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Job DescriptionExecutive Assistant to the CEO United Hebrew of New Rochelle is seeking an experienced Executive Assistant to provide direct administrative support to the President & Chief Executive Officer. This full-time, Monday through Friday position is ideal for a highly organized professional who excels in a fast-paced environment and enjoys serving as a trusted partner to executive leadership. Hours may vary based on Board meetings and other community and organizational events. The Executive Assistant will oversee complex scheduling, coordinate meetings and communications, prepare correspondence and reports, manage confidential information, and assist with a variety of administrative projects that support the CEO and the organization's daily operations. This role requires exceptional organizational skills, strong attention to detail, sound judgment, and the ability to manage competing priorities with professionalism and discretion. Qualified candidates should have a minimum five (5) years of administrative experience, preferably supporting senior leadership in a healthcare, medical, or other professional office environment. Proficiency with Microsoft Office is required, along with excellent written and verbal communication skills and the ability to work independently while collaborating effectively with leadership and staff. We offer a competitive salary, a comprehensive benefits package including medical, dental, vision, paid time off, and ongoing opportunities for professional development. If you are a dependable, proactive professional looking to make an impact within a collaborative healthcare organization, we encourage you to apply. Job Posted by ApplicantPro

Job DescriptionCompany Description At DataCatalyst, we enable enterprises to transcend data disorder and gain clarity—fostering smarter, faster decision-making. Our veteran team of data management, governance, and monetization specialists brings, on average, 15 years of experience to each engagement, and we're proud of our 100% project success rate. We take a hands-on, pragmatic approach—eschewing large junior consultant rosters and sales layers in favor of lean, deeply skilled teams focused on generating real business value. Using our proprietary Accelerate methodology, we swiftly deploy high-quality data strategies, governance structures, and MDM implementations across industries like financial services, healthcare, manufacturing & distribution, retail, energy, and more. We embrace a fully remote, low-travel model, enabling sustainable work-life balance across time zones without compromising client delivery. With a flat organizational structure, open collaboration, and software engineering-inspired rigor—particularly strong documentation and technical discipline—we cultivate an environment where each individual makes a direct and visible impact. Job Description We are looking for an experienced, highly organized Business Operations Coordinator to keep the firm running well and to own the operating processes behind our executive team, our partner program and our business development data. This is not a traditional administrative assistant role. You will support the Managing Partner and other leaders, but you will also own areas of the business end to end. We want someone who notices what needs attention, closes the loop without being reminded, improves recurring processes and puts spare capacity to productive use. What you will own Executive scheduling and firm coordination Manage calendars for the Managing Partner and other members of leadership, anticipate conflicts and propose solutions. Arrange travel, expenses submission and in-person logistics for the Managing Partner and other leaders. Coordinate internal, client, prospect and software-partner meetings across multiple calendars, including client calendars when authorized. Schedule interviews for candidates advancing through our ATS and make the candidate experience responsive and professional. Set up Zoom and Teams meetings, prep sessions and materials. Book in-office days and meeting space through Regus or similar providers. Run regular check-ins with leadership, maintain action lists and follow up with owners so commitments do not disappear after a meeting. Partner program operations Maintain the operating record for each software partner agreement: deal registrations, referral submissions, commission and referral revenue tracking, certification requirements and renewal dates. Maintain relationship maps of partner sales and alliance contacts, including the accounts and territories each covers. Flag to leadership when representatives from different partners are working the same target account. Coordinate partner-facing logistics: portal access, co-marketing assets, joint meeting scheduling and follow-up. Salesforce and business development data Own Salesforce data quality: keep account and contact records current, find and fix stale or inconsistent data, and drive the right person to supply missing information. Enrich accounts and contacts from conversations, public sources and partner intelligence so that account history and context live in one place. Perform account and contact research and build target lists in support of the SDR and leadership. Set up and maintain outreach lists and sequences in Mailshake for the SDR and produce simple outreach activity reporting. Maintain the firm's purchased and subscribed data sources and recommend additions or corrections. Build productive working relationships with executive assistants at clients, prospects and partners. Onboarding, offboarding and systems Own administrative onboarding for new employees and associates: first-month schedule with the manager, introductions, accounts, licenses, access and basic firm information. Be the first point of contact for new people during their initial weeks. Administer licenses and user access across Google Workspace, Zoom, Lucid, Salesforce, our ATS, Mailshake and other SaaS tools; identify unused licenses; coordinate AWS and Amazon Business account administration with the responsible engineer. Maintain the firm's access and credential inventory in the approved password manager, enforce MFA on administrative accounts, and remove access within one business day of a departure or role change. Manage Zoom cloud recordings and verify storage and delete redundant copies. Maintain naming conventions, folder structures and short written procedures so records can be found by anyone. LinkedIn, website and external providers Publish LinkedIn posts from content supplied by leadership and marketing, and keep the company page consistent and professional. Make routine WordPress updates to the website and coordinate larger changes with outside resources. Coordinate external marketing, graphics, content and legal providers: hand off assignments clearly, track open work and route completed deliverables to the right person. Presentations, spreadsheets and meeting support Build and format client-ready PowerPoint presentations from content supplied by leadership and subject-matter experts. Build and maintain Excel trackers, lists and basic analyses using formulas, filters, lookups and pivot tables. Prepare agendas for key internal meetings; attend selected meetings, capture decisions and actions, and file them in the right system. Continuous improvement and learning Continuously evaluate recurring work and implement better ways to do it, including standardization, automation and appropriate use of GenAI tools within the firm's data-handling rules. Build working knowledge of the firm's data management and consulting business so that your context and judgment improve over time. When core administrative work is under control, move capacity to partner operations, CRM enrichment, research and process improvement without waiting to be asked. Qualifications What we are looking for Several years of experience in business operations, executive support, professional-services administration, sales operations or a similarly broad coordination role, with a track record of staying long enough in prior roles to take real ownership. Demonstrated experience managing complex calendars and follow-up for executives or senior professionals. Exceptional organization and attention to detail; high responsiveness; a strong instinct to close the loop. A proactive operating style: you identify additional work, risks and improvements rather than wait to be assigned every task. Sound judgment about when to act, when to recommend and when a question genuinely needs an answer first. High integrity and discretion with confidential company, client, employee, partner and system information. A courteous, professional communication style, written and spoken, that sets a constructive tone with colleagues, candidates, clients, partners and providers. Solid PowerPoint and Excel skills. Experience with Salesforce or another CRM and a real appreciation for data quality and disciplined capture. Experience with Google Workspace and comfort learning and administering SaaS tools. Effective in a fully remote environment across countries and time zones, collaborating over Zoom, Teams and email. Curiosity, an interest in learning the data and consulting space, and a desire to become highly capable with GenAI tools. Comfortable with occasional travel or in-person meetings when there is a business reason. Helpful but not required Experience in consulting, professional services, technology, data management, legal, accounting or another client-service environment. Experience with ATS, WordPress, Zoom administration, LinkedIn company-page administration, Mailshake or similar tools. Experience supporting a software partner or channel program, or coordinating external vendors. Experience with prospect and account research. DataCatalyst is an equal opportunity employer. Employment is contingent on a background check conducted in accordance with applicable law. Additional Information What Sets Us Apart At DataCatalyst, you’re not a cog in a machine—you’re a trusted partner. Our culture is defined by: Impact-driven work: Your insights and execution shape client strategy and operational clarity. Collaborative excellence: We value respectful disagreement, diverse perspectives, and direct communication built for speed and precision. Entrepreneurial, low-bureaucracy environment: We move fast, make decisions with limited information, and rely on resourcefulness and clarity. Accelerated growth: By working alongside veteran consultants on focused, high-impact projects, you'll sharpen expertise swiftly—taking ownership and growing as a revenue-driving member of the team. Quality of Life: With our fully remote, low-travel model, you can do challenging, high-impact work without sacrificing personal priorities. We believe great consulting doesn’t require endless flights or late nights—it requires focus, autonomy, and sustainable balance. Ready to Apply? If you’re detail-obsessed, client-centric, and excited by the idea of crafting data clarity from chaos, we’d love to talk. Come help us bring trusted, high-impact data solutions to enterprises across the globe—without sacrificing balance, autonomy, or growth.

Job DescriptionAnatomic Pathology Operations ManagerRole Summary Drive operational excellence and clinical precision as the Anatomic Pathology Operations Manager within a premier, forward-thinking laboratory environment. In this high-impact leadership role, you will strategically coordinate, oversee, and review all activities across the Histology, Cytology, and MOHS laboratories. Serving as a crucial bridge between laboratory staff and executive leadership, you will directly supervise the Pathology Office Manager, Pathology Supervisor, and Chief Cytotechnologist. Your expertise will ensure maximum testing quality, optimal turnaround times, and total compliance with all strict regulatory and accreditation standards, all while fostering a collaborative, team-oriented culture hospital-wide. Key Responsibilities: Laboratory Operations Oversight: Direct, supervise, and review tests performed by scientists, cytotechnologists, histotechnicians, and laboratory assistants across Histology, Cytology, and MOHS specialties. Regulatory Compliance & Safety: Keep abreast of all accrediting agency standards to maintain total survey readiness; document test implementations, staff training, and competency validations to ensure a safe, compliant environment. Quality Control Leadership: Oversee the Laboratory Quality Control Program and compile comprehensive monthly QC reports to optimize assay turnaround times and present findings at section meetings. Financial & Administrative Management: Develop and submit departmental goals, operational objectives, and annual capital equipment budgets to the Senior Director and Medical Director; manage section payroll, time sheets, and vendor relationships. Talent Development & Leadership: Interview, hire, train, coach, and counsel laboratory personnel; serve as a mentor and positive change agent to promote professional image and customer service standards. Technical Integration: Actively assist in developing and maximizing laboratory information systems (LIS), including instrument interfacing, custom worksheets, and diagnostic report formatting. Clinical Continuity: Maintain the capability to step in and perform the operational duties of Sectional Supervisors and Assistant Supervisors as required by workflow demands. Other duties as assigned. Required Qualifications Education: Bachelor of Science (BS) Degree in Clinical Laboratory Technology or a closely related biological science. Experience: Minimum of six (6) years of relevant acute care hospital laboratory experience. Licensure: Current New York State (NYS) License as a Clinical Laboratory Technologist, Cytotechnologist, Histotechnologist, or Pathologists’ Assistant required. Core Skills: Demonstrated core knowledge of laboratory management skills, budget planning, and complex workflow scheduling. Desired Qualifications Specialty Certification: ASCP Certification (American Society for Clinical Pathology) is highly preferred. Systems Proficiency: Strong experience navigating enterprise laboratory computer software, instrument interfaces, and digital pathology tracking systems. Leadership History: Proven background supervising multi-disciplinary teams and managing complex quality assurance initiatives. Location and Work Type Work Setting: State-of-the-Art Acute Care Hospital Laboratory Location: White Plains, NY area Work Type: Full-Time | Direct Hire (Permanent) Schedule: Standard daytime management hours (Flexibility required to support night or weekend lab needs as operations dictate). Salary Range: $111,376.98 – $167,066.06 (Based on experience). Benefits: Full suite of comprehensive health benefits, onboarding orientation, and an industry-leading retirement plan. Interview Process: Onsite interview required. If you're interested, please reply to this advertisement or directly email your resume to me at DSalgado@teemagroup.com or by calling/texting (949) 295-5951. I strive to reply within 48 hours. Looking forward to connecting with you soon. Thank you!

Legal Assistant Location: White Plains, NY – FT onsite Compensation: $90,000 - $100,000 Position Overview Our client is seeking a highly organized and proactive Legal Assistant to support senior attorneys within their real estate practice. This person will provide comprehensive administrative and legal support to attorneys handling sophisticated real estate, land use, zoning, development, finance, corporate, and related transactional matters. Why should you take this job? • Reputable law firm that has been in business for 50 years., • Strong ties to Westchester and Fairfield County., • They have built their reputation on ingenuity, thoughtfulness and insight., • The firm focuses on multiple types of law including: Corporate Law, Energy & Environment Law, Finance, Land Use, Zoning & Development, Litigation, Non-Profit Orgs, Real Estate Law, Telecommunications, Trusts, Estates & Elder Law, etc. Key Responsibilities • Provide high-level administrative and legal support to attorneys in the Real Estate and Transactional practice groups., • Prepare, revise, proofread, format, and finalize correspondence, contracts, leases, closing documents, financing documents, entity documents, resolutions, agreements, and other transactional materials., • Assist with commercial real estate closings, including coordinating closing checklists, signature pages, exhibits, title documents, due diligence materials, closing binders, and post-closing deliverables., • Coordinate communications with clients, opposing counsel, title companies, lenders, municipalities, consultants, engineers, surveyors, and other transaction participants., • Support attorneys handling sales and acquisitions, commercial leasing, development projects, financing transactions, construction-related agreements, loan documents, and related corporate matters., • Assist with land use, zoning, development, environmental review, and municipal approval matters by preparing application packages, organizing submissions, tracking deadlines, and coordinating hearing or meeting materials as needed., • Maintain and organize electronic and physical files, including matter documents, closing sets, due diligence materials, correspondence, and transaction records., • Manage CLE and attorney calendars, deadlines, meetings, conference calls, travel arrangements, and reminders in connection with active matters., • Process time entries, expense reports, client invoices, engagement letters, conflict checks, and other administrative workflow items., • Open, maintain, and close client matters in accordance with firm policies and procedures., • Perform document comparisons, redlining, scanning, filing, bookmarking, indexing, and preparation of electronic closing binders., • Exercise sound judgment, confidentiality, and professionalism in all client and firm communications. Qualifications • 5+ years of experience as a legal assistant or legal secretary supporting real estate transactions., • Strong knowledge of Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)., • Familiarity with legal document management systems and real estate transaction processes. #LI-TM2 #LI-Onsite #INOCT2026

