive at school on time and remain on site until their duties are completed;, • Maintain time cards through TCS's new automated payroll system;, • Help prepare the learning environment under the direction of the classroom teacher;, • Assist in instruction, grading of papers, decorating bulletin boards, maintaining other school records as deemed appropriate by the teachers;, • Work cooperatively with parents as needed; and,, • Attend meetings or events as determined by the teacher(s) or administrator(s). Starting Wage - $16.50/Hour. Please send cover letter and resume to Principal Michael Schultz at mschultz@thechapelschool.org.

Job Description Bergen Protective Systems, Inc. (BPS Alarms) – Englewood Cliffs, NJ Full-Time | On-Site | Monday–Friday Pay: $29.00–$36.00 per hour / $60,000.00–$75,000.00 per year, based on experience Benefits: 401(k) with company contribution, paid time off, paid holidays, health insurance About Us Bergen Protective Systems, Inc. is a family-owned life safety and electronic security systems company based in Englewood Cliffs, NJ, with over 60 years of experience serving commercial, industrial, and institutional clients throughout New Jersey and New York. We specialize in fire alarm systems, intrusion detection (burglar alarm) systems, access control, CCTV surveillance systems, and central station monitoring. Our team takes pride in delivering quality workmanship and attentive service on every project. The Role The Billing & Accounts Receivable Administrator is responsible for the full invoicing and receivables cycle, from preparing monthly AIA progress billing on large construction projects, to managing recurring billing for monitoring, inspection, and service agreements, and following through on collections until invoices are paid. This role also tracks sales commission compensation and supports day-to-day general office operations, including answering phones and assisting with back-office tasks. The ideal candidate has hands-on construction-industry billing experience, is comfortable working directly with general contractors and property managers, and takes ownership of getting the company paid accurately and timely. Key Responsibilities Progress Billing (Construction Projects) • Prepare and submit monthly AIA G702/G703 applications for payment, including schedules of values, percent-complete, stored materials, and change orders, • Track retainage by project and invoice, and pursue retainage release at project closeout, • Coordinate with project managers each billing cycle to confirm progress and approved change orders, • Prepare and track conditional and unconditional lien waivers, certificates of insurance, and other billing backup required by GCs, • Submit pay applications through GC portals (e.g., Textura, GCPay, Procore) and meet each GC's billing deadlines and requirements Recurring & Service Billing • Manage recurring billing for central station monitoring, annual/semi-annual inspection agreements, and service contracts, • Invoice completed service calls and work orders promptly and accurately, • Maintain contract records, renewal dates, and billing schedules; flag upcoming renewals and price adjustments, • Apply correct NJ sales tax treatment, including capital improvement vs. repair/service, and collect and file exemption certificates (e.g., ST-8, ST-5) Accounts Receivable & Collections • Monitor AR aging and proactively follow up on past-due accounts by phone and email, • Resolve billing disputes and short-pays by working with clients and internal staff, • Post payments, reconcile accounts, and keep customer account records current, • Escalate seriously delinquent accounts and assist with lien filings or other collection actions as needed, • Prepare regular AR and collections status reports for management Sales Commission Tracking • Track and calculate sales commissions according to the company's commission plan, based on invoiced and collected revenue, • Reconcile commissionable sales against client payments, credits, and adjustments before commissions are paid, • Prepare commission statements and summary reports for management review and approval, • Submit approved commission amounts for payroll processing and keep accurate historical records Office & Operations Support • Answer and route incoming phone calls in a professional, client-focused manner, • Assist with scheduling, client inquiries, and general administrative tasks, • Support other back-office functions such as document management, vendor paperwork, and data entry as needed Required Qualifications • 3+ years of billing experience in the construction industry, with direct hands-on AIA G702/G703 progress billing experience (required), • Experience with recurring or subscription-based billing (service contracts, monitoring, maintenance agreements, etc.), • Proven collections experience, including comfort making follow-up calls and holding clients accountable while preserving the relationship, • Working knowledge of retainage, lien waivers, change orders, and schedules of values, • Strong Microsoft Excel skills and proficiency with Outlook and Microsoft 365, • Experience calculating or tracking commissions, or similar compensation reconciliation work, is a plus, • Excellent attention to detail, organization, and follow-through, with the ability to manage many open items and deadlines at once, • Professional phone manner and clear written communication Preferred Qualifications • Experience in a specialty trade contractor environment (fire alarm, electrical, security, sprinkler, HVAC, or similar), • Familiarity with GC billing portals such as Textura, GCPay, or Procore, • Experience with field service management software (FieldHub or similar) and QuickBooks, • Knowledge of NJ sales tax rules for construction and service work, • Familiarity with the New Jersey Construction Lien Law, • Familiarity with NJ State Prevailing Wage Requirements and Certified Payroll a Huge Plus, • Associate's or bachelor's degree in accounting, business, or a related field Why Join BPS • Stable, family-owned company with 60+ years in business, • A role with direct impact on the company's success, • Supportive, small-team environment where your work is seen and valued, • Competitive pay and benefits How to Apply Submit your resume through ZipRecruiter. In your application, please briefly describe your experience with AIA progress billing and collections. Bergen Protective Systems, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. \nCompany Description Bergen Protective Systems, Inc. is a family-owned life safety and electronic security systems company based in Englewood Cliffs, NJ, with over 60 years of experience serving commercial, industrial, and institutional clients throughout New Jersey and New York. We specialize in fire alarm systems, intrusion detection (burglar alarm) systems, access control, CCTV surveillance systems, and central station monitoring. Our team takes pride in delivering quality workmanship and attentive service on every project. Bergen Protective Systems, Inc. is a family-owned life safety and electronic security systems company based in Englewood Cliffs, NJ, with over 60 years of experience serving commercial, industrial, and institutional clients throughout New Jersey and New York. We specialize in fire alarm systems, intrusion detection (burglar alarm) systems, access control, CCTV surveillance systems, and central station monitoring. Our team takes pride in delivering quality workmanship and attentive service on every project.

