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Maintenance Coordinator \n Location: Uxbridge\n Salary: Up to £32000 dependent on experience\n \n About the Role\n My client is a growing property maintenance and facilities support company looking for organised and proactive Coordinators to join their team. \n This is a fast-paced and varied role where you’ll work closely with engineers, managers, and property professionals to ensure maintenance works are delivered efficiently and clients receive clear, timely communication.\n Key Responsibilities\n \nSchedule and coordinate engineers for reactive maintenance, servicing, and planned preventative maintenance (PPM) \nAct as a central point of communication between engineers, clients, and internal teams \nMonitor and manage open jobs to ensure timely completion \nReview engineer reports and issue completion updates to clients \nArrange return visits where follow-up work is required \nRaise and track quotations (based on supervisor specifications) \nOrder materials and coordinate ongoing works \nMaintain accurate job records and documentation \nSupport compliance, certification, and record-keeping processes \nHandle client enquiries and provide clear progress updates \nAssist with urgent and reactive operational demands About You\n We’re looking for someone who is highly organised, reliable, and confident managing multiple priorities.\n You will ideally have:\n \nExperience in a coordination, scheduling, or operations support role \nStrong organisational and time management skills \nExcellent communication skills and confidence dealing with clients and engineers \nAbility to manage multiple tasks and deadlines simultaneously \nA proactive, solutions-focused mindset \nGood IT skills (including Microsoft Outlook and Excel) \nExperience with field service systems (e.g. BigChange) is advantageous \nBackground in property maintenance, facilities management, construction, or trades (beneficial but not essential)

Document Controller / Project Coordinator\n\nDocument Controller | Project Coordinator | Project Administrator\nHead Office (West London) | Permanent | Full-Time\n\nAre you an experienced Document Controller, Project Coordinator or Project Administrator looking to join a growing major projects team?\n\nWe're recruiting for a Document Controller / Project Coordinator to support the delivery of large-scale mechanical building services projects across London and the Home Counties. Based from our Head Office, this Document Controller role offers the opportunity to work alongside experienced Project Managers and Operations teams, with occasional visits to major project sites as projects progress.\n\nThis is an excellent opportunity for a highly organised Project Coordinator or Document Controller looking to develop their career within a busy construction and engineering environment.\n\nThe Role\n\nAs the Document Controller / Project Coordinator, you'll work alongside our Operations Coordinators, ensuring projects remain organised, compliant and running efficiently from pre-construction through to project completion.\n\nThe successful Document Controller will be responsible for maintaining accurate project records, coordinating documentation and supporting multiple live projects simultaneously.\n\nResponsibilities\n\n Managing all project documentation using electronic document management systems\n\n Acting as the lead Document Controller for allocated projects\n\n Issuing, uploading and distributing drawings, technical submissions and project documentation\n\n Maintaining document registers and ensuring accurate revision control\n\n Supporting Project Managers with project administration and coordination\n\n Coordinating information between clients, consultants, subcontractors and site teams\n\n Monitoring outstanding approvals and chasing technical documentation\n\n Preparing meeting packs, reports and project documentation\n\n Assisting with handover documentation and O&M Manuals\n\n Supporting project mobilisation and maintaining project records throughout the project lifecycle\n\n Providing day-to-day Project Coordinator support across multiple live projects\n\n Working closely with the Operations team to ensure projects remain organised and compliant\n\nRequirements\n\nWe're interested in speaking with experienced Document Controllers, Project Coordinators and Project Administrators who thrive in a fast-paced construction environment.\n\nIdeally you'll have:\n\n Previous experience as a Document Controller, Project Coordinator, Project Administrator or Technical Administrator\n\n Experience within construction, M&E, mechanical building services, engineering or facilities management\n\n Experience using document management systems such as Aconex, Viewpoint, Asite, Autodesk Construction Cloud or similar\n\n Excellent Microsoft Office skills, particularly Excel, Outlook and Word\n\n Outstanding organisational skills and exceptional attention to detail\n\n The ability to prioritise multiple projects and deadlines\n\n Excellent communication skills with both internal and external stakeholders\n\n A proactive and professional approach\n\nWhat's On Offer\n\n Permanent Document Controller / Project Coordinator position\n\n Head Office based with occasional site visits\n\n Opportunity to support major mechanical building services projects\n\n Friendly and collaborative team environment\n\n Career progression and ongoing development\n\n Competitive salary and benefits package\n\nWhether you're an experienced Document Controller looking for your next challenge, a Project Coordinator wanting greater exposure to major projects, or a Project Administrator looking to progress into a dedicated Document Controller / Project Coordinator role, we'd love to hear from you

We are recruiting for a HR Manager with experience of Facilities. The location of this role can be either Heathrow or Manchester. 60 staff located at Heathrow and staff across several other UK locations Must have 5 - 10 years experience of HR, ideally CIPD level 7 Outline of the role: This role supports the smooth operation and growth of the business by ensuring effective people management, compliance, and a safe, well-maintained working environment. This role acts as the interface to co-ordinate with our health and safety consultants. The HR & Facilities Manager acts as a trusted point of contact for employees and management, ensuring HR processes run efficiently while facilities support business productivity. Duties Include: Well-structured HR processes covering onboarding, employee relations, and compliance & following employment policies. Recruitment and staff retention is key, coupled with succession planning for the departments. High employee engagement and clear communication across the business Strong experience in IT / System savvy Safe, efficient, and well-managed office and warehouse facilities, covering health & Safety. Manage recruitment, onboarding, contracts, employee records, and HR policies Support managers with employee relations, performance management, and disciplinary matters Ensure compliance with UK employment law and company procedures Support and ensure the company payroll is accurate. The main point of contact between the outsourced provider and the staff. Maintain HR systems, documentation, and reporting Track, analyze trends, report to management, OT, Sickness, Retention rates. Coordinate training, appraisals, and internal communications Support leadership with HR data and operational insights Must have: CIPD Qualifications -Min 5-10 years’ experience in HR role in UK employment law & HR best practice. Experience managing facilities, suppliers, or office operations Must have very strong IT skills/ system Savvy Strong English verbal and written communication skill