Executive Assistant to the Founder We are seeking a highly professional, proactive Executive Assistant to support the Founder in a fast-paced, high-growth environment. This role offers a rare opportunity to partner directly with a visionary leader and evolve into a true right hand, ultimately operating as a hybrid Executive Assistant / Chief of Staff. The Executive Assistant will play a critical role in driving efficiency, organization, and communication, with immediate ownership over complex calendar management, inbox oversight, and travel coordination. This position is designed for someone who thrives in a dynamic environment and is eager to take on increasing levels of responsibility over time. Responsibilities • Own and manage a high-volume, ever-changing calendar with precision and strategic foresight, prioritizing competing demands, aligning meetings with key business objectives, and ensuring the Founder’s time is leveraged as effectively as possible., • Proactively manage and prioritize a heavy inbox, exercising strong judgment to triage communications, draft thoughtful and polished responses, and act on behalf of the Founder with accuracy and discretion., • Coordinate complex domestic and international travel arrangements, including detailed itineraries, contingency planning, and real-time adjustments to ensure seamless execution., • Serve as a gatekeeper and trusted thought partner, filtering requests, managing access, and making informed decisions that protect and optimize the Founder’s time and focus., • Prepare for and, over time, attend meetings, ensuring the Founder is well-briefed, capturing key takeaways, and driving follow-ups and execution across internal and external stakeholders., • Anticipate needs and solve problems before they arise, operating with a high level of autonomy, sound judgment, and a forward-thinking mindset., • Partner closely with internal stakeholders and external contacts, building strong relationships while maintaining the highest level of professionalism, discretion, and responsiveness., • Provide light personal support as needed, including select travel coordination and scheduling, with the same level of care, confidentiality, and attention to detail., • Collaborate with the broader administrative team, including an Office Manager, to ensure seamless coverage, clear communication, and alignment across support functions. Ideal Experience • Bachelor’s degree required., • 4–6 years of experience supporting senior and/or C-level executives., • Private equity or similarly fast-paced, high-performance environment preferred., • Highly proactive, energetic, and driven with a “no task too small” mindset., • Exceptional attention to detail and accuracy., • Strong business judgment with the ability to prioritize effectively., • Elevated communication standards and polished correspondence on behalf of the Founder., • Outstanding written and verbal communication skills with a high level of polish., • Comfortable managing competing priorities in a fast-moving environment., • Trustworthy, discreet, and relationship-oriented., • Some after-hours availability may be required for urgent matters (e.g., travel changes)., • Ability to operate as a true extension of the executive, proactive, responsive, and highly trusted. #21871

COMPANY: Family Office POSITION: Executive Assistant LOCATION: Greenwich, CT (onsite Monday-Friday) HOURS: 9:00AM-5:00PM with flexibility to answer phone/email outside of work hours COMPENSATION: $175-200K ALL IN BACHELOR'S DEGREE: Preferred but not required Our client, a private family office based in Greenwich, is seeking an exceptionally polished, discreet, and proactive Executive Assistant to support the CEO. The ideal candidate will have demonstrated experience supporting a HNWI, principal, or senior executive within a family office environment. This individual must understand the unique level of discretion, responsiveness, flexibility, and attention to detail required when supporting a private principal. The EA will serve as a trusted gatekeeper and strategic partner to the CEO, managing a complex professional and personal calendar, extensive travel, relationships, household and lifestyle matters, and special projects. The ability to anticipate needs, protect confidentiality, and operate with minimal direction is essential. The role is in office Monday-Friday with the opportunity to work remotely for the months of July and August! Key Responsibilities -Manage an extremely complex and fluid calendar, strategically prioritizing meetings, commitments, and personal obligations. -Serve as the CEO's primary gatekeeper and point of contact, managing communications and access with discretion and sound judgment. -Coordinate domestic and international travel, including private and commercial aviation, hotels, ground transportation, visas, itineraries, and last-minute changes. -Assist with preparation and organization of confidential documents and materials, including gathering signatures when needed. -Prepare the CEO for meetings by organizing agendas, briefing materials, background information, and follow-up items. -Coordinate meetings with investment professionals, advisors, attorneys, business partners and other high-level contacts. -Track action items, deadlines, and commitments to ensure seamless follow-through. -Draft and manage confidential correspondence and communications. -Handle sensitive financial, business, family, and personal information with absolute discretion. -Assist with special projects, research, and ad hoc initiatives across the family office. Qualifications -10+ years of experience as an Executive Assistant -Highly polished and comfortable interacting with senior executives, advisors, attorneys, bankers, and other high-level contacts. -Exceptional discretion and demonstrated ability to handle highly confidential information. -Strong judgment and the ability to anticipate needs without being asked. -Extremely detail-oriented with outstanding follow-through. -Ability to remain calm and composed while managing changing priorities and last-minute requests. -Comfortable working outside of traditional administrative boundaries and taking ownership of whatever needs to be handled. -High level of technological proficiency and willingness to leverage modern tools and systems.

Executive Assistant ElevenHundred+ is seeking an Executive Assistant to provide high-level administrative support to senior-level partners in our New York office, including calendar, travel, client meeting and event management. ElevenHundred+ is a management services organization that provides business, administrative and operational support services to Massumi + Consoli, a nationwide law firm. Massumi + Consoli was founded in 2015 as a spin-out from the Private Equity and M&A Group of Kirkland & Ellis, and the firm’s approach combines the proficiency of the best large international law firms with a highly personalized experience. ElevenHundred+ is a separate entity from the law firm, does not provide legal services and employs the business professionals who support Massumi + Consoli’s attorneys and firm leadership. Reporting to the Director of Administration, the Executive Assistant works closely with senior-level partners and other executives, managing complex calendars, communications and logistics so partners can stay focused on client work. The Executive Assistant will also work with the Office Administrator to greet and host Massumi + Consoli clients and visitors to the New York office. The ideal candidate is polished, proactive and highly responsive, anticipates needs before they arise, exercises sound judgment, and is comfortable managing shifting priorities in a fast-moving environment. Responsibilities Calendar & Executive Support • Serve as gatekeeper for senior-level partners, managing complex, frequently changing calendars across time zones., • Prepare agendas and briefing materials in advance, and track deadlines, follow-ups and upcoming professional and personal commitments., • Triage email and calls, draft correspondence and serve as a polished liaison with clients, counterparties and colleagues., • Maintain organized files and contact lists, and assist with select personal scheduling and errands as needed. Travel & Expenses • Arrange complex travel through Ramp, maintain traveler profiles and proactively manage delays and itinerary changes., • Prepare expense reports and reconcile Ramp transactions. Client Relations & Events • Make and manage a high volume of lunch and dinner reservations, and coordinate client meetings and dinners., • Track client preferences and milestones, and send client gifts on behalf of partners., • Coordinate with the Office Administrator to greet and host clients and visitors, and back up office lunch and client meeting food orders., • Plan partner meetings, client events and off-sites, and assist the Office Administrator with internal events. Client Intake & Transaction Support • Support new client and matter intake, including conflict check submissions and new matter opening., • Prepare, circulate and track client engagement letters through signature., • Provide document formatting, signature page and closing support, including DocuSign routing. Operational Support • Handle time-sensitive requests, including outside normal business hours, with sound judgment and discretion., • Provide backup coverage for other executive assistants and keep shared calendars and databases current., • Lead or support other Administration initiatives and special projects as business needs evolve. Qualifications • Bachelor’s degree preferred., • At least five years of executive assistant experience supporting senior-level partners or executives, preferably within a leading law firm or similarly sophisticated professional-services environment., • Advanced proficiency in Outlook, Word, Adobe Acrobat and DocuSign; Ramp experience a plus., • Proven experience coordinating complex meetings and travel across time zones and adapting quickly to changing schedules., • Strong judgment and discretion, including the ability to prioritize competing requests and handle confidential information., • Ability to build trusted relationships with partners, attorneys and senior leaders., • Excellent organizational, written and verbal communication skills., • Positive attitude and a collaborative, team-first mentality. Location and Working Schedule New York. This position follows a hybrid office schedule requiring in-office attendance Monday through Thursday, and on Fridays as needed, subject to change. Compensation and Benefits: The anticipated base salary range for this position is $90,000–$120,000, exclusive of overtime compensation. Actual compensation will be determined based on factors including experience, qualifications, geographic market and internal equity. ElevenHundred+ offers a comprehensive benefits package, including medical, dental and vision coverage, retirement benefits, paid time off and other employee benefits. Equal Employment Opportunity: ElevenHundred+ is an equal opportunity employer and considers qualified applicants without regard to race, color, creed, religion, sex (including pregnancy, childbirth and related medical conditions), national origin, ancestry, citizenship status, age, physical or mental disability, medical condition, genetic information, marital status, caregiver status, military or veteran status, sexual orientation, gender identity or expression, reproductive health decision-making, height, weight or any other characteristic protected by applicable federal, state or local law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable fair chance laws.

