Project Coordinator
6 days ago
Orlando
Job DescriptionDescriptionCPH is a multi-disciplinary Engineering and Architecture firm that ranks in the nation’s Top 500 Design Firms by ENR Magazine. We are seeking a Project Coordinator to join our dynamic team in Orlando, FL! The Project Coordinator supports successful project execution by managing contracts, schedules, budgets, documentation, and stakeholder communication. Acting as a bridge between project management and cross-functional teams, the Project Coordinator ensures operational and logistical efficiency while maintaining clear communication with sub-consultants, clients, and internal teams across multiple disciplines. This role is essential to keeping projects organized, on schedule, and aligned with overall objectives. Duties Include • Establish and maintain project setup, including files, templates, tracking tools, and systems (e.g., Smartsheet, Deltek, EWA), ensuring operational efficiency and compliance with company SOPs., • Maintain comprehensive and accurate project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements., • Facilitate internal project kick-off meetings and coordinate cross-discipline teams to align on scope, roles, deliverables, schedules, and budget adherence., • Support pipeline tracking, grant research, application development, and post-award coordination as needed., • Track project budgets, financial forecasts, invoices, and change orders, ensuring accurate financial reporting and alignment with contractual agreements., • Monitor project milestones, proactively identify risks or delays, and escalate issues to the Program or Project Manager as needed to ensure risk and compliance management., • Act as a point of contact for sub-consultants, vendors, and clients; prepare meeting materials, presentations, and reports to support clear communication and client interactions., • Coordinate communication among internal teams, clients, and third-party consultants to ensure smooth project execution and operational efficiency., • Assist with contract management and compliance, coordinating with legal and finance teams as necessary., • Track billable hours, billing milestones, and work authorizations (EWA), supporting financial tracking and reporting., • Strong understanding of contract management, scheduling, budget tracking, and overall project coordination., • Familiarity with budget planning, invoicing, and financial forecasting in a project-driven environment., • Skilled in MS Office (Excel, Word, Outlook), Smartsheet, Deltek VantagePoint, or similar project management tools., • Ability to coordinate effectively across clients, sub-consultants, vendors, and internal multi-disciplinary teams., • Proactive in identifying and resolving project risks, schedule issues, and budget concerns., • Capable of managing multiple projects, tracking deliverables, and adhering to deadlines under tight timelines., • Familiarity with codes, design, and construction practices, as well as architecture, engineering, and construction (AEC) industry standards., • Detail-oriented, quality-conscious, reliable, self-motivated, and able to maintain focus on strict deadlines., • Valid state-issued driver’s license with a clean driving record.Education and Experience:, • Bachelor’s degree in Civil Engineering, Architecture, Construction Management, or a related field., • 3+ years of experience in project coordination within a design or construction-related industry., • Strong understanding of building codes, permitting processes, and land development. #LI-SK1 Compensation & Benefits • Dependent upon experience., • CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company., • Company Paid Life Insurance and Short-Term Disability., • 401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.