Purchasing Agent
4 days ago
Keller
Under the direction of the Director and/or Designee, performs assigned duties necessary to support the Purchasing Division through the preparation, tracking, reconciliation of competitive bids, quotations and proposals for goods and services. Essential Duties: • Performs assigned duties necessary to support the Purchasing Division through the preparation, tracking, and reconciliation of competitive bids, quotes and/or proposals for goods and services. Duties may include, but are not limited to: maintaining bid and vendor lists; drafting advertisements and/or public notices; conducting bid tabulations; purchase order issuance, tracking and reconciliation; and billing processes and procedures. Responsible for auditing awarded contracts for compliance, and tracking accounts. Manage eBID system for vendor management, electronic BID process, and contract management. Manage city-wide billings through extensive auditing and GL allocation., • Performs administrative duties necessary for the assignment, termination, reconciliation, and quarterly auditing of department purchasing cards, invoicing and payments, and violations reporting. Manage city-wide online auction process; evaluate CIP PO & project accounting; lead to Accounts Payable Technician; create & maintain purchasing procedures manual; and train with external departments., • Performs assigned duties necessary for city-wide purchasing and accounts payable training, including but not limited to program development, new hire training, individual training; annual update of purchasing templates for departmental use; legislative review & implementation; and annual audit duties., • Balancing: O, • Bending: O, • Carrying: O, • Climbing: R, • Crawling: N, • Crouching: R, • Fine Dexterity: F, • Foot Controls: O, • Handling: F, • Hearing: C, • Kneeling: N, • Lifting: O, • Pushing/Pulling: O, • Reaching: O, • Standing: O, • Sitting: C, • Stooping: O, • Twisting: O, • Vision: C, • Bending/Climbing/Balancing - picking up supplies, files and file boxes; stairs; walking; standing; filing; drill exercises; etc., • Carrying/Lifting - up to 25 lbs, files, filing, office supplies, books, periodicals, work aids, etc., • Fine Dexterity - telephone, keyboard, calculator, computer, writing, typing, software usage, etc., • Foot Controls - driving, stairs, walking to and from work site and meetings, etc., • Hearing - customer assistance, telephone, and meetings., • Pushing/Pulling/Reaching/Stooping/Twisting - supplies, files, file boxes, retrieving, etc., • Standing - making presentations, directing meetings, drill exercises, etc., • Sitting - desk work, meetings, driving, etc., • Vision - computer and desk work, budget, driving, contracts, agreements, etc., • Required knowledge and experience is normally obtained through the completion of an advanced education from an accredited educational institution of higher learning resulting in a Associate's Degree in Finance, Public Accounting, Public Administration or related field, and one (1) to two (2) years of work related experience in Purchasing or Accounting is required., • Two (2) years work related experience & certificate in related field may substitute for degree., • Public purchasing experience is preferred., • Work requires the ability to read letters, memos, contracts, professional and industry literature, spreadsheets and other job related analysis., • Work requires the ability to understand and develop computer models for cost analysis and compose financial and budgetary reports., • Work requires substantial independent judgment and decision-making., • Work is widely varied, involving analyzing and evaluating many complex and significant variables, to include basic mathematical calculations., • Competent in the use of Microsoft Excel, Word, Outlook, Power Point and organization specific software., • Must be able to research, compile and analyze data, and then present findings to management in an acceptable format., • Must exhibit attention to detail, accuracy, and safety., • Must be able to monitor and assess workload and projects., • Ability to work under high demands, short time constraints, and pressure of a fast paced work environment., • Ability to establish and maintain effective working and professional relationships with City and other public employees, public officials, contractors, consultants, vendors, and the general public., • Ability to learn or knowledge of financial record keeping and basic accounting principles., • Ability to interpret and implement State Purchasing laws, centralized municipal purchasing, contract law, and inventory control processes and procedures., • Must possess a valid Texas Class C driver license., • Must pass all post offer pre-employment processes and/or procedures, to include but not limited to Drug Screen, Physical Examination, and applicable Background Checks.