International investment bank is seeking a Senior Administrative Assistant to support a team within there one of there practive groups. Great benefits, bonus, perks, paid OT and comp. Must have 5 plus years of administrative assistant experience in a corporate environment. Core Requirements Maintains a professional work environment at all times and complies with company’s dress code policy. Demonstrates prompt and consistent attendance and participates in and supports firm wide initiatives. Demonstrates team player qualities. Must be a self-starter and problem solver who can identify challenges and offer solutions. Responds to requests for assistance from other business units and groups as required and offers assistance during down times. Attends and participates in administrative meetings. Job Description With little or no supervision, performs advanced administrative and confidential assignments in an efficient and timely manner. Exercises considerable discretion and independent judgment and handle outside contacts with finesse and diplomacy. Requires quick learner who will become proficient with programs and processes, company operations and organizational procedures. May require regular use of technical and business vocabulary. Responsibilities Include • Travel management: Coordinates all aspects of travel and is proactive in managing travel while supported staff is out of the office., • Expense management: Compiles expense reports in a timely manner ensuring that all appropriate receipts are attached, and submissions are in line with company policy., • Event management: Organizes local dinner and smaller marketing events. Research venue options and assists with logistics for offsite events and conferences; arranges catering; may work with Marketing group to coordinate marketing pieces for events., • Works with supported team, service line Project Assistants to input client opportunities into firm’s client database and successfully converts to engagements., • Assists with the management of existing engagements within firm’s client database application including revenue accruals, invoice status, deliverable tracking, and deal team assignments., • Submits conflict checks., • Manages calendars for multiple officers., • Sets up and maintains various paper and electronic files, logs, directories, and manuals. Makes copies of correspondence or other printed materials, as requested., • Assists with ad-hoc projects, as requested., • Coordinates visitor office space in other HL offices for supported staff, as needed., • Backs up other FVA Administrators as required, • Assists with greeting clients, if requested. Qualifications • 5-10 years of previous administration experience in a professional services or financial services/banking industry., • Must have experience in supporting a team of officers., • Takes initiative in assisting supported staff., • Can effectively work autonomously and continuously focuses on process improvement., • Excellent administrative and word processing skills., • Must have excellent analytical skills., • Applied intermediate knowledge of Salesforce, MS Teams, Outlook, Excel and Word (Windows)., • Client database experience., • Multi-tasks, prioritizes and manages the completion of projects in an efficient and timely manner., • Must be able to exercise good business judgment when responding to the needs of clients, both internally and externally., • Exhibits strong interpersonal skills, ability to work with all levels of staff members., • Resourceful and possesses outstanding organizational skills., • Excellent written and verbal communication skills., • Must be detailed-oriented., • Must have a team mentality and be a team player.

Our client is a real estate developer seeking a polished, proactive Executive Assistant to provide high-level support to a senior executive while also assisting with day-to-day office operations. This is a fully onsite role suited for someone who is highly organized, personable, adaptable, and comfortable working in a fast-paced environment. Responsibilities • Manage a complex and frequently changing executive calendar, including meetings, calls, and appointments, • Provide front-of-house support (sitting at reception) including greeting visitors, answering phones, coordinating conference rooms, and arranging catering and refreshments, • Handle occasional personal support, including meal orders, gifts, restaurant reservations, and other requests, • Coordinate domestic and international travel, including flights, accommodations, and itineraries, • Serve as a point of contact for building management, vendors, and external service providers, • Assist with office projects, maintenance, supplies, and general workplace needs, • Prepare expense and travel reimbursement reports, • Support company events and special projects as needed, • Maintain organized files, records, and reference materials, • Anticipate executive needs and provide thoughtful, high-touch support Qualifications • Bachelor’s degree required, • 3–5+ years of administrative or executive support experience; more experienced candidates are also encouraged to apply, • Strong proficiency in Microsoft Outlook, Excel, PowerPoint, and Word, • Excellent calendar management, organizational, and communication skills, • Polished and professional when interacting with executives, clients, and visitors, • Outgoing, engaging, and service-oriented personality, • Strong attention to detail and ability to manage changing priorities, • Patient, positive, proactive, and willing to go above and beyond This is a full-time, fully onsite opportunity in New York City with standard business hours and some availability via phone or email outside of regular hours.

