Part-Time Secretary/Office Manager
hace 17 días
Modesto
Job Description Position Summary We are seeking a reliable, self-motivated, and detail-oriented Part-Time Secretary / Office Manager to support a multi-dairy and farming operation employing approximately 50 team members across multiple business entities. This role is essential to maintaining an organized, efficient office environment and will provide administrative, accounting, and light HR support. The ideal candidate is hardworking, honest, energetic, and highly organized, with the ability to manage confidential information and juggle responsibilities across multiple companies. Essential Job Functions • Organize, maintain, and manage both paper and electronic filing systems for multiple business entities, • Open, route, and distribute incoming mail and correspondence, • Perform invoicing, billing, and basic accounting tasks, • Prepare, process, and mail checks, • Complete and maintain forms and records in accordance with company procedures, • Perform accurate data entry and recordkeeping, • Populate, process, and produce payroll information, • Provide light HR administrative support (employee records, basic documentation, coordination support), • Order, track, and dispense office supplies, • Operate standard office equipment including copiers, scanners, and computers, • Support time management, organization, and administrative workflows for office operations Minimum Qualifications • High school diploma or equivalent required, • Prior experience in an administrative, secretarial, or office management role preferred, • Basic accounting knowledge and experience, • Ability to work independently with minimal supervision, • Strong organizational and time-management skills, • High level of attention to detail and accuracy, • Ability to handle confidential information with integrity and discretion Required Skills & Abilities • Proficiency in Microsoft Word, Microsoft Excel, and Outlook, • Working knowledge of accounting software (experience with AgStar preferred), • Experience with spreadsheets, word processing, database management, and payroll systems, • Strong filing skills (paper and electronic), • Ability to manage records and files for multiple companies simultaneously, • Clear written and verbal communication skills Work Environment • Office-based position within a dairy/farming operation, • Works closely with ownership and management, • Often works independently with minimal supervision, • Interaction primarily with owners, manager, and administrative contacts Preferred Attributes • Self-starter with a strong work ethic, • Organized, dependable, and proactive, • Comfortable working in a multi-business agricultural environment, • Spanish-speaking ability is a plus, but not required Schedule Requirements • Must be available Mondays, • Flexible availability on Wednesdays–Thursdays