Facilities Manager
2 days ago
Loudwater
About Us: CliniMed Limited is a leading name in Healthcare and Medical Equipment industry. We are a group of companies founded in 1982 following the acquisition and formation of number of additional companies within the group. We're a fast-growing and dynamic organization that's dedicated to making a difference in the lives of our customers. Through the development of innovative healthcare products and exceptional customer services, we are committed to improve lives of our customers exceeding their expectations. Job Summary: As Facilities Manager, you will report to the Head of Transport and Logistics and be responsible for delivering all hard and soft facilities services across five buildings at the Knaves Beech Industrial Estate. You will play a key role in supporting business operations while line managing a team of five staff. Working closely with the Facilities Coordinator and Operative, you will drive operational excellence and ensure compliance with health, safety, and environmental standards. Responsibilities include overseeing planned preventative maintenance, managing the on-site fleet and pool vehicles, and leading facilities improvement projects. You will also manage budgets to ensure cost-effective service delivery and act as the main point of contact for internal stakeholders and external contractors. Strong leadership, project management experience, and the ability to manage multiple buildings are essential. Benefits: • Contributory Pension Scheme (5% Employer Contribution, Increasing up to 10% with Services), • Medical Cash Back Plan (Simply Health), • Life Assurance (4 x Annual Gross), • Annual Performance Bonus, • Annual Pay Review, • Onsite Free Car Parking, • Cycle to Work Scheme., • Employee Referral Scheme, • Employee Assistance Programme – Health & Wellbeing, • 25 Annual Holidays plus Bank Holidays and One Company Holiday, • Subsidised Staff Canteen, • Discounts on Selected Products and Services, • Free Flu Vaccination Main Duties & Responsibilities: • Manage and plan core site services, including reception, post room/mail, security and access control, maintenance, cleaning, catering, meeting rooms, waste management, recycling, and archiving., • Ensure all buildings comply with health, safety, and statutory requirements., • Coordinate and manage building maintenance, refurbishments, renovations, and office moves., • Lead project management activities, including supervising contractors and delivering initiatives from planning to completion., • Oversee meeting room facilities in collaboration with IT., • Manage the Site Services budget, ensuring value for money and cost control., • Line manage all direct reports, including recruitment, workforce planning, performance management, and reviews. Project and Initiative Management: • Gather and analyse business requirements through workshops, interviews, and process analysis., • Collaborate proactively with internal and external stakeholders to define needs and deliver solutions., • Manage multiple projects simultaneously, monitoring progress against milestones and mitigating risks., • Challenge assumptions and drive continuous improvement across functions., • Translate business requirements into effective operational and facilities solutions, using strong analytical and communication skill. General Responsibilities: • Monitor, report on, and improve Facilities KPIs., • Support the Head of Transport & Logistics and Finance Director with strategic planning and departmental initiatives., • Implement company Quality, Environmental, and Health & Safety policies., • Contribute to ad hoc projects and undertake additional duties as required by the business. Personal Specification: Essential: • Proven experience in Facilities Management, including line management responsibilities., • Ability to operate effectively in a fast-paced, multi-building environment., • Strong problem-solving skills with a proactive, risk-based approach to maintenance and projects., • Reliable, inquisitive, and enthusiastic, with a clear commitment to continuous improvement., • High attention to detail, accuracy, and a methodical, well-organised approach to work., • Excellent planning, prioritisation, and time-management skills., • Strong communication and interpersonal skills, with the ability to engage stakeholders at all levels., • Demonstrates initiative and the ability to work independently and collaboratively., • Excellent IT skills, including Microsoft Office and SharePoint., • Flexible team player, adaptable to changing priorities., • Willingness to work occasional weekends to meet operational requirements., • Full UK driving licence. Desirable: • Experience managing budgets and delivering cost-effective facilities solutions., • Project management experience, including delivery of infrastructure or capital improvement projects on time and within budget., • Knowledge of contract management and supplier performance monitoring., • Familiarity with ISO standards, including ISO 14001 and ISO 9001., • Strong negotiation skills with experience in budget forecasting and cost control.
