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Job DescriptionJob Description: Center Administrator Department: | Corporate Operations | Supervises: | Medical Assistants, Medical Receptionists, X-Ray Techs Sub-Department: | | FLSA Status: | Exempt Reports To: | Regional Manager | Date Completed: | 5/22/2025 General Position Description: The Center Administrator is responsible for the day-to-day operational oversight of an assigned American Family Care Urgent Care center. This role ensures optimal utilization of resources and the efficient, high-quality delivery of clinical and administrative services. The Practice Manager directly supervises all non-provider staff within the center and serves as a key liaison between center operations, regional leadership, and support center departments. This position plays a critical role in fostering a culture of accountability, service excellence, and operational performance. The Practice Manager reports directly to the Regional Manager of Operations Core Responsibilities: Exhibits a positive, energetic, and contagious work ethic that fosters a motivating team environment. Communicates clearly and effectively in both verbal and written formats, tailoring messages to meet the needs of diverse audiences. Demonstrates strong collaboration skills by offering meaningful input, supporting team efforts, and consistently honoring commitments. Thrives in a fast-paced, dynamic environment, approaching challenges with enthusiasm, resilience, and adaptability. Maintains a results-driven mindset, setting clear goals, maintaining focus, and delivering outcomes aligned with organizational success. Upholds the highest standards of business ethics and compliance, consistently modeling integrity and accountability. Leadership Responsibilities: Provides clear direction to achieve goals, creating an environment that fosters team commitment and employee engagement. Maintains perseverance to drive and sustain the changes that occur at American Family Care, while being resilient and flexible, and inspiring and motivating the team. Constantly communicates to the team, is open to opinions and feedback from team members and follows through on commitments. Partners with Physicians and APPs to assist with day-to-day operational needs Creates a work environment in which people can perform to the best of their abilities. Qualifications: • Minimum of three (3+) years of management experience within a healthcare setting required; Urgent Care or Immediate Care experience strongly preferred., • Clinical background or certification as a Medical Assistant is preferred., • Demonstrated proficiency in payroll and staff scheduling, with the ability to manage multiple priorities in a fast-paced environment while maintaining a positive and solution-oriented attitude., • Proven leadership skills with the ability to effectively supervise, coach, and develop team members across all levels., • Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)., • Familiarity with Electronic Medical Record (EMR) systems; experience with Experity is highly desirable., • Highly organized and detail-oriented, with excellent multitasking and time management capabilities. Working Conditions This is a center-based position requiring prolonged periods of computer use and desk work. Physical demands include occasional bending, stooping, and light lifting. Travel to other clinic locations within the assigned market may be required. When onsite at clinical locations, the work environment may involve moderate noise levels and potential exposure to infectious diseases and blood-borne pathogens, in accordance with standard healthcare precautions

Job Description Title: Director of Finance Location: SEIU Local 509 Reports To: Treasurer of Local 509 Supervision Exercised: Accountants and other Finance Department staff ABOUT THE ORG SEIU Local 509 represents more than 20,000 human service workers and educators across Massachusetts. Our members provide vital services in both the public and private sectors — from state workers to private agency staff, higher education faculty to early childhood educators. Together, we fight for fair wages, quality benefits, dignity on the job, and stronger communities. With a dedicated staff and an operating budget that supports more than 20,000 members, Local 509 is a financially strong, growing union with ambitious goals for the future. We are committed to building a progressive, member-driven union that advances social, racial, and economic justice. POSITION OVERVIEW The Director of Finance is a senior leadership role responsible for overseeing the financial operations of SEIU Local 509, with additional oversight of certain business operations and limited human resources functions, primarily payroll and benefits administration. Reporting directly to the Treasurer, the Director ensures compliance, accountability, and alignment between organizational resources and strategic priorities. This is a highly visible position that provides strategic guidance on financial sustainability, internal controls, and compliance while managing critical operational systems. The Director supervises a team of finance professionals, including controllers and support staff, fostering professional growth, collaboration, and high performance. Serving as a trusted advisor to union leadership, the Director exercises independent judgment, safeguards the Local’s assets, oversees operational and financial systems, and coordinates with HR partners to support effective payroll and benefits management, ensuring all systems and practices advance the union’s mission and long-term success. KEY RESPONSIBILITIESFinancial Management & Compliance * Oversee dues collection, revenue tracking, and expense recording using accrual accounting. * Safeguard union assets