Administration jobs in New York, NY - Page 2Create job alerts

We are seeking a dedicated and organized Assistance Office Manager to join our dynamic team. The ideal candidate will be fluent in English and Spanish, possess strong organizational and communication skills, and have at least 3 years of experience in office management. Responsibilities: Provide administrative support to the office manager, including scheduling appointments, managing calendars, and handling correspondence. Assist with hotel guest relations, ensuring a positive and memorable experience. Coordinate with management and employees to ensure smooth operations and efficient workflow. Handle data entry of orders and customer information. Proficiently use Microsoft Excel and QuickBooks for data entry, reporting, and financial management. Manage office supplies and equipment, ensuring they are adequately stocked and maintained. Qualifications: Fluency in English and Spanish At least 3 years of experience in office management Strong organizational and time management skills Excellent communication and interpersonal skills Proficiency in Microsoft Excel and QuickBooks   Ability to accurately input data and maintain organized records Ability to work independently and as part of a team Benefits: Competitive salary and benefits package Opportunities for professional growth and development A dynamic and supportive work environment

We are seeking a friendly, reliable, and competent crew member to join our vibrant company. You will be responsible for helping the company to achieve its goals and targets. Your duties may include assisting customers and answering their questions, preparing and following checklists, collaborating with co-workers and management, completing daily tasks, and complying with safety and security regulations. To excel in this role, you should be passionate about customer service and enjoy working in a fast-paced environment. Successful applicants should be physically fit and be able to work irregular hours over the week, and over weekends and public holidays. Responsibilities: Work and communicate effectively with co-workers and management. Arrive for your shift on time. Respond to questions, concerns, and complaints from customers, vendors, or clients. Conduct administrative duties and errands as required. Escalate any problems or complaints to the relevant supervisor or manager. Prioritize important tasks and manage your time effectively. Man and operate equipment relative to your role. Maintain professionalism and a positive attitude. Requirements: High school diploma with relevant experience. Further training may be required. Friendly, reliable, and punctual. Strong communication skills. Physically fit and able to work on your feet for long periods. Ability to work irregular hours (day and night shifts). Enjoy working with people.

Job duties : -Welcomes patients/visitors by greeting patients or visitors, in person or on the telephone; answering or referring inquiries. -Phone answering for incoming calls -Confirming/canceling patients schedule -Verify patients’ insurance coverage and benefits via online systems and phone. -Charging patients - (cash based practice) -Ability to multitask. - Book keeping - data entry Qualifications Mandarin speaking is a plus . MUST have excellent written and oral communication skills. MUST be extremely organized and detail-oriented. MUST work well independently . MUST friendly team player who gets along well with others. MUST be familiar with Microsoft Word, Excel, Google Drive, Docs, Spreadsheets, etc Previous office work experience is a big plus Summary As a Bilingual Office Assistant, you will be a valuable asset to our team with your proficiency in English and Chinese . Your core skills in computer literacy, office experience, and customer service will be essential in providing administrative support and maintaining efficient office operations. With premium skills in QuickBooks and office management, you will contribute to financial record-keeping and office organization. Your ability to communicate effectively in Mandarin, along with your proficiency in Microsoft Word and Excel, will enhance your role in assisting with various office tasks. Join our team and be part of a diverse and collaborative work environment where your skills will be valued and utilized to their fullest potential. Job Type: Full-time Schedule: 10 hour shift 8 hour shift Monday to Friday Weekends as needed Work Location: In person

We are looking for a pleasant FRONT DESK REPRESENTATIVE to undertake all receptionist and clerical duties at the desk of our main entrance. You will be the “face" of the company for all the visitors and will be responsible for the first impression we make. The ideal candidate will have a friendly and easy going personality while also being very perceptive and disciplined, one who is a team player that can perform work duties under pressure in a fast paste environment. A customer-oriented approach is essential. The goal is to make guest and visitors feel comfortable and valued while on premises. You must be reliable and hardworking with great communication skills and experience in answering telephone, taking detailed messages, filing and basic knowledge of Microsoft Excel and Microsoft word. - Proven experience as office clerk or other clerical position - Must be fluent in both English and Spanish language - Familiarity with basic office procedures - -Very good knowledge of MS word MS excel - -Excellent organizational and multi-taking abilities - -High School diploma; BSc/BA in office administration or relevant field is preferred (But not required)

