Accounts Receivable Specialist
hace 7 días
Indianapolis
Description Job description Accounts Receivable Specialist Department: Finance The Michaelis Corporation, based in Indianapolis, Indiana, has been family-owned and operated since 1986. Specializing in insurance restoration, and foundation repair. Are you someone who believes in family values, does the right thing when no one is watching, and participates in serving your community, leading by example? The Michaelis Corporation prioritizes work/life balance and believes in leading by example. What sets us apart is our commitment to fostering a supportive environment for our employees and investing in their personal and professional growth. Skills and Abilities • Financial Acumen: Solid understanding of accounts receivable, accounts payable, billing procedures, and general accounting principles., • Technical Proficiency: Proficient in accounting software and Microsoft Office Suite, with a strong emphasis on Excel., • Analytical Skills: Ability to scrutinize financial data, produce accurate reports, and spot trends., • Communication Skills: Exceptional written and verbal communication for effective customer and internal interactions., • Problem-Solving: Proactive approach to resolving account discrepancies and billing issues., • Time Management and Organization: Excellent organizational skills, capable of handling multiple tasks and meeting deadlines., • Teamwork and Collaboration: Team player who supports and works well with others., • Customer Service Orientation: Dedicated to outstanding service and maintaining professional client relationships., • Adaptability and Continuous Improvement: Welcomes change and seeks personal and process improvement., • Pressure Management: Adapts well under pressure in dynamic environments, particularly in construction., • Microsoft Office Mastery: Skilled in Outlook, Excel, and Word., • Technology Proficiency: Adept with technology including iPhone, computer, and CRM software., • Industry-Specific Background: Must have experience in the construction sector., • Efficiently generate, manage, and expedite the dispatch of invoices, prioritizing swift turnaround times to optimize cash flow., • Aggressively follow up on, collect, and allocate payments, underscoring the crucial role of timely collections in sustaining business operations., • Rigorously complete daily deposit reconciliation by assembling deposit packets, entering details into accounting software and the Cash-In Sheet, ensuring precision and clarity in all financial records., • Execute billing, collection, and reporting activities within strict deadlines to maintain a steady cash flow and financial stability., • Conduct thorough account reconciliations, vigilantly monitoring customer accounts for discrepancies such as non-payments or delayed payments., • Meticulously maintain and update customer files and records, ensuring all data is accurate and readily accessible for financial operations., • Create detailed informational packets for mortgage companies to expedite the release of funds for insurance projects, enhancing financial liquidity., • Engage with customers via text, phone, email, mail, or in-person, maintaining high standards of communication to foster positive relationships and prompt payment., • Provide robust support to the finance department by taking on diverse additional assignments as needed, demonstrating flexibility and a commitment to team success., • Lead and assist in training other AR Clerks, showcasing leadership skills and a commitment to team development and operational excellence., • Daily:, • Complete deposit batch entry and reconciliation into Proven Accounting by end of each business day., • Close out project files, ensuring all the appropriate dates are selected and the status’ are changed to match the current status of the file., • Audit delinquent accounts and follow up for payment collection via DL1-DL3. Benefits • 401(k), • 401(k) Matching, • Health Insurance, • Dental Insurance, • Vision Insurance, • Health Savings Account (HSA), • Life Insurance, • Paid Time Off (PTO) Hourly range based upon experience: $22/hr - $31/hr Schedule • Monday to Friday Requirements Overview and General Requirements Overview and General Requirements Reporting to the Controller, the Accounts Receivable Specialist (“ARS”) is a pivotal role in the Finance Department, focusing on managing revenue inflow and ensuring financial integrity through handling the accounts receivable process, from invoice generation to payment tracking and account reconciliation. The role is a fast-paced environment, where one must display precision, and navigate complex financial data with ease, supporting the organization's financial health and growth. The ARS must have a solid finance or accounting background, proven by education or experience, with proficiency in accounting software and Microsoft Office. They need strong analytical skills, attention to detail, excellent communication abilities, and a proactive problem-solving attitude. This role also involves supporting administrative tasks, such as answering phones and taking leads, requiring multitasking and interpersonal skills to bolster finance operations and customer service.