Safety Coordinator
9 days ago
Nashville
Job DescriptionPosition Summary / Why This Role Matters BFC Solutions is seeking a detail-oriented Safety Coordinator to support the day-to-day administration of our safety, claims, compliance, and training programs. This role is critical to keeping safety processes organized, timely, and well-documented across a fast-paced, field-based operation. The Safety Coordinator will help track workers’ compensation claims, maintain safety records and reporting, support training communications and assignments, manage customer and third-party compliance portals, and coordinate follow-up related to incidents and driving events. This is a strong opportunity for someone who is highly organized, proactive, and comfortable working across multiple systems and internal teams. What You Will Do Claims, Incidents, and Follow-Up • Coordinate the administrative workflow for workers’ compensation claims, including intake, reporting, documentation, follow-up, and status tracking., • Maintain accurate internal logs for claims, incidents, OSHA recordability, restricted duty, lost time, return-to-work activity, and related safety metrics., • Follow up with managers, HR, clinics, carrier partners, and internal stakeholders to ensure claims and incident documentation is complete and current., • Create, update, format, and distribute safety training materials, toolbox talks, presentations, alerts, and other communication tools., • Coordinate safety training assignments and completion tracking, including follow-up with employees and managers on overdue or incomplete training., • Support new hire and ongoing safety training administration by helping maintain training records, acknowledgements, and training materials., • Review safety driving videos, dash cam footage, and other available materials related to vehicle incidents, complaints, near misses, coaching opportunities, and safe driving initiatives., • Document findings from driving-related reviews and ensure appropriate records are maintained., • Coordinate communication and follow-up related to driving events and video reviews, including manager notifications, coaching support, retraining assignments, and corrective action tracking., • Manage company profiles and required submissions within customer safety/compliance portals, vendor prequalification systems, and other third-party platforms., • Maintain current safety documentation, including training records, OSHA logs, certificates, written programs, and other required compliance materials., • Prepare and maintain recurring safety reports, dashboards, trackers, and departmental documentation., • Support audit preparation, customer safety reviews, compliance requests, and related recordkeeping needs. Required • 2+ years of experience in safety administration, claims coordination, compliance support, HR coordination, or a similar administrative role., • Strong organizational skills with the ability to manage multiple priorities, deadlines, and follow-up items., • Strong attention to detail and ability to maintain accurate documentation and records., • Strong written and verbal communication skills., • Proficiency in Microsoft Office, including Excel, Word, and PowerPoint., • Ability to work onsite and collaborate effectively with cross-functional teams., • Experience supporting workers’ compensation claims administration and incident tracking., • Familiarity with OSHA logs, safety documentation, and compliance recordkeeping., • Experience managing third-party safety/compliance portals or contractor prequalification systems., • Experience in a field-based, service, logistics, construction, manufacturing, or multi-site operational environment., • Experience with LMS platforms, HRIS systems, incident tracking tools, or related systems., • Timely and accurate claims and incident tracking, • Strong completion and follow-up discipline across training and compliance activities, • Accurate and current safety records, reports, and portal submissions, • Consistent communication and documentation related to driving events, coaching, and corrective actions, • Work is primarily performed in an office environment., • Must be able to sit for extended periods and work regularly on a computer., • Must be able to communicate effectively by phone, video, and email., • Must be able to occasionally lift and move up to 20 pounds using safe lifting techniques., • Occasional travel may be required., • Occasional overtime may be required based on business needs.Equal Opportunity and Important Notices, • BFC Solutions is an Equal Opportunity Employer and makes employment decisions without regard to any status protected by applicable law., • Employment is at-will unless otherwise stated in a signed written agreement., • Offers may be contingent on job-related background screening, drug screening, and/or motor vehicle record review, consistent with applicable law., • This posting is intended to summarize the role and is not a contract of employment. Duties and requirements may change based on business needs.