Admin Assistant (Attendance) - SEMH Secondary School
6 days ago
Havant
Admin Assistant (Attendance) - SEMH Secondary School, Havant A specialist SEMH secondary school in Havant is seeking a highly organised and detail-focused Admin Assistant with strong experience in attendance administration. You will work closely with the Administrative Officer, senior leaders and teaching staff to maintain high-quality attendance and Alternative Provision records, supporting the welfare and safety of students with social, emotional and mental health needs. Key Responsibilities Attendance Administration • Maintain accurate daily attendance records, • Update absence information on the school MIS (Arbor training provided), • Produce daily attendance reports, including late arrivals and early departures, • Liaise with staff to resolve missing or incorrect register marks Alternative Provision Administration • Maintain records for students attending external AP placements, • Collate attendance information from external providers, • Ensure all documentation for off-site education is complete, accurate and compliant Operational & General Administration • Prepare student-related correspondence, • Book student transport and taxis, checking confirmations and invoices, • Maintain operational logs such as incident records and evacuation roll calls, • Support medication administration in line with school procedures, • File and maintain accurate documentation for students and staff We're Looking For Someone who: • Is organised, reliable and confident working with detailed information, • Has strong attention to detail, especially when maintaining records, • Communicates clearly and professionally with staff, students and families, • Remains calm and methodical in a fast-paced SEMH setting, • Is confident using IT systems and willing to learn Arbor, • Understands confidentiality, safeguarding and data protection, • Works well as part of a team and supports colleagues when needed Experience in a school or administrative environment is highly desirable, particularly within attendance or pastoral support. Contract Details • Location: Havant, • Position: Admin Assistant (Attendance), • Setting: SEMH Secondary School, • Hours: 37 hours per week, term time only + 1 week, • Contract: Full-time, temp-to-perm, • Start Date: ASAP, • Salary: From £14.96p/h Eligibility • Right to work in the UK, • Enhanced child-barred list DBS on the Update Service (or willingness to apply), • Ability to provide professional references to cover the last 24 months If you would like to be considered for this role, please submit your up-to-date CV. Only shortlisted candidates will be contacted. Prospero Teaching acts as an employment business/education recruitment agency for this vacancy. Registration with Prospero Teaching will be required.