Office Manager
1 month ago
Minneapolis
Job Description Twin Cities based insurance agency seeks experienced office administrator to work with agency president and current office contractor to assume day to day duties as a hybrid office manager / administrative assistant role. A diverse skillset is sought between administration, marketing, organizing, and project management. Benefits Hourly Base Salary Based on Experience Flexible Schedule Work from Home Hands on Training Mon-Fri Schedule Career Growth Opportunities Responsibilities First few months will be FULL TIME. This will entail, via coordination with Agency President and our contracted Project Manager, a thorough organization of all agency files, to include scanning paper to cloud, organize cloud-based documents and assisting the agency president to completely organize the office. Once office is fully in order, the role may transition to part-time (3 - 4 hours daily), or if additional duties (opportunities) surface, full-time ongoing to maintain the administrative tasks with the agency president. Daily and weekly duties shall entail receiving and distributing mail to agency president, accounting (virtual) and other team members, assisting team with email intake and response, other correspondence, task management, licensing, document compliance, overseeing and assisting in marketing, and much more. Requirements Three years office administration / management experience. Demonstrated ability to work well in a team-oriented hybrid environment. Some employees and contractors are in office, others 100% remote, while others are hybrid (some days home, some days in office). Able to administrate and navigate entire MN Office suite, including Outlook, Teams, Bookings, OneDrive, PowerPoint Professional office appearance required as this will entail a good detail of in-office work and greeting clients. Bachelor's degree or equivalent experience preferred. Clear, positive friendly voice for phone communication and client interaction. Dependable person able to work full time for at least a few months, and available four to five days per week part-time (3 - 4 hours per day), with minimal distraction. Self-starter, can accept delegation, and able to delegate to others as well. Follow through on agency projects (individually, as well as checking with others to ensure projects and tasks follow through to completion). Phone work with clients and colleagues will be a part of position, mostly inbound for scheduling appointments, working with virtual assistants, etc. This role shall report to the our IT Coordinator (Contractor) and the agency president.