Office & Admin jobs in New York, New York (NY) StateCreate job alerts

We are seeking a highly skilled Personal Assistant with a proficiency in writing at 70 words per minute and a strong background in art design. The ideal candidate will manage daily office tasks, including scheduling, correspondence, and administrative duties, while also assisting with creative projects. Must be detail-oriented, organized, and capable of multitasking in a fast-paced environment. Proficiency in Microsoft Office and Adobe Creative Suite is essential. This description highlights the specific skills and abilities you are looking for, ensuring that candidates understand the requirements of the role. If you need further customization or additional details, feel free to ask!

Medical office in the Bronx is looking for a full time office receptionist. M-F 10-6. Experience required

Full job description SevenBell Fitness is looking to add to our growing team as we continue to thrive coming out of the pandemic. We are an exclusive, limited membership fitness facility in Prospect Heights, Brooklyn, two(2) blocks behind the Barclay’s Center. Every Front Desk Associate is the face of our facility; you are the person a member sees when he or she first walks into the gym. It is important that this person has a positive, upbeat personality with great communication skills. This position wears many hats and so offers great opportunity for personal growth within a business. Any applicant should be able to multi-task between answering phone calls, organizing, and assisting customers. Room for growth increases exponentially if the applicant has experience in and an understanding of sales. The perfect candidate for this position must have the following criteria: Comfortable sending out and responding to e-mails from members is a must. Must have excellent communication skills. Skilled in managing customer interactions Highly organized individual. Loves working and connecting with people. Being open to learning and adapting quickly is important to us A positive upbeat personality. The ability to multitask. Customer service-oriented. Punctual, responsible, and detail-oriented. Responsibilities of the Front Desk include but not limited to: Greeting and checking in members as they come in. Handling the emails that come in and resolving customer issues in an effective manner. Maintaining data in our systems to make our sales funnels more productive Ensuring a safe and clean health club environment for members and staff. Opening and closing the facility if scheduled. If you fit the bill please apply for the position! Job Type: Part-time Pay: $16.00 - $17.00 per hour Expected hours: 14 per week Schedule: Evening shift Night shift Weekends as needed Work setting: In-person Work Location: In person

EXPERIENCE IS A MUST ***Overview: We are seeking a dedicated Dental receptionist and insurance coordinator to join our team. The ideal candidate should have experience in dental reception, possess excellent communication skills, and be proficient in handling patient inquiries and administrative tasks. - Experience in Dentrix ascend preferred. - Minimum experience preferred, but willing to train. ** **Duties: Insurance verification Verify patients' insurance coverage before procedures are scheduled and eligibility for dental benefits. This may involve calling insurance companies, looking up benefits online, or receiving benefits by fax. Customer service Handle patient inquiries and answer billing and insurance questions in-person and over the phone. ** **Requirements: - knowledge of dental terminology and patient service protocols - Familiarity with electronic medical records systems - strong organizational skills with attention to detail - Proficiency in using office equipment and phone systems Joining our team as a Dental Receptionist offers the opportunity to contribute to a positive patient experience while supporting the dental practice's operations. If you meet these requirements and are looking for a rewarding role in healthcare administration, we encourage you to apply.

Global real estate firm is hiring for a** HR/ Receptionist** to work on-site in their midtown corporate offices. This position would require you to manage the front office meeting, greet people, and answer phones. You would work closely with the VP of HR and learn the polices, procedures, recruiting, on boarding, etc. You would also be responsible for scheduling travel. About the Role: This position will give you an opportunity to work closely with the VP of HR and learn the HR policies and procedures. If you are looking for a chance to learn about HR, this would be an excellent role for you.

