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Office Manager in Nashville, TN Day-to-day: A premier private dental practice in Belle Meade is seeking a friendly, hard-working, and organized Office Manager who will serve as the gatekeeper of the practice and contribute to a positive, tight-knit office culture. The Office Manager’s responsibilities include greeting patients, scheduling appointments, scheduling treatment, verifying insurance, assisting with patient communication, and managing the overall front-office flow to ensure an exceptional patient experience. To be successful in this role, you should have strong interpersonal skills, be comfortable with computers, and maintain an organized and welcoming front desk. A top-performing Office Manager will help ensure the practice runs smoothly from open to close and will be an essential part of both the first and last impression a patient has during their visit. Office Manager Responsibilities • Greeting and welcoming patients to the practice, • Scheduling, rescheduling, and confirming appointments, • Scheduling treatment and helping patients understand next steps, • Verifying insurance and assisting with insurance-related questions, • Collecting payments and discussing financial arrangements when needed, • Preparing patient charts and daily schedules, • Maintaining accurate patient records, • Communicating with patients via phone, email, and PM software, • Performing general office duties such as scanning, emailing, filing, and organizing front desk areas Requirements • Strong computer proficiency, • Excellent interpersonal and communication skills, • Reliable, positive attitude with strong work ethic, • Ability to learn quickly and follow established systems, • Prior administrative or customer-facing experience preferred Nice to Have • Prior experience as an office manager or dental receptionist, • Experience scheduling patients and verifying insurance, • Experience with patient management software Benefits • IRA with 3% match, • 4 weeks of PTO, • Supportive, small team culture, • Patient-focused environment in a highly desirable Belle Meade location, • Flexible and competitive salary depending on experience, • Schedule(Mon & Wed: 7:00 AM – 3:00 PM, Tue & Thu: 7:00 AM – 4:00 PM, occasional Friday: 7:00 AM - 1:00 PM)

Job Description Medical Assistant - Receptionist - Part-Time REPORTS TO: Practice Manager STATUS: Non-exempt/Hourly | Part-Time (Requires availability to work a minimum of three (3) days per week consistently). ABOUT PPTNM Planned Parenthood of Tennessee and North Mississippi (PPTNM) has been a trusted provider of high-quality, compassionate, and affordable reproductive healthcare for over 75 years. With health centers in Memphis, Nashville, and Knoxville, we are dedicated to empowering individuals through exceptional patient care, accurate sexual health education, and unwavering advocacy for reproductive rights. Our mission is simple: to improve the health and well-being of our communities by delivering nonjudgmental, inclusive, and comprehensive sexual healthcare. Join our passionate team and make a meaningful impact! YOUR IMPACT Are you a detail-oriented, patient-focused Medical Assistant or LPN looking to make a real difference? At PPTNM, our Medical Assistants are essential in delivering top-tier, compassionate care. You’ll work directly with patients, supporting clinicians, and ensuring a seamless healthcare experience. From greeting patients at the front desk, and checking them in/out, to taking vitals and assisting with procedures to patient education and administrative support, you’ll be a key player in making every visit a positive one. Candidates must be comfortable working both back and front office. WHAT YOU’LL DO * Greet and prepare patients for exams and procedures with professionalism and care. * Take and record vital signs, medical history, and patient intake information. * Ensure exam rooms are properly stocked, cleaned, and sanitized before and after each visit. * Assist clinicians with gynecological and reproductive health procedures, ensuring patients feel comfortable and informed. * Perform essential lab functions, including phlebotomy, urinalysis, pregnancy tests, and processing lab specimens, STI testing and screening. * Provide patient education on reproductive health, birth control options, STI prevention, and general wellness. * Maintain accurate documentation and ensure compliance with HIPAA regulations. * Answer and triage patient inquiries over the phone, schedule appointments, and manage patient records using electronic health records (EHR) systems - EPIC. * Collaborate with a supportive and mission-driven healthcare team to optimize clinic efficiency and patient care. * Contribute to a welcoