Office assistant jobs in BicesterCrear alertas

Executive Clerk Department: CEO Office Location: Motorsport UK, Bicester Motion Hours of Work: Full Time (37.5 hours per week). Core hours are 09:00 until 17:30, Mon – Fri. 4 days on site, 1 remote. Line Manager: Executive Assistant Salary: £28,000 - £30,000 Join Our Team as a Executive Clerk at Motorsport UK! The Executive Clerk will provide administrative support to the central sporting governance administration within the CEO Office Department. This role’s responsibility is principally to provide high-level secretariat support and effective planning and administration linked to committee and council meetings. Primary Objectives To facilitate all committee meetings taking place with suitable logistics, agendas, minute taking and other supporting documents being prepared and circulated in a timely manner in keeping with the established SLAs. Additional Responsibilities In addition to the primary objectives listed above, the Executive Clerk will also be responsible for the following: • Take clear, accurate and professional minutes for committee meetings including preparing, collating, and distributing accurate and timely meeting papers., • Take ownership of the documentation linked to all committees and major meetings and maintain accurate records, including forward planning and preparation for future meetings., • Act as a key point of contact for our committee members, many of whom are volunteers., • Maintaining an action log of matters arising from all committees and major meetings, and ensure a timely follow-up of actions., • Supporting committee member travel arrangements and expenses, ensuring the proposed annual budgets are maintained., • To support the administration process linked to the annual appointment of all committee members., • Work with key stakeholders to maintain a robust annual company calendar for major meetings and events., • Review and refine processes to simplify ways of working whilst maintaining robust, transparent governance., • Remain flexible to undertake similar duties as required in order to meet business needs. Core Competencies Below are the core competencies, knowledge, and skills required to be successful in this role: Essential: • Proven experience of taking minutes, demonstrating a relevant administrative, or support role, ideally within a compliance-driven environment (such as governance, professional membership body, education or similar)., • A track record of supporting committees, minute-taking, meeting coordination, and managing confidential information., • Outstanding organisational skills, an eye for detail, and the ability to manage multiple tasks effectively under pressure and to tight deadlines., • Experience of working collaboratively with others., • Strong interpersonal skills and self-awareness, with the confidence to build constructive relationships with diverse stakeholders., • Excellent written and verbal communication skills, with the ability to tailor your style and approach to different audiences and messages, including clear, accurate minute writing., • A history of implementing excellent communication and high-level customer service skills, both verbal and written., • The ability to demonstrate experience of problem solving and logical thinking., • The ability to commute to our office. This is primarily an office-based role based at in Bicester (there is the flexibility to work 1 day from home with the other 4 days in the office)., • Advanced skills in Microsoft Office (Word, PowerPoint, Excel, Outlook) and conversant with a wide range of project tools including Adobe products, SharePoint, OneDrive Google Drive, Dropbox., • Eligibility to work within the UK. Desirable: • Previous experience of working in sport or motorsport would be beneficial for understanding the subject matter. Benefits • Competitive salary, • 25 days of Annual Leave + Bank Holidays, • 5% pension contribution from Motorsport UK, • Private Medical Healthcare Cover, • Financial, Physical and Mental wellbeing support, • 4 x Annual Salary Life Assurance, • Breakdown cover, • Free on site parking, • Access to a host of other member / staff benefits To apply for this vacancy, please forward a copy of your CV and Cover Letter to

Overview and purpose of role: As a Stock Assistant you will assist with stock processes for the business and support the wider Sales team. You will assist with and monitor in-going and out-going stock, plan deliveries and seasonal changes to the stockroom as well as perform stock takes and investigate discrepancies. You will communicate and escalate any stock issues or concerns to the management team. Key Responsibilities of the role: Service delivery • At Christian Louboutin, customer service can also be internal. We expect our stock team to deliver the best service to their main direct customer: sales team members will be able to deliver perfect client service only with the greatest support of the stock team., • Ensuring goods are received accurately, and inter-store transfers are processed correctly in a timely manner., • Meticulous and timely management of faulty/returned stock within the concession/boutique, escalating issues or concerns, where necessary., • Entering inputs and outputs in the stock control software Y2 ensuring on-going optimization of the stock and availability of the goods., • Organizing the storage space in order to have the best accessibility to the products., • Carrying out weekly consolidations requested by hierarchy, proceed end of season stock clearance in collaboration with the Regional Stock Coordinator., • Supporting Stock Controller by following stocks levels and informing key people if there is the necessity to reorder goods in order to avoid sold out., • Managing replenishment of goods and marketing tools alongside Stock Manager and cash team where appropriate., • Proactive in giving new and relevant propositions for stock optimization in order to avoid overstocking and sold out., • Supporting the Stock Controller and / or Concession/Boutique Manager when managing emergency situations (delays in deliveries, breakage, saturation, transfers…)., • Preparing and carrying out precise and rigorous fiscal and rotating inventories., • Assist with all receiving/shipping and inventory related paperwork, • Opening of the boutique/concession with security according to the needs and delivery schedules., • Manage and perform a weekly cycle count for stock within the online loan location, ensuring accurate stock levels and maintaining returns within the allocated time given., • Assist and support the retail team with ongoing training and operational awareness for the online business, returned items through online, processing of stock through Y2 and photo studio loans., • Build strong professional relationships with our host store to facilitate the online business, and develop those relationships to impact stock control within the business., • Meticulous and timely management of all stock being sold through the online business, ensuring all stock is physically checked and quality controlled before leaving the department., • Motivate staff to achieve the highest possible standards in the stockroom and commit to promoting best practice within the company., • Work effectively and perform multiple tasks to a high standard to cover both online role and current duties., • Actively striving to support sales team in achieving key performance indicators, in order to improve boutique/concession results and reaching individual and store targets., • Active and proactive, you will take all necessary initiative and respect carefully every single process to achieve theft and shrinkage company targets., • Demonstrating competent awareness of our overall business performance and the surrounding market/industry., • A proactive member of the team, working towards achieving tasks set and to meeting the store targets and goals., • Partnering effectively and collaboratively with all team members to contribute to a professional and rewarding workplace culture. In order to deliver the main responsibilities of the role, you will need the following skills: Technical skills: • Proven experience in a retail company; a plus if it’s in luxury or service environment., • Proven experience in stock handling, • English proficiency, • Proficient in Microsoft Outlook and Excel, • Knowledge of logistic software or at least adaptable quickly to new systems/processes., • Rigor and organization with a strong service orientation., • Excellent attention to detail, in order to support the needs of the business and to provide a polished and professional service., • Motivated and committed with a ‘can do’ positive attitude., • Able to meet the demands of a busy boutique/concession with high energy levels and determination., • Proactive, dynamic and have a willingness to learn and develop., • Must be comfortable with change and willing to adapt as required to the needs of the business., • Must be punctual and reliable, able to perform tasks within the required time-frames., • Must adhere to Company policies and procedures at all times and act with a sense of corporate responsibility, representing the brand appropriately at all times, including on social media., • Brand awareness – commitment to Christian Louboutin as a brand and technical knowledge which is utilized in stock control to identify faulty product or potential issues, • Problem solving – ability to use their knowledge to make good, clear decisions about stock control. Ability to confidently deal with issues surrounding deliveries, transfers, stock takes and events, • Reporting and administration – strong administrative skills, ability to complete weekly stock reports to management accurately and meet deadlines, • Open-minded to diversity internally and externally – ready to work with different people with respect and without bias., • Team player – able to collaborate with positivity, open-minded and fun. As a company, we are dedicated to fostering the learning and development of every team member. Our commitment lies in cultivating internal talent, and we actively collaborate to deliver a personalised training experience that aligns with individual strengths, motivations, and areas for growth. Our Business: Christian Louboutin opened his first boutique in Paris in 1992. An artist and craftsman with a true passion for shoes, his designs are unique and instantly recognizable, thanks in part to their signature and now trademarked red lacquered soles. The collections for both men and women combine wit, glamour, elegance and technical proficiency like no other. 2014 welcomed the launched of Christian Louboutin Beaute with its first nail colour, Rouge Louboutin. The collection has continued to diversify since then with the launch of lip in 2015, fragrance in 2016 and more recently a wonderful eye collection in 2017. With an extensive range of collections, Christian Louboutin now counts more than 130 boutiques globally. Our people are at the heart of our brand. We celebrate individuality and allow the freedom to have responsibility, autonomy and creativity within your role. Our colleagues have in common the passion and dedication to our Brand, and its continued success. Our Values: We are down to earth – we stand with authenticity, integrity and respect. We have passion – we drive the business with agility and care and we are committed to excellence. We have happiness in all that we do – As a team player, we collaborate with positivity, open-mindedness and fun. We work with inspiration – we envision the future with confidence, creativity and freedom. If the shoe fits, walk with us… Diversity, Equity, and Inclusion: The Maison Christian Louboutin is an equal opportunity employer. We are committed to recruitment practices that do not discriminate against any job applicant because of their race, color, gender, age, nationality, culture(s), religion, sex, physical or mental disability, or age. We believe that a culture of diversity and individuality fosters our core values we listed above. So, if you also share this mindset and these values and you dream of coloring your soles red as part of the Louboutin adventure, please join us! *Please note: By submitting your CV and application information to Christian Louboutin UK Ltd for the above role, you hereby consent to be contacted by email and/or by telephone in relation to this recruitment process by the HR, Northern Europe Team. Christian Louboutin UK Ltd respects your privacy and your desire to understand how your information will be handled and used. For more information on our how we collect, use and store your information, please refer to our Privacy Notice:

✂ About the House of Creed Join The House of Creed at Bicester Village – A Unique Opportunity in Luxury Retail The House of Creed is proud to announce its new boutique in Bicester Village, a renowned shopping destination in the beautiful Oxfordshire countryside. As we expand into this vibrant retail community, we are seeking a passionate individual to join our team and help bring our artisanal fragrances and rich legacy to life. This is a unique opportunity to be part of a globally recognised brand, dedicated to excellence, craftsmanship, and bespoke service. If you are enthusiastic about luxury retail, love storytelling, and are excited about working in an iconic destination like Bicester Village, we invite you to apply and become part of The House of Creed’s legacy. Join us and be part of something truly special! ✂Role Overview The Luxury Sales & Operations Ambassador is a customer‑facing role responsible for delivering an exceptional, elevated customer experience while supporting the smooth day‑to‑day operations of the Boutique. Acting as a key brand representative, the role combines expert fragrance knowledge, fragrance storytelling, and operational excellence, ensuring the Boutique consistently reflects the standards of a luxury fragrance house. This is a permanent Luxury Brand Ambassador position within the business. To support the opening of the new Boutique at Bicester Village, the successful candidate will undertake a 6‑month assignment in the role of Luxury Sales & Operations Ambassador, carrying additional responsibility during the launch and initial trading phase for a period of 6 months. At the conclusion of the 6‑month period, the role will be formally reviewed and may result in one of the following outcomes, subject to business requirements and individual performance: • Revert to the permanent Luxury Brand Ambassador role, • Extension of the Sales & Operations assignment and responsibilities for a further defined period, • Confirmation of the Luxury Sales & Operations Ambassador role on a permanent basis ✂Key Responsibilities Sales & Customer Experience • Deliver an outstanding, personalised customer experience in line with luxury service standards, • Act as a brand ambassador, confidently communicating fragrance stories, ingredients, craftsmanship, and brand heritage, • Drive sales through bespoke fragrance consultations and tailored customer recommendations, • Build and maintain strong customer relationships to encourage loyalty and repeat visits, • Support daily Boutique operations, ensuring adherence to all operational policies and procedures, • Assist with stock management, including goods‑in processing, stock movements, and inventory accuracy, • Maintain impeccable Boutique presentation standards across fixtures, displays, and fragrance testers, • Support visual merchandising implementation in line with brand guidelines, • Open, maintain, and close the cash till each workday following store expectations., • Ensure compliance with health & safety, loss prevention, and operational controls ✂Additional Responsibilities During the 6‑Month Assignment • Support the operational setup and opening of the Bicester Village Boutique, • Assist with stock intake, system setup, and opening activities, • Support daily trading operations during the initial launch period, • Assist with sales performance monitoring and operational organisation, • Monitor and report any stock loss or damage in the Boutique or stockroom, • Act as a key support to the Boutique Manager and Assistant Boutique Manager to ensure luxury service standards are embedded from opening, • Work collaboratively with the wider Boutique team to create a refined and welcoming environment, • Support opening and closing procedures where required, • Assist with administrative tasks, including sales reporting and stock counts, • Participate in ongoing training to develop product knowledge and service expertise ✂Skills & Experience Experience in luxury retail, premium beauty, fragrance, fashion, or hospitality Strong interpersonal and communication skills with a passion for customer service Proven ability to deliver confident, personalised sales experiences High attention to detail and strong presentation standards Ability to balance customer‑facing responsibilities with operational tasks Flexibility to work weekends and peak trading periods Experience supporting store openings or retail operations Proficient use of email, CRM systems, stock management systems and MS Office ✂Personal Attributes Polished, professional, and welcoming manner Passionate about luxury, fragrance, and brand storytelling Organised, proactive, and adaptable Collaborative and supportive team player Discreet and professional when handling customer information ✂What We Offer A permanent position within a luxury fragrance brand A 6‑month enhanced responsibility assignment supporting a new Boutique opening Comprehensive training in luxury service and fragrance expertise Career progression opportunities within Boutique and luxury retail and operations management Styling allowance Desirable Product allocation and access to Brand and Group discounts Competitive Commission structure Paid Birthday Day off • Why the House of Creed? Luxury Redefined: We do not just sell fragrances; we offer an unparalleled luxury experience that goes beyond expectations. Innovation: Be part of a team that thrives on pushing boundaries and creating scents that resonate with a diverse audience. Diversity and Inclusion: We celebrate differences and believe that a diverse team fosters creativity and innovation. Career Development: Whether you are in a retail role or part of the head office team, there are plentiful opportunities for professional development and career growth. ✂ Job Applicant Privacy Policy Please note that by applying to this opportunity you consent to the personal data you provide to us to be processed and retained by The House of Creed. Your details will be kept on our Internal ATS (Applicant Tracking System) for as long as is necessary for the purposes of recruitment, which may include your details being shared with the hiring manager(s). The House of Creed is an equal opportunity employer, and we encourage candidates from all backgrounds to apply. If you feel this is the right opportunity for you, and you can demonstrate expertise in the above areas, we look forward to receiving your application. We very much value your interest in our company. Due to a high level of applications, we regret to only be able to contact candidates we feel are best suited for this role. Thank you for your understanding.