Our client, a global portfolio company with multiple well-known consumer and lifestyle brands, is seeking a highly polished and proactive Executive Assistant to support two senior HR leaders across the organization. This is an ongoing contract opportunity with strong temp-to-perm potential for the right fit, based on performance and business needs. The ideal candidate will be comfortable supporting two senior executives simultaneously while managing calendars, invoicing, procurement, project coordination, global stakeholders, and day-to-day executive priorities. Position Details • Location: New York, NY, • Work Model: Hybrid — onsite Tuesday through Thursday; remote Monday and Friday, • Schedule: Full-time, Monday–Friday, • Compensation: $50–55/hour, • Employment Type: Ongoing contract, • Temp-to-Perm Potential: Strong potential for the right fit based on performance and business needs What You’ll Do • Provide dedicated executive support to two senior HR leaders with global teams and direct reports., • Manage complex but generally straightforward executive calendars, scheduling across multiple time zones and global stakeholders., • Coordinate meetings, agendas, logistics, communications, catering, expenses, and occasional offsites or larger team events., • Support invoice processing, vendor setup, procurement workflows, and expense-related activities., • Work closely with procurement and finance partners to track outstanding invoices, vendor payments, and accruals., • Follow up on outstanding invoices and anticipated spend to help ensure expenses are properly captured within the appropriate month, quarter, or fiscal period., • Maintain awareness of budgets and spending activity and flag situations where expected invoices or expenses have not yet been received., • Use Ariba/Buying Hub or similar procurement systems to support vendor setup, invoicing, purchase processes, and related administrative needs., • Partner across global teams to ensure scheduling, communications, and follow-ups remain organized despite different time zones., • Support occasional needs that may come up outside of traditional business hours due to the global nature of the teams. These are generally small or non-urgent items and do not require constant after-hours availability., • Serve as a trusted point of contact across HR, Finance, Procurement, Technology, and other internal stakeholder groups. Project & Technology Coordination A portion of this role will support ongoing HR technology and transformation initiatives. • Provide project coordination support for ongoing Workday-related initiatives, innovation programs, and emerging AI projects., • Help maintain project rhythms and operating routines established during prior Workday transformation work., • Schedule recurring project meetings, working sessions, check-ins, and stakeholder touchpoints., • Coordinate communications, meeting materials, action items, and follow-ups., • Help keep teams accountable to timelines, deliverables, and recurring project milestones., • Support project-related offsites, team meetings, catering, expenses, and logistics., • Work closely with internal project leads who will provide direction on priorities and deliverables., • No hands-on Workday configuration or technical expertise is required; this role is focused on coordination, organization, communication, and keeping initiatives moving forward. What We’re Looking For • Strong Executive Assistant experience supporting senior leaders within a fast-paced, complex corporate environment., • Must have experience supporting more than one executive at a time., • Strong calendar management, scheduling, and prioritization skills., • Experience with invoicing, expenses, vendor management, and procurement processes., • Ariba experience strongly preferred; experience with a similar procurement or vendor-management platform may also be considered., • Comfortable partnering with Procurement and Finance teams on vendor setup, invoices, expenses, and accrual tracking., • Basic financial acumen and comfort working with numbers, budgets, invoices, and monthly accrual concepts., • Strong project coordination skills with the ability to organize meetings, communications, timelines, follow-ups, and recurring operating rhythms., • Experience supporting global executives or teams across multiple time zones strongly preferred., • Excellent communication skills, sound judgment, discretion, and executive presence., • Ability to remain calm and organized when priorities shift or multiple requests come in at once., • Proactive mindset with the ability to anticipate needs and follow through without constant direction., • Highly trustworthy and comfortable handling confidential information., • Flexible, collaborative, and service-oriented approach. Ideal Background Industry experience is flexible. The team is most focused on maturity, capability, judgment, executive support experience, and comfort operating within a large global organization. Candidates from environments such as consumer, retail, luxury, financial services, technology, or other fast-paced corporate settings may be especially well aligned. • Experience supporting HR, People, Technology, transformation, or enterprise project teams is a plus., • The Ideal Candidate: This person is more than a calendar manager. They are a trusted operational partner who can keep two senior executives organized while also managing the important details behind the scenes — invoices, vendors, accruals, project coordination, global scheduling, communications, and team logistics., • The strongest candidate will be comfortable moving between traditional executive support and project coordination, understand when to follow up on financial or administrative items, and make a complex global environment feel organized and seamless.

A well-established private equity firm is seeking an experienced, polished, and highly organized Executive Assistant & Office Assistant to support senior leadership in its Midtown Manhattan office. This is an exciting opportunity for an adaptable administrative professional who enjoys a hands-on role balancing high-level executive support with broader office operations. Position: Executive Assistant & Office Assistant Location: Midtown Manhattan (Madison Avenue & 57th Street) Schedule: Monday–Friday, 8:30 AM–6:00 PM (fully onsite) Compensation: $100,000–$120,000 base salary + discretionary bonus Responsibilities Include: • Provide comprehensive administrative support to senior leadership, including complex calendar management, meeting coordination, and ad hoc projects., • Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries., • Prepare and process expense reports through Concur, including receipt collection and expense allocations., • Maintain executive contacts in Outlook and the firm's CRM system., • Anticipate executive needs, proactively manage competing priorities, and identify potential scheduling or logistical conflicts., • Maintain regular communication with executives and the broader administrative team to ensure seamless coverage., • Assist with office management and daily operations, including conference room scheduling, meeting setup, and breakdown., • Coordinate catering and meal arrangements, office events, and special projects., • Assist with office supply and kitchen inventory, ordering, and general office upkeep., • Support administrative team coverage, employee onboarding, and the development of office procedures and operational policies. Ideal Candidate: • Bachelor's degree required., • 3–5 years of professional experience, ideally in an Executive Assistant or administrative capacity within financial services., • Experience supporting senior-level executives in a fast-paced corporate environment., • Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint., • Exceptional organizational skills, attention to detail, and follow-through., • Strong judgment and discretion when handling confidential business and personal information., • Proactive, resourceful, and able to anticipate needs while managing competing priorities., • Collaborative team player who enjoys balancing executive support with hands-on office operations., • Excellent communication and interpersonal skills, with the ability to interact confidently with senior executives and external stakeholders.

NYC-based private credit investment firm is seeking an Executive Assistant to support the Office of the CFO. This hybrid role (4 days in office) primarily supports the CFO with complex calendar management, scheduling, travel, and administrative coordination, while also assisting other senior leaders and contributing to broader office initiatives. The Executive Assistant will join a collaborative five-person administrative team that works closely together on firmwide projects, including investor events and executive support. Ideal candidates have 3–10 years of executive assistant experience, preferably within financial services, and possess exceptional organizational, communication, and multitasking skills. This is an excellent opportunity to join a growing firm with a team-oriented culture where administrative professionals are viewed as true business partners.

A premier real estate and economic development consulting firm is seeking an Executive Assistant to join the team in NYC. Known for its analytical rigor and strategic insight, the firm partners with a diverse range of clients to bring ambitious visions to life. With offices across major U.S. cities and projects spanning from Brooklyn to Medellín, it offers a dynamic, fast-paced environment where innovation and impact go hand in hand. Who You Are • You have a minimum of 3 years’ experience supporting C-level executives, • Skilled in managing complex calendars and travel arrangements, • Strong organizational and time management abilities with multitasking skills, • Proficient in MS Outlook, Word, PowerPoint, and Excel, • Able to handle confidential information with discretion, • Degree preferred; experience in professional services or consulting is a plus What You’ll Do • Manage senior leaders’ calendars, anticipating and resolving conflicts, • Coordinate detailed travel plans, including urgent changes, • Handle administrative tasks such as expense reporting, timesheets, and tech support, • Communicate with internal and external stakeholders, including Partners and Board Members, • Support Studio operations, including meetings, events, and Zoom hosting, • Assist with special projects and provide backup support to the admin team What Success Looks Like • Leaders’ schedules and travel run smoothly with minimal issues, • Administrative tasks are accurate and completed on time, • Meetings and events are well-organized and executed seamlessly, • You demonstrate professionalism, discretion, and adaptability daily Salary Range: $95,000 - 100,000 annually, based on experience Location: New York, NY – Hybrid To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent. Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

