Service administrator jobs in Deer Park, New YorkCreate job alerts

Location: Hybrid (2 days in office at Brentwood NY 11717) Duration: 11 months contract (With possible extension) Job Description: The role of a Client Project Administrator - Client Service Administrator (CSA) is to work closely and provide high levels of support to Transfer Agency relationship mana

Client Project Administrator - Client Service Administrator (CSA). Location: Hybrid (2 days in office at Brentwood NY) Duration: 11 months contract (with possible extension) Job Description: The role of a Client Project Administrator - Client Service Administrator (CSA) is to work closely and provid

Job DescriptionWe are looking for an experienced Purchasing Administrator to oversee the procurement operation for our company, including our retail and interior design department. In this position, you coordinate with every department to determine what they need in terms of supplies, equipment, and raw materials. You research vendors to get the best price, submit purchase orders to their distribution center, and handle the invoicing process with regards to verifying costs, shipping payments. This requires both vendor management and data entry skills, as you must closely track every order and payment. Our ideal applicant has a bachelors degree in business and several years of supply chain experience. You should also be comfortable working on a Mac and within different apps programs. DUTIES & RESPONSIBILITIES: • Collect orders from all departments, • Research vendors negotiate pricing invoices, • Submit purchase orders track from order to completion, • Reconcile invoices make sure vendors are paid on time, • Log all communication about orders in our CRM program, • Receive and inspect merchandise as it arrives in the showroom, • Pack orders to be shipped out to vendors customers, • Handle returns damages with efficiency accuracy, • Excellent communication negotiation skills, • Aptitude for numbers, measurements basic math skills, • Proficiency working with computers (Microsoft Excel, POS systems, CRM Programs,, • Apple products Apps), • Bachelor's Degree in Business and/or 3-5 years experience, • Ability to handle a fast-paced retail environment with composure poise, • Possess a Valid Driver's License, • Ability to lift 15-20 lbs., • Ability to manage time effectively, • Knowledge of the interior design home decor industry

Job Description Overview Imperial Cleaning is one of the largest independently owned cleaning companies in the nation, providing professional cleaning services to Retail, Offices, Medical Facilities, Schools, Commercial Buildings, Financial Institutions, Municipalities, and more for over 25+ years. Now over 1,000 employees strong, and with consistent double-digit sales growth year over year, Imperial Cleaning is well-positioned to continue its growth. A central pillar of our success is effective and frequent communication with our customers to ensure that we meet their needs and achieve the highest level of customer satisfaction. We take great pride in our work and respond with a sense of urgency to resolve any issue that may arise. Our strong commitment to service excellence has enabled us to become an elite service provider for the retail luxury brand sector and we have the highest customer retention rate in our industry, over 4x the industry average. Should you come to work at Imperial, you will find that we encourage input and creativity from employees at every level within our organization to improve and move our business forward. We welcome new employees to our growing family and team. When you join Imperial Cleaning you become part of a great family culture. At Imperial, we know that our people are our greatest asset and we take great care to find highly qualified candidates that share our commitment to growth and excellence. Imperial Cleaning is an equal opportunity employer. We offer competitive compensation packages and a variety of benefits that provide our staff with a safe, respectful, and professional working environment. Our location: 151 Dixon Ave, Amityville is an upscale, professional building just off the 110 corridor - walking distance from the train station and town. Job Description At Imperial, we are always keeping an eye out for strong talent to join our teams. Although we may not have a specific opening on the IT Team at this time, we constantly keeping our eye out for IT professionals who are passionate about technology and supporting team members (our internal teams are our customers) who are proficient in systems and technology and possess a growth mindset. Whether you have experience as: IT Coordinator/Specialist Network Administrator System Administrator Service Desk Analyst Please feel free to apply at the link below. All levels of experience will be considered. We're proud to be recognized as 2023's Best Cleaning Service of Long Island! We offer competitive benefits and ongoing development opportunities. If you'd like to learn more about us, please visit Applicants must be 18 years of age or older to be considered for employment

Job Description About the Role We are seeking a detail-oriented and resourceful HR Administrator to manage day-to-day human resources operations in close coordination with our Professional Employer Organization (PEO). This is a department-of-one role, responsible for ensuring compliance, supporting employees, and maintaining efficient HR processes across the company. Key Responsibilities • Serve as the first point of contact for employees on HR-related questions and issues., • Administer HR policies, procedures, and programs, ensuring compliance with federal, state, and local regulations., • Partner with the PEO on payroll, benefits administration, workers’ compensation, and employee relations matters., • Maintain HR records and employee files with accuracy and confidentiality., • Support recruitment efforts including posting jobs, coordinating interviews, and managing onboarding/offboarding processes., • Assist with performance management processes, training coordination, and policy communication., • Manage scheduling, calendar coordination, and travel arrangements., • Prepare correspondence, reports, and presentation materials., • Support company communications and special projects as directed., • Handle confidential information with discretion., • 3+ years of experience in Human Resources administration or related field., • Familiarity with working alongside a PEO or outsourced HR provider preferred., • Strong knowledge of HR compliance, employment laws, and best practices., • Excellent organizational and multitasking abilities., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); comfort with HRIS/PEO platforms., • Strong interpersonal and communication skills with a service-oriented approach., • Ability to work independently, manage competing priorities, and maintain a high degree of confidentiality.

