This role is responsible for communicating direction, helping and follow-up on policies, procedures and assigned projects as directed. The position will be responsible for managing multiple administrative functions related to executive support, coordinating meetings, and will collaborate on special projects and assignments as needed. He/she will be responsible for confidential and time sensitive material in an environment where professionalism, competence, communication skills and confidentiality are of paramount importance.
Come join an organization that personifies excellence and continually strives to provide world-class customer service to our valuable customers. Consider becoming a member of our team! This person must have the ability to interact with everyone in a fast-paced environment, sometimes under pressure while remaining flexible, proactive, resourceful and efficient.
The person must have the highest levels of professionalism and confidentiality. We are looking for the services of an achievement-oriented, career-minded Administrative Assistant to effectively support a growing company. Candidate should be a self starter and highly motivated to provide excellent work product. Must be flexible and willing to “wear many hats” at any time for a small office environment.
Primary duties include:
Office Administration
Office administration experience preferred in a telecom or IT related field.
Communicate and handle incoming and outgoing communication.
Assist with preparation of presentation material.
Review and summarize various reports and documents.
Prioritize multiple projects and initiatives simultaneously.
Arrange travel schedules and reservations for management as needed.
Must possess strong written and verbal communication skills
Must be detail oriented.
Independently and proactively prioritize and handle multiple responsibilities.
Highest of proficiency at Microsoft Office, Smartsheet, CRM, all Social Media portals and tools, including Excel, Word, PowerPoint, Outlook
Maintain Executive calendars including scheduling all travel, meetings, setting up conference calls, etc.;
Prepare board presentations and minutes for distribution to members and investors.
Establish accessible and supportive relationships with auditors, project managers, remote support consultants.
Develop and prepare spreadsheets, PowerPoint presentations, and other documents as required.
Prepare routine and advanced correspondence including letters, memoranda, and reports;
Resolve problems and make recommendations related to administrative functions;
Perform general office duties such as ordering supplies, office staff PTO calendars, general office cleanliness, processes
High energy individual with self-direction, discretion and strong work ethic;
Demonstrated ability to work collaboratively and in a team-oriented environment;
Outstanding verbal, interpersonal and written communication skills;
Proven track record of time-management, multi-tasking and meeting tight deadlines
Qualified candidates will have significant experience in a similar role, with a reputation for maintaining confidentiality, using discretion and good judgment.
Excellent computer skills, a high attention to detail in all written and verbal correspondence, and a high level of professionalism are required. Office Management
SOPs Administrative Assistant/CSR
The CSR handles customer inquiries, issues, and support requests, ensuring positive customer experiences.
Primary Responsibilities:
Client Support:
Handle incoming client calls, emails, and chat requests.
Troubleshoot and resolve issues related to telecom services and IT systems.
Ticketing System:
Create and manage service tickets, ensuring they are properly categorized and escalated if necessary.
Follow up on tickets to ensure timely resolution.
Product/Service Knowledge:
Maintain up-to-date knowledge on company products, services, and troubleshooting procedures.
Provide customers with clear instructions, support materials, and service updates.
Customer Relationship Management:
Ensure customer satisfaction by being empathetic, proactive, and communicative.
Track customer feedback and suggest improvements to services or processes.
Escalation Handling:
Escalate unresolved issues to the appropriate department or technician.
Ensure escalations are tracked and handled promptly.
Key Tools:
Revio, HubSpot, MS Teams, Misc Sales tool
The Administrative Assistant’s primary goal is to ensure efficiency, organization, and effective communication, handling a variety of tasks across different industries (technology and construction).
General Responsibilities:
Calendar Management:
Organize and maintain the CEO’s calendar, ensuring that all meetings, deadlines, and appointments are aligned with priorities.
** Communication Management:**
Serve as the point of contact between the CEO and employees, clients, partners, and stakeholders.
** Document Preparation & Filing:**
Prepare reports, presentations, and other documents as required by the CEO.
Maintain organized digital and physical filing systems.
** Travel Coordination:**
Organize travel plans, including flights, accommodations, and itineraries.
Meeting Support:
Prepare meeting agendas, take notes, and ensure follow-ups.
** Project Management Assistance:**
Coordinating with Project Manager to maintain calendar and ensure all projects are on time and all tasks are communicated properly.
** Financial & Expense Tracking:**
Assist with keeping receipts and expenses up to date working with company accountant.
** Confidentiality & Discretion:**
Maintain confidentiality and exercise discretion in handling sensitive information.