✂ About the House of Creed The House of Creed is an authentic, luxury perfume house dedicated to the creation of highly original artisan fragrances made from the finest perfume ingredients the world has to offer. ✂About the role We are seeking for an Assistant Boutique Manager for our Creed Boutique in our new Bicester Village Boutique, with a passion for luxury, the drive to make a difference and the desire to shape the future of our business. This is a full-time role 5 days, 37.5 hours per week. ✂Purpose of the role This role supports the Boutique Manager in the achievement of objectives set by the Company.The Assistant Boutique Manager plays a pivotal role in upholding the brand`s prestige and delivering an unparalleled customer experience. The role drives success in KPI's for the Boutique through management, motivation, coaching and development of the team. The Assistant Manager will support the Boutique Manager in all aspects of running the business and will efficiently take control of the business in the Boutique Manager's absence. ✂Line of Reporting This role reports into the Boutique Manager with the Luxury Brand Ambassadors reporting into the Assistant Boutique Manager ✂Key responsibilities Including but not limited to: • Support the Boutique Manager in creating a luxurious customer experience which exceeds customary standards and service levels making sure that the customer service experience is being constantly delivered., • Lead, coach and inspire the team to ensure they embrace their roles with the same level of dedication, commitment, and passion to provide high levels of service to our customers to required standards using the tools and training provided to facilitate them. To liaise with our Retail Training Team to ensure all the team participate in the relevant training courses to provide a consistent customer service aligned to global guidelines., • Achieve sales and KPI targets as directed by the Boutique Manager, sharing with the team in a motivational and achievable manner., • Communicate a clear brand experience and liaise with all support functions within the business, • Maintain excellent standards in all areas of operational activity and drive sales and profitability through the performance and development of the team, whilst managing boutique budgets in conjunction with the Head of Retail., • Demonstrate strong clienteling skills – build a loyal customer network, plan and attend client networking events in and outside the store, • Develop a strong sales plan, set financial targets and KPI’s for the team with the Boutique Manager., • Review performance data with the Boutique Manager that includes financial, sales, and activity reports and spreadsheets, to monitor and measure departmental productivity, goal achievement, and overall effectiveness, • Working directly with the team to ensure sales targets are met, • Ensuring all Creed Boutique web orders are processed and dispatched on a timely basis with such orders wrapped and packed according to company guidelines, • Support the Boutique Manager in managing stock levels in line with sales forecasts and budgets, • Support the Boutique Manager in monitoring stock shrinkage and taking pro-active steps to reduce shrinkage wherever possible, • Maintaining awareness of market trends in the retail industry, understanding forthcoming customer initiatives and monitoring what relevant competitors are doing and discuss with the Boutique Manager ways to build the business., • Ensuring health and safety, legal and security issues are processed in a timely manner, • Talent Acquisition: Collaborate with the Boutique Manager to conduct probationary reviews, employee appraisals and general performance feedback sessions., • Develop the team to provide business continuity and people development; manage daily team related people matters, absence, sickness, holidays, rotas and lead by example at all times. Ensure the team are educated in how to use the on-counter technology to further support the business., • Motivate and supervise the team through a positive leadership style to build a harmonious working environment with regular updates on all aspects of their role and business performance. Manage situations that require attention, ie. personal grooming, punctuality, poor attendance, weak sales performance. ✂Skills/Experience Required • Previous retail sales management experience ideally in a luxury environment, • Ability to demonstrate a successful track record in leading and managing a team., • High levels of attention to detail., • Experience of dealing with clients/customers., • Ability to demonstrate a creative flair and problem-solving skills., • Excellent communication skills both written and verbal., • Highly organised team player, able to communicate with colleagues at all levels of the business., • Eager to learn and share their knowledge, • Able to demonstrate a pro-active attitude and flexible approach., • Excellent time management, organisation, and prioritising skills., • To empower a team to achieve goals and targets., • Ability to work effectively to meet deadlines. Please note that these are not exhaustive lists ✂ Location This role is based in the Creed Boutique at Bicester