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Job Title: Office Administrator (Maternity Cover) Location: Luton Company: Mobile Fleet Support Ltd Position Type: Fixed contract for 13 months with a potential to extend or become permanent Working hours: 8:30am-5pm Work Location: Office based Salary: 28,000-30,000 per annum About Us: Mobile Fleet Support Ltd is a well-established and respected mechanical services provider. Our team is dedicated to delivering exceptional service and innovative solutions to our clients. We are currently seeking an experienced and organized Office Administrator with bookkeeping responsibilities to join our team. Job Overview: As an Office Administrator, you will play a vital role in the day-to-day operations of the company. You will be the first point of contact for customers and suppliers, manage administrative tasks, and oversee basic bookkeeping functions to ensure the smooth and efficient operation of our office. Key Responsibilities: Administrative Duties: Answer phone calls, emails, and other communication in a timely and professional manner. Manage scheduling, appointments, and customer inquiries. Maintain and organize company files and records. Prepare and process incoming and outgoing mail. Assist in the preparation of reports, job sheets, and other documents. Bookkeeping and Financial Tasks: Maintain accurate financial records and ensure timely payment of invoices. Accurately input supplier invoices into the company’s online platform and ensure all details are correct. Generate and manage supplier statements for review and reconciliation. Create and process Purchase Orders (POs) as required. Prepare and issue customer quotes based on service requests and repair requirements. Generate and process customer invoices, ensuring accuracy and timely delivery. Qualifications: Proven experience as an Office Administrator or in a similar role, preferably within a mechanical or service-based company. Bookkeeping skills and experience with accounting software preferred (Sage or similar). Excellent organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.). Strong written and verbal communication skills. High attention to detail and accuracy in financial tasks. Ability to work independently and as part of a team. What We Offer: Health and dental benefits after successful probationary period. A friendly, supportive team environment. 20 days of holidays + bank holidays Job Type: Fixed term contract Contract length: 13 months Benefits: On-site parking Private dental insurance Private medical insurance

We are seeking a dedicated Veterinary Receptionist to join our team at a busy veterinary practice in the heart of the community. You will greet each client and offer support and guidance, managing payments and future bookings confidently. Ensuring that the client leaves knowing that they have received exceptional service and will look forward to their next visit. Coordinating the smooth running of the day-to-day routines of the practice will be done using our online booking system, so computer literacy is a must. Responsibilities: Greet clients and their pets with a warm and friendly manner Schedule appointments and manage the practice diary Answer phone calls and emails, and respond to queries efficiently Process payments for services rendered Maintain accurate client records in the practice management system Assist with administrative tasks as required Ensure the reception area is kept clean and organised Place and put away orders Skills: Previous experience in a veterinary practice is advantageous Excellent communication skills, both verbal and written Strong organisational skills with meticulous attention to detail Ability to multitask and work well under pressure Proficient in computing Compassionate nature with a genuine love for animals Empathy and the ability to handle difficult situations Shifts alternate between 8.30am to 1.30pm and 1.30pm to 7.00pm on a rota basis, and Saturdays are 1 in 3, from 9.00am to 4.00pm. Being part of the Pets at Home Group, you will also be entitled to up to a 30% discount at Pets at Home as well as access to lots of discounts and cashback offers at a range of retail stores and online shops.​ You will also get to be part of a supportive and friendly working environment with 28 days annual leave which increases after 2 years service, annual pay reviews and benefits that include a pension scheme and in-house discounts. Flexibility with hours is required and overtime is often available. Previous experience is desirable but not essential. Join our team as a Veterinary Receptionist and be part of a caring environment where your passion for animals and customer service can shine. Please note this is not a veterinary nursing or care assistant role.