Executive Assistant
2 days ago
City of London
Executive Assistant & Project Coordinator | Canary Wharf x3 days WFH x2 days PSN have partnered with the Professional Triathletes Organisation (PTO) – a global start-up disrupting the world of endurance sport – to help find a new Business Strategy Associate to join their London HQ. The Company: • Co-owned by the world’s top triathletes and backed by global investors, • Organisers of the T100 Triathlon World Tour, hosted in cities like Miami, Singapore, London, and Dubai, • High-growth, high-energy culture with leadership from UFC, Meta, F1, ATP, Sail GP, and more, • Known for innovation, speed, and disrupting the traditional triathlon space Role • We’re looking for a highly organised and ambitious ExecutiveAssistant & ProjectCoordinator to join the PTO. In this role, you’ll provide top-tier support to our C-suite leadership team, while also playing an active role in company communications and strategic projects., • You’ll be embeddedin the heart of the organisation - helping the leadership team operate at pace, keeping priorities aligned, and ensuring our most important meetings, decisions, and initiatives run seamlessly., • At the PTO, you’ll contribute to bold, industry-defining projects, learning throughexperimentation and helping reshape the future of triathlon., • Reporting to the CFO, this role is based at our London HQ. Key Role Responsibilities • Executive & Administrative Support, • Provide high-level executive assistance to the CEO, Chairmanand broader C-suite,managing complex calendars, scheduling, and prioritisation., • Coordinate all travellogistics (flights, visas,accommodation, and groundtransport) across multipletime zones., • Serve as a key pointof contact for internal and external stakeholders, handling communications with professionalism and discretion., • Prepare correspondence, briefings, and materials for internal meetings, board sessions, and external engagements., • Maintain confidentiality and exercise sound judgment in handling sensitive information. Internal Communications • Draft and delivercompany-wide updates and announcements on behalf of the leadership team., • Act as a communication bridgebetween executives and the widerorganisation, ensuring clarity, consistency, and follow-through., • Support the development of internal narratives and messaging, helpingshape how the leadership team engages with staff. Project Coordination & Meetings • Coordinate key meetings(leadership forums, offsites,board meetings), ensuringagendas, materials, and actions are managed efficiently., • Track progress on strategic cross-functional initiatives, following up to keep stakeholders accountable., • Capture key decisionsand ensure timely follow-through. Strategic Support • Participate in seniormeetings, providing structured follow-up and coordination across departments., • Conduct research and prepare reportsor briefing notesto support executive decision-making., • Take ownership of ad hoc or specialprojects spanning multiplebusiness areas. Who we’re looking for / Profile • 2-4 years’ experience in an Executive Assistant, PA, or project coordination role, ideally supporting senior leadership., • Excellent organisational and time management skills, with provenability to managecompeting priorities., • Strong written and verbal communication skills, with experience drafting executive-level correspondence and presentations., • Able to operatewith professionalism, confidentiality, and sound judgmentin a fast-paced, high-growth environment., • Proactive, detail-oriented, and solutions-focused, with a calm approach under pressure., • Proficient in Google Workspace: Drive, Docs, Sheets and Forms; comfortable learningnew tools and systems quickly., • A strong collaborator who builds trustedrelationships across teams and seniority levels., • Interest in sport,live events, or entertainment is a plus - but most important is the driveto contribute to something ambitious and industry-defining. The PTO Values: The EDGE we’re seeking • Entrepreneurat Heart: A ‘Doer’ who thinks and acts like a founder,driving impact and pushing boundaries to achieve key results. You like getting ‘stuck in’ and making sure that great ideas come to life and deliver real change., • Dynamic Innovator: An adaptable individual who thrives in fast paced environments, seekingnew opportunities to drive progress., • Growth Mindset: Embraceschallenges as opportunities, bouncing back strongerfrom every setback.There is nothing you can’t do if you apply yourself fully., • Equality of voice: A. Team. Player. Able to inspireand motivate others,bringing energy, innovation, and a can-do attitude to our startup environment. Benefits • The opportunity to change the sport of triathlon and build something you can be really proud of., • Flat working environment and a get-things-done company culture., • Private health insurance through Vitality, including wellness benefits and more., • Learning & Development budget for courses,books, events and more., • 25 days holiday+ Christmas break., • Flexible working structure., • Enhanced parental leave., • Company share optionscheme to driveownership ability and allow financial participation in company success., • Complimentary/ discounted T100 event entriesfor employees, friendsand family., • Free snacks, drinks,gym classes, open water swim credits and more. If you are interested in this Executive Assistant & Project Coordinator role, send over a copy of your updated CV today!