Facilities Coordinator
2 days ago
Manchester
Ref: P3XAZ\n Location: Manchester (M1)\n Hours: Monday to Friday 8am-5pm\n Pay: £14.80ph paid weekly PAYE - £28,000 perm salary equivalent\n Duration: Ongoing Contract – Temp to Perm if everything goes well\n \n Duties\n The Facilities Coordinator will play a pivotal role in ensuring the safe, efficient, and compliant operation of the industrial manufacturing site. This hands-on position requires a proactive approach to facilities management, with a strong emphasis on technical oversight, contractor management for specialised services, and adherence to stringent industrial safety standards.\n \nIndustrial Maintenance & Asset Management: \nCoordinate and oversee Planned Preventative Maintenance (PPM) schedules for critical industrial assets, including but not limited to, cranes, manufacturing machinery, high voltage electrical systems, HVAC plant, and fire suppression systems. \nRespond promptly to reactive maintenance requests for industrial equipment failures or site infrastructure issues, diagnosing initial problems and coordinating appropriate technical resolutions. \nUtilise the Computer Aided Facilities Management (CAFM) system to log, track, and close out all maintenance work orders, ensuring accurate asset history and compliance records are maintained. \nTechnical Vendor & Contractor Management: \nSource, evaluate, and manage a diverse range of technical contractors and specialist vendors (e.g., electrical, mechanical, HVAC, lifting equipment specialists, fire safety engineers). \nDevelop detailed scopes of work for technical services, review and challenge vendor quotes to ensure cost-effectiveness and technical suitability, and manage procurement processes. \nOversee contractor performance on-site, ensuring work is completed to agreed specifications, quality standards, and in strict compliance with site-specific HSEQ procedures, including Permit to Work systems. \nFacilitate contractor inductions, safety briefings, and ensure all necessary documentation (e.g., RAMS, insurance, certifications) is in place before work commences. \nHealth, Safety, Environment & Quality (HSEQ) Compliance: \nAct as a key point of contact for HSEQ matters related to facilities operations, ensuring all activities comply with UK legislation, clients’ internal policies, and specific industrial site requirements. \nAssist in the development and review of Risk Assessments and Method Statements (RAMS) for facilities-related works, particularly those involving high-risk activities (e.g., working at height, confined spaces, electrical work, hot works). \nSupport the implementation and adherence to Permit to Work (PTW) and Lock Out Tag Out (LOTO) procedures for all maintenance and project activities on site. \nOperational Support & Project Coordination: \nLiaise closely with site operations, production, and engineering teams to minimise disruption during maintenance activities and support operational continuity. \nAssist in the coordination of minor facilities projects, such as equipment installations, infrastructure upgrades, or energy efficiency initiatives, from planning to completion. \nMaintain accurate records of all facilities documentation, including maintenance logs, service reports, asset registers, technical drawings, and compliance certificates. \nManage facilities-related consumables and spares inventory relevant to industrial operations. \n To thrive in this challenging yet rewarding role, the ideal candidate will possess a blend of practical experience, technical understanding, and a proactive, safety-conscious approach.\n Essential Experience & Skills:\n \nProven Practical Experience: \nMinimum of 3 years' experience in a facilities or maintenance coordination role, specifically within an industrial, manufacturing, heavy engineering, or similar technically demanding environment. \nDemonstrable experience in coordinating maintenance activities (PPM and reactive) for industrial assets and infrastructure (e.g., plant machinery, electrical systems, lifting equipment, HVAC). \nExperience in managing external contractors and technical vendors, including the ability to review and challenge quotes, scope of works, and ensure quality delivery. \nFamiliarity with and practical application of Health, Safety, Environmental, and Quality (HSEQ) procedures common in industrial settings, including Permit to Work (PTW) systems, Lock Out Tag Out (LOTO), and risk assessments. \nProficient in the use of Computer Aided Facilities Management (CAFM) software for managing work orders, asset registers, and scheduling maintenance. \n \nTechnical Understanding: \nAbility to understand and interpret basic technical drawings, schematics, or specifications relevant to industrial plant and equipment. \nA foundational understanding of common industrial systems such as electrical distribution, mechanical plant, hydraulics, pneumatics, and HVAC. \nStrong problem-solving skills with a hands-on and practical approach to identifying and resolving technical facilities issues. \nCommunication & Organisational Skills: \nExcellent verbal and written communication skills, capable of liaising effectively with technical contractors, site operations personnel, engineering teams, and management. \nHighly organised with the ability to manage multiple priorities, coordinate complex tasks, and work effectively under pressure in a dynamic industrial environment. \nProficient in Microsoft Office Suite (Word, Excel, Outlook) with strong data management and reporting capabilities, particularly in Excel for tracking maintenance schedules and budgets. \nSafety & Compliance Focus: \nA strong personal commitment to health and safety, with a proactive approach to ensuring a safe working environment for all. \nUnderstanding of UK facilities-related legislation and compliance requirements within an industrial context