Accounting Operations Supervisor
4 days ago
Wilmington
Job Description LOCAL CANDIDATES IN A COMMUTABLE DISTANCE NEED APPLY. NOT ACCEPTING RESUMES OR RECOMMENDATIONS FROM THIRD PARTY RECRUITERS OR STAFFING AGENCIES AT THIS TIME. Summary and Objective: The Accounting Operations Supervisor is responsible for overseeing the day-to-day Accounts Receivable and Accounts Payable functions across the Company. This role supervises AR/AP personnel, ensures the accurate and timely processing of financial transactions, supports cash flow management, and maintains consistent accounting procedures across all locations. Working closely with the Accounting Manager, the Accounting Operations Supervisor promotes operational efficiency, strengthens internal controls, develops accounting staff, and supports the Company's financial and growth objectives while preparing for increased accounting responsibilities. Duties and Responsibilities: 1. Supervise and coordinate daily Accounts Receivable and Accounts Payable activities across all company locations., 2. Lead, train, coach, and evaluate AR/AP team members to ensure high levels of performance and professional development., 3. Ensure timely and accurate processing of customer invoices, vendor invoices, payments, receipts, and cash applications., 4. Monitor accounts receivable and accounts payable aging reports and ensure timely follow-up on outstanding balances and discrepancies., 5. Review and approve routine AR/AP transactions in accordance with company policies and established controls., 6. Serve as the primary escalation point for vendor, customer, and internal inquiries related to AR/AP activities., 7. Assist with customer credit reviews and collection efforts to support effective cash flow management., 8. Monitor departmental workloads, establish priorities, and ensure timely completion of assigned responsibilities., 9. Support month-end and year-end close activities through preparation of schedules, reconciliations, and supporting documentation., 10. Assist with account reconciliations, transaction reviews, and other accounting activities as assigned., 11. Ensure compliance with company policies, accounting procedures, and internal control requirements., 12. Collaborate with location managers and operational personnel to resolve transactional accounting issues and improve processes., 13. Identify and implement process improvements to enhance efficiency, accuracy, and scalability within accounting operations., 14. Support audit requests by preparing documentation and responding to information requests., 15. Perform other duties and special projects as assigned by the Accounting Manager, Financial Controller, or Chief Financial Officer. Minimum Required Qualifications: § Bachelor's degree in accounting, finance, business administration, or related field; equivalent experience may be considered. § 3–5 years of accounting, accounts receivable, or accounts payable experience. § Prior experience leading, training, or supervising employees. § Strong understanding of accounting principles, financial transactions, and internal controls. § Experience with accounts receivable, accounts payable, collections, and cash application processes. § Proficiency in accounting software and Microsoft Excel. § Strong organizational, analytical, and problem-solving skills. § Excellent verbal and written communication skills. § Ability to manage multiple priorities and meet deadlines in a fast-paced environment. § Strong customer service and relationship management skills. Desired or Preferred Qualifications: § Bachelor's degree in accounting, finance, or related field. § Experience in manufacturing, distribution, or multi-location business environments. § Experience with ERP systems and accounting workflow automation. § Experience supporting month-end close processes and account reconciliations. § Advanced Microsoft Excel skills, including pivot tables, lookups, and reporting functions. § Experience monitoring customer credit and collection activities. § Experience supporting internal or external audits. § Demonstrated ability to lead process improvement initiatives. § Interest in professional growth and advancement within accounting and finance leadership. Core Competencies: 1. Humility (lacks ego, team agenda, transparent, trainable, servant orientation), 2. Hungry (extra mile, internally driven, self-starter, excellence, passionate, change agent), 3. People Smart (interpersonal, group dynamics, influential, self-aware, motivating), 4. Competent (knows and can accomplish the task at hand – job, challenges, requirements), 5. Integrity (honest, reliable, transparent, strong character, loyal, righteous) Supervisory Responsibilities: This position does have direct and indirect supervisory responsibilities, relying heavily on influential capabilities at all levels of the organization. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This role primarily involves working in an office environment and requires prolonged periods of sitting, working at a computer, and using standard office equipment. The employee may occasionally need to stand, walk, or lift items up to 15 pounds. Visual acuity for reviewing detailed financial data and documents is required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work Environment: This position functions in a professional office setting with moderate noise levels. This role may require interaction with multiple locations and departments, both in-person and remotely. Occasional travel between company sites may be required. The position may involve extended hours during month-end, year-end, and audit periods to meet deadlines. Hours of Work: This is a full-time position. Days and hours of work are normally Monday through Friday, 8:00 AM to 5:00 PM. Some night and weekend work is required as needed. Working remotely is at the discretion of the immediate supervisor. The role requires phone accessibility 24/7 and emergency situations would dictate that the incumbent is available to always respond. Travel: This position requires minimal travel. AAP/EEO Statement: All recruiting, hiring, training, promotion, compensation, and other employment related decisions are provided fairly to all persons on an equal opportunity basis without regard to race, creed, color, religion, sex, age, national origin, disability, veteran status, genetic information, sexual orientation, marital status, or any other characteristic protected by law. Company DescriptionTree Brand Packaging has been a leading manufacturer of custom wood pallets, crates, and packaging products for over 30 years. With eight locations across the Southeast (NC, SC, AL, TN, LA), we serve a wide range of industries, including steel, automotive, telecommunications, material handling, military, aerospace, and import/export. Our innovative design solutions and commitment to exceptional customer service help meet the unique needs of our clients. We aim to build valued partnerships, address supply-chain challenges, and support customers in reducing costs and improving profitability.Tree Brand Packaging has been a leading manufacturer of custom wood pallets, crates, and packaging products for over 30 years. With eight locations across the Southeast (NC, SC, AL, TN, LA), we serve a wide range of industries, including steel, automotive, telecommunications, material handling, military, aerospace, and import/export. Our innovative design solutions and commitment to exceptional customer service help meet the unique needs of our clients. We aim to build valued partnerships, address supply-chain challenges, and support customers in reducing costs and improving profitability.