Welcome costumers pic up check the clothes

We are a large and established Art Gallery here in New York City. We have a Brand New Retail Gallery space in midtown Manhattan. It is a very large incredible space, approximately 4,000 square feet with almost 20 foot ceilings! It is also located next door to some of the world's most famous landmarks! We are looking for several new Administrative Assistants to help us establish and make our new and unique gallery a "Museum-Like Showcase"! The position includes keeping inventory, managing our online platforms, and answering phone calls. You will also learn how to appraise items and prepare insurance appraisals. Previous experience is not required. We are looking for bright and energetic individuals who are good multi-taskers and ready to learn! Recent graduates or current students are encouraged to apply. In addition to the Administrative Assistant position, we are also looking for: High-end Sales Associates (Full or Part Time) Describer; Curator of the Arts (Full or Part Time) Social Media Expert (Full or Part Time) Telemarketing Solicitors (Full or Part Time) You will be working in a Brand New Gallery space with a energetic and friendly staff in a very nice environment. These positions offer a very competitive salary, tremendous opportunity for growth, bonuses and a possible career situation. Although we prefer full-time hires, we will consider excellent part-time candidates as well. If you are interested in pursuing this unique opportunity, please send your resume.

We are on the hunt for a self-motivated and experienced teacher to join our qualified team of educators. As a teacher, you will be responsible for cultivating the students’ interest in education and development. Your responsibilities will include grading assignments, evaluating students’ progress, and planning educational activities. You should be a competent professional with in-depth knowledge of teaching best practices and legal educational processes. In addition to having excellent written and verbal communication skills, our ideal candidate will also demonstrate outstanding presentation and interpersonal abilities.

Overview We are seeking a Front Desk Receptionist in a popular hair supply company in New York, NY, to join our team. The ideal candidate should have excellent organizational skills, be proficient in computer applications, and provide exceptional customer service. The candidate will possess a passion for the beauty industry, particularly hair products and hair care, and will provide outstanding customer service both in person and over the phone. Duties Answering phones and responding to client inquiries with a friendly and professional demeanor. Assisting clients with questions about our products and services. Schedule appointments and manage the office calendar Managing the packing and shipping of products both domestically and internationally. Creating and managing shipping labels accurately. Maintaining a clean and organized front desk area. File documents and organize records efficiently Qualifications High School Diploma/GED preferred Proficiency in general computer literacy Experience working in the beauty/hair industry is a plus Strong communication skills and ability to operate phone systems effectively Exceptional customer service skills with a friendly demeanor Strong organizational abilities to manage multiple tasks efficiently Join our team as a Front Desk Receptionist to contribute to our welcoming environment and provide top-notch service to our clients. If you are passionate about the beauty industry and meet the qualifications listed above, we would love to hear from you! Job Type: Full-time Pay: $18.59 - $22.39 per hour Application Question(s): What knowledge do you have about hair products such as hair extensions, type, quality, length, maintenance, etc.? Experience: Customer service: 2 years (Required) Ability to Commute: New York, NY 10016 (Required) Ability to Relocate: New York, NY 10016: Relocate before starting work (Preferred) Work Location: In person

Administrative Assistant (New York, NY) compensation: 28.75 rate by HR plus very competitive benefits and bonus employment type: full-time job title: Executive Assistant Executive Assistant Top Notch Administrative position needed to support high level management Executive Assistant Responsibilities Manage scheduling for company management Draft, review and send communications Organize and prepare for meetings, including gathering documents and attending to logistics of meetings Answer and respond to phone calls, communicate messages and information to the management office Prioritize emails and respond when necessary Coordinate travel arrangements Maintain various records and documents Skills and Qualifications written and verbal communication skills Time-management skills Ability to pay attention to detail Ability to multitask Reviewing Applications Now 401 Park Avenue South 8th floor Walk In 12 To 3 Tuesday Through Saturday

Join Our Underwriting Team at QM Advance! Work in a Pleasant and Fun Environment QM Advance is located in the Fresh Meadows Plaza near Starbucks, a gym, and popular dining chains in Queens. Our location is conveniently next to the LIE and accessible via public transportation. We Offer: Competitive salary A supportive and friendly work environment Qualifications: Proficiency in English Basic computer skills, including Microsoft Excel and Word Strong character and integrity Detail-oriented