Job Title: Front Desk Sales Staff Location: Glory Martial Arts - Brooklyn & Staten Island, NY Job Description: Glory Martial Arts is seeking a friendly, organized, and driven individual to join our team as Front Desk Sales Staff. This role is perfect for someone who loves interacting with people, values a supportive community, and is passionate about helping others achieve their goals. As the first point of contact, you will play a key role in welcoming potential and current members, while assisting with membership sales and daily operations. Responsibilities: • Greet and warmly welcome members, parents, and guests to our school, ensuring a professional and inviting atmosphere. • Answer inquiries about our programs, assist with sign-ups, and guide new members through their journey. • Handle membership payments and provide support for billing inquiries. • Proactively promote our programs and special events, with a focus on helping individuals and families find the right fit for their needs. • Keep the front desk area organized and maintain a high standard of cleanliness. • Answer phone calls and emails, providing clear and helpful communication. • Assist with scheduling classes and private lessons, working closely with instructors and staff. • Support daily operations with administrative tasks, contributing to a smooth-running school. Qualifications: • Previous experience in customer service or sales is a plus, but not required. • Friendly, approachable, and able to connect well with people of all ages. • Strong multitasking and organizational skills. • A positive attitude, with a desire to help others. • Basic computer skills (familiarity with scheduling software is a bonus). • An interest in fitness or martial arts is welcome, but not necessary. Benefits: • Competitive hourly wage with potential commission on sales. • Flexible hours, perfect for someone balancing work and other commitments. • Be part of a supportive, empowering team environment.

We are looking for an assistant director of finance with excellent administrative and analytical financial skills to join our team. Assistant finance managers are expected to examine and compile financial reports and be well acquainted with governmental regulations. To ensure success, assistant finance managers should be very detail-oriented and be problem-solvers. They must also have strong mathematical and report-writing skills. Be wary of candidates who lack an investigative nature.

We are seeking a friendly and organized Front Desk Receptionist to join our team. The ideal candidate will be the first point of contact for our clients, providing exceptional customer service while managing various administrative tasks. This role requires excellent communication skills, a professional demeanor, and the ability to multitask effectively in a fast-paced environment. Responsibilities Greet and welcome visitors in a warm and professional manner. Answer phone calls and respond to inquiries promptly, directing calls to the appropriate personnel. Schedule appointments and manage the calendar for staff members. Maintain an organized front desk area, ensuring all materials are stocked and accessible. Handle incoming and outgoing mail and packages efficiently. Assist with administrative tasks such as filing, data entry, and maintaining records. Provide support as a personal assistant when needed, including proofreading documents and preparing reports. Ensure confidentiality of sensitive information while managing client interactions. Utilize computerized systems for scheduling, record keeping, and client management. Skills Strong customer service skills with a focus on client satisfaction. Excellent time management abilities to prioritize tasks effectively. Bilingual proficiency in Spanish is a plus, enhancing communication with diverse clients. Proficient in computer applications and office software for administrative tasks. Exceptional organizational skills to maintain an orderly workspace and manage multiple responsibilities. Previous experience as a dental receptionist or in a similar role is advantageous but not required. Ability to type efficiently with attention to detail for accurate documentation. Join our team as a Front Desk Receptionist where your contributions will be valued, and you will play an essential role in creating a welcoming environment for our clients! Job Type: Full-time Pay: From $16.00 per hour Schedule: 8 hour shift Monday to Friday Work Location: In person