BIOTRONIK is seeking a detail-oriented Payroll Administrator to support accurate and compliant payroll operations across the organization. This role is responsible for processing payroll, auditing compensation data, and ensuring adherence to federal, state, and local payroll regulations. Prepare sem

We are hiring an HR & Accounting Administrator to support the day-to-day finance and people operations of a fast-growing fintech company. HR administration, or a similar operational role. Hands-on experience with Rippling for HR, payroll, and benefits administration.

Knowledge of payroll processes, deadlines, timekeeping, and multi-state payroll compliance. Support payroll processing and maintain employee payroll records and changes for a. Payroll Manager with day-to-day payroll operations for a.

Position Summary: The NQDC Administrator will work with existing and new NQDC clients to ensure their experience with MSatWork's NQDC offer meets and exceeds their expectations. The NQDC Administrator is the forefront of the Client Engagement strategy working with the sales consultants, clients, and implementation and service teams. The candidate is expected to provide subject matter expertise for NQDC plans to various groups, including Morgan Stanley branch office staff, service desks, WM Operations, Retirement Product and WM Technology, etc. The NQDC Administrator is expected to lead plan implementation up to and including the initial enrollment. They will work with the Implementation Specialist and the day-to-day external Client Administrator. Ongoing, the NQDC Administrator will engage with their assigned clients to support their enrollment season, consistent contributions and distributions, as well as all administrative and reporting needs to record keep their plans with Morgan Stanley at Work. Responsibilities include, but are not limited to: • Supports sales, plan implementation, and service teams with the onboarding and servicing of new Morgan Stanley at Work clients, including takeover plans from competitive vendors, • Administer NQ deferred compensation programs from initial eligibility and enrollment to ongoing contributions and distributions, • Perform monthly and quarterly audits and reconciliations on behalf of assigned clients, • Prepare and deliver robust annual funding analysis based on client expectations, • Monitor and ensure compliance with global regulatory tax, and securities requirements, including 409A criteria., • Collaborate with external stakeholders including Payroll, Finance, HR, Treasury, and Tax, as needed., • Maintain annual and semi-annual event calendars for assigned clients and proactively engage in preparation to support timely administrative activities required by MS At Work and the Client., • Strong organizational and project management skills with experience in process improvement., • Identify ways to align service models across the full book of business, ensuring not only scalability but also optimal value creation, • Responds to escalated client inquiries, maintains documentation of communications, existing issues, and issue resolutions. Engages senior level management to support resolution where needed., • Identify opportunities to streamline and optimize the service offering, • Proactively suggest improvements to the NQDC product and platforms teams Required Experience, Skills, and Qualifications: • 5-7 years relevant financial services industry or related experience with a focus on Nonqualified Deferred Compensation product management, service management and/or NQDC plan operations, • Well-developed client relationship building and management skills, • Strong project management, process development and communication skills, • Extreme attention to detail, and comfort with compliance language and processes, • Clear and confident communicator, customer service oriented, • Highly organized and able to work on multiple projects and in cross functional groups simultaneously, • Advanced knowledge of Microsoft Office suite necessary; including Word, Excel, and PowerPoint, • Strong sense of ownership, accountability, and entrepreneurial spirit, • Ability to manage ambiguity and bring focus with recommendations on solving tactical and strategic challenges. WHAT YOU CAN EXPECT FROM MORGAN STANLEY: At Morgan Stanley, we raise, manage and allocate capital for our clients helping them reach their goals. We do it in a way that's differentiated and we've done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you'll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work. New York only: Expected base pay rates for the role will be between $85,000 to $120,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs. Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents. Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.

This practice cares for a high-volume of patients in the community and is part of the Englewood Health Physician Network (EHPN). Under the direction of the Practice Administrator and/or EHPN Director, this position supports EHPN practice site operations by maintaining office systems and supervising staff. The ideal candidate will be responsible for maintaining timely flow of patients; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring administrative functions and supervising staff. In addition, they will achieve financial objectives by participating in annual budget preparation; scheduling expenditures; analyzing variances; and initiating corrective actions. Location: Englewood, NJ Status: Full Time Shift: Days Hours: 8am to 6pm (Variable) Job Essentials: • Three (3) years of administrative experience including one year of medical office experience., • Knowledge of organizational policies, procedures and systems., • Knowledge of computer systems and applications., • Knowledge of medical practices, terminology., • Knowledge of grammar, spelling, punctuation and sentence structure to answer correspondence and prepare reports., • Skill in planning, organizing, delegating and supervising., • Skill in evaluating the effectiveness of existing methods and procedures., • Ability to read, interpret and apply policies and procedures., • Skill in operating a variety of office equipment., • Ability to deal with patients, medical and administrative staff, and the public effectively., • Ability to communicate clearly. Education: High School Diploma required; Bachelor's degree preferred. Minimum rate: $65,000.00 annually

Program: Davidson | 2323 Davidson Avenue, Bronx, NY 10468 What You'll Do As Business Manager with one of our shelters for people experiencing homelessness, you'll support the Executive Director in all matters related to budgets, purchasing, timekeeping, payroll, and human resources. You'll be the program's liaison to HELP's Central Office and coordinate with the Central Office Finance, Human Resources, Purchasing, and Information Technology departments. Your responsibilities will include: • Annual budget preparation and periodic analyses, including monthly line-item comparisons of year-to-date actual vs. budgeted expenses., • Preparation of purchase requisitions and processing invoices for submission to the Central Office Accounts Payable department., • Payroll preparation, including processing time records and other weekly/bi-weekly payroll data, auditing payroll registers before check distribution, and reviewing paid time off records., • Maintaining site personnel records on all employees, including processing new hires, separations, changes in status, and employee benefits., • Ensuring compliance with the company's and/or funder's policies and procedures related to the purchasing, receiving, billing, and inventory functions, and reviewing the accuracy of coding for all purchases., • Acting as the site's Information Technology administrator and troubleshooter. You're a great fit for this role if you have: • Bachelor's degree in business or equivalent experience and skills., • Experience as an Accountant/Bookkeeper, including payroll processing., • Ability to take initiative, be dependable and resourceful, and pay keen attention to detail., • Excellent organizational skills to enable successful management of multiple tasks on a timely basis in a fast-paced and demanding environment., • Computer literacy, particularly with Microsoft Office applications, with emphasis on Word and Excel. Compensation Actual compensation will not be less than the applicable minimum wage, prevailing wage, or exempt salary requirements under federal, state and local laws. We Have GREAT BENEFITS! • Health insurance through Cigna, including dental and vision, with an option that covers the entire family with minimal employee contribution., • Generous Paid Time Off!, • 401(k) with Company contribution, even if the employee doesn't contribute., • And More! Who We Are At HELP USA, we work to ensure that everyone has a place to call home. We're one of the nation's largest non-profit homeless services providers and low-income housing developers serving at-risk populations, including families, individuals, veterans, survivors of domestic violence, people with physical and mental health challenges and disabilities, and seniors. With an annual operating budget approaching $150 million and 1400 employees working in nearly 60 programs, we have helped over 500,000 people facing homelessness and poverty to build better lives. We hope that you will consider joining our team in the fight against homelessness. EOE. A Drug-Free Workplace.

The Village of Scarsdale, NY, a premier New York City suburb located in southern Westchester County, is seeking a highly skilled, motivated and experienced Village Treasurer. The Village of Scarsdale is an Equal Opportunity Employer. The Village of Scarsdale is a coterminous municipality, functioning as both as an incorporated Village and a Town under New York State law. This unique governance structure allows for streamlined operations and centralized fiscal oversight. As part of this arrangement, the Village Treasurer also serves as the Town Receiver of Taxes, assuming responsibility for the billing, collection, and accounting of all property taxes levied by the Village/Town, County, and local school district. This requires a comprehensive understanding of municipal finance and tax administration and offers a unique opportunity to engage in both day-to-day financial management and long-term fiscal planning within a single, unified government structure. Appointed by and reporting to the Mayor and under the day-to-day supervision of the Village Manager, the Village Treasurer is directly responsible for managing the Village Treasury. The Village Treasurer as the Chief Fiscal Officer, has substantial oversight in preparation, execution, and balancing of the Village budget, managing short- and long-term financial investments and maintains accounting of all Village receipts and disbursements. The Village of Scarsdale has a General Fund of $75,583,230 as well as funds for sewer, water, central garage, and the municipal pool complex, as shown in the FY2026-2027 Adopted Budget. The Treasurer is responsible for overseeing the full scope of the Village's financial operations, including financial reporting, tax billing and collection, water and alarm billing, payroll administration, and accounts payable. Supervision is exercised over a department of six (6) accounting, payroll and clerical employees. The Village's budget development process is a comprehensive and collaborative effort that begins each fiscal year with operational overview discussions in the fall. It then progresses through a series of detailed work sessions with the Village Board held throughout the winter and early spring, providing the opportunity for in-depth review of departmental operations, capital planning, and fiscal priorities. This iterative approach ensures that the final budget reflects both administrative analysis and policy direction, while incorporating feedback from staff, elected officials, and the community. The Treasurer plays a central role in coordinating this process by collaborating with department leaders, developing financial forecasts, preparing supporting documentation, and ensuring compliance with New York State budget and public hearing requirements. The Treasurer also works closely with Scarsdale's financial advisors, bond counsel, and independent auditors. These partnerships are essential for planning for long-term capital needs and managing debt in order to maintain strong fiscal stability and credible financial reporting. Scarsdale consistently earns top-tier bond ratings, Aaa from Moody's, which reflects the Village's sound fiscal management and disciplined financial planning. Receives all monies paid to the Village and disburses monies billed to the Village as approved by the Board of Trustees; Maintains all Village accounts with a detailed, classified budget control as prescribed by the State Comptroller, using a double entry system; Executes reports on all financial affairs for the Mayor and Board of Trustees; Plans short- and long-term financing of capital projects and consults with all relevant stake holders; Prepares and issues annual report to the State Comptroller; Confers and consults with Village officials on formulation of fiscal policies; Issues and collects all County, Village, School, and Special District taxes levied or assessed upon any taxable property within the Village; Advises Village officials and department heads on proper accounting procedures; Prepares all financial reports and necessary documents relative to the borrowing of money and issuance of bonds; Prepares payrolls; Maintains records and filing systems. A current and valid Certified Public Accountant (CPA) license, a bachelor's degree in accounting, business administration, finance or closely related field of study and a minimum of six (6) years of experience where the primary function of the position was professional accounting or auditing in the public sector with demonstrated knowledge and familiarity with GASB standards; three of which must have included supervision and working collaboratively in a leadership capacity in a public sector or commercial environment. SUBSTITUTION: A master's degree in accounting, business administration, finance or closely related field, may be substituted for one (1) year of work experience described above. Please note that this position requires residency within the counties of Westchester, Dutchess or Putnam or any county contiguous to Westchester. $156,000 - $206,000; commensurate with education and experience. To Apply: Interested candidates should send a resume and cover letter to Personnel Administrator Stephen Sage, via email at personnel@scarsdale.gov.

Job Description About Bask & Lather Co. Bask & Lather Co. is a fast-growing, scalp-first textured haircare company serving customers across direct-to-consumer, Amazon, TikTok Shop, and major retail channels. We are a lean, entrepreneurial organization that moves quickly, operates with high ownership, and expects team members to turn priorities into action without unnecessary layers or bureaucracy. About the Role Bask & Lather is seeking a Talent Acquisition Specialist to own day-to-day recruiting for assigned positions and support employees from accepted offer through onboarding. This person will partner with hiring managers, actively source candidates, conduct interviews, manage candidate pipelines, and keep searches moving. The role also owns assigned onboarding workflows and provides administrative support for employee records, HR systems, new-hire reporting, and company property returns. When the Office Administrator is unavailable, this position provides coverage for essential office operations. The ideal candidate has recruiting experience within the CPG, beauty, consumer products, retail, or another inventory-intensive business industry and can manage multiple searches while maintaining accurate, timely People Operations workflows. They are comfortable reaching out to prospective candidates on LinkedIn, participating in hiring events, and working fully onsite in a growing business. Key Responsibilities Talent Acquisition • Manage assigned searches from approved requisition through accepted offer., • Conduct intake meetings with hiring managers to confirm requirements, priorities, interview stages, and timelines., • Post approved openings and keep job postings current., • Review applications and identify candidates who meet established position requirements., • Proactively identify and contact prospective candidates through LinkedIn and other approved sourcing channels, using personalized outreach to build pipelines for current and future openings., • Recruit across marketing, creative, e-commerce, operations, commercial, and other business functions., • Conduct initial and structured interviews using approved questions and evaluation criteria., • Recommend candidates for advancement and communicate the reasons for those recommendations., • Coordinate interviews, collect feedback, and follow up with hiring managers on outstanding evaluations and decisions., • Maintain timely, professional communication with candidates throughout the hiring process., • Coordinate approved offer steps, reference checks, background checks, drug screenings, and other pre-employment requirements., • Participate in career fairs, hiring events, networking opportunities, and recruiting partnerships., • Escalate compensation questions, offer exceptions, sensitive candidate matters, and stalled decisions to the Senior People Operations Manager. Recruiting Systems & Reporting • Maintain accurate requisition, applicant, interview, and pipeline records in BambooHR and approved trackers., • Provide regular updates on open searches, sourcing activity, upcoming interviews, pipeline risks, and next steps., • Track recruiting measures such as time-to-fill, candidate sources, interview progression, and offer acceptance., • Identify weak or stalled pipelines and recommend adjustments to sourcing or interview processes., • Support the use and improvement of job description templates, interview questions, scorecards, and evaluation rubrics., • Maintain organized recruiting records and protect confidential candidate information. Preboarding & Onboarding • Own assigned preboarding and onboarding workflows after a candidate formally accepts an approved offer., • Send approved welcome communications and serve as the new hire’s primary People Operations contact during onboarding., • Track required forms, pre-employment steps, first-day information, and outstanding items., • Coordinate Form I-9 completion and employment eligibility verification under established procedures., • Create and update new-hire records in BambooHR and other approved systems., • Coordinate orientation, introductory meetings, first-day schedules, and assigned onboarding activities., • Request system access and follow up with the responsible internal stakeholders., • Follow up with managers on incomplete or overdue onboarding tasks., • Review onboarding records for outstanding documents, access, equipment, and orientation activities., • Escalate delays, missing documents, employee concerns, and process exceptions. Equipment & New-Hire Readiness • Partner with the Office Administrator to confirm each new hire’s equipment and office requirements., • Track whether laptops and other required equipment are prepared, shipped, or distributed before the start date., • Maintain equipment assignment and delivery records in established systems., • Follow up on readiness issues and escalate delays that may affect a new hire’s start. New-Hire Reporting & State Registration Support • Complete assigned new-hire reporting for employees hired in New York and other applicable states., • Maintain a tracker of employee work states and assigned employer registration statuses., • Support administrative steps for state unemployment insurance registration when the company hires its first employee in a new state., • Coordinate assigned registration tasks with the Senior People Operations Manager, Finance, the Office Administrator, or outside vendors., • Retain submission confirmations and supporting records., • Notify the Senior People Operations Manager of proposed hires in new states before their start dates., • Monitor deadlines, notices, and registration issues, escalating matters requiring review or a decision. HR Systems & Employee Records • Maintain accurate employee records, personnel files, HR trackers, and approved BambooHR information., • Collect, organize, and file required employee documentation., • Monitor recruitment, onboarding, employee lifecycle, and equipment workflows for missing information or overdue tasks., • Follow up with employees and managers regarding incomplete forms, policy acknowledgments, training, and assigned administrative tasks., • Prepare routine recruiting, onboarding, and workflow status reports., • Use approved templates for routine HR correspondence and reminders., • Monitor designated HR inboxes and respond to routine administrative questions., • Maintain strict confidentiality of candidate, employee, compensation, and company information., • Escalate questions involving payroll, benefits, policies, performance, employee relations, accommodations, complaints, or other sensitive matters. People Operations & Office Support • Support employee communications, training sessions, recognition activities, engagement initiatives, and People Operations meetings., • Assist with routine audits of employee files, onboarding records, and HR systems., • Help maintain HR forms, templates, checklists, and standard operating procedures., • Identify recurring process gaps and recommend improvements to the Senior People Operations Manager., • Provide coverage for essential office operations when the Office Administrator is unavailable, including welcoming visitors, receiving deliveries, monitoring supplies, supporting meetings, and escalating facility or vendor concerns. Required Qualifications • At least three years of recruiting experience, including recruiting within the CPG industry, beauty, consumer products, retail, or another inventory-intensive business., • Experience managing multiple searches and actively sourcing candidates, including outreach through LinkedIn or similar channels., • Experience screening and interviewing candidates and partnering with hiring managers throughout the hiring process., • Experience supporting onboarding and maintaining confidential employee or candidate records., • Experience using an applicant tracking system and recruiting platforms., • Strong organization, written and verbal communication, follow-up, judgment, and attention to detail., • Ability to manage recruiting priorities alongside recurring, time-sensitive People Operations responsibilities., • Willingness to participate in hiring events and provide essential office coverage when needed., • Ability to work fully onsite in Yonkers, New York. Preferred Experience • Recruiting experience in beauty, haircare, wellness, or another consumer brand., • Experience filling marketing, creative, digital, commercial, and operations roles., • Experience using LinkedIn Recruiter, BambooHR, or comparable systems., • Experience coordinating Form I-9 requirements, new-hire reporting, or state employer registrations., • Experience developing sourcing pipelines, recruiting reports, interview tools, or recruiting processes. Equal Employment Opportunity Bask & Lather Co. is proud to be an Equal Opportunity Employer. We comply with all applicable federal, state, and local employment laws and are committed to providing a workplace free from discrimination and harassment. Employment decisions are made without regard to race, color, religion, sex, including pregnancy, childbirth, or related conditions, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by law. We provide reasonable accommodations for qualified applicants with disabilities and for sincerely held religious beliefs. Location: Yonkers, NY, Onsite Status: Full-Time, Non-Exempt Hourly Rate: $30-$37 per hour

The Payroll Administrator will process payroll for approximately 250–400 employees as part of a seven-person team supporting a workforce of approximately 2,500. An established, family-owned retailer serving the tri-state area is seeking a Payroll Administrator to join its corporate payroll team. U

Job Category Payroll, Administrator, Long Term Care.

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