Office Manager
hace 2 días
High Wycombe
About the Company Our client, a construction company in High Wycombe, is seeking a highly organised, proactive, and professional Office Manager / PA to support the Directors while overseeing the day-to-day management of the office. About the Role This role is working 30 hours per week, preferably Monday to Friday. The full time equivalent salary is up to £40,000 which pro rata is £32,000 per annum. Due to the nature of this role, the Office Manager / PA will be predominantly office-based however working from home occasionally is possible, as the work dictates. Office Management: • Overall responsibility for the daily operations of the office ensuring a professional and efficient working environment., • Oversee all facilities matters in conjunction with the MD, acting as the key point of contact for suppliers and the managing agent in relation to premises issues., • Maintain office equipment and coordinate IT support to ensure minimal disruption and smooth operational functionality., • Produce, update, and maintain accurate spreadsheets and administrative records., • Obtain quotations and coordinate the ordering of laptops for new starters., • Maintain and update the IT hardware register, including allocations for new starters, leavers and equipment replacement., • Support onboarding of new employees, including workspace setup and office induction., • Organise company meetings, events, and staff activities., • Ensure compliance with health and safety requirements., • Act as the primary point of contact for office-related enquiries., • Maintain office records, filing systems, and databases., • Answer calls and receive visitors., • Manage incoming and outgoing post and deliveries. Administrative & Business Support: • Assist with document preparation, contract administration, and record management including HR administration (employee records, annual leave/absence monitoring, tracking and recording)., • Support finance processes including purchase orders, invoice tracking, and expense management., • Recruitment coordination. PA to Directors: • Provide comprehensive administrative support to Directors., • Screen and prioritise emails, phone calls, and correspondence., • Oversee the coordination, accuracy, and timely distribution of the Board pack to the Board or Directors., • Handle confidential information with discretion and professionalism., • Coordinate internal and external communications on behalf of the Directors. Required Skills • Proven experience as a Personal Assistant, Office Manager, or similar role., • Excellent organisational and time-management skills., • Strong written and verbal communication skills., • Ability to manage multiple priorities and work under pressure., • High level of discretion and confidentiality., • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)., • Strong attention to detail and problem-solving abilities., • Professional and approachable manner. Preferred Skills • Experience supporting senior executives or directors., • Minute taking experience., • Previous experience within the construction industry., • Knowledge of HR administration processes. Pay range and compensation package The full time equivalent salary is up to £40,000 which pro rata is £32,000 per annum.