Immediate opening for full time, School Nurse at Therapy and Learning Center, Inc. Park Slope, Brooklyn - Perform duties of School Nurse in Special Education preschool for 3-5 year olds. Work with staff, parents, students, doctors, and outside school services as needed. The services provided by the School Nurse focus on the prevention of illness, injury, and the early detection of health problems. - Comply with all NYC Department of Health, NYS Education Department, and NYC Department of Education regulations as pertains to the students in our preschool. - Must possess excellent organization and assessment skills - Serve as a Health Coordinator for the school community - Must have New York State License as a Registered Nurse - Must have 2-5 years of pediatric experience, preschool experience is a plus - Must have current CPR certificate Appropriate recording of incidents, injuries, infections and all other correspondents of risk management Monitor/Assess children with health issues, i.e., respiratory, seizures Maintain daily log on the administration of medication to children Maintain log on each incident, illness that occurs during the school day. Facilitate New York State mandates immunization and communicable disease requirements Maintain each child's parental/guardian, physician contact information Notify parents of medical/incidents occurring during school hours Contact parents when a child arrives at school with an injury Maintain and update medical records for all children for timely adherence to the DOH regulations in regard to, but not limited to annual medical examinations, physical and occupational therapy prescriptions, blood workups, immunizations, etc Inventory control of medical supplies, order and rotate supplies as needed Ensure first aid kits are complete, kept in proper areas and taken of field trips Post allergy and medical alerts that may apply in classrooms Liaison to the DOH with respect to current/new regulations, medical suspensions and infectious disease control, Permit filing/renewal Liaison to outside medical staff regarding children's health status, medical referrals and monitor follow up visits as needed Facilitate and or participate in child health case conferences as needed Collaborate with Education Director on child medical/physical developemnt Comply with OSHA regulations/guidelines; provide leadership to educate staff members to see that all classrooms, kitchens, bathrooms, common work areas meet OSHA standards (cleanliness/safety), etc.) Conduct yearly OSHA & PID training, and train new staff upon hire Follow procedures as mandated reporter for suspected cases of child abuse and neglect Participate as a member of the schools' multi-disciplinary team Identify and report school safety or environmental issues which impact student or staff health to the building administrator Maintain current pertinent health data for each student periodic review and documentation on the individual student electronic and paper health records Provide medical related duties as needed Maintain child, staff, and family confidentiality Maintain updated material safety data sheet Document health services provided in accordance with the NYS Nurse Practice Act, and abide by RN Code of Ethics and TLC's policies and procedures Perform other essential and satisfactory related duties as communicated by the Supervisor to meet ongoing or future needs of TLC 12 Months School Calendar - Work Hours: 8:00 a.m. to 3:30 p.m. School is easily accessible by public transportation Job Type: Full-time Pay: $68,000.00 - $72,000.00 per year

I'm a recruitment manager at water health care, we are looking for an data entry specialist and customer service and administrative assistant. we're excited to offer a competitive wages and benefits

We are seeking a friendly and organized Front Desk Receptionist to be the welcoming face of our restaurant. If you have excellent communication skills and enjoy providing outstanding customer service, we want to hear from you! Responsibilities: Greet and welcome guests as they arrive Manage reservations and seating arrangements Answer phone calls and respond to inquiries Provide information about menu items and restaurant services Assist with administrative tasks as needed Qualifications: Previous experience in a reception or customer service role is preferred Strong communication and interpersonal skills Ability to multitask and stay organized in a fast-paced environment Proficiency in basic computer applications What We Offer: Competitive hourly wage of $27 Flexible scheduling Employee discounts on meals Opportunities for growth and advancement A positive and supportive work environment How to Apply: Interested candidates should send their resume

Company Description MAURICE ALWAYA MD is a hospital & health care company based out of 3131 KINGS HWY, Brooklyn, New York, United States. Role Description This is a part-time on-site role for a Medical Secretary at MAURICE ALWAYA MD in Brooklyn, NY. The Medical Secretary will be responsible for appointment scheduling, clerical tasks, medical terminology, and medical office duties. Qualifications Appointment Scheduling and Clerical Skills Knowledge of Medical Terminology and Medical Office procedures Strong Typing proficiency Excellent organizational and communication skills Ability to maintain confidentiality and professionalism Experience in a healthcare setting is a plus Certification in Medical Office Administration is beneficial

Real estate management office. Dealing with tenants, property managers, Collections. Email communication etc.

We are seeking an experienced and motivated IT Staff member to join our team. The successful candidate will be responsible for managing and maintaining the core banking systems and providing essential technical support. This role requires expertise in both hardware and software, with a focus on system health, security, and infrastructure management. Principal Responsibilities: 1. Administer core banking systems to ensure smooth and secure operations. 2. Provide technical support for hardware and software issues. 3. Monitor and maintain system health, performance, and security. 4. Manage system infrastructure, including databases, firewalls, malware protection, and other software/hardware components. 5. Monitor the system daily, responding promptly to security breaches and usability concerns. 6. Perform regular system backups and verify their completion. 7. Regularly upgrade servers and workstations as needed to ensure optimal performance. 8. Assist with the integration of new applications and technologies into existing systems. 9. Set up new computer systems and conduct routine maintenance tasks. 10. Monitor and control job and output queues, jobs, and devices. 11. Manage system devices, user display stations, and printers. 12. Prepare daily and monthly regulatory reports. Job Knowledge and Skill Requirements: 1. A bachelor’s degree in a relevant field (4 years of college education). 2. Proven experience as an IT Specialist or similar role 3. Experience with IT infrastructure management. 4. IT Infrastructure Requirements: 5. Operating systems: Windows 10/11, Windows Server, and Linux (RHEL). 6. Database management using Oracle. 7. SonicWall Firewall administration. 8. Cisco Router configuration and management. If you meet the above qualifications and are eager to work in a dynamic environment, we encourage you to apply.