Job Description Established in 1926, Family Service League is a social services agency transforming lives and communities through mental health, addiction, housing, and essential human services with more than 60 social service programs in over 20 locations. SCHEDULE: Monday through Friday 8:00 AM - 4:00 PM SUMMARY: Family Service League is seeking a full-time Senior IT Administrator to be responsible for discovering new technologies to assist the Agency in meeting its mission, as well as finding ways to increase efficiencies using existing technology. This position is responsible for designing, developing and maintaining the agency’s network, systems and SaaS applications, ensuring that all assets operate at optimum performance levels and are safeguarded. The Senior IT Administrator ensures the security of data, voice, hardware and software, using best practices and techniques. We offer a competitive compensation, and generous benefits package including the following: • Health and Dental Insurance, • Vision Insurance, • Flexible Spending Account (FSA), • Retirement Savings Plan with a 5% employer contribution, • Life and AD&D Insurance, • Generous PTO (paid time off), • Up to 11 paid Holidays, • Paid Sick Leave, • Student Tuition Remission Program, • Employee Assistance Program (EAP), • Company paid Short-Term and Long-Term Disability, • Employee Discounts and more! RESPONSIBILITIES: • The Senior IT Administrator will set up and manage the Data Loss Prevention (DLP) program by creating clear rules, standard procedures, service expectations, and automating routine tasks via workflows., • Handle security exception requests, vendor risk assessments, endpoint security products and policies, incident response, and external secure file sharing., • Manage and support major SaaS platforms (e.g Microsoft Power Apps, Microsoft365, Google WorkSpace, etc), • Monitor the performance of Data-Driven Networks, Systems and Applications (OnPrem/ SaaS). Collect and analyze network data, use data from security tools to perform security incident forensics and root-cause analysis, and monitor computer and device activity using data analytics to detect potential security issues., • The Senior IT Administrator will manage the design, performance and improvements of the Agency’s network and communication technologies, ensuring that systems and platforms align with best practices and FSL’s strategic objectives., • Actively support the Agency’s strategic initiatives and contribute to organizational performance by implementing hardware, software and procedural efficiencies related to the Agency’s network., • Manage and monitor cyber security events pertaining to FSL’s assets (Data, Network, Systems, Applications (OnPrem/ SaaS))., • Oversee FSL security systems, including security camera hardware (OnPrem/ SaaS), by assigning access-privilege levels and ensuring proper functioning of FSL’s multi-site access-control systems., • Identifying training needs and providing education to both end users and IT staff on best practices that supports and strengthens the organization’s security posture., • Manage and monitor FSL’s Mobile Device Management (MDM) System, and deployment programs., • The Senior IT Administrator will ensure that hardware is accurately inventoried, software licenses are secured, and renewal schedules are tracked., • Assist IT team in the areas of desktop troubleshooting and phone support, laptop/tablet set-up, and the maintenance of equipment and license inventories., • Provide input to the planning and development of the Agency’s annual IT budget., • Assist in coordinating activities related to Disaster Recovery and Business Continuity Planning., • Anticipate and recommend projects and solutions for emerging technical concerns., • Complete assigned projects by coordinating resources, developing timetables and working with management and users to optimize timely solutions., • Strong written and verbal communication skills to present findings and recommendations clearly to both technical colleagues and non-technical business leaders., • Maintain documentation for all agency technology., • Provide technical support as needed during evenings, weekends, and other off-hours., • All other duties as assigned. QUALIFICATIONS: A Bachelor’s Degree in Computer Science, Engineering, or related field is required. A Master’s degree and relevant professional certifications are preferred. At least 5 years of progressive experience that includes strong knowledge of network and system administration, communication protocols, coding languages and diagnostic tools. Experience in a healthcare environment is preferred. Demonstrated experience in SQL, Power BI, Microsoft Active Directory, and Business Continuity are required. Knowledge of Microsoft SharePoint, Power Platform are preferred. Familiarity with cloud networking concepts, including integrations, SaaS gateways, and cloud security best practices. Strong Scripting knowledge (e.g PowerShell) for automating routine administrative tasks. Advanced level skills in all Microsoft Office applications required. Strong ability to explain technical findings clearly and effectively to various audiences. Strong understanding of statistical analysis and techniques to interpret data correctly. Strong troubleshooting skills and the ability to work independently required. Strong interpersonal, team building, and verbal and written communication skills required. Strong ability to multitask, along with excellent judgement and problem-solving skills required. PHYSICAL REQUIREMENTS: This position often requires sitting and working at a computer for extended periods of time. Must be able to lift and carry fifty (50) pounds. Driving: Travel to Agency offices and other locations throughout Suffolk and Nassau County.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Competitive salary, • Dental insurance, • Paid time off "Treating people like family for over 41 years and creating an experience that exceeds an expectation" Become a part of the dynamic and vibrant team at Babylon Dental Care, where the focus extends beyond dental care to making a profound impact on our community and enhancing the lives of our patients. As a foundational provider of general, specialty dental services, and Sleep/Airway Disorder treatments, Babylon Dental Care is recognized for its commitment to excellence, compassion, and unmatched patient care. We are currently seeking a Dental Insurance Collections & Billing Specialist to infuse new energy into our Insurance and Finance teams. Our Gateway Plaza location in Patchogue, NY is a welcoming and warm environment, intentionally designed to promote collaboration and foster creativity. The intention of this role is to create everyday service success, while offering opportunities for growth and advancement, if desired by the professional. Why Babylon Dental Care? • A Caring Legacy: Step into a role where your work directly contributes to a legacy of exceptional dental care and community service. Privately owned, we honor all who want to serve., • Collaborative Practice Environment: Enjoy an environment created to foster and motivate all to learn the basics of service. Our team works together to help one another serve our patients with the highest quality of care. We recognize and appreciate the wholehearted professional you feel called to be., • Growth and Development: At Babylon Dental Care, your professional development is paramount. We invest in each team member's growth, ensuring that your career flourishes with us.What you can expect: A fast-paced, challenging, and exciting work atmosphere where everyone is focused on making you successful and happy in your role. Training! We will train you to become a great Insurance Collections & Billing Specialist and our (very unique) Global Training program allows you to see how/what all departments do to support you in your role. Some of our Insurance Collections & Billing Specialists have moved into roles as Front Desk Team Leads, Insurance Department Team Leads, Hygiene Coordinator Team Leads, and even Practice Administrators. We give plenty of support and were with you every step of the way! You start your BDC journey with a 15 day Global Training and your own Ambassador to walk you through it all. Our intention during the beginning days is to introduce you to BDC's entire service, culture mindset and give you customized and or individualized training needed to master your role as an Insurance Coordinator. What we will ask of you: Commitment to Babylon Dental Care and the patients we serve. Teamwork and a willingness to learn every day! This role can be your stepping stone to success and professional growth within our practice! The skys the limit! Our Insurance & Financial departments are very busy so we need someone who is:, • Reliable and team orientated., • Out of the box thinker and collaborative to support our growth., • Empathic and compassionate., • High level of professional presence., • Ability to multi-task in a fast paced environment., • Open to learn all about technologies that will enhance our patient care and service., • Self motivated, takes initiative without constant direction., • Calm under pressure, strong communicator., • Review A/R reports monthly for all accounts (private pay and insurance) for accuracy., • Follow up with patients and/or adjust A/R accounts as needed to rectify accounts., • Refer any insurance issues on the A/R to the insurance team., • Approach insurance department team with any questions about balances after insurance pays claim(s); make necessary notes to account., • Review balances sent from insurance department after they enter mail and EBT payments daily; research to ascertain if appropriate to send statement to patient/guarantor and send if appropriate., • Send accurate billing statements every thirty (30) days to all patients with balances., • Start contacting all patients, preferably via phone, with outstanding balances of more than forty-five (45) old; continue contacting at regular intervals and maintain detailed records of all such contact attempts. Enter notes in patient account about any issues., • When all reasonable collection attempts have failed, refer accounts to collection agency or attorney as needed (approval of Practice Administrator and/or COO required)., • Process and enter payments into patient ledger when collected as the result of collection call., • Produce report for next-day patients with balances and put explanation of balance in patients appointment., • Accept and resolve all calls from patients regarding billing questions., • Check e-mails frequently to maintain communication with patients and teams., • Review refund requests sent by staff; approve in conjunction with one other team member of financial team (or an administrator), • Work collaboratively with the entire practice to meet or exceed monthly goals so all can receive their check exercise bonus!, • All other tasks as deemed necessary by the administration team and/or COO.Education:, • High school or equivalent (Required)., • College degree preferred.Babylon Dental Care Perks:, • Competitive Compensation: Earn $25 to $28 per hour, reflective of your skills and dedication., • Comprehensive Benefits: Enjoy paid holidays, personal time off, sick time (as per NYS law), health insurance options available, a $2500 dental credit for your own dental needs within the Practices and a 401K with employer match. Monthly team bonus opportunities are extended. Most benefits start after your probationary period of 90 days. You start accruing sick time from day one, as per NYS and the Practice extends PTO within year one., • Professional Growth: Opportunities for learning and advancement in a supportive environment that values innovation and hard work.Are you ready to make a tangible difference in people's lives, contribute to a meaningful legacy, and grow your career in a supportive and dynamic environment? If so, Babylon Dental Care is waiting for you. Join us in our mission to not just care for smiles, but to create them, within our community and our team. Apply today and embark on a journey where your work truly matters. Visit our website to learn more about our organization and the exciting opportunity to be part of a team that is dedicated to providing exceptional dental care and exceeding patient expectations. Also, get a firsthand view of what its like to be a member of our team by watching video interviews with our team members on Youtube.com/BabylonDentalCareGSB We look forward to meeting you!

Job Description Join a Meaningful Profession with Mercy Haven! Discover the difference between a job and a fulfilling career by becoming a vital part of Mercy Haven's mission. We are dedicated to providing homes and services to diverse populations in crisis, including those living with mental illness, homeless families, veterans, domestic violence victims and the elderly. Recognized as a Newsday Top Workplace on Long Island for three years, we invest in our employees' success and offer an excellent benefits package. We are currently seeking a passionate individual for the position of Full-Time Mental Health Housing Specialist. In this impactful role, you will be instrumental in providing support to individuals within our supportive housing program. POSITION RESPONSIBILITIES • With Administrator, assists residents with the development and implementation of a long-range service plans, • Assists in securing and maintaining entitlements: SSI/SSD, PA Medicaid, SNAP, Section 8 housing, etc., • Conducts weekly home visits and one phone contact with assigned residents and additional support to resident(s) in crisis as needed and provides appropriate documentation of all contact, • Responsible for contact and documentation of such with collateral service providers at least once a month and as needed, • Assesses and provides referrals to residents regarding any unmet service needs, • Attention to providing and modeling the necessary development of ADL skills: budgeting, cooking, household maintenance, personal hygiene, use of public transportation, etc., • Assists in the transportation of residents to MH programs and events, • Responsible for assuring good relationships with neighbors and the general community, • Ensures that room/apartments are clean for new residents (may include cleaning, moving and setting up), • Responsible for reporting all housing maintenance issues through the appropriate procedure, • Responsible for the accurate and current maintenance of phone log, in addition to resident records, • Immediately notifies Supervisor of all potential crisis/emergency situations, • Documents all incidents and occurrences, • Conducts resident house meetings, as needed, • Conducts fire drills at each residence bi-monthly, • Responsible for assisting residents at the time of moving in/out, • Meets weekly for supervision, • Reviews residents rent monthly with Supervisor, • Attends and participates in staff meetings and scheduled in-service training and/or additional educational opportunities as well as appropriate agency and interagency meetings, • With Supervisor, responsible for discharge planning of residents, • Acts as task supervisor when interns are assigned to Supported Housing Program, • Responsible for Agency compliance requirements by grants through site visits, data collection, and tracking system, • Rotation of on-call duties, • High School Diploma or Equivalency with experience in human services required, • Bachelor's Degree in Human Services or related field preferred, • Experience working with individuals with severe mental illness preferred, • Valid NYS Driver's License with a safe driving record, access to a personal and reliable vehicle, • Reports to: Community Services Coordinator SHIFT: Monday-Friday (8:30 am to 4:30 pm), with an on-call availability PAY RATE: $21.00 per hour LOCATION: Main Office in Islip Terrace, NY If you're passionate about making a difference and contributing to our mission, we want to hear from you. Join us at Mercy Haven and be a part of a team dedicated to creating positive change in the lives of those in need. Apply now and make your career as meaningful as our mission! Benefits Offered: • Full Benefits Package including Medical, Company-Paid Dental and Vision Single Coverage. Health Reimbursement Account (HRA) for medical plan., • Generous Paid Time Off policies, including vacation and sick time., • Agency paid Basic Life Insurance. Supplemental Employee, Spouse and Child Life Insurance policies, Long Term Disability (LTD), Short Term Disability (STD), 403(b) Retirement Savings, • Tuition Reimbursement MERCY HAVEN IS COMMITTED TO A POLICY OF EQUAL EMPLOYMENT OPPORTUNITY AND WILL NOT DISCRIMINATE AGAINST AN APPLICANT OR EMPLOYEE ON THE BASIS OF RACE, RELIGION, GENETIC PREDISPOSITION, CREED, COLOR, NATIONAL ORIGIN, ANCESTRY, SEX, SEXUAL ORIENTATION, AGE, MARITAL STATUS, VETERAN STATUS, DOMESTIC VIOLENCE VICTIM STATUS, DISABILITY OR ANY OTHER PROTECTED CATEGORY UNDER APPLICABLE LAW. Job Posted by ApplicantPro

Job Description LHH Recruitment Solutions is currently seeking an HRIS Administrator who will serve as the technical subject matter expert for the organization’s Human Resource Information System (HRIS). This role is responsible for system configuration, maintenance, data integrity, reporting, and end-user support. The HRIS Administrator partners with HR, Payroll, and IT teams to ensure efficient and accurate HR processes and compliance with organizational standards. Responsibilities: • Provide technical support and ongoing maintenance for the HRIS system, including configuration, security, and data transfers., • Serve as the primary point of contact for designated HRIS modules (e.g., Talent Acquisition, Performance, Compensation, Benefits, Learning)., • Maintain data integrity through audits and troubleshooting; resolve system and integration issues., • Configure and maintain business structures, user access, pay rules, scheduling, and absence management., • Develop and maintain HR dashboards, queries, and ad hoc reports for HR metrics, payroll, and compliance., • Test and implement system updates, new releases, and enhancements., • Train HR and payroll staff on system functionality and provide ongoing user support., • Collaborate with IT and vendors on system integrations and technical projects., • Document processes and recommend improvements to increase efficiency and accuracy., • Participate in HRIS-related projects, including new product implementations and process optimization.Qualifications:, • Bachelor’s degree in Human Resources, Information Systems, or related field., • Minimum 5–6 years of HRIS administration experience; UKG experience preferred., • Strong proficiency in HRIS platforms and Microsoft Office Suite., • Knowledge of HR processes, payroll, benefits, and compliance standards., • Ability to analyze data and create reports using advanced Excel functions and BI tools., • Excellent organizational, problem-solving, and communication skills., • Ability to handle confidential information with discretion., • Strong customer service orientation and ability to work independently.Hours:, • 9:00am-5:00pm, • Monday through FridayWorksite Type:, • HybridEmployment Type:, • Contract/TemporaryAt LHH Recruitment Solutions, our colleagues specialize in eight different practice areas including Human Resources. Connect with a Recruitment Specialist today by submitting your resume via the Apply button. Pay Details: $30.00 to $35.00 per hour Search managed by: Coral Dunn Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Nursing Administrator Help Others to ASPIRE HIGHER! The Nursing Administrator is an integral part of the Residential Program’s team which strives to provide opportunities for our adult group home residents with developmental disabilities to pursue enviable lives and increase their independence. When a group of families came together in 1957 to find services for their children with developmental disabilities, ACLD was born. Today, we are a leading not-for-profit agency employing 1200+ staff and providing over 70 program sites in Nassau and Suffolk. ACLD assists children, teens and adults in reaching the highest level of independence with the freedom to ASPIRE HIGHER in their hopes, dreams and accomplishments. We are currently seeking a few exceptional people who have a passion to make a meaningful impact by facilitating the lives of the amazing people we support. Requirements • RN certification, currently licensed by the New York State Department of Education; including all mandated certifications., • The ability to assist with lifting and transferring a person, including supporting another person’s body with their own., • General knowledge of medications and their interactions., • Five years RN experience, one year developmentally disabled experience preferred., • Supervisory experience preferred., • Knowledge of OPWDD regulations. Additional Knowledge, Skills and Ability • Substantial reasoning skills required including the ability to deal with a variety of abstract and concrete issues simultaneously., • Ability to apply principles of logic or theoretical thinking to a wide range of intellectual and practical problems and to identify problems, interpret data and draw conclusions., • Excellent verbal and written communication skills including the ability to coach, aid counsel, interpret and advise, and the ability to professionally develop and report problems., • Ability to work independently., • Ability to work a flexible schedule including early mornings/late nights and on call for weekends and recognize and respond to emergency situations., • Supervise the residential nurses in order to ensure that all medical services meet the guidelines as established by OPWDD regulations and ACLD best practices., • Participate in the interviewing, hiring, training and evaluation of all assigned nursing staff., • Design and establish monitoring systems which promote organizational efficiencies, as well as compliance with ACLD policies. These systems should focus on individual health and safety, staff development and training in health management areas., • Participate in the nursing on-call and weekend on-call systems., • Participate and collaborate in clinical team meetings and ensure all recommendations are implemented in a timely manner., • Attend residential nursing meetings, and ensure all trainings/certifications are current., • Obtain and maintain the ability to teach AMAP course curriculum as assigned under the auspices of the Center for Learning., • Conduct site visits as assigned in order to assess compliance with OPWDD regulations and ACLD best practices., • Ensure that all nursing plans of care are current and implemented in a timely manner for all new and existing medical diagnoses., • Participate in internal self-surveys and OPWDD certification surveys of residential programs and act as a liaison between the auditors and residential nurse/manager., • Participate in the development and implementation of all plans of corrective actions and ensure their ongoing regulatory compliance., • Participate and facilitate in the admissions and discharge process., • Ensure proper diet orders are prescribed and are implemented consistently., • Ensure necessary informed consents are in place as per OPWDD regulations., • Ensure coordination of all medical oversight, including but not limited to hospitalizations (admissions and discharges), surgeries and significant medical procedures, including ensuring that proper consents are in place., • Provide direct nursing oversight when vacancies occur in the residential nursing structure., • Maintain collaborative relationships with other ACLD programs and departments to maximize service coordination and integration., • Other duties, as assigned. Schedule: Monday - Friday 9am - 5pm (Flex) 35 Hours