THE CLIENT A leading global alternative investment firm is seeking an Executive Assistant to join its Investor Relations & Fundraising team. This is a highly visible opportunity supporting senior professionals responsible for capital raising, investor engagement, and strategic relationship management. The team is at the center of the firm's fundraising efforts, partnering closely with institutional investors across the globe and driving key initiatives that directly impact the growth of the business. THE ROLE This position will support a group of senior Investor Relations and Fundraising professionals in a fast-paced, high-exposure environment. The successful candidate will become a trusted partner to the team, managing complex logistics, coordinating high-profile investor interactions, and helping execute fundraising initiatives from start to finish. This is an ideal opportunity for an Executive Assistant who enjoys being at the heart of the action, partnering with senior stakeholders, coordinating investor events and roadshows, and serving as a key member of a collaborative fundraising team. Key responsibilities include: • Provide high-level executive support to senior Investor Relations and Fundraising professionals, • Manage complex and ever-changing calendars across multiple stakeholders and time zones, • Coordinate extensive domestic and international travel, including multi-stop roadshows and investor meetings, • Support fundraising initiatives, LP engagement activities, and investor communications, • Coordinate investor roadshows, annual meetings, conferences, and special events, • Serve as a key point of contact for investors, advisors, portfolio company executives, and internal teams, • Manage meeting logistics, presentation materials, itineraries, and follow-up items, • Track priorities, deliverables, and deadlines across multiple fundraising workstreams, • Partner closely with the broader administrative team to ensure seamless coverage and support, • Assist with special projects and team initiatives as needed THE CANDIDATE The ideal candidate thrives in a fast-paced, client-facing environment and enjoys managing multiple priorities while maintaining exceptional attention to detail. They are proactive, polished, and excited by the opportunity to support a team at the center of investor engagement and capital raising efforts. Key qualifications include: • 5-7+ years of Executive Assistant experience supporting senior executives, • Experience supporting Investor Relations, Fundraising, Capital Markets, Business Development, or other client-facing teams, • Strong experience coordinating complex travel, investor meetings, conferences, and roadshows, • Private equity, asset management, investment banking, or alternative investment experience preferred, • Demonstrated ability to manage multiple demanding stakeholders and shifting priorities, • Strong project management and organizational skills, • Excellent communication skills and professional presence, • Highly proactive, resourceful, and solutions-oriented, • Ability to operate with discretion and professionalism in a high-exposure role, • A collaborative mindset and willingness to jump in wherever needed THE COMPENSATION & BENEFITS • Base salary: $130,000-$140,000, • Discretionary bonus, • Comprehensive benefits package, • Hybrid schedule: 4 days in office / 1 day work from home, • Opportunity to support a highly visible fundraising team at a leading investment firm, • Exposure to institutional investors, fundraising initiatives, roadshows, and high-profile industry events Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

A leading global investment organization is seeking an experienced Executive Assistant to provide high-level support to a senior executive in a fast-moving, collaborative environment. This role is ideal for a seasoned administrative professional who enjoys serving as a strategic partner, managing complex priorities, and creating structure in a dynamic setting. You'll play a key role in keeping your executive organized and operating efficiently while partnering closely with senior leaders across the business. Responsibilities • Coordinate a complex and ever-changing executive calendar, • Arrange detailed domestic and international travel itineraries, • Plan executive meetings, leadership events, and special projects, • Prepare presentations, correspondence, reports, and other business documents, • Serve as a trusted point of contact for internal stakeholders and external partners, • Anticipate challenges, prioritize competing requests, and handle confidential information with discretion Qualifications • 8+ years of Executive Assistant experience supporting senior-level executives, • Prior experience in financial services, private equity, investment management, or another fast-paced corporate environment is a plus, • Outstanding organizational and time management skills with exceptional attention to detail, • Ability to adapt quickly and manage multiple priorities in a high-volume environment, • Strong communication skills, sound judgment, and a proactive, solutions-oriented mindset, • Advanced proficiency with Microsoft Office; experience with expense reporting and travel coordination tools is preferred, • Bachelor's degree or equivalent professional experience

We are looking for an experienced Executive and Personal Assistant to provide end-to-end administrative support to the senior leadership team of the Real Assets division. Executive Assistant experience; finance or investment management experience preferred. They should use sound business judgment an

Atlantic Group is seeking an Executive Assistant in Greenwich, CT, on a temp-to-perm basis.The role involves providing administrative coordination and support to senior leadership, including managing calendars, arranging travel, and overseeing office operations.Candidates must have 3+ years of exper

Private Investment Firm - Administrative Assistant A leading private investment firm is hiring several talented Administrative Assistants to support senior professionals across the organization.

Job Description Pay Range: Min: $18.00/hour Max: $19.00/hour About Us Cherry Hill Programs brings the magic to every experience by capturing moments that last a lifetime. In partnership with retail locations, tourist attractions, and destinations across North America, Cherry Hill Programs contributes millions of holiday and souvenir experiences for children and families, year after year. As our Assistant Local Manager, you’ll work alongside the Local Manager to help lead the team responsible for creating magical holiday memories for children and families. You’ll support daily photo operations, help motivate and develop the seasonal team, drive sales and service excellence, and ensure every family enjoys a memorable Santa visit, exceptional photo experience, and outstanding guest service from start to finish. Santas’s season is short and spots fill fast- apply now to lock in your schedule! Why You’ll Love Working with Us: • Build valuable leadership experience developing skills in team leadership, staffing and scheduling, coaching, sales performance, problem-solving, and delivering exceptional guest experiences, • Flexible scheduling to fit your lifestyle, • Same day pay options for early access to your paycheck, • Employee Referral Program, • A fun, fast-paced environment where you’ll lead a team that helps create memorable experiences for families, • Opportunities beyond the season — return for future holiday seasons and explore growth opportunities within our souvenir photography division, where available, • Exclusive Holiday Perks for You & Your Family:, • One free visit with Santa for friends and family including:, • 10 photo prints, • 10 free holiday cards from Shutterfly, • A personalized digital message from Santa, powered by Portable North Pole, • 3 free months of access to Pixie Post, our digital greeting card platform What You’ll Do: • Promote a positive, collaborative environment while upholding company values and policies, • Support opening-day preparations, including hiring completion, inventory, equipment setup/testing, scheduling, training, and opening/closing procedures, • Capture photos and help guests choose memorable souvenirs to take home, • Photography experience not required, • Resolve customer concerns and service issues to support a positive guest experience, • Lead by example and reinforce procedures set by senior management, • Troubleshoot technical issues and escalate to IT or Local Management as needed, • Assist the Local Manager with inventory, scheduling, training, recruiting, and other administrative tasks, • Perform other duties as assigned What We’re Looking For: • Must Haves:, • Must be at least 18 years of age, • Strong communication, organization, time management, and problem-solving skills, • Must be comfortable in a cash handling/ sales transaction position, • Ability to lead a team, work independently, and make sound decisions, • Availability to attend required pre-season training, • Ability to work a flexible schedule, including evenings, weekends, holidays, and peak retail periods, • Available to work a minimum of 20 hours a week or as needed, • Ability to lift and carry equipment up to 10-25 pounds and stand for prolonged periods of time, • Nice to Haves:, • Previous leadership or management experience in retail, hospitality, customer service, or a similar environment, • High school diploma or equivalent, • Experience managing teams or operations across multiple locations, • Demonstrated success driving sales, guest experience, and operational results, • Experience with scheduling, training, coaching, and developing team members We Work Together to Win Together Our mission is simple: to bring magic to every experience by capturing moments that last a lifetime. We believe that building a diverse team, with a variety of backgrounds and experiences, is the best way to bring our mission to life. Cherry Hill Programs strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every employee plays a part in our Company’s success and makes this a great place to work. Our people are the heart of our organization and the foundation of our success. Driven by our core values of safety, diversity, integrity, and collaboration, we strive to promote a culture that supports and encourages creativity, fairness, and inclusion.