Commercial Insurance Office administrative Assistant will train also as Customer service.

An established Podiatrist and his Practice Manager are looking for a self-motivated individual with great interpersonal skills and an overall great personality for a fast paced office. Administrative duties include; greeting patients, answering the telephones, updating patients' and filing patients' medical records, filling out insurance forms, handling correspondence , scheduling appointments, arranging for hospital admission and laboratory services and handling billing. Experienced candidates or we will train.

Join Our Team at Secure Cash, LLC! We are an established armored trucking company seeking a motivated and detail-oriented dual-role Bookkeeper and Office Assistant to support our financial and administrative operations. If you have a passion for numbers and enjoy working in a fast-paced environment, we want to hear from you! Key Responsibilities: Bookkeeping Duties: Maintain accurate financial records, including accounts payable and receivable. Prepare and process invoices, payments, and expense reports. Reconcile bank statements and ensure accurate cash flow management. Assist with payroll processing and ensure compliance with relevant regulations. Prepare monthly financial statements and reports for management review. Assist with budgeting and forecasting activities. Ensure all financial transactions are recorded in compliance with company policies and applicable regulations. Manage vendor and customer accounts and maintain positive relationships. Office Assistant Duties: Answer phones and greet visitors in a professional manner. Provide administrative support to management and staff, including scheduling meetings and maintaining calendars. Organize and maintain office filing systems, both electronic and paper-based. Assist with the preparation of reports, presentations, and correspondence. Order office supplies and manage inventory levels. Support the onboarding process for new employees, including preparation of paperwork and orientation. Help maintain a clean and organized office environment. Perform other duties as assigned by management. Qualifications: High school diploma or equivalent; associate degree in accounting or related field preferred. Proven experience in bookkeeping or accounting, preferably in a similar industry. Proficient in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook). Strong attention to detail and accuracy. Excellent organizational and multitasking skills. Ability to communicate effectively, both verbally and in writing. Strong problem-solving skills and the ability to work independently. Knowledge of compliance regulations in the armored transportation industry is a plus. Working Conditions: · Office environment within an armored trucking company. · May require occasional overtime or flexibility in hours. What We Offer: Competitive salary [$64,350 to $70,000] Comprehensive benefits package A supportive and dynamic work environment Opportunities for professional growth and development Secure Cash, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The Development Assistant will join a dedicated and energetic Development and Communications team to provide support on all areas of foundation relations, individual donor cultivation, events, office administration, and social media. Responsibilities Gift Entry: · Responsible for constituent and gift entry, acknowledgement, scanning, processing, and reconciliation. · Assist in the creation of donor lists and gift queries, and ongoing database cleanup. Donor Communication, Engagement, and Research: · Ensure timely, personalized, and accurate donor mailings, conducting follow-up calls as needed to ensure invitations and other mailed materials have been received. · Provide support for special events and meetings, including ordering and setting up refreshments and PR materials, and coordinating photography. · Solicit raffle/auction items for fundraising events; distribute donations such as holiday toys upon request. Office Administration: · Filing, mailing, printing, copying, scanning, distributing, and shredding documents as necessary. · Maintain departmental calendar and revise as needed. · Other duties as assigned. Qualifications · College degree and 1-3 years of relevant experience. · Commitment to and enthusiasm for org's mission. · Excellent written and oral communication skills. · Proficiency in Microsoft Office suite including Office 365. Proficiency in Constant Contact, Raiser’s Edge and social media preferred. · Excellent organizational aptitude and attention to detail. · Experience and comfort interacting with high-profile individuals. · Self-directed; able to manage competing priorities and workflow, and to nimbly handle multiple tasks and deadlines. · A team player with a collaborative and cooperative attitude. · Works well under pressure, always maintaining a polished and professional presentation. · Reliable and punctual; Ability to work occasional evenings and weekends as required.

Description Job Title: Front Desk Receptionist Location: 31-68 Steinway st , INKSTINCTNYC Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor.