Molod Spitz & DeSantis P.C. is seeking a detail-oriented and efficient Billing Clerk/Admin Assistant to join our team. The ideal candidate will have experience in billing and administrative tasks, preferably within a legal setting. This is an excellent opportunity for a professional to contribute to our law office's success and grow within the organization. Duties Prepare and send out client invoices in a timely manner. Track payments and manage accounts receivable. Reconcile billing discrepancies and resolve any issues with clients. Maintain accurate records of billing and payment activities. Assist with administrative tasks such as filing, data entry, and answering phones. Coordinate with attorneys and paralegals to ensure accurate and timely billing. Provide excellent customer service to clients, addressing any billing-related inquiries. Support office management with various clerical duties as needed. Skills Proven experience as a Billing Clerk or in a similar administrative role, preferably in a law office. Strong understanding of billing procedures and accounts receivable management. Proficiency in Microsoft Office Suite, particularly Excel. Excellent organizational and time management skills. Attention to detail and accuracy in handling financial data. Strong communication and interpersonal skills. Ability to work independently and as part of a team. Experience with legal billing software and accounting systems is a plus. Job Type: Full-time Pay: Competitive hourly rate, based on experience Expected Hours: 40 hours per week Benefits: Health insurance Dental insurance Vision insurance Paid time off Retirement plan Experience Level: 1-2 years of billing or administrative experience, preferably in a law office (Preferred) Work Location: In person

Job Overview: We are seeking a Front Desk Receptionist to join our team. The ideal candidate will be responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling company inquiries, and sorting and distributing mail. Duties: - Greet and welcome guests as soon as they arrive at the office - Direct visitors to the appropriate person and office - Answer, screen, and forward incoming phone calls - Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures) - Provide basic and accurate information in-person and via phone/email - Receive, sort, and distribute daily mail/deliveries - Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) - Order front office supplies and keep inventory of stock Experience: - Proven work experience as a Receptionist, Front Office Representative, or similar role - Proficiency in Microsoft Office Suite - Hands-on experience with office equipment (e.g., fax machines and printers) - Professional attitude and appearance - Solid written and verbal communication skills - Ability to be resourceful and proactive when issues arise - Excellent organizational skills Nice-to-Have Skills: - Administrative experience - QuickBooks knowledge - Customer support skills - Clerical expertise - Office management experience - Typing proficiency - Familiarity with Google Suite - Real estate administrative background - Front desk operations understanding - Calendar management capabilities

We are looking for a full time receptionist with salon experience to join our dynamic team. Responsibilities: - Greet and welcome clients as they arrive at the salon to ensure a positive first impression - Answer phone calls and client inquiries - Assist nail technicians as needed - Utilizing Square POS and processing payments - Schedule appointments using Square Appointments (including follow ups) -Keeping track of salon totals for the day - Manage salon inventory and restock supplies as needed - Maintenance of front desk area (sweeping, dusting) - Social media handeling Requirements: - Prior experience in salon reception or customer service roles - Strong organizational skills and attention to detail - Proficiency in Square POS and Square Appointments - Proper phone etiquette and professional communication skills - Team player mentality with a willingness to support salon technicians - Bilingual in English and Spanish is a plus We offer a calm and a positive work environment. If you are friendly, organized, and have a passion for providing exceptional customer service, we would love to hear from you. Apply now to join our team as a Salon Receptionist!

We are looking for a Data Entry Clerk to type information into our database from paper documents. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. You will report to a data manager or another senior data team member. Understanding of data confidentiality principles is compulsory. The company will rely on you for having accurate and updated data that are easily accessible through a digital database.

Full job description Busy Hand therapy office looking for immediate part time and full time office assistants. Office has 2 locations, Chinatown Manhattan and Flushing Queens. Location and schedule will be negotiable and accommodating for the right candidate. We are actively hiring energetic, honest, and responsible assistants to support a busy therapy office. Will train for the right person. Qualifications:* High School and higher education.* computer literate (office is paperless)* Punctual to work* Professional to clients * Willing to learn new tasks.* Must be able to communicate in Chinese (Mandarin and/ or Cantonese, and or Korean/ Spanish) and English. Will train on job specific tasks. (Tasks include answering phone, scheduling patient appointments, collecting copays, data entry, and computer literate to verify insurance benefits/ emails). Qualified individuals must be willing to learn, flexible, and demonstrates commitment to the job. Local college students are welcome to apply. Looking for long term employee (full time with benefits). $15/hour during one month probation/ training and there after will raise base on performance. Please forward your resume for consideration. Job Type: Part-time Pay: $16.00 - $19.00 per hour Benefits: 401(k) matching Schedule: 8 hour shift Education: High school or equivalent (Preferred) Experience: Microsoft Office: 1 year (Preferred) Customer Service: 1 year (Preferred) Work Location: In person