Job Description JOB DESCRIPTION OFFICE ADMINISTRATOR LOCATION: MELVILLE, NY Brief Description The Office Administrator is responsible for managing office communications and facilitating key tasks and procedures to ensure effective and efficient operations firm-wide. They will act as the first point of contact for internal and external parties of the firm while consistently offering excellent customer service. Responsibilities · Directing incoming and outgoing calls, from a multi-line phone system, to appropriate parties · Greeting all clients/visitors, ensuring guests are comfortable and connected with appropriate personnel. Always maintaining a positive, professional demeanor and ensuring all guests receive an outstanding impression of the firm is essential · Managing the administrative calendar as well as calendars designated for the utilization of conference rooms · Monitoring and ordering inventory for office, as well as break room and cleaning supplies · Filing and organizing records, inputting invoices, and maintaining other important and confidential documentation · Managing incoming and outgoing correspondence, including emails, faxes, mail, and express packages · Keeps management informed and oversees building related matters including scheduling of repairs, maintenance, inspections, security, etc. · Evaluate/Develop/Implement procedures with team members to improve office operating efficiencies · Assist the Compliance group with various record keeping tasks · Assist Advisory teams with ad-hoc tasks Qualifications and Requirements · Bachelor’s Degree is preferred · General knowledge of office management practices and procedures · Proficiency and experience using Microsoft Word, Excel, and Outlook · Must be detail oriented and highly organized · Ability to maintain privacy of confidential records, correspondence, and/or files · Ability to work independently · Ability to work effectively under time constraints to meet deadlines and multi-task · Ability to work in a dynamic team environment and gets along well with others · Must be proactive in looking for ways to assist around the office · Must possess excellent verbal and written communication skills · Must possess a friendly, courteous, and professional demeanor at all times · Ability to manage one’s own time and the expectation of others · Maintain acceptable attendance standards

Job Description Sales Administrator Location: Commack, NY Schedule: Monday–Friday, 8 AM–5 PM (1-hour lunch) - your evenings and weekends stay yours! Pay: $20–$22/hr (based on experience) Benefits: • Medical Insurance – Coverage begins on the 1st of the month following 30 days of employment., • The company contributes toward the cost of your medical plan, and we also provide a generous Health Reimbursement Arrangement (HRA) to help offset out-of-pocket expenses. Covers 100% of out-of-pocket expenses for the employee and a portion towards dependents., • Dental & Vision Insurance – Coverage begins on the 1st of the month following 30 days of employment., • These plans are 100% employee-funded at a minimal expense, giving you affordable access to additional coverage., • 401(k) Retirement Savings Plan – Eligible on the 1st of the month after completing 1 year of service. Why You'll Love This Job: We're looking for a Sales Administrator to bring energy, organization, and stellar communication skills to our high-performing residential sales team. Whether you're a pro at chatting with customers or a master at managing calendars, this is your chance to grow with a team that invests in YOU. What You'll Be Doing: • Make outgoing calls to confirm appointments with prospective customers, • Answer inbound sales calls and assign leads or set appointments, • Manage the calendar for our superstar 10+ person sales squad, • Build rapport fast - you're the first impression, and we love making it a good one, • Double-check customer info in our CRM to keep things running smoothly, • Send out email/text confirmations to keep everyone in the loop, • Experience in a call center or customer service setting, • A confident, friendly, and professional vibe, • Organized and ready to juggle tasks like a boss, • Willing to learn and grow with a positive attitude, • Customer Service: 1 year, • Appointment Setting: 1 year Ready to get your foot in the door with a company that values hard work, great people, and endless opportunity? Apply today and let's make moves - together. Job Posted by ApplicantPro