Job Type: Full-time
** Pay:** $46,500-52,500K per year
Benefits:
401(k)
Dental insurance
Life insurance
Paid time off
Professional development
Referral program
Schedule:
Start time 7 am ceo call
8:30-5:30 in office
Monday to Friday
Experience:
Administration (2+years experience)
Ability to Relocate:
New York, NY 10018: Relocate before starting work (Required)
Work Location: In person
- Experience
- Required
- Languages
- English – Advanced
- Employment
- Full-time
- Schedule
- 8:30am-5:30pm, 7am call to CEO (15 mins)
- Salary
- $42,000 – $52,000 yearly
1430 Broadway, Manhattan, 10018, New York
Technology Cost Containment Consultants • 1-10 Employees
Hiring on JOB TODAY since January, 2025
Gotham IT & Gotham Telecom Global, vendor-agnostic advisory firms specializing in a Optimization of infrastructure. Our teams have years of IT Mastery. We engage SMART solutions to enhance your day to day and create EASY High End offices.
Similar jobs
- Elite Financial Solutions
Personal Assistant (PA)21 hours ago$25–$40 hourlyPart-timeAstoria, QueensHi - My name is Andy. I have a financial services company with offices in Queens and Long Island. I am looking for a personal assistant that can type, answer calls, and be a great assistant. Possibly accompany me to some networking events. Experience is not needed as I am willing to train the right fit.
Immediate start!No experienceEasy apply - acupuncture
Front Desk Receptionist6 days ago$18–$20 hourlyPart-timeManhattan, New YorkMidtown acupuncture office Job Title: Front Desk Receptionist Schedule: Monday, Wednesday, Friday, 10:00 AM – 6:00 PM Location: 2 W 45th Street, New York, NY 10036 Job Summary: We are seeking a friendly and organized receptionist to join our acupuncture and Traditional Chinese Medicine practice. The ideal candidate will provide excellent customer service, manage the front desk, and assist with administrative tasks to ensure smooth clinic operations. ** *** Retiree is welcome!!** Key Responsibilities: • Greet and check in patients warmly and professionally. • Schedule and confirm appointments. • Answer phone calls, emails, and patient inquiries. • Manage patient records and intake forms. • Process payments and maintain accurate records. • Maintain a clean and welcoming reception area. Qualifications: • Strong interpersonal and communication skills. • Proficiency in basic computer programs (e.g., scheduling software, email). • Highly organized and detail-oriented. • Previous experience in a medical or wellness office preferred. • Interest in acupuncture or holistic health a plus.
Easy apply - Super Bus, Inc.
Office Assistant6 days ago$18–$25 hourlyFull-timeRidgewood, QueensChinese-owned bus company seeking a full-time Office Assistant. Work Hours: Monday to Friday, 9 AM to 5 PM Location: Maspeth, Queens, NY Requirements: Fluency in Mandarin and English (both spoken and written communication, including emails); proficiency in basic office software and detail-oriented. Compensation: $18/hour during the probation period; annual salary of $35K to $50K after the probation period depending on performance. Responsibilities include but are not limited to: answering calls, document organization, data entry. Candidates should possess strong organizational and time management skills, as well as professionalism in communication. 我们诚聘全职办公室文员。 工作时间：周一至周五，早上9点至下午5点 工作地点：纽约皇后区Maspeth 要求：需中英文流利，能够进行流利对话及撰写、回复邮件；熟练使用基本办公软件；工作严谨细致，责任心强。 薪资：实习期时薪$18，转正后年薪35K~50K，具体视能力而定，需报税。 职责包括但不限于：接听电话、前台接待、文件整理、数据录入、协助团队日程管理。希望您具备优秀的组织能力、时间管理能力以及与同事和客户沟通的专业态度。有办公室管理经验者优先。
No experienceEasy apply - Frontage Clinical Services
Receptionist/Recruiter Assistant - Secaucus - Frontage Laboratories10 days agoFull-timeSecaucusWe are seeking a highly organized and detail-oriented Receptionist/Recruiter Assistant to join our team at Frontage Laboratories. As the primary receptionist for the Clinical Research Center, you will be responsible for assisting visitors, interacting with study volunteers, and maintaining appointment calendars. Your key responsibilities will include composing and producing business correspondence, reports, and direct related materials. You will also assist with study subject screening and enrollment processes and possess strong interpersonal skills to work effectively in a fast-paced environment. We offer a competitive compensation package including health and dental insurance, a 401(k) plan, disability insurance, and life insurance. Our company is an equal opportunity employer and welcomes applications from qualified individuals without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, or status as a protected veteran or qualified individual with disability. The estimated salary for this position is $70,000 - $80,000 per year based on location and experience.
