Executive Assistant
4 days ago
Durham
Executive Assistant (Business Administration) & Executive Assistant / Personal Assistant (EA/PA) Location: Newcastle upon Tyne (Quarterly travel to London required for both roles) We are hiring on behalf of a newly established, high-growth professional services organisation. This is an opportunity to join at an early stage and help shape a high-performing support function within a fast-paced, professional, and intellectually demanding environment. We are recruiting two roles: Executive Assistant – Business Administration A central support role working across multiple teams to ensure smooth day-to-day operations. What you’ll do: • Manage complex diaries and multi-stakeholder scheduling, • Coordinate meetings, logistics, and preparation materials, • Produce presentations and supporting documentation, • Handle correspondence and screen communications, • Arrange travel, itineraries, and accommodation, • Support internal events and firmwide initiatives, • Deliver ad hoc administration, research, and project support A high-trust, high-visibility role providing direct support to senior leadership. What you’ll do: • Full ownership of complex diaries and inbox management, • Act as a key gatekeeper and first point of contact, • Prioritise competing demands in a fast-moving environment, • Coordinate end-to-end domestic and international travel, • Prepare briefings, agendas, and meeting packs, • Anticipate needs and resolve scheduling conflicts proactively, • Handle sensitive and confidential information with discretion, • Ideally a graduate with minimum of two years administration experience, • Strong Microsoft Office skills (Outlook, PowerPoint, Excel, Word), • Excellent organisation and attention to detail, • Strong written and verbal communication skills, • Ability to manage multiple priorities at pace, • Proactive, solutions-focused approach, • Experience supporting senior executives, • Strong judgement and anticipation of needs, • Join at an early stage and help shape the function, • High-impact, high-visibility roles with senior exposure, • Fast-paced, varied, and intellectually engaging work, • Strong culture of ownership, trust, and performance, • Clear opportunity for development and progression