Job Description $5000 Sign On Bonus Residential Administrator Suffolk/Nassau County ACLD has exceptional high-growth full time opportunities for a seasoned Regional I/DD Group Home Supervisor . Tired of the same old roles? Here’s what sets us apart! This job is exciting! Every day is different and you will never be bored. Work with a residential management team that is close-knit and truly inspires and supports each other by sharing knowledge. You will thrive as you are encouraged to make decisions and explore better solutions with the security that your supervisor supports you! Enjoy ACLD’s culture of quality and kindness which creates a positive workplace. Your career will soar by the many opportunities for learning and development provided. When a group of families came together in 1957 to find services for their children with developmental disabilities, ACLD was born. Today, we are a leading not-for-profit agency employing 1200+ staff and providing over 70 program sites in Nassau and Suffolk. ACLD assists children, teens and adults in reaching the highest level of independence. We are currently seeking a few exceptional people who have a passion to make a meaningful impact by facilitating the lives of the amazing people we support. As a Regional I/DD Group Home Supervisor, you will primarily oversee the delivery of all services as you ensure services and program environments are of the highest quality to promote maximum integration into the community. You will manage diverse duties and multiple priorities, and maintain effective relationships with people supported, families, staff, and other internal/external departments. You must possess strong initiative, excellent problem solving skills and the ability to be creative, while managing multiple priorities in our Residential Program. Position has on-call responsibilities Monday through Friday but weekends are rotated between Residential Administrators. Specifically, as a Regional I/DD Group Home Supervisor you will: • Promote a positive and productive work environment in a cluster of four adult group homes, • Hire, train, and coach Residential Managers including Assistant Managers and Direct Support Professionals as you promote ACLD’s values and strategic vision., • Ensure quality services are provided to each individual through person-centered planning and maximize opportunities for integration within the community., • Manage multiple budgets and ensure sound fiscal management procedures are followed, • Ensure accurate documentation and service billing is complete and submitted in a timely fashion for assigned programs, • Bachelor’s degree in the field of Human Services required., • 5 years’ experience in the Human Services Field with at least one year working with developmentally disabled adults., • 3 years supervisory experience., • Knowledge of OPWDD systems and regulations essential, • The ability to obtain/maintain/perform (within 180 days of hire) SCIP (Strategies for Crisis Intervention and Prevention) Certification An Equal Opportunity Employer M/F/D/V 4794 Schedule: Mon-Fri 9am-5pm. Flexible based on Program needs. On-call responsibilities.

Job Description $5000 Sign On Bonus Regional I/DD Group Home Supervisor- Residential Administrator Suffolk/Nassau County Help Others to ASPIRE HIGHER! ACLD has exceptional high-growth full time opportunities for a seasoned Regional I/DD Group Home Supervisor . Tired of the same old roles? Here’s what sets us apart! This job is exciting! Every day is different and you will never be bored. Work with a residential management team that is close-knit and truly inspires and supports each other by sharing knowledge. You will thrive as you are encouraged to make decisions and explore better solutions with the security that your supervisor supports you! Enjoy ACLD’s culture of quality and kindness which creates a positive workplace. Your career will soar by the many opportunities for learning and development provided. When a group of families came together in 1957 to find services for their children with developmental disabilities, ACLD was born. Today, we are a leading not-for-profit agency employing 1200+ staff and providing over 70 program sites in Nassau and Suffolk. ACLD assists children, teens and adults in reaching the highest level of independence with the freedom to ASPIRE HIGHER in their hopes, dreams and accomplishments. We are currently seeking a few exceptional people who have a passion to make a meaningful impact by facilitating the lives of the amazing people we support. As a Regional I/DD Group Home Supervisor, you will primarily oversee the delivery of all services as you ensure services and program environments are of the highest quality to promote maximum integration into the community. You will manage diverse duties and multiple priorities, and maintain effective relationships with people supported, families, staff, and other internal/external departments. You must possess strong initiative, excellent problem solving skills and the ability to be creative, while managing multiple priorities in our Residential Program. Position has on-call responsibilities Monday through Friday but weekends are rotated between Residential Administrators. Specifically, as a Regional I/DD Group Home Supervisor you will: • Promote a positive and productive work environment in a cluster of four adult group homes, • Hire, train, and coach Residential Managers including Assistant Managers and Direct Support Professionals as you promote ACLD’s values and strategic vision., • Ensure quality services are provided to each individual through person-centered planning and maximize opportunities for integration within the community., • Manage multiple budgets and ensure sound fiscal management procedures are followed, • Ensure accurate documentation and service billing is complete and submitted in a timely fashion for assigned programs, • Bachelor’s degree in the field of Human Services required., • 5 years’ experience in the Human Services Field with at least one year working with developmentally disabled adults., • 3 years supervisory experience., • Knowledge of OPWDD systems and regulations essential, • The ability to obtain/maintain/perform SCIP (Strategies for Crisis Intervention and Prevention) Certification An Equal Opportunity Employer M/F/D/V Schedule: Mon-Fri 9am-5pm. Flexible based on Program needs. On-call responsibilities.