Job Description Administrative Office Assistant $18/HR - $27/HR - Based on Experience Monday-Friday; 9AM-5:30PM We are looking for a responsible Administrative Office Assistant to perform a variety of administrative and clerical tasks for a very busy Medical Recruitment Firm located in Nyack, NY. Duties of the Administrative Office Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Manager responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. Responsibilities Answer and direct phone calls Organize and schedule appointments Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Maintain contact lists Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Skills Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Bilingual in Korean and/or Chinese preferred Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Must be tech savvy

Job Description A leading financial services firm in Greenwich, CT, is seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will have at least six years of executive-level support experience, exceptional communication skills, strong attention to detail, and the ability to manage competing priorities in a fast-paced, professional environment. Responsibilities Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and scheduling. Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and expense reports. Prepare, proofread, and manage correspondence, presentations, reports, and other business documents. Organize internal and external meetings, including conference room bookings, agendas, and necessary materials. Handle confidential and sensitive business information with discretion and professionalism. Serve as a primary point of contact for internal and external stakeholders, clients, and business partners. Manage expense submissions, invoice processing, and other administrative and operational tasks. Anticipate executive needs, proactively resolve scheduling conflicts, and ensure day-to-day operations run efficiently. Qualifications Bachelor's degree required. 6+ years of experience as an Executive Assistant supporting senior executives, preferably within financial services, investment management, private equity, or a similar professional environment. Exceptional organizational, time management, and multitasking skills, with the ability to prioritize competing demands. Excellent written and verbal communication skills and a polished, professional demeanor. Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Demonstrated ability to manage confidential information and exercise sound judgment. Experience coordinating complex calendars, travel arrangements, meetings, and expenses. Proactive, detail-oriented, and capable of working independently in a fast-paced environment.

Job Description Job Title: Legal Assistant Industry: Legal Location: Westchester County, NY Assignment Type: Direct Hire Pay: $75,000 – $85,000 / Year Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM; 5 days onsite Benefits: This position is eligible for medical, dental, vision, and 401(k). About The Company: Our client is a well-established and growing organization with a professional, collaborative environment and a strong commitment to operational excellence. This is an opportunity to join a dynamic organization where the Legal Assistant will have visibility across senior leadership and play an important role in supporting a high-performing team. Job Description: The Legal Assistant will provide high-level administrative and operational support to the Legal Department. This role will manage expenses, communications, and document coordination while also assisting with legal deadlines, contracts, outside counsel, and department-wide projects. Key Responsibilities: • Prepare and process expense reports, invoices, and other administrative documentation., • Serve as a key point of contact for the Legal Department, managing incoming communications and ensuring requests are directed appropriately., • Draft, format, proofread, and edit legal documents, correspondence, reports, and presentations., • Track important legal, compliance, and departmental deadlines to ensure deliverables remain on schedule., • Research information and prepare summaries or status reports as requested., • Coordinate with internal teams and outside counsel to gather information, manage deadlines, and follow up on outstanding items., • Maintain organized legal files, correspondence, contracts, and other confidential documentation., • Manage executed contracts by maintaining originals and ensuring documents are properly uploaded and recorded in the appropriate systems., • Assist with Legal Department and compliance meetings, including preparation of materials and meeting minutes., • Support visitor coordination, executive meetings, phone coverage, and other general administrative needs in partnership with the broader administrative team. Qualifications: • 7+ years of experience as a Legal Assistant, preferably supporting a legal executive, attorney, or legal department., • Strong proficiency with Microsoft Office Suite., • Excellent written and verbal communication skills., • Highly organized and exceptionally detail-oriented., • Proactive and self-sufficient with the ability to anticipate needs and work independently., • Strong problem-solving and follow-through skills., • Comfortable managing tight deadlines and multiple priorities simultaneously., • Outgoing, professional, and confident interpersonal style., • Willingness to take ownership of tasks with a “no task is too small” mentality., • Associate’s or Bachelor’s degree strongly preferred. Additional Details: • Occasional overtime may be required, primarily surrounding quarterly board meetings., • The role requires a high level of discretion when handling confidential legal and business information. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #Admin4

Job Description Are you looking for a new job or a company that aligns with your values and passions? Join Paraco, a family-owned company that has been delivering clean energy and fueling life's moments for over 50 years. We take pride in being one of the largest privately-owned propane companies in the Northeast, serving eight states. In addition, we're expanding our services to include total home comfort through Paraco , offering alternative energy and energy storage systems. Discover more about our careers by visiting Paraco Careers. Join us on this exciting journey toward a sustainable future. We are looking for an exceptional Executive Administrative Assistant who is highly organized, proactive, technology-driven, and thrives in a fast-paced executive environment. The ideal candidate is intellectually curious, highly organized and is constantly asking: “How can I make this easier, faster, smarter, and more organized?” Key Responsibilities Executive Support • Manage a complex executive calendar with competing priorities., • Coordinate the COO’s professional and personal calendars, including personal appointments and life logistics, while maintaining the highest level of confidentiality and discretion., • Prepare meeting agendas, executive briefing materials, presentations, and follow-up action items., • Organize Board of Directors, Executive Leadership Team, and senior leadership meetings., • Ensure the COO is fully prepared for every meeting, presentation, and event., • Handle confidential and highly sensitive information with professionalism and discretion., • Provide administrative support to Executive Leadership Team members as needed to ensure organizational priorities are met. Administrative Excellence • Continuously improve the efficiency of the Executive Office., • Develop systems that improve organization, communication, and responsiveness., • Standardize administrative processes and create repeatable best practices., • Organize digital files, meeting materials, executive correspondence, and key documents for easy access., • Anticipate needs before they arise and proactively solve problems. AI, Technology & Automation • Champion the use of AI and emerging technologies to improve executive productivity., • Identify opportunities to automate repetitive administrative tasks., • Leverage AI to streamline scheduling, meeting preparation, executive communications, travel planning, and document creation., • Evaluate and implement new tools that improve the effectiveness of executive support., • Continuously seek better, smarter, and more efficient ways to manage administrative work. Project Coordination • Coordinate multiple executive initiatives simultaneously., • Track priorities, deadlines, and follow-up actions., • Ensure commitments are completed on time., • Keep projects organized and communicate progress proactively., • Assist in coordinating company meetings, leadership events, and strategic planning sessions. Executive Communications • Draft executive emails, presentations, meeting materials, announcements, and correspondence., • Prepare professional documents with exceptional attention to detail., • Ensure communications are accurate, polished, and executive-ready. What We’re Looking For The ideal candidate: • Is exceptionally organized and detail-oriented., • Thrives in a fast-paced environment where priorities change quickly., • Has outstanding time management skills., • Loves learning new technology and AI tools., • Naturally looks for ways to improve administrative processes., • Is proactive rather than reactive., • Communicates professionally with executives, Board members, employees, and external partners., • Exercises outstanding judgment, discretion, and confidentiality., • Takes ownership and follows through without being asked., • Remains calm under pressure while managing multiple priorities. Preferred Qualifications • 5+ years supporting C-suite executives or senior leadership preferred., • Advanced Microsoft Office skills, particularly Outlook, Excel, PowerPoint, Teams, and SharePoint., • Experience using AI platforms such as ChatGPT, Microsoft Copilot, or similar technologies., • Experience with project management tools such as Trello, Asana, Monday.com, ClickUp, or similar platforms., • Experience using workflow automation tools such as Microsoft Power Automate, Zapier, Make, or equivalent is highly desirable., • Excellent written and verbal communication skills., • Strong organizational and problem-solving abilities. What Success Looks Like • Create administrative systems that improve organization and efficiency., • Introduce AI and automation that reduce repetitive work and save time., • Ensure executive meetings, Board meetings, and leadership communications are consistently prepared at the highest level., • Keep priorities organized and projects moving forward through disciplined follow-up., • Build an Executive Office known for responsiveness, professionalism, organization, and flawless execution., • Continuously improve how executive support is delivered by embracing technology and innovation. Paraco Gas Corporation is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, sex, age (40 or over), national origin, ancestry, physical or mental disability, military or veteran status, marital status, medical condition, gender (including gender identity, gender expression, sexual orientation, registered domestic status, pregnancy, childbirth and related medical conditions), genetic characteristics, religion or any other classification protected by state or federal law.

