Executive Administrative Assistant I - Civil Service Commission
1 day ago
San Bernardino
Salary : $59,800.00 - $85,196.80 Annually Location : San Bernardino, CA Job Type: Full-time Job Number: 26-05292CSC-02 Department: Multiple County Departments Opening Date: 05/02/2026 Closing Date: 5/15/2026 5:00 PM Pacific The Job San Bernardino County is recruiting for an Executive Administrative Assistant I,to provide highly responsible administrative support to the County's Civil Service Commission. The Civil Service Commission (Commission) of San Bernardino County consists of five members appointed by the Board of Supervisors. The Commission serves as an independent investigative or hearing body for adjudicating employee appeals on personnel matters as set forth in the County Personnel Rules. The Commission meets on a monthly basis and may hold special meetings as needed to handle matters requiring additional time or special scheduling. The Executive Administrative Assistant for the Civil Service Commission is responsible for providing support during all Commission meetings as well as in preparation for the meetings. The Executive Administrative Assistant will take direction from the Chairman of the Commission and have responsibility for all administrative support functions and operations of the Civil Service Commission office. The primary duties include but are not limited to: • Interprets policies and procedures and acts as liaison for the Commission between County Human Resources Department, recognized employee organizations, appellants, hearing officers and others bringing matters before or interacting with the Commission., • Responds to matters of interest to the Commission and makes recommendations on issues within scope of position's authority., • Regularly interacts with State, County and local officials on items before the Commission; briefs commissioners and prepares reports of activities., • Prepares agenda, documents and reports for Commission meeting; records and transcribes minutes during the meetings; develops and maintains systems for recording, preserving, retrieving and duplicating data and records., • Prepares correspondence on behalf of the Commission in response to informational requests., • Acts as agent for the Commission on matters not requiring a public hearing or in matters requiring a preliminary hearing; issues subpoenas on behalf of the Commission. In addition to supporting the Commission, this position will provide support to the Human Resources Department, performing a variety of administrative tasks. Additional duties may include:, • Assists with various projects which may include researching, compiling, arranging, and computing data; ensures proper and timely completion., • Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar, schedules appointments, and makes travel arrangements. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Travel: Travel throughout the County may be required and employees will be required to make provisions for such transportation. Excellent Benefits To review job-specific benefits, refer to: Minimum Requirements Experience: Two (2) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, project management/support, composing and routing correspondence, maintaining files and records, and preparing agendas. Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience is NOT considered qualifying. Qualifying experience is typically equivalent to providing direct support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Qualifying experience is typically equivalent to the County Administrative Assistant classification and above. Desired Qualifications The ideal candidate for Executive Administrative Assistant - Civil Service Commission will: • Possess excellent communication skills, a highly professional demeanor, and the ability to interact tactfully, diplomatically and positively with commissioners, Board of Supervisors, Human Resources staff, union representatives, mediators, and County employees., • Have experience working with boards or commissions, including meeting and agenda preparation and recording of minutes., • Possess strong written communication skills with thorough mastery of English, grammar, spelling and punctuation and the ability to independently initiate, draft, and prepare error free correspondence and reports., • Be highly organized and possess a thorough knowledge of office methods, procedures and practices as well as strong computer skills, particularly with the Microsoft Office Suite., • Be a self-starter, able to efficiently run an office of one and complete assignments and tasks while following directions or receiving guidance that will be generally provided from off-site., • Be able to execute independent decision-making on day-to-day administrative and office procedures. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application. If you need technical assistance, follow this link to or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by your internet connection, computer, or browser when submitting an application. Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA):San Bernardino County is an and Americans with DisabilitiesAct (ADA) compliant employer, dedicated to ensuring equal employment opportunities for allemployees and applicants. ADA Accommodation:If you have a disability and need accommodations during the testing process, please submit the within one week of the recruitmentfiling deadline. Veterans' Preference: Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the For more important details, Exempt Unit-Group D San Bernardino County offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of other voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. Please review the appropriate * for more information Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the for more detailed information. *Retirement benefits subject to change. 01 Instructions: The information from the Application and the Supplemental Questions below will be reviewed to determine your qualifications and will provide the basis for a competitive evaluation with other candidates in the selection process. It is to your advantage to provide complete, organized, and detailed responses to each question. Note: Employers listed on this questionnaire must also be listed and fully detailed in the Work Experience section of your application. Education: Indicate the highest level of education you have completed. • High School Diploma or Equivalent, • Associate Degree, • Bachelor's Degree, • Master's Degree or higher Administrative Assistant Experience: Indicate the amount of highly responsible, and complex administrative assistant experience you possess in support of an executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion, where duties included collecting and analyzing information, drafting reports based upon data analysis, and preparing agendas. All work experience listed on the Supplemental Questionnaire must also be listed in the Work Experience section of your application in order to be evaluated. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist ) is not considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification and above providing support to a specified executive level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). • 5 or more years, • 4 years - less than 5, • 3 years - less than 4, • 2 years - less than 3 Administrative Experience: For each administrative assistant position held in support of an executive or professional in an administrative or management level operation, list: a) the title(s) of the individual(s) to whom you provided support on a regular basis,b) your job title, c) dates of employment.Format Example:a) Supported Vice President of ABC Companyb) Executive Assistantc) June 2020 - Present. Indicate "N/A" below, if you do not possess experience as described above. 05 Boards/Commissions Experience: Describe your experience working with boards and/or commissions. Indicate the function/responsibilities of the board/commission supported, number of members and specific support duties performed. Indicate "N/A" below, if you do not possess experience as described above. 06 Confidentiality:Describe your experience working in a confidential environment and dealing with sensitive issues. Indicate "N/A" below, if you do not possess experience as described above. 07 Written Communication: Describe your experience drafting correspondence and preparing, editing and formatting reports as well as research conducted. Indicate types of documents you worked on and your level of independence in performing these tasks. Indicate "N/A" below, if you do not possess experience as described above. 08 Microsoft Office: Describe your proficiency level with Microsoft Office (Outlook, Word, Excel, Access, Power Point, Publisher). Indicate the years of experience you possess and task accomplished with each software used. Format Example:- Advanced in Microsoft Outlook, 5 years, I can customize command sets, configure mail accounts, set global options, perform advance searches, share and delegate access to Outlook items.Indicate "N/A" below, if you do not possess experience as described above. 09 Special Skills: Some positions require special experience in areas listed below. Indicate in which areas you posses at least six (6) months of experience. Check all that apply. • Medical services, health services, hospital administration, • Legal office, legal research, preparing pleadings, briefs and motions, • Human and social services, • Economic development, • Community services, • Public information, marketing, multimedia and event services, • Fiscal, billing, purchasing and financial services, • Personnel and staffing services, • Lead work or supervisory experience, • Project management, • Facilities management Describe a time you identified a potential organizational problem and resolved it before the situation became serious. 11 Describe a time when you had to adapt to a wide variety of people by accepting/understanding their perspective. 12 Describe a time when you were able to provide important information to someone immediately because of the way you organized your files. 13 Departmental/Program Experience: Some positions require special experience in the departments/programs listed below. Indicate within which departments/programs you have six (6) months of experience, within the last 5 years. Check all that apply. Experience referenced in this section MUST be listed in the work history section of your application. • Aging and Adult Services Public Guardian, • Agriculture Weights & Measures, • Airports, • Arrowhead Regional Medical Center, • Assessor- Recorder- Clerk, • Auditor-Controller/Treasure/Tax Collector, • Behavioral Health, • Board of Supervisors, • Child Support, • Children and Family Services, • Children's Network, • Clerk of the Board, • Communications Office, • Community Development and Housing, • County Counsel, • County Fire, • District Attorney, • Economic Development Agency, • First 5, • Fleet Management, • Human Resources, • Inland Counties Emergency Medical Agency, • In-Home Support Services Public Authority, • Innovation and Technology Department, • Land Use Services, • Libraries, • Museums, • Office of Emergency Services, • Office of Homeless Services, • Performance Education Resource, • Preschool Services, • Probation, • Project and Facilities Management, • Public Defender, • Public Health, • Public Works, • Purchasing, • Real Estate Services, • Regional Parks, • Registrar of Voters, • Risk Management, • Sheriff/Coroner, • Transitional Assistance, • Veterans Affairs, • Workforce Development Applicant Acknowledgement - Notification via email: As part of our efforts to increase efficiency and promote conservation of resources, human resources uses email to communicate with applicants. Therefore, all future communications regarding this recruitment, including applicant status and testing notifications, will be made via email. Each applicant needs their own email address. We strongly encourage you, as an applicant, to ensure that the email address you have provided us with your application is current, secure, confidential, and readily accessible to you. Adjust Spam and/or other filters so that our emails are accepted. Please carefully read any notices that we send you and follow any instructions provided in a timely manner. We will not be responsible in any way if you do not receive our emails (i.e., for the non-delivery of our emails or if you fail to check your e-mail on a timely basis). We have become aware of an increase in Gmail's spam filter sensitivity. Due to this change, it is possible that emails coming from San Bernardino County Human Resources may be marked as spam and will not make it into your Gmail inbox. For your convenience, the attached PDF document contains a step-by-step guide to create and apply filters within Gmail. To access the guide, Once downloaded, follow the instructions so that you will receive future emails from San Bernardino County Human Resources. Note: If you apply the filters and still do not receive emails from San Bernardino County Human Resources you can check your (Neogov) account inbox. All notifications will appear there. • I understand 16 Applicant Acknowledgement - Application Complete: Thank you for taking the time to complete this application and supplemental questionnaire. Please be sure to review all information provided prior to submitting it as you cannot update or revise it once submitted. Your submitted application will be reviewed and evaluated as is. Please do not refer to a resume or other documentation in lieu of completing the employment history section or responding to the supplemental questions; they will not be reviewed or considered. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email confirmation will be sent to the email address listed on your application. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.