Job Description Day Habilitation Administrator Bethpage Help Others to ASPIRE HIGHER! As the Day Habilitation Program Administrator, you will manage the day-to-day operations of a day hab program. You will ensure services and program environments are of the highest quality to promote maximum integration into the community. You will manage diverse duties and multiple priorities, and maintain effective relationships with people supported, families, staff, and other internal/external departments. You must possess strong initiative, excellent problem-solving skills and the ability to be creative, while managing multiple priorities in our Day Hab Program. Specifically, as the Day Hab Administrator you will: • Monitor the quality of the Day Habilitation services, as well as the maintenance and appearance of the program site, to ensure services and program environment are of the highest quality., • Promote the ongoing development of meaningful activities and community participation activities and ensure consistent implementation in all program areas., • Design and monitor systems, which promote organizational efficiencies as well as compliance with ACLD policies, procedures and governmental regulations., • Oversee the staff hiring, training, supervision, and development., • Ensure staff are supported and provided with the tools and resources necessary to be successful in completing job responsibilities and staff is well informed by facilitating regularly scheduled staff meetings., • Ensure provision of service in compliance with all internal and regulatory quality assurance and corporate compliance standards., • Review and ensure accurate weekly billing through Evero., • Coordinate Incident Reporting and Review., • Develop and manage income and expense budgets to ensure the fiscal integrity of program., • Participate in the development of new program initiatives as well as current and future agency-wide initiatives., • Monitor program census and attendance statistics to ensure budgetary goals are met. We are seeking a candidate passionate about the field of Autism with the following prerequisites: • Bachelor’s degree in the field of Human Services required; Master’s degree preferred., • 5 years’ experience working with adults with developmental disabilities. In-depth knowledge of clinical supports needed to ensure the success of each program participant., • 3 years supervisory experience., • Knowledge of OPWDD systems and regulations is essential, • The ability to obtain/maintain/perform SCIP (Strategies for Crisis Intervention and Prevention) Certification and First Aid/CPR., • Clean, valid NYS driver’s license. Please submit your resume online at or text us for more information at 631-250-8248. An Equal Opportunity Employer M/F/D/V req 4912

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Company parties, • Competitive salary, • Dental insurance, • Health insurance, • Opportunity for advancement, • Training & development, • Bonus based on performance, • Employee discounts, • Flexible schedule, • Paid time off, • Tuition assistance Treating People Like Family for Over 42 Years Creating Experiences That Exceed Expectations Join the team at Babylon Dental Care, where we go beyond dentistry to make a meaningful impact on peoples lives. We are proud to serve our community with compassion, integrity, and heart. We're currently seeking a Administrative Assistant to support operations across our Great South Bay (West Babylon, NY) and Gateway Plaza (Patchogue, NY) locations. Administrative Assistant Responsibilities • Front Desk Schedule Posting: Prepare and post the front desk schedule in Teams at least two weeks in advance to ensure visibility and planning., • ADP Hours Entry: Add scheduled front desk hours to ADP accurately and on time to maintain up-to-date payroll records., • Time-Off Request Management: Receive and approve time off requests, coordinating with the team to ensure adequate coverage., • Vacation Schedule Maintenance: Keep the vacation schedule current to prevent overlapping time off and ensure proper staffing levels., • Front Desk Check-Ins: Schedule check-ins for front desk team members with Practice Administrator and team members., • Front Desk Reviews: Schedule performance reviews for front desk team members with Practice Administrator and team member., • Phone Interviews: Conduct initial phone interviews with candidates as appropriate to support the hiring process., • Interview Scheduling: Schedule candidate interviews and ensure all details are confirmed with both parties., • Call-Out Coverage: Assist in finding appropriate front desk coverage when team members call out to maintain daily operations., • Training Session Coordination: Schedule front desk training sessions with Practice Administrator; manage logistics., • Training Documentation: Track completed training sessions with Practice Administrator and submit post-training paperwork to HR., • Marketing Lead Coverage: Prepare weekly desk coverage schedules for marketing leads, including overnight and weekend TL coverage., • Unscheduled Treatment List Distribution: Prepare and forward the weekly unscheduled treatment list to all doctors., • Doctor Huddle Reviews: Complete huddle reviews for doctors two days per week to support preparedness and patient care., • Enhanced Patient Communication: Prioritize phone calls over texts to create a more personalized patient experience. When texting, first provide the available date, and once the patient responds, follow up with specific appointment times or block the offered time to streamline scheduling. Always ensure timely follow-ups for a seamless experience., • Lead Follow-Up: On your assigned day to call overnight leads in the AM, and ensure timely outreach to all leads by 9 AM. During business hours when not with a patient, follow up on leads promptly to maintain patient interest and engagement., • Patient Relationship Management: Honor and nurture patient relationships, ensuring all interactions are respectful and supportive., • Break Protocol: Work with team to ensure they take breaks at times that best serve the practice, adhering strictly to the allotted break time, and that they notify other team members when leaving for breaks., • Chronological Special Committee: Confirm all Patient Coordinators are running doctor chronological and confirm they are accurate. Assist in all doctors who do not have a PC., • Patient Coordinator Day Sheet Collection and Review: Collect all Patient Coordinator Day Sheets and review; responding with any questions, concerns and teachable opportunities., • Leadership TAP Structure and Training: Assist in mentoring all future leadership employees by training and mentoring sessions.Administrative Assistant Requirements, • An associates degree and previous administrative experience preferred, • Strong PC/computer skills, especially Excel and typing, • Extensive knowledge of Microsoft Teams, • Excellent attention to detail and follow-through, • Reliable, proactive, and committed to providing great service, • Team-focused and eager to learn and grow Collaborative Practice Environment: Enjoy an environment created to foster and motivate all to learn the basics of our services. Our team works together to help one another serve our patients with the highest quality of care. We recognize and appreciate the wholehearted professional you feel called to be. Professional Growth: Opportunities for learning and advancement in a supportive environment that values innovation and hard work. What You Can Expect A fast-paced, challenging, and exciting work atmosphere where everyone is focused on making you successful in your role. Training! We will train you to become a great asset to our team and our (unique) Global Training program allows you to see how/what all departments do to support you in your role. We encourage you to learn, grow, and reach your full potential in this role. We give plenty of support and were with you every step of the way! You start your BDC journey with a 15-day Global Training and your own Ambassador to walk you through it all. Our practice is very busy and growing quickly so we need someone who is: Upbeat, energetic, and overall friendly personality. Need to be comfortable speaking with patients and staff. Active listening skills and self-awareness are key components of this communication. Reliable and team oriented. Empathetic and compassionate. High level of professional presence. Ability to multitask in a fast-paced environment. Open to learn all about our practice to ensure success in the role and help potential patients with dental care. Self-motivated, takes initiative without constant direction. Calm under pressure. Highly organized and comfortable with multi-tasking. We expect you to be personally responsible for being on time and present for every shift you work and always willing to go the extra mile for our patients! Babylon Dental Care Perks: Competitive Compensation: Earn $20 to $25 per hour, reflective of your skills and dedication. Comprehensive Benefits: Enjoy paid holidays, personal time off, sick time (as per NYS law), health insurance options available, a $2500 dental credit for your own dental needs within the Practices and a 401K with employer match. Monthly team bonus opportunities are extended. Most benefits start after your probationary period of 90 days. You start accruing sick time from day one, as per NYS and the Practice extends PTO within year one. Are you ready to make a tangible difference in people's lives, contribute to a meaningful legacy, and grow your career in a supportive and dynamic environment? If so, Babylon Dental Care is waiting for you. Join us in our mission to not only make patients smile but also treat them like family. Apply today and embark on a journey where your service truly matters. We look forward to meeting you!