Job DescriptionWe are looking for a poised and resourceful Executive Assistant to support the President of a food manufacturing organization in Tarrytown, New York. This position is ideal for someone who thrives in a high-pressure setting, anticipates needs before they arise, and manages sensitive matters with professionalism and sound judgment. The successful candidate will play a central role in keeping daily priorities organized, communications streamlined, and executive operations running efficiently. Responsibilities: • Oversee the President’s calendar by arranging meetings, adjusting priorities, and protecting time for critical business needs., • Coordinate domestic and international travel plans, including itineraries, transportation, lodging, and schedule changes as needed., • Serve as a key point of contact by screening communications, responding appropriately, and escalating urgent matters with discretion., • Prepare for executive meetings by organizing agendas, compiling materials, and confirming logistics in advance., • Track shifting priorities and help align daily activities with business objectives in a fast-moving environment., • Handle confidential information with a high level of care while maintaining professionalism in all interactions., • Support smooth day-to-day executive workflow by anticipating administrative needs and resolving scheduling conflicts promptly.• Demonstrated experience providing high-level administrative support to a senior executive or company leader., • Strong ability to manage complex calendars and coordinate multiple priorities with accuracy., • Proven experience arranging business travel and handling related logistics from start to finish., • Excellent communication skills, with the ability to interact professionally across all levels of an organization., • Sound judgment and discretion when managing confidential information and sensitive situations., • Strong organizational skills and the ability to work effectively in a deadline-driven environment., • Proficiency in coordinating executive meetings and supporting leadership with strong administrative execution.

Job Description Employment Type: Full-Time FSLA: Salary/Exempt Division: Field Operations Department: Field Operations Reports to: General Superintendent Supervisory Duties: Yes Salary Range: $167,000 - $225,000 Reporting to the General Superintendent, the Senior Superintendent provides overall administrative and technical management of the construction project. The Senior Superintendent manages all on site construction activities including self-perform labor, subcontractors and consultants to successfully execute large and complex projects. Responsibilities / Essential Functions • Administer project safety program to maintain a safe and healthy work environment., • Proficient in all five areas of focus on their project:, • Safety, Schedule, Cost, Quality, and creating Raving Fans with all external partners., • Develop and implement a site-specific safety plan for each project assigned., • Verify that all subcontractors have a valid subcontract and an acceptable insurance certificate prior to working on site., • Serve as the OSHA competent person for various tasks or assign others to serve as competent person., • Preplan all operations to produce innovative and efficient methods to avoid hazards. Senior Superintendent must correct all recognized hazards immediately., • Supervise construction effort to ensure project is constructed in accordance with the plans and specifications., • Thoroughly understand the contract (owner/subcontractor), owner requirements, contract plans, contract specifications, submittals and any change documents, • Provide technical assistance on the project, interpret contract drawings and submittals, and develop construction methods consistent with contract documents., • Work with the project team to set project goals and schedule milestones., • Coordinate all required labor, equipment, small tools, permanent materials, and supplies as needed for self-perform operations., • Create the Site-Specific Quality Plan (SSQP), manage all aspects of project quality efforts., • Complete onsite material verification as required for the project., • Manage project budget requirements:, • Assist the Project Manager in developing budgets and monthly costs to complete., • Manage T&M process, including verification of time and materials., • Track production and submit quantities weekly., • Identify changes in the field, authorize field change requests, provide all documentation required to ensure compensation for all work performed., • Assist in the approval process for all subcontractor requisitions., • Manage the project to meet schedule requirements and milestones., • Develop a baseline schedule with Project Services Group., • Track progress against baseline schedule and critical path dates., • Communicate schedule requirements at weekly subcontractor meetings., • Develop a short-term plan on a weekly basis that directly supports the project schedule and looks ahead a minimum of 3 weeks., • Coordinate and lead the daily stand up and weekly foreman meetings., • Ensure that the material delivery log is updated and accurate., • Interface with client representatives, A-E representatives, other contractors, and various building officials in a professional manner., • Participate in business development. Create Raving Fans on current projects. Utilize contacts to initiate leads for future projects., • Participate in quarterly Superintendent and Safety meetings, as well as periodic training sessions., • Supervise assigned Foremen, Assistant Superintendents, and Project Engineers. Key Skills • Self-starter with ability to set goals and tasks with strong leadership skills., • Strong communication skills. Required Experience • Bachelor’s degree required, preferred in Construction Management/Civil Engineering., • 3-7 years of experience in the construction or related field in a similar role or 7-10 years in a supervisory role as a tradesperson., • Understands building plans and specifications., • Safety standards knowledge and enforcement, OSHA 30 required.

Seeking a high-level Senior Executive Administrative Assistant. Senior roles in complex or global environments often require 8–12+ years of high-touch executive support.

Two years of post-registration/certification professional administrative experience in a food or nutrition program, one year of which must have been at a supervisory level.

Assistant Property Manager | Commercial Office | Rochester, NY. A stable and successful commercial real estate management firm seeks an Assistant Property Manager (APM) to oversee operations of a large commercial office property in Greater Rochester NY area. APM, Property Assistant or Tenant Service

We would love to hear from experienced administrative professionals who enjoy keeping an office organized and running efficiently. Provide general administrative support to the team.

This is a long-term-minded firm with a clear mission of building great companies, offering close exposure to senior leadership and a direct reporting line to the CFO. It is a strong next step for an experienced administrative professional who wants to be part of a high performing firm with top notch

This role combines administrative expertise, customer service excellence, and operational coordination to support a growing real estate business. This position provides administrative support for the branch office sales agents, and branch manager. One to three years clerical or administrative experi

Has experience in administrative support, office coordination, order processing, or fulfillment. We’re looking for an organized, detail-oriented Shipping & Admin Assistant to join our growing jewelry team in Irvington, NY!. This hands-on role combines administrative tasks with order packing.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administra

Yale New Haven Health - - Responsibilities: Assist physicians and physician assistants with patient care and clerical tasks; Prepare patient for visit (height/weight, history intake, vital signs); Maintain patient records and census records; Coordinate billing and follow-up of patient accounts; Pro

Yale New Haven Health - - Responsibilities: Assist physicians and physician assistants with patient care; Prepare patient for visit including vital signs; Maintain and update patient census and records; Coordinate billing and follow-up for patient accounts; Cross-train to cover administrative/recep

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Data Entry experience not required.Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists Our company is seeking individual

This busy insurance and financial services office has a passion to make a difference in the lives of others and better the community.We are a growing agency with big dreams and lots of potential.We attribute our success to having a fun, energetic environment that is an enjoyable place to work.Our te

Do You Want A Career And Not Just A Job?.We are an established, growth-oriented agency with a team of highly motivated individuals.We attribute our success to having a fun, energetic environment that is an enjoyable place to work.Our team works hard to reach our goals together as a team and have fun

Discount on Products and Services.We are looking for a friendly, welcoming receptionist/concierge to join our team!.As the receptionist/concierge for our busy salon, you will be the first point of contact for our guests.You will greet customers as they arrive, book appointments, and answer phone cal