Personal Assistant for Property Management President (on-site)
16 hours ago
Santa Ana
This Jobot Job is hosted by: Dana Stark Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume. Salary: $85,000 - $100,000 per year A bit about us: We have become one of the most well-respected and trusted commercial real estate firms in Southern California specializing in industrial and flex properties. We pride ourselves in our commitment to excellent client and tenant service, our experience and knowledge of commercial real estate, and most importantly, our integrity. Why join us? We offer the chance to build a meaningful career in commercial real estate while being part of a collaborative, growth-focused team. Employees can gain hands-on experience across brokerage, property management, and development, allowing them to develop a well-rounded skill set and make a real impact on the communities they serve. The company emphasizes professional development, relationship-building, and a strong ethical foundation, creating an environment where driven individuals can thrive. With competitive benefits, opportunities to expand your network, and exposure to diverse projects, we are an ideal place for candidates who want both a stable company and purposeful work. Job Details ON-SITE POSITION The Personal Assistant provides high-level administrative and operational support to the President of a property management company. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The assistant acts as a gatekeeper, coordinator, and trusted partner in both business and occasional personal matters. Key Responsibilities Executive Support Manage the President’s calendar, including scheduling meetings, appointments, and travel Prepare agendas, reports, presentations, and correspondence Screen calls, emails, and visitors; prioritize communications Track deadlines, follow-ups, and action items Property Management Coordination Liaise with property managers, vendors, tenants, and internal staff Assist in coordinating property inspections, maintenance schedules, and project timelines Organize and maintain property records, leases, and contracts Monitor and track key property performance metrics and reports Administrative Duties Handle confidential documents with discretion Maintain filing systems (digital and physical) Process invoices, expense reports, and basic bookkeeping tasks Assist with office operations and special projects Communication & Relationship Management Serve as a point of contact between the President and property owners Draft professional emails, memos, and announcements Build and maintain relationships with clients, vendors, and partners Personal Support (as needed) Coordinate personal appointments, reservations, and errands Assist with event planning (business and occasional personal events) Qualifications Proven experience as an Executive or Personal Assistant, preferably in property management or real estate Strong knowledge of property management processes is a plus Excellent organizational, multitasking, and time-management skills High level of professionalism and confidentiality Strong written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) and property management software Ability to work independently and anticipate needs Preferred Skills Experience with property management platforms (e.g., AppFolio, Yardi) Basic understanding of leases, contracts, and real estate terminology Project coordination experience Work Environment Fast-paced, deadline-driven environment May require occasional after-hours availability Combination of office-based and occasional on-site property visits Compensation Competitive salary based on experience Benefits may include health insurance, PTO, and 401k-match 100% up to 4% Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. 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