Job Description Responsibilities: - Provide prompt and accurate customer service - Deliver an excellent customer experience through all modes of communication - Ensure that Insurance applications, documents, and other policy forms are accurate - Clerical work which includes, but is not limited to Data Entry, Answering Phones, Electronic Filings Preferred Skills & Qualification: - Strong verbal, written, and listening skills. - Bilingual in English and Chinese preferred, but not required - Strong interpersonal skills - Must be detailed oriented and organized - Ability to multi-task and be able to manage change

Cell phone accessories wholesale company located in Maspeth, NY, hiring for office/ sales position. Requirement: 1: Fluent in Chinese Mandarin and English. 2: Good with computers, Excel, and Photoshop. 3: Fast learner, passionate about communicating. Key Task: 1: Process online orders. 2: Take orders via phone/WhatsApp. 3: Fulfill small orders. 4: Make invoices for walk-in customers. Working hr: Monday to Friday 9 am-6 pm. Lunch break 1h.

Job Description: Medical Secretary Position: Medical Secretary Employment Type: Full-Time (4 to 5 days a week) Compensation: $15 - $20 per hour, depending on experience Job Summary: The Medical Secretary will be responsible for managing the front desk, scheduling appointments, handling patient inquiries, and maintaining medical records. The ideal candidate will have at least 2 years of experience in a similar role, although we are open to interviewing candidates with varying levels of experience.

Primary Care practice in multiple locations is hiring a medical secretary to work in our primary care medical office in Glendale, Queens. We are seeking be patient-oriented dependable professionals with excellent communication skills The successful candidate is highly motivated and self-directed. We expect the candidate to possess creativity and flexibility to handle unexpected challenges that may occur throughout. Spanish, Polish or other Eastern European language is desirable but not required. Professional appearance and demeanor are essential. Job Type: Full-time Pay: $18.00 - $20.00 per hour Benefits: • 401(k) • Dental insurance • Health insurance • Paid time off Schedule: • 8 hour shift Ability to Relocate: • Glendale, NY 11385: Relocate before starting work (Required) Work Location: In person

Alliance Cargo Express (ACE), a leading force in air cargo transportation from the USA, is expanding its team! We seek dedicated individuals who are passionate about logistics and committed to excellence. Primary Requirements: • Education: Bachelor's degree. • Residence Status: Must be a U.S. citizen or hold a valid work permit. • Computer Proficiency: Strong skills in Microsoft Office Suite. • Language Proficiency: • Mandatory: English • Additional Languages (preferred): Uzbek, Spanish, Russian Responsibilities: • Coordinate and monitor supply chain operations. • Ensure premises, assets, and communications are used effectively. • Utilize logistics IT systems to optimize procedures. • Prepare accurate reports for upper management. Why Join ACE? • Be part of a dynamic and innovative team. • Opportunities for professional growth and development. • Competitive salary and benefits package. • Work in proximity to one of the world's busiest airports. How to Apply: Please submit your resume, cover letter, and any relevant certifications to email. Indicate "Air Cargo Logistician Application" in the subject line. We look forward to having you on board and soaring to new heights together!

PT Office Experience Recommended We are seeking a Front Desk Receptionist to join our team. The ideal candidate will be responsible for managing the front desk activities, providing excellent customer service, and supporting office operations. • *Duties:** - SPANISH SPEAKER - Greet and welcome guests in a friendly and professional manner - Answer and direct phone calls promptly - Handle patient authorizations in a timely manner and communicate with office manager well - - Schedule appointments and manage calendars

Be chief of staff to our two ceos and learn what it takes to scale a startup. Looking to bring someone on who can help with admin, sales, operations, finance and is willing to wear multiple hats in the process of scaling the org!

Transportation company in Queens NY, We are looking for a dispatcher to coordinate transportation services, communicate with drivers and clients, and ensure efficient operation. Requirements 1. Must have knowledge in limo anywhere operation ( 2 years experience) 2. Prior transportation or logistics experience preferred 3. Knowledge of the five boroughs and tri-state area 4. willing to work weekends and night shifts when needed 5. Customer-friendly coordination 6. Very good English (Spanish speaker is a plus) ** Apply Today!** Join our team to make a difference