Contracts Coordinator (Heating & Property Maintenance) Location: Uxbridge (UB10 8HB) and surrounding areas Salary: £37,000 per annum Job Type: Temporary Contract with Opportunity for Permanent Employment Benefits: 28 Days Annual Leave, Company Vehicle Provided About the Role We are seeking an experienced and highly organised Contracts Coordinator to join our growing Heating and Property Maintenance team covering Uxbridge and the surrounding areas. This is an excellent opportunity for a motivated individual who can confidently manage projects, coordinate operational teams, and maintain strong relationships with clients and residents. The successful candidate will play a key role in ensuring projects are delivered efficiently, safely, and to a high standard. As part of the role, you will regularly visit occupied properties, oversee ongoing maintenance and heating works, coordinate engineers and tradespeople, and provide progress updates to Head Office. Key Responsibilities • Oversee and monitor ongoing heating and property maintenance projects. • Coordinate engineers, subcontractors, and maintenance teams to ensure works are completed on time and within budget. • Schedule and organise maintenance activities and property visits. • Conduct site visits to occupied and void properties. • Liaise directly with residents, clients, contractors, and internal departments. • Ensure excellent customer service is maintained at all times. • Identify and resolve operational issues quickly and effectively. • Monitor project progress and prepare regular reports for Head Office. • Ensure all works comply with company procedures, health and safety requirements, and client expectations. • Work independently when required and manage your own workload effectively. Essential Requirements • Previous experience within the property maintenance, repairs, facilities management, or heating sector. • Experience coordinating projects, contracts, or maintenance teams. • Excellent communication and interpersonal skills. • Ability to build positive relationships with residents, clients, and colleagues. • Strong organisational and problem-solving abilities. • Full UK Driving Licence. • Valid DBS Check. • Comfortable working independently and entering occupied residential properties. • Good IT skills, including Microsoft Office and reporting systems. Desirable Requirements • Experience working with social housing, local authorities, or housing associations. • Knowledge of heating maintenance and repair contracts. • Experience using job management or scheduling software. What We Offer • Competitive salary of £37,000 per annum. • Company vehicle provided for business use. • 28 days annual leave. • Opportunity to secure a permanent position following the temporary contract period. • Supportive and professional working environment. • Career development opportunities within a growing business. So, if you want to work for a main contractor that cares about their tradesperson, then this is your opportunity to apply and join the project now! Reliable Contractors Limited are passionate about Equality Diversity and Inclusion continuously working towards best practice and adhering to government legislation. We are a firm believer in Fairness Inclusion and Respect

We’re looking for a Contract Support Coordinator who thrives on structure, communication, and keeping everything running like clockwork. If you enjoy being the hub of activity, solving problems before they appear, and supporting engineering teams to deliver exceptional work, this Contract Support Coordinator position might be exactly what you’ve been looking for. As our Contract Support Coordinator, you’ll be the link between clients, engineers, suppliers, and the wider operations team. You’ll ensure every project is accurately set up, scheduled correctly, and delivered on time. From managing enquiries and issuing quotations to planning resources, logistics, and maintaining compliance, the Contract Support Coordinator is central to every job from start to finish. This role suits someone who is organised, calm under pressure, confident working with systems and data, and comfortable building relationships across multiple teams. In short, a Contract Support Coordinator who takes ownership, communicates clearly, and keeps projects running smoothly. What you’ll be doing as a Contract Support Coordinator: • Setting up new projects, maintaining accurate client records, and scheduling engineers, subcontractors, fleet, and logistics., • Being the go-to person for contract enquiries, updates, quotations, reports, invoices, and project handovers., • Managing maintenance schedules, chasing approvals, coordinating resources, and supporting engineering teams across disciplines., • Maintaining contract compliance, documentation, certificates, RAMS, training records, and client portals., • Reporting on performance, monitoring contract status, and continuously improving operational processes and systems You’ll be great in this Contract Support Coordinator role if you have: • 2+ years’ experience in contract coordination, contract administration, project coordination, scheduling or similar., • Strong communication skills with clients, engineers, suppliers, and internal teams., • Excellent organisation, attention to detail, and the ability to manage multiple priorities at once., • Confidence using Microsoft Office plus experience with CRM, job management, or project systems., • A proactive approach to problem-solving and process improvement., • Knowledge of M&E, maintenance, engineering or facilities management (or a willingness to learn fast). If you’re an organised, proactive, detail-focused Contract Support Coordinator ready to take the lead on smooth delivery, client communication, and operational efficiency, we’d love to hear from you. Apply today and bring your coordination skills to where they really matter. Monday to Friday, 8:00–17:00 | 42.5 hours per week