Project Administrator
hace 12 días
Solihull
Project Administrator £15.00 p/h //Mon-fri 8am-5pm//Fixed term contract of 6 months Role Purpose Provide end-to-end administrative control for projects, ensuring accurate time capture, payroll execution, PO management, and financial data integrity. The role underpins cost control, compliance, and customer confidence. Key Duties & Responsibilities Time & Attendance (eApps) Manage and validate all eApps hours for assigned projects. Ensure hours align with rotas, contracts, and customer agreements. Close errors, late entries, and discrepancies before payroll cut-off. Maintain full audit traceability for time data. Payroll Administration Prepare, validate, and submit payroll sheets in line with UK payroll cycles. Resolve payroll queries (hours, rates, overtime, absences, corrections). Act as the primary interface with Payroll and Operations. Ensure zero-defect payroll submission. Orders, Purchase Orders & Invoicing Support Raise, track, and reconcile orders and purchase orders (POs). Ensure PO values, rates, and scope match contractual terms. Support invoicing through accurate hour and cost confirmation. Resolve PO and invoice mismatches with Finance. Financial & Cost Control Maintain labour cost trackers and support budget control. Provide visibility of actuals vs forecast to Project Managers. Flag cost risks, revenue leakage, and non-recoverable hours early. Reporting, Data & Compliance Produce accurate reports on hours, headcount, and costs. Ensure consistency across eApps, payroll, and finance systems. Maintain controlled records for audits and customer reviews. Comply with Company standards, GDPR, and customer requirements. Stakeholder Support Interface with Operations, Finance, Payroll, and Customers. Communicate clearly on hours, billing, and administrative status. Support project mobilisation, ramp-up, and close-down phases. Continuous Improvement Identify inefficiencies in admin and payroll processes. Support standardisation and process optimisation across projects. Key Outputs Accurate payroll, on time, every cycle Clean eApps data with full audit traceability Controlled POs and invoice-ready cost data