through sound internal controls and compliance measures. * Lead preparation of the annual budget in collaboration with Finance and the Treasurer. * Reconcile accounts monthly and ensure compliance with GAAP and auditing standards. * Coordinate annual audits and ensure timely filing of all required State, Federal, and International Union reports. * Maintain NetSuite accounting integrity, including Chart of Accounts, LM2 codes, projects, and departments. * Prepare and deliver financial reports and analysis for Trustees, Joint Executive Board, and leadership. * Assist the treasurer in managing the financial aspects of employee benefit programs (health & dental insurance and HRA) Business Operations * Oversee operational systems that support Finance and business functions, including vendor management and IT procurement. * Serve as administrator of the union’s electronic expense reimbursement and spend management platform (Ramp), ensuring timely approvals, compliance with policy, and smooth rollouts to users * Oversee credit card management and integration into NetSuite. * Negotiate and maintain insurance policies (Union Liability, Property, Cyber, Umbrella, etc.). * Manage building lease agreements, vendor contracts, and facilities-related issues. * Administer Gmail and Microsoft platforms, ensuring proper access and security. * Ensure secure storage and record retention of all financial and business documents. Payroll & HR Oversight * Administer payroll (ADP), including employee setup, reporting, and troubleshooting. * Manage staff pay and benefits administration, ensuring accuracy and compliance. * Oversee relationships with outsourced HR partners and the SEIU Benefits Office on employee benefits programs, personnel records, unemployment/PFML claims, and compliance matters. * Collaborate with the Chief of Staff and legal counsel on sensitive personnel and compliance issues as needed. Leadership & Collaboration * Supervise and support controllers and Finance Department staff, providing coaching, performance management, and opportunities for professional growth. * Foster a collaborative, high-accountability team culture that values accuracy, transparency, and continuous improvement. * In collaboration with Treasurer, oversee compliance with union bylaws, collective bargaining agreements, and fiduciary responsibilities of union officers. * Provide strategic guidance to union leadership on financial projections, financial control best practices, and compliance measures to safeguard union assets & carry out the union’s mission * Serve as liaison with SEIU International on financial and compliance matters. * Partner with staff, auditors, and external vendors to ensure accountability and operational excellence. QUALIFICATIONS & EXPERIENCE There are innumerable ways to learn, grow, and excel professionally. We respect this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. That said, we are most likely to be interested in your candidacy if you can demonstrate the majority of the qualifications and experiences listed below: * Bachelor’s degree in Accounting and/or Finance required; CPA, MBA, or other advanced credential a plus. * Significant experience in financial management, including budget development, compliance, and audit coordination. * Familiarity with labor union financial compliance requirements preferred (LM-2 filings, IRS Form 990, state-level reporting, DOL & IRS regulations) * Demonstrated success in supervising and developing a finance team. * Experience managing vendor relationships, IT systems procurement, and operational processes to support finance and business functions. * Strong background in NetSuite administration; experience with ADP payroll systems preferred. * High proficiency in Excel, Google Workspace, and Microsoft Office. * Proven ability to design and maintain effective internal controls and ensure compliance with GAAP and regulatory standards. * Strong analytical, oral, and written communication skills, with the ability to explain complex financial information clearly to diverse audiences. * Ability to exercise independent judgment, make difficult decisions, and thrive under pressure. * Sound judgment and the ability to make decisions under pressure. * Commitment to working collaboratively in a unionized environment and to the principles and values of the labor movement. * Mandatory CORI and RMV background checks. COMPENSATION, BENEFITS & LOCATION This is a full-time position based in Marlborough, MA, with some flexibility for local remote work. The annual compensation for this role is $116,866.80. The position includes a generous benefits package, including but not limited to: 100% employer-paid health and dental insurance, paid time off (personal and sick days), and three weeks of paid vacation to start. Please note: COVID-19 vaccination (including boosters) is required for all employees. HOW TO APPLY To apply to this position, please submit an updated resume and a thoughtfully written cover letter to the attention of the Hiring Manager using our application portal. For confidential inquiries or assistance in completing the application, please contact Jung Yun at . TIMELINE & HIRING PROCESS We will review and respond to all applications received. Candidates who advance should expect initial interviews with the recruitment team at Positively Partners, beginning in mid to late September, followed by a virtual interview with the hiring manager and a final interview, which will include opportunities to meet and engage with the Local 509 team more broadly. The expected start date is late Fall 2025. Positively Partners is committed to conducting an equitable, accessible assessment process. If you would like to request accommodation during the interview process, please email . Accommodation requests will be handled confidentially. SEIU Local 509 is an equal opportunity employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, gender identity or expression, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, physical or mental disability or veteran status. SEIU Local 509 is compliant with the Americans with Disabilities Act and we are committed to making special accommodations for your interview or work as a member of our team. ©Copyright 2025 Positively Partners LLC

Job Description The Payroll Manager is responsible for overseeing and managing all aspects of the payroll functions to ensure accurate, timely and compliant processing of employee compensation. The payroll manager supervises staff, maintains payroll systems, manages reporting and audits and collaborates with HR, Finance and other departments to support overall business operations. Hybrid work is an option following a training period, with 2 days remote and 3 days on site. RESPONSIBILITIES • Manage the payroll staff and assign projects while providing training and guidance., • Manage the preparation and processing of payroll, ensuring accuracy of time reported and all other payroll records related to this process., • Maintain all appropriate pay records in compliance with federal and state regulations., • Manage all data entry activities including employee data changes and updates utilizing the ADP Payroll system., • Conduct audits and prepare spreadsheets and reports as needed., • Acts as a system administrator for the payroll system, managing all system changes., • Under the Controller supervision liaison with ADP representatives and staff as needed., • Prepare the payroll bi-weekly, semi-monthly and monthly payroll processing., • Prepare monthly reports including the maintenance of vacation records, including tracking accrued and used time and carryover balance., • Acts as the primary contact for employees with payroll questions and issues., • Prepare year-end statements, ensuring timely filing of payroll related federal and state tax forms., • Prepare pre-audit, post-audit and workers’ compensation reports as required., • Works closely with the Human Resource staff and Business Managers for payroll processing of employee terminations and manual check requests., • Writes reports utilizing the ADP system., • Consults with the Controller on matters of compliance and payroll related issues., • Participates in committees and focus groups when required., • Work is performed in an office environment using computers and other office equipment with extended periods of sitting., • Maintain professional communication and collaboration with staff and clients within an office setting., • Maintain professional boundaries and confidentiality., • Attendance at meetings and trainings., • Bachelor’s degree and a minimum of five (5) years of experience managing a payroll department, or an associate’s degree with ten (10) years of supervisory payroll experience., • Strong communication and problem-solving skills, with the ability to work effectively in a deadline-driven environment., • High level of attention to detail and accuracy is essential., • Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint), possess strong technology skills, and have experience with Great Plains accounting software., • Ability to establish and maintain a positive and professional relationship with co-workers and external parties., • Proven ability to maintain confidentiality and handle sensitive payroll information with integrity. Our benefits are competitive and include a 403(b) savings plan and generous time off. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Visit us at: . 8/2025

Job DescriptionDescriptionThe Cook is responsible for the preparation, service and storage of nutritious meals and snacks for a Head Start/Early Head Start Center. The Cook is responsible for promoting the mission of ABCD Head Start & Children’s Services; building an understanding of the program by communicating this mission to staff, families and the community. This position must comply with all federal, state and local laws, regulations, standards and policies, including those of the federal Administration for Children and Families (ACF), the Massachusetts Department of Early Education and Care (EEC), the Individuals with Disabilities Education Act (IDEA), Massachusetts Department of Elementary and Secondary Education (DESE), US Department of Agriculture (USDA), Massachusetts disability law (Chapter 766), Boston Family Engagement Network (BFEN) and ABCD, Inc. Head Start and Children’s Services policies and procedures. All ABCD Head Start/Early Head Start and Children’s Services personnel who are paid to care for, or work with, children are MANDATED BY LAW to report all suspected cases of child abuse and neglect to the Massachusetts Department of Children and Families (DCF), pursuant to Massachusetts General Laws Chapter 119 §§ 51A – 51G. Any staff member who suspects child abuse or neglect of a child must inform his or her supervisor immediately. The responsibilities of a particular position may support both Early Head Start and Head Start depending on the individual assignment. The specific corresponding funding allocation will be documented on the personnel payroll authorization or change of status form. All communications are potentially sensitive and are subject to Head Start's policy on confidentiality. Essential DutiesSpecialized Food and Nutrition Services (70%) • Implement cycle menu in accordance with ABCD policies, procedures, and established practices; budget requirements, Head Start Performance Standards, and guidance established by CACFP., • Maintain weekly food inventory system for ordering food and supplies., • Ensure weekly ordering of food and supplies needed for meals and snacks served on site and for field trips, and where applicable, for other program activities from appropriate vendors., • Ensure that all incoming food orders and supplies are of the proper quantity and quality at time of delivery. Report any problems to the Food Services Administrator and/or Central office staff., • Document any changes in substitutions to the menu on a daily basis, including weekly Cultural Meals, and submit documented changes to the Central office on a monthly basis., • In collaboration with Health & Nutrition staff, plans and prepares alternative meals for children with food allergies, in accordance with individual meal plans, state food code regulations and food allergen and contamination protocols., • Prepare age appropriate meals, with texture, consistency and age-appropriate food size standards in mind., • Prepare and/or supervise the preparation and service of nutritious meals and snacks., • Maintain all required CACFP paperwork including but not limited to; menu production records, menu changes and cultural meals, temperature logs, inventories, cycle menus, and food purchase receipts., • Establish and maintain standards of sanitation, safety and food preparation at all times in accordance with requirements from the Department of Public Health., • Identify equipment repair or maintenance needs and submit requests in a timely manner., • Ensure maintenance of kitchen, food services utensils, equipment, and food storage areas to standards mandated by Massachusetts Department of Public Health, and best practices with regards to food safety and sanitation., • Participate in Health Inspection with Local Boards of Health., • Order food and supplies from vendors or the nutritionist according to a designated schedule., • Check all incoming food orders against invoices for quantity and quality at the time of delivery, and report any problems to the nutrition coordinator or the nutritionist., • Participate in nutrition education activities for children, parents and staff., • Attend component meetings and participates in in-service training., • Maintain in good standing ServSafe Food Manager Certification.Utilize Information and Technical Systems (Up to 20%), • Responsible for effective documentation and tracking of training activities and requirements., • Maintain statistical data as requested by ABCD Head Start administration and in accordance with federal and state regulations., • Monitor and track follow up needs and concerns for the programs.Additional Job Responsibilities (Up to 10%), • Assist with administrative needs as requested, • Attend and participate in required community activities, meetings, trainings on and off site, some during evening hours., • Excellent written and verbal communication as well as interpersonal skills., • Must be able to read, maintain records and prepare simple written reports., • Demonstrated ability in quantity food preparation., • Ability to work as a team member, collaborating with coworkers., • Occasional lifting up to 25 pounds, stooping, bending standing and reaching., • Must be able to balance and prioritize work load, have strong time management skills., • Good interpersonal skills.Professionalism, • Engages in ongoing staff development to expand professional skills., • Maintains professional boundaries and confidentiality of information at all times., • Maintain confidentiality of child and family information at all times.Physical Environmental Demands & Conditions, • Must have the capability to engage in the physical activities of the job responsibilities listed above, including without limitation, the capability to lift and move heavy objects such as food for storage, preparation and cleaning., • Must have good personal hygiene, including a clean body, clean clothes and clean habits., • Must be free of communicable diseases and have a yearly physical and Tuberculin screening., • Must be able to lift heavy items and work under less than adequate conditions such as high temperatures., • Possible travel for program needs and on and off-site training., • Must be able to work independently without intensive supervision.

Job Description Payroll Administrator Our client is seeking a detail-oriented and proactive Payroll Administrator to join their Benefits and Payroll team, supporting the diverse operations and global workforce of a mission-driven organization. In this role, you will manage U.S. and international payroll processes, ensure compliance with tax regulations, and deliver exceptional customer service to employees while maintaining complete confidentiality. You’ll also play a key part in training employees and managers on payroll systems, supporting benefits enrollment, and assisting with audits and special projects. ((Boston, Hybrid, up to $95K)) ** Comprehensive expertise in multistate payroll processing, including regulatory knowledge and compliance adherence. ** Experience with global payroll operations is highly desirable. ** Advanced technical proficiency in UKG ** Exceptional attention to detail and accuracy in all aspects of payroll management. ** Strong data-oriented mindset, capable of reconciling large datasets and generating detailed reports. ** Technologically savvy with solid problem-solving skills to troubleshoot and resolve system errors effectively. ** Comprehensive expertise in multistate payroll processing, including regulatory knowledge and compliance adherence. ** Experience with global payroll operations is highly desirable. ** Advanced technical proficiency in UKG ** Exceptional attention to detail and accuracy in all aspects of payroll management. ** Strong data-oriented mindset, capable of reconciling large datasets and generating detailed reports. ** Technologically savvy with solid problem-solving skills to troubleshoot and resolve system errors effectively.

Job DescriptionDescriptionUnder the supervision of the Program Administrator, with direction from the Child Development and Out-of-School Time Leadership Team, the Site Director coordinates and provides supervision of the OST (Out of School Time) program to ensure quality services which provide growth in academics, social emotional development and health and wellness. The Director conducts themselves in a caring, responsible, honest, and respectful manner and is a role model for colleagues, staff as well as for program families. They ensure focus on programming that promotes healthy living, social responsibility, and youth development. In addition, they coordinate and provide services and events for their respective communities. Key ResponsibilitiesResponsibilities: • Keeps safety of children as priority; emphasizes personal safety and emotional well-being with the children, parents, and early education staff., • Uses positive and constructive methods of child and staff guidance, while ensuring that all staff do the same., • Ensures the development, maintenance, and quality of the program, consistent with the YMCA mission and philosophy - including daily schedules of staff, curriculum, supervision, staff meetings, professional development, parent meetings, and dedicated events., • Ensures all necessary personnel, payroll, file maintenance, and EEC paperwork is current, including documents related to QRIS and other state or YMCA initiatives., • Maintains accurate attendance, children’s files, evaluations, and proper reporting to parents and regulatory agencies., • Manages transportation for participants, • Assists community members in accessing resources (vouchers, food stamps, financial aid, Mass Health, etc.)., • Assist with community events, • Works with the Business Manager / Bookkeeper to ensure up-to-date accounts among families in accordance with EEC and YMCA policies as needed., • Coordinates with stakeholders on the continued progression of the program for the students and the building community., • Performs other duties as requested by supervisor or Child Development Leadership Team. Skills, Knowledge & ExpertiseThis employee ensures: • The program staff plans and implements classroom curricula that provide growth in skills, self-awareness, group relations, and character development., • Adherence to EEC (Early Education and Care) licensing standards and creates an inclusive culture., • Communication of information to parents and community networks., • Participation in the Y annual campaign, • Maintenance of program environments which are safe, healthy, and engaging., • Effectiveness is measured by -, • A warm, engaging environment for children, staff and families which meet quality standards and EEC licensing requirements., • A developmentally sound program for children which provides positive channels to grow, learn and develop to their full potential., • Director qualified by Department of Early Education and Care (EEC) and Department of Public Health (DPH) regulations, • Bi-lingual (Spanish and English), • Bi-Cultural, • Knowledge of community services in Boston and experience with connecting families with resources, • Extensive experience working in urban communities and schools, • Knowledge of school-based programming and the goals of BPS, • Must be motivated, energetic, punctual, responsible, and exhibit a positive attitude to be an excellent role model for children and staff members, • Ability to lead, teach, and interact with parents, staff, teachers, children, and the school community, • Full commitment to the mission/philosophy of the designated BPS school and YMCA Program, • Knowledge of and ability to facilitate Early Education & Care (EEC) regulations, • Excitement and positive attitude toward working with children Dedication to the pursuit of education (for self and students), • Experience working with diverse population Physical Demands:, • While performing the duties of this job, the employee is regularly required to stand; walk; use hands to handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to sit (at times on the floor with children) and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust. #indcd Job BenefitsWhy work at the Y? The YMCA of Greater Boston is an incredible place to have a fulfilling career or enjoy part-time employment — all while we are supporting and strengthening our communities, because our community is our cause. When you join us in your career here, you can look forward to: • Developing your leadership skills in a caring, challenging & diverse working environment, • Exploring a wide range of opportunities as you learn new skills and functions, • Shaping the future of young children while making a difference each day for our communities and each other, • Comprehensive benefits

Join Goodwin's Global Operations Team, and make a real impact on a global scale.At Goodwin, we work with some of the world's most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they c

Payroll Administrator, Questrom School Of Business, Finance & Administration. The Payroll Administrator is responsible for the independent management of all aspects of payroll for full and part time staff (exempt and non-exempt), temporary staff, part time faculty, and student payroll at the Questro

Reconciles payroll and retirement / national pension registers for each payroll and transfers to external administrators. The Payroll Administrator works with a team of engaged professionals supporting the diverse activities of a worldwide Church with a mission to bless humanity.

Job Description Our Mission Horizons for Homeless Children is a Boston-based non-profit dedicated to improving the lives of young children experiencing homelessness in Massachusetts. We help their families succeed by providing high-quality early education, opportunities for play, and comprehensive family support services. Our advocacy efforts extend our impact and advance our vision of ending homelessness among families with young children. Our staff of over 130 dedicated people are a passionate, diverse, and playful group. At Horizons, each team member is an important part of our mission. Summary of Position The HR Generalist at Horizons plays a critical role in supporting staff with compassion, consistency, and creativity, providing responsive and values-aligned HR support and services. This position is both strategic and transactional, finding ways to put our goals into action. This role is responsible for the administration and education of all benefit offerings, HRIS/employee systems and related processes, off boarding, and changes in employment. This role partners with the Senior Director of HR in maintaining and advancing the compensation structure, employee data and analytics, and staying current on market changes and trends. In addition, this critical position manages the leave and accommodation process for Horizons. This role involves maintaining a deep understanding of Horizons’ benefit programs and policies to educate employees, facilitate effective benefits communication, managing enrollments and changes, state and federal compliance, and ensuring payroll accuracy in collaboration with Finance. Responsibilities Benefits Management • Accountable for managing the benefit plan operations; provides interpretation of policy, trouble- shoots and delivers exemplary customer service, and ensures compliant, accurate and timely administration of all health and welfare, voluntary and paid time off plans and programs., • Ensure benefit plan enrollment transactions, including new hires, qualifying mid-year event changes and termination of coverage, are handled timely and accurately., • Assist in annual contract renewals and annual open enrollment activities for all plans., • Develop and present all benefit communications at new hire orientation and open enrollment., • Provide timely and effective resolution of sensitive benefit issues or questions (e.g., denied claims, eligibility issues, etc.) and interface frequently with benefit carriers, vendors and brokers., • Ensure invoices are received, audited, and properly coded., • Responsible for accuracy of benefit vendor feeds, reporting requirements, paycheck premium withholdings, non-discrimination testing, and plan audits across all plans and programs ; including enrollment of eligible dependents., • Responsible for managing all aspects of the professional development benefit program., • Assist with annual notifications as required by ERISA, the DOL, and regulatory bodies., • Identify and implement process improvements to streamline benefits administration., • Maintain benefit information in Paycom ensuring that Paycom is utilized to the fullest extent possible. Lead the HR team as the Benefit Paycom expert., • Identify and participate in select benefit surveys to inform trends and future strategy., • Support the Finance team in conducting biweekly payroll quality checks, ensuring accurate capture of benefit changes, paid leave, and employee data updates. Retirement Plan Management • Manage the 403(b)-retirement plan; ensure all retirement plans are administered in compliance with federal and state regulations and Horizons policy., • Ensure retirement plan enrollments and changes are processed timely with plan administrator., • Oversee regular plan audits in collaboration with plan administrator and recordkeeper., • Support an active Retirement Investment Committee., • Counsel and communicate retirement plan information to staff; coordinate and/or deliver employee education on financial health, saving for retirement, family budgeting, etc., • Oversee annual non-discrimination testing. Employee Communication and Education, • Serve as the primary contact for inquiries regarding compensation, benefits, HRIS, and processes, providing follow-up, resolution, or referrals to the appropriate source., • Partner with the Senior Director of HR in maintaining and advancing the compensation structure, periodically updating the structure and guiding documents as necessary., • Identify and complete annual surveys, maintaining a well-organized filing system of all survey data to inform our compensation structure., • Administer compensation changes in HRIS., • Maintain compliance with pay transparency laws in Massachusetts, including submitting required compensation data reports according to deadline. Leaves of Absence, Disability and Accommodation Management • Serve as the point-of-contact and provide support and compassion to staff navigating the leave/accommodation/ADA process., • Ensure staff leaves of absence are administered in compliance with federal, state and jurisdictional requirements; this requires regular oversight of eligibility determinations, leave and pay entitlements awarded by the state, and vendors for FMLA, MA-PFML, other state leaves as applicable, STD and LTD., • Collaborate with HR colleagues on sensitive leave of absence and related employee relations-related issues; keeps supervisors informed of the status of their staff on leaves., • Determine and educate staff of their options when they reach the end of their leave entitlement and before termination of employment; this might include leave as an accommodation, job reassignment or other alternative accommodations., • Assist with the development and rollout of return to work, light duty, medical management and/or other related policies and programs., • Ensure Workers Compensation documents are up to date, files claims, including processing and submitting all required forms to Worker’s Compensation administrator., • Ensure that short- and long-term disability benefits are accurately set up and awarded by carrier administrator(s)., • Support the development and updating of HR leave policies and procedures., • Maintains up to date knowledge on all state and federal laws and regulations concerning the administration of FMLA, PFMLA, ADA, and short and long-term disability, and ensure Horizons policies, practices, and processes are in compliance., • Maintain active leave and accommodation data dashboard and metrics, regularly communicating the impact on staffing to managers and leadership., • Partner in the development, enhancement, and execution of HR programs, goals, and projects to support the organization's overall operations and objectives., • Contribute to the development and delivery of new hire orientation., • Build trusting relationships with staff members and leaders at all levels of the organization; serve as a credible resource on all areas of accountability., • Assist in updating and revising policies and procedures., • Respond to department emails, phone calls, tickets, and provide excellent customer service., • Analyze all areas of HR to identify areas for improvement and make recommendations. Education & Experience • A minimum of 4 years of relevant professional HR experience, • Minimum of 3 years’ experience managing and administering employee benefits plans and programs, leaves of absence and disability programs, • Advanced experience with online benefits systems and processes, including carrier file feeds, and HRIS required. Experience with Horizons’ current systems a plus (Paycom, BCBS, HRC Total Solutions, Colonial, TruStage), • Demonstrated experience leading process improvement projects Knowledge, Skills & Abilities, • Proficient in generating and analyzing reports related to benefits, payroll, and HR data, leveraging insights to formulate informed recommendations., • Meticulous attention to detail and strong time management skills, ensuring accurate and timely outcomes while adapting to changing priorities and able to manage multiple projects to deadline., • Self-motivated and proactive, capable of working independently while seeking assistance when necessary., • Skilled in problem-solving and conducting thorough research to find effective solutions., • Excellent interpersonal skills with a customer-centric approach, flexibility, and a collaborative mindset in a dynamic work environment focused on continuous improvement., • Effective communicator, adept at conveying complex information simply and clearly in both verbal and written formats., • Advanced in computer and technology skills, including Canva and MS365 Excel, Forms, PowerPoint, and PowerBi, with a readiness to acquire new database management and application skills as needed., • Adaptable and skilled in prioritizing tasks based on critical thinking and assessment of situational demands., • Experience working in nonprofit or education (with teachers) environments preferred., • HR certification (PHR or SHRM-CP) a plus., • Committed to fostering a diverse and inclusive workplace culture., • Passionate about advancing Horizons' mission and embodying core values of Collaboration, Inclusivity, Innovation, and Passion., • Demonstrates core competencies that are critical to success across Horizons (Communication, Collaboration, Cultural Competency, Growth Mindset, and Mission-Driven Excellence). Workspace This is a 40-hour-a-week, full-time position. This position requires 4 days onsite and 1 day work from home. The work you will perform is largely sedentary, taking place at a desk in a cubicle, in an office, working alongside others. There is a large staff room with indoor and outdoor space for breaks as well as a designated quiet room. Our beautiful office space is located: Edgerley Family Horizons Center at 1785 Columbus Ave, Roxbury, MA. This position requires the employee to comply with all applicable federal, state, local and company policy concerning immunizations, employment physical/screening, and Background record check. Starting salary range, compensation, and benefits $74,000 – $79,000 is the starting salary range for this admin role. Your starting salary will fall within that range depending on your competencies, experience, and skillset. Your total compensation package includes the following benefits: • Health coverage options designed to be as comprehensive and affordable for you as possible, with Horizons covering between 70-75% of premiums (a value that ranges from an additional $10,000 –30,000 per year based on your enrollment choices)., • While you have a choice between an HMO and PPO plan for medical coverage, most employees pay $99 for individual, $199 for 2-person, or $314 for family coverage per biweekly paycheck and never pay more than $300 individual or $600 for 2-person/family toward deductibles., • Visit The Benefits of Working at Horizons for more details on the rest of our benefits packageCompany DescriptionAbout us Horizons for Homeless Children (Horizons) is a local non-profit dedicated to improving the lives of young homeless children in Massachusetts and helping their families succeed by providing high-quality early education, opportunities for play, and comprehensive family support services. Our staff is a dedicated, diverse, and playful group, ranging from 100 to 120 folks. At Horizons, each team member is an important part of our mission.About us\r\n\r\nHorizons for Homeless Children (Horizons) is a local non-profit dedicated to improving the lives of young homeless children in Massachusetts and helping their families succeed by providing high-quality early education, opportunities for play, and comprehensive family support services. Our staff is a dedicated, diverse, and playful group, ranging from 100 to 120 folks. At Horizons, each team member is an important part of our mission.

Job Description Position Responsibilities: • Recruitment and onboarding:, • Act as the administrator for the applicant tracking system, • Manage position postings, • Draft offer letters, • Schedule orientation and onboarding for new hires, • Act as the HR administrator for our online training system, • Benefits and HRIS administration:, • Maintain employee records in our online payroll system and ensure all data is current, accurate, and complete, • Support benefits enrollment and administration, including new hire enrollment, terminations, COBRA, coverage changes, addressing employee questions, billing and claim processing and reconciliation, and support of the annual open enrollment process, • Process employee changes including promotions, terminations, department transfers, and compensation updates, • Run and maintain regular HR reports, including reoccurring reports and ad hoc requests, and assist with data audits to ensure HR system accuracy and policy compliance, • Compliance, • Run annual background checks, • Support audit preparation, as needed, • Provide responsive employee support by monitoring and responding to the HR inbox, • BA/AS Degree OR 1–2 years of administrative HR-related experience, • High attention to detail and accuracy in data entry, • Excellent organizational skills with the ability to manage multiple priorities, • Excellent communication skills and a customer-service mindset, • Ability to handle sensitive information with confidentiality and integrity, • Proficiency in Microsoft Office (especially Excel and Outlook) ABOUT JF&CS For more than 150 years, Jewish Family & Children's Service has been helping individuals and families build a strong foundation for resilience and well-being. We intentionally serve and employ people of ALL faiths, backgrounds, cultures, and abilities. We have a strong culture of professional development, work-life balance, and promotion from within. JF&CS is an equal opportunity employer who serves and employs people of all cultures and faith traditions. Employment opportunities are available to all without regard for race, color, national or ethnic origin, religion, age, sex, gender, gender identity and expression, sexual orientation, marital status, veteran status, or disability. Powered by ExactHire:185589

Job DescriptionThe New England Conservatory, an independent not-for-profit institution, is recognized internationally as a leader among music schools, educating and training musicians of all ages from around the world. With music students representing more than 40 countries, NEC cultivates a diverse, dynamic community for students, providing them with performance opportunities and high-caliber training by 225 internationally esteemed artist-teachers and scholars. NEC pushes the boundaries of making and teaching music through college-level musical training in classical, jazz, and Contemporary Improvisation. It offers unique interdisciplinary programs such as Entrepreneurial Musicianship and Community Performances & Partnerships that empower students to create their own musical opportunities. As part of NEC's mission to make lifelong music education available to everyone, the Preparatory School and Adult Education delivers training and performance opportunities for children, pre-college students, and adults. The Expanded Education department was created in 2022 to support non-degree programs and learning opportunities provided by the institution. Expanded Education (EE) consists of the Preparatory School (NEC Prep), Adult Education (AE), and Summer Programs. Made available to a dynamic variety of musicians spanning every age, ability level, and geographical location around the world, we welcome musicians with interest in classical, jazz, and contemporary musical backgrounds and those wanting to explore music in novel contexts and in cross-disciplinary ways. For the aspiring musician, NEC prepares students with a versatile skill set that reflects our rapidly evolving musical world. Description The Office Administrator for Expanded Education is a core operations partner supporting the New England Conservatory’s non-degree programs, including NEC Prep, Adult Education, and Summer Programs. This role ensures the smooth functioning of financial and administrative systems across Expanded Education, serving as a hub for internal coordination and high-level customer service. Reporting to the Chief Growth Officer, this position manages key business operations, including payroll, invoicing, contract tracking, and internal budget monitoring. The Office Administrator also provides calendar support to the CGO and plays a lead role in maintaining smooth communication with faculty, staff, students, and families. This is a strategic administrative role with broad institutional visibility and responsibility. The ideal candidate will bring business acumen, a service-oriented approach, strong communication skills, and the ability to manage complex workflows independently. Responsibilities Business Operations & Financial Administration * Process faculty payroll in partnership with the Payroll and HR teams; manage monthly reconciliation in ASAP and ADP, including substitute and training payments. * Monitor faculty compliance with required training for payroll eligibility. * Manage invoice processing and vendor payments; track expenses and provide timely reconciliation against internal budgets. * Serve as EE liaison with the NEC Business Office to coordinate financial/enrollment reporting, invoicing, and collection on student accounts * Issue and track faculty contracts; maintain accurate records of receipt, exceptions, and changes. * Prepare financial and enrollment reports to support division-wide planning and analysis. Administrative & Calendaring Support * Provide professional administrative support to the Chief Growth Officer: manage calendars, coordinate meetings and events, maintain documentation, and draft communications. * Coordinate internal meetings and support communications with the EE faculty council and program leadership. * Maintain accurate records for contracts, payroll, registration, and internal procedures to support smooth operations. Community & Faculty Engagement * Serve as a point of contact for faculty, staff, students, and families; respond promptly and professionally to inquiries. * Respond to phone calls, emails, voicemails, and inquiries submitted through the Expanded Education ticketing system; assign or escalate as appropriate to ensure timely service. * Provide support to the Expanded Education Enrollment Team; serve as the primary processor for Expanded Education private lesson registrations. * Partner with program and enrollment teams to ensure a consistent, high-quality experience for all students and families. * Contribute to a positive office culture centered on service, integrity, and community care. Other Duties * Serve as an operational liaison between Expanded Education and internal departments (Business Office, HR, Payroll, Enrollment, etc.). * Contribute to ongoing systems improvements and documentation of business processes. * Support special projects and initiatives at the discretion of the CGO. Qualifications: * Bachelor’s degree or equivalent experience in business operations, administration, higher education, or arts management. * 2–4 years of experience in payroll, finance, or operational administration (higher education or nonprofit strongly preferred). * Familiarity with business systems, including ASAP, ADP, and CRM tools such as Slate, as well as strong proficiency in Excel and Google Workspace. * Exceptional organizational skills and attention to detail. * Ability to manage multiple priorities and work independently in a fast-paced environment. * Professional, warm, and responsive communication skills. * High level of discretion and ability to manage confidential information. * Commitment to inclusive, student-centered service practices. * A good sense of humor is a plus.

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In this role, you will handle payroll processing, ensure compliance with local and international regulations, maintain employee records, and provide exceptional support to employees on payroll and benefits matters. Exceptional attention to detail and accuracy in all aspects of payroll management. Yo

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