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Your new companyI am currently recruiting on behalf of a leading facilities management and maintenance organisation that delivers essential services and infrastructure solutions across a wide range of sectors. Due to an increase in project activity, an exciting opportunity has arisen for a Project Coordinator to join the team on a temporary basis, supporting the successful delivery of multiple projects across the business.Your new roleAs a Project Coordinator, you will play a key role in supporting Project Managers to ensure projects are delivered on time, within budget, and to the highest standards. You will provide vital coordination and administrative support throughout the project life cycle, helping to maintain effective communication, documentation, and stakeholder engagement.This is an excellent opportunity for a highly organised individual with strong project support experience who thrives in a fast-paced environment and enjoys working with a variety of stakeholders.Key Responsibilities \n\n • Coordinate project meetings, record meeting minutes, and track actions through to completion.\n, • Maintain, update, and manage project logs and documentation.\n, • Support Project Managers in the successful delivery of projects to agreed timescales and budgets.\n, • Assist with post-implementation reviews and project audits to support continuous improvement initiatives.\n, • Build and maintain positive relationships with customers, suppliers, and internal stakeholders.\n, • Support the management and storage of project documentation to ensure accurate reporting and governance.\n, • Monitor project progress and escalate potential risks or issues that may impact delivery.\n, • Identify opportunities to improve efficiency, reduce waste, and support operational improvements.\n, • Work collaboratively across project teams to ensure effective communication and delivery of objectives.\n, • Undertake additional project-related duties as required.\n\n What you'll need to succeed \n\n • Previous experience coordinating and supporting projects involving multiple stakeholders.\n, • Experience working effectively within a team and matrix-management environment.\n, • Strong organisational, planning, and coordination skills.\n, • Excellent communication and relationship-building abilities.\n, • Proficient in Microsoft Office applications including Word, Excel, Outlook, Project, and Visio.\n, • Understanding of project management terminology and methodologies.\n, • Knowledge of basic financial and commercial terminology.\n, • Ability to establish and manage an effective project office environment.\n, • Flexible approach to working hours to meet project demands when required.\n\n What you'll get in returnYou will get the opportunity to work within an excellent organisation on one of their most high-profile contracts. Working with an experienced team, you will be predominantly based from home and will have occasional travel to the office (maximum 1 day a week) in Buckshaw Village. The role is for 3 months initially on a temp basis and may be extended depending on business needs and performance. You will be paid £16.10 per hour and will receive weekly pay.What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. \n Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Transport Office Coordinator Document Control, Invoicing & Commercial Administration Location: Leyland Salary: £30,000 + Benefits Role: Permanent | Full Time This isn't your typical administration role. We're looking for a highly organised Transport Office Coordinator to become the link between Operations and Accounts, ensuring paperwork is accurate, complete and ready for invoicing. Working within a busy transport and logistics environment, you'll take ownership of purchase orders, job documentation, supporting paperwork and invoice readiness, making sure nothing slips through the cracks. This is a role for someone who enjoys bringing order to chaos, solving problems, chasing missing information and ensuring administrative processes are followed correctly. If you're the type of person who spots inconsistencies, enjoys investigating discrepancies and takes pride in getting things right first time, we'd love to hear from you. What You'll Be Doing • Managing the flow of operational paperwork from start to finish, • Ensuring purchase orders, supporting documentation and job information are complete and accurate, • Chasing missing paperwork from internal teams, customers and suppliers, • Investigating discrepancies and resolving issues before invoices are raised, • Working closely with Operations and Accounts to ensure a smooth invoicing process, • Maintaining accurate records and document control procedures, • Supporting the reduction of invoice queries, disputes and delays, • Identifying opportunities to improve administration, documentation and reporting processes What's In It For You? • Join a growing and highly successful business, • Genuine opportunity to make a visible impact, • A role where your attention to detail will be valued and recognised, • Stable, long-term career opportunity, • Supportive team environment, • Competitive salary and benefits package Ideal Background We are particularly interested in candidates from: • Transport Administration, • Traffic Office Administration, • Logistics Coordination, • Weighbridge Administration, • Commercial Administration, • Operations Administration, • Purchase Ledger, • Accounts Coordination, • Planning Administration, • Construction, Waste, Aggregates or Haulage environments You may currently be working as a: • Transport Administrator, • Traffic Administrator, • Logistics Coordinator, • Commercial Administrator, • Operations Coordinator, • Purchase Ledger Clerk, • Accounts Coordinator, • Weighbridge Administrator, • Planning Administrator, • Document Controller What We're Looking For • Experience working within a busy office or operational environment, • Excellent attention to detail, • Strong administration and document control skills, • Experience handling purchase orders, invoices, commercial paperwork or operational documentation, • Strong communication skills with the confidence to challenge missing or incorrect information, • Comfortable working across multiple systems and spreadsheets, • Good Excel and Microsoft Office skills, • A proactive, problem-solving mindset Experience within transport, logistics, haulage, waste, construction, aggregates or commercial administration environments would be highly advantageous. Commutable Locations Preston, Leyland, Blackburn, Blackpool, Fleetwood, Poulton-le-Fylde, Lytham St Annes, Garstang, Kirkham, Thornton-Cleveleys and surrounding areas. If you're organised, detail-focused and enjoy working in a fast-paced environment where accuracy really matters, we'd love to hear from you. APPLY NOW for immediate consideration.

Job Title: Customer and Transport Sales Administrator Location: Leyland Salary: up to £30,000 per annum Role: Permanent – Full time A fast-paced, multi-site operation is looking to appoint a highly organised and detail-driven Transport Office Document Control Coordinator to join its busy transport office. This isn’t a typical administrative role. You’ll sit at the heart of the business, ensuring that every job is fully documented, accurate and ready for invoicing, eliminating the gaps that lead to delays, queries and lost revenue. Working closely with Transport Planners and Accounts, you’ll take ownership of the full paper trail, ensuring every job has a purchase order, agreed rate and proof of delivery, all matching, every time. If you’re someone who thrives on organisation, enjoys problem-solving and isn’t afraid to chase information to get things right first time, this could be the perfect opportunity. Key Responsibilities · Capture and confirm every order, ensuring all job details are complete and recorded accurately before progression · Ensure every job has a valid PO number and agreed rate, chasing missing information where required · Maintain and align the transport diary, PO log and rate schedules on a daily basis · Reconcile loads delivered against purchase orders, ensuring accuracy and capturing any additional revenue opportunities · Collect, match and maintain tickets, delivery notes and PODs against each job · Run daily checks to ensure all documentation is complete before it is passed to Accounts · Manage and resolve invoice queries, acting as the first point of contact for Accounts · Build and maintain customer billing profiles to ensure invoices are delivered correctly first time · Work proactively to reduce invoice queries and minimise credit notes across the business Ideal Candidate Profile · Previous experience within transport, logistics, haulage or a similar operational office environment · Strong document control and administration skills with exceptional attention to detail · Confident communicator, comfortable chasing customers, drivers and internal teams for information · Highly organised with the ability to manage multiple priorities in a fast-paced environment · Proactive mindset with a focus on accuracy and continuous improvement · Strong Excel and systems skills, with experience of working with planning or transport systems · Calm under pressure with the ability to stay focused in a busy office environment What’s in it for you? · A key role within a busy, high-performing transport operation · The opportunity to make a tangible impact on invoicing accuracy and cash performance · A fast-paced, team-focused environment where your input really matters · Competitive salary and benefits package · Clear opportunity to develop within a growing business If you’re a commercially focused Customer and Transport Sales Administor who thrives on building relationships, driving revenue and being out in the field making things happen, this could be the role for you. APPLY NOW for immediate consideration for this Purchase Ledger opportunity. This role is handled by McCarthy Recruitment, an award-winning multi-sector recruiter. We believe that you matter and care about unlocking your full potential. Work with us to find your perfect role and start your journey today. LET’S GET SOCIAL: Web: (url removed)/ LinkedIn: McCarthy Recruitment Facebook: McCarthyRecruitment Instagram: McCarthyRecruitmentLtd The Legal Bit: We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of race, sex, disability, religion/belief, sexual orientation or age. By applying for this role, you are explicitly consenting for McCarthy Recruitment to hold and process your data in compliance with GDPR

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