Job DescriptionOffice Administrator $23/hr to $25/hr Bath Planet of Metro NY Hauppauge, NY Position: Office Administrator for Home Improvement Company Location: In-Person, Hauppauge NY Employment Type: Full-Time Compensation is commensurate with experience + benefits About Us: Bath Planet of Metro NY specializes in 1-day bathroom remodeling, delivering high-quality craftsmanship and exceptional customer service. The company is part of a nationally known brand with over 200 locations that is expanding into the NY Metro market. As we start, we are seeking a reliable, driven, detail-oriented and experienced Office Administrator to help us manage the day-to-day of the business. Must be a proactive multi-tasker. Key Responsibilities: ● Sales Paperwork: Check each project sold, ensuring that all paperwork requirements have been met. Work with the sales reps and customers to complete any missing items. ● CRM Management: Ensure that each customer record is properly updated and that jobs are moving accordingly. Maintain and manage reports for leadership and other managers. ● Project Costing: Recast projects and calculate qualifying commissions, job-related costs and installation bills to be paid out. Must contain analytical skills. ● Schedule Management: Invite, calendar and manage all work schedules, meetings, trainings, interviews and special events, including scheduling of crews and jobs. ● Insurance Compliance: Maintain and manage necessary certificates for the company and its subcontractors related to liability, workers’ comp, auto, etc., including renewals. ● Licenses and Regulatory Compliance: Maintain and manage necessary licenses, certificates and regulatory compliances, including trainings and renewals. ● Employee Records: Support HR Compliance and maintain employee documentation. ● Work Close With Ownership: Assist with employment recruiting activities, company-wide announcements and correspondence. ● Office Supplies: Responsible to maintain and manage the use of all office supplies and orderables. Qualifications: ● Proven minimum of 2 years of experience as an office administrator (construction or home improvement a plus). ● Proficiency in Microsoft Office Suite, including PowerPoint and Excel. ● General understanding of CRM tools. ● Excellent communication and follow-up skills. ● Strong organizational, detail and time-management skills. ● Ability to work well with different personalities, from staff to customers. ● Must be adaptive to work in a fast-paced environment where each day brings an element of different challenges to work through. ● This is a position for someone that is self-motivated, understands the importance of their role, and who wants to make a difference. ● Associate’s or Bachelor’s degree required. What We Offer: ● Competitive salary based on experience. ● Year-End Bonus potential. ● Benefits including health insurance, and paid time off. ● A fun and fast-paced culture. ● A supportive and collaborative work environment. ● The opportunity to contribute to a growing company where your expertise is valued. ● Ownership has a combined record of over 40 years of success in the home remodeling industry. If you’re a person that’s highly dependable and routinely excited about making a difference, you will thrive in this position. Email resume to: Powered by JazzHR TsRWa2zP5E

DUTIES AND RESPONSIBILITIES (include, but no limited to): Investigates, analyzes, and renders final determinations on disputes involving residents to reduce pressure for outside regulation and avoid litigation costs; Resolves disputes on behalf of the company and its residents; Mediates among disput

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