Easy apply - Cuerno
Administrative and HR10 days ago$18–$30 hourlyFull-timeManhattan, New YorkCuerno is part of Grupo Costeño, a renowned Mexican hospitality group with over 50 restaurants across Mexico and Spain. We are now opening our first restaurant in New York, bringing the rich flavors of Mexico to the city’s vibrant dining scene. Our vision combines bold, authentic Mexican cuisine with a modern, elevated dining experience. At Cuerno, we celebrate the best of Mexican culture through carefully crafted dishes and an exceptional beverage program, featuring premium tequila, mezcal, and other curated selections. Join a dynamic team that values creativity, collaboration, and cultural authenticity. Position Overview: The Administrative and HR Coordinator will play a key role in supporting Cuerno NY’s operations by managing day-to-day administrative tasks and human resources functions. This role demands a detail-oriented professional with strong organizational and communication skills. Fluency in Spanish is essential for effective communication with our corporate office in Mexico and our diverse team. Key Responsibilities: Administrative Functions Review and reconcile daily cash and credit card sales with the POS system. Track and process invoices, ensuring timely submission to the corporate office. Upload scanned invoices and maintain accurate digital records in the company’s accounting software. Coordinate with vendors to ensure accurate billing, timely payments, and maintain positive relationships. Process and track accounts payable tasks, including cutting and mailing checks. Set up new vendor accounts and maintain up-to-date vendor records, including W-9 forms. Assist with inventory tracking and ensure stock levels are reported accurately. Organize and maintain hard and digital files for easy accessibility. Human Resources Functions Process and submit weekly payroll, ensuring accuracy and compliance with local, state, and federal wage laws. Update payroll systems with new hires, terminations, and pay rate changes. Oversee new hire onboarding, including managing onboarding paperwork, distributing training materials, and verifying employee identification. Maintain employee files and ensure proper flow of HR documentation between management and corporate. Monitor compliance with federal, state, and local employment laws; recommend and implement best practices. Assist with recruiting efforts by maintaining job postings, managing applications, and scheduling interviews. Administer employee benefits, including health insurance, PTO, and other perks. Act as a liaison between staff and management to resolve workplace issues and foster a positive environment. Qualifications: At least 3 years of experience in administrative, HR, or operations roles within the hospitality industry. Proficiency in Microsoft Office and accounting software; experience with POS systems is a plus. Strong understanding of payroll systems and compliance with employment regulations. Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment. Fluency in Spanish is required to communicate with the corporate office in Mexico and support bilingual staff. Exceptional communication skills and a team-oriented mindset.
Immediate start!Easy apply - ProjeCS LLC
Administrative Assistant10 days ago$16.5–$18.5 hourlyFull-timeManhattan, New YorkKey Responsibilities: HR Support: Assist in the recruitment process (scheduling virtual interviews, preparing job postings, etc.). Help with onboarding and orientation for new remote employees. Maintain and update employee records in the HR management system. Assist with employee benefits administration. Track remote employee attendance and time-off requests. Help with the performance management process, including documentation for remote employees. Administrative Support: Provide general remote office support (email management, scheduling virtual meetings, managing calendars). Assist in the preparation of reports and documents for leadership. Manage virtual office supplies and handle remote work-related logistics. Perform general clerical duties, including file management, scanning, and data entry. Organize and assist in scheduling virtual meetings and appointments. Provide remote support for team members with ad-hoc administrative tasks as needed. Compliance Assistance: Assist in ensuring compliance with Labor laws and company policies, particularly as they apply to remote work. Maintain records to meet legal and regulatory requirements. Stay informed about any changes in HR-related regulations, especially those applicable to remote employees. Other Duties: Provide general support to senior management remotely. Help implement and improve virtual office processes for greater efficiency. Offer assistance in implementing systems for employee engagement and retention in a remote setting.
Immediate start!Easy apply - ForStyler Hair Professional Salon- Upper East Side NYC
Front Desk Receptionist15 days ago$17–$20 hourlyPart-timeManhattan, New YorkNow Hiring: Front Desk Receptionist for High-End Hair Salon on the Upper East Side Are you a polished, organized, and customer-focused individual with a passion for beauty and exceptional service? Join our team at a luxurious hair salon on the Upper East Side! Key Responsibilities: • Greet clients with a warm, professional demeanor and ensure a welcoming environment. • Manage appointment scheduling and assist with daily salon operations. • Utilize social media platforms to engage with clients and promote salon services. • Handle inquiries, phone calls, and administrative tasks with efficiency and attention to detail. Requirements: • Strong communication and organizational skills. • Familiarity with social media platforms (Instagram, Facebook, etc.) and a creative eye for engagement. • Must be available on weekends. • Previous experience in a salon or luxury environment is a plus but not required. Why Join Us? • Work in a stylish, high-end environment on the Upper East Side. • Enjoy a flexible schedule that works for you. • Be part of a passionate, professional team that values client satisfaction and creativity. If you’re ready to bring your skills and personality to an upscale salon environment, we’d love to hear from you!
Immediate start!Easy apply - Traduzioni Giurate Milano | Tradux ®
Office Assistant in New York16 days ago$20–$25 hourlyPart-timeManhattan, New YorkKey Responsibilities: Responding to emails and managing client inquiries. Welcoming clients to the office when necessary. Providing quotes and estimates to clients. Handling administrative tasks such as delivering documents to government offices, notaries, or lawyers when required. Requirements: Precision and reliability. Strong problem-solving skills. A responsible attitude and ability to work independently. Excellent communication and organizational skills. Position Details: Paid hourly. Initial schedule: 3 times a week, approximately 3 hours per day.
No experienceEasy apply