Village ✂ Why the House of Creed? Luxury Redefined: We do not just sell fragrances; we offer an unparalleled luxury experience that goes beyond expectations. Innovation: Be part of a team that thrives on pushing boundaries and creating scents that resonate with a diverse audience. Diversity and Inclusion: We celebrate differences and believe that a diverse team fosters creativity and innovation. Career Development: Whether you are in a retail role or part of the head office team, there are plentiful opportunities for professional development and career growth. ✂ Job Applicant Privacy Policy Please note that by applying to this opportunity you consent to the personal data you provide to us to be processed and retained by The House of Creed. Your details will be kept on our Internal ATS (Applicant Tracking System) for as long as is necessary for the purposes of recruitment, which may include your details being shared with the hiring manager(s). The House of Creed is an equal opportunity employer, and we encourage candidates from all backgrounds to apply. If you feel this is the right opportunity for you, and you can demonstrate expertise in the above areas, we look forward to receiving your application. We very much value your interest in our company. Due to a high level of applications, we regret to only be able to contact candidates we feel are best suited for this role. Thank you for your understanding.

Your new company We are delighted to be exclusively partnering with a well‑established and growing Bicester-based organisation to recruit a motivated Finance Assistant. In this role, you will work closely with the Finance Manager and wider finance team, supporting key financial processes and contributing to the smooth running of a busy department. This position offers an excellent pathway for someone looking to develop their skills and progress their finance career within a supportive and forward‑thinking environment. Your new role Process supplier invoices, credit notes, and payment runs Maintain accurate financial records and update accounting systems Carry out bank reconciliations and investigate discrepancies Review and process employee expenses in line with company policy Assist with month‑end and year‑end tasks, including journals and reports Prepare basic financial reports such as aged debtors/creditors Communicate with suppliers and internal teams to resolve queries What you'll need to succeed Driven, organised, and eager to develop your finance career Strong attention to detail and accuracy Confident using Excel and financial systems Experience in a finance role Excellent communication skills and a proactive approach What you'll get in return Office-based (working from if needed) Working hours: 8:30am - 5:30pm Career development opportunities 33 Annual leave Pension 8% employers Free parking Christmas party & staff events What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Trainee Quantity Surveyor Oxford Civil Engineering Sector Working hours: 7.30am – 4.30pm • Salary: £24-35,000 (£35,000 for Degree qualified candidates), • Car allowance or company car (Degree qualified candidates), • Discretionary bonus, • 25 days holiday An excellent opportunity has arisen for a Trainee Quantity Surveyor to join an award‑winning civil engineering and building company with a strong national presence. Operating from a network of offices, they specialise in infrastructure and groundworks, predominantly within the residential sector, and have continued to expand since their establishment in 1995. This is an exciting chance to join their Oxford office as a Trainee Quantity Surveyor, working from the Oxford office and supporting a wide range of civil engineering and groundworks projects across the region. The role – Civil Engineering Trainee Quantity Surveyor This contractor is seeking a hardworking and driven Trainee Quantity Surveyor who is eager to develop their career in a fast‑paced and agile environment. Working closely with the production team, you will assist with contractual control and cost management across multiple projects. You will be office‑based with regular site visits and will gain exposure to the full project life cycle, from initial enquiry through to delivery. You will support all commercial aspects of the projects while maintaining the high standards that uphold the company’s strong reputation. The right person • A Level qualified as a minimum or sDegree in Quantity Surveying • Motivated, organised and keen to learn • Strong communication and numerical skills • Interest in civil engineering and groundworks • Ability to work well within a team Call, email or apply online to be considered for this opportunity. Graduate Quantity Surveyor, Civil Engineering, Groundworks, Infrastructure, Construction, Cost Management, Trainee QS, QS Graduate, Quantity Surveying Degree, Commercial Assistant, Project Cost Control, Contract Administration, Site Visits, Residential Groundworks, Oxford, Cambridge, Estimating, Procurement, Valuations, Measurements, Take‑offs, NEC, JCT, Commercial Reporting, Entry‑Level QS, Junior QS, Construction Graduate, Civil Engineering Projects, Award‑Winning Contractor

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