Office Administrator (Part-Time) The Skin Cancer Foundation is dedicated to empowering individuals to take proactive steps in daily skin protection and to promote the early detection and treatment of skin cancer. Position Overview: The Part-Time Office Administrator plays a key role in supporting the daily operations of the New York office. Reporting to the Director of Human Resources and Administration, this position provides front desk reception, administrative assistance, and retail fulfillment services. The Office Administrator works closely with various teams, including Administration, Development, Marketing Communications, and Science & Education, to ensure seamless office functionality. Responsibilities: Front Desk Reception: Greet visitors and maintain a welcoming, professional environment. Answer and route phone calls. Coordinate visitor check-ins and ensure compliance with security protocols. Administrative Support: Assist four teams with scheduling meetings, coordinating travel arrangements, and preparing materials. Perform clerical duties such as filing, photocopying, faxing, scanning, and mailing. Coordinate messenger services, deliveries, and mail distribution. Monitor and restock office and kitchen supplies; track and manage office budgets. Collaborate with building management to address office-related issues and manage office cleanup. Oversee office printers and ensure supplies are adequately stocked. Retail Fulfillment: Process orders from store.SkinCancer.org received via website, email, and phone. Fulfill retail and membership requests, including facilitating shipping. Monitor inventory and provide monthly status updates. Additional Duties: Perform other administrative and retail support tasks as needed to ensure smooth operations. Qualifications: Strong organizational and multitasking skills. Excellent communication and customer service abilities. Ability to work independently while managing multiple responsibilities. Previous experience in office administration, front desk reception, retail, or fulfillment is a plus. Work Schedule: Part-time position, with required in-office hours from 9 am to 5 pm on Tuesday, Wednesday & Thursday.

Job Title: Front Desk Receptionist, Location: 31-68 Steinway st , **INKSTINCTNYC** Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor. Opportunities for growth and development.

Overview We are seeking an assistant office admin experienced in construction management to join our team. The ideal candidate will oversee the daily operations of our office, ensuring efficiency and effectiveness in all administrative tasks. Responsibilities - Coordinate office activities and operations to secure efficiency and compliance with company policies pay - Manage phone calls and correspondence (e-mail, letters, packages, etc.) - Create and update records and databases with personnel, financial, and other data - Track stocks of office supplies and place orders when necessary Qualifications In-depth understanding of construction processes, terminology, and project management workflows. Familiarity with construction documents such as blueprints, permits, bids, contracts, and compliance reports. Must be familiar with Passport, CIS, and City Records Proven experience managing daily office operations, including scheduling, filing, and supply management. Proficiency in using office software (MS Office Suite, Google Workspace) and construction management software (Procore, Buildertrend, etc.). Experience in managing budgets, processing invoices, purchase orders, and coordinating with accounts payable/receivable. Strong communication skills for interacting with contractors, clients, project managers, and stakeholders. Ability to coordinate and schedule meetings, site visits, and project timelines across multiple teams. Proven ability to manage multiple tasks and deadlines in a fast-paced construction environment. Experience supporting project managers in coordinating timelines, milestones, and deliverables. Strong knowledge of vendor compliance and insurance tracking.

Faster than ChatGPT, smarter than your teacher, more creative than Kahoot... It's a bird...It's a plane...It's...SUPERTUTOR! Role Description This is a remote Marketing Intern role. The Marketing Intern will assist in the day-to-day tasks of the marketing department, including conducting market research, sales support, creating marketing strategies, customer service, and other related duties as assigned. This is a paid internship position with the potential for growth within the company. Qualifications Strong communication skills, both written and verbal Experience in market research and analysis Ability to support sales efforts and coordinate marketing campaigns Familiarity with marketing strategy development Customer service skills and ability to interact with clients Ability to work independently and as part of a team Previous internship or work experience in marketing or related field is a plus • Pursuing a degree in Marketing, Communications, Business Administration or related field Compensation: • 50% monthly recurring commissions per

Dental office is looking to hire front desk personnel for scheduling appointments and dealing with minor administrative duties. No insurance/fee for service office. Friendly work environment

We are seeking a dedicated Secretary to join our team. The Secretary will provide clerical and administrative support in a Boiler office setting, ensuring efficient operations and excellent customer service. Able to speak bilingual is a must. Duties - Schedule work team - Contact Building department as needed - Write proposals - Provide administrative support to - Contact workers, union, super, Landlord, Building manager office/ as needed Skills - Proficient in clerical and administrative tasks - Strong customer services - Comfortable working with computerized systems Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Ability to Relocate: New York, NY 10003: Relocate before starting work (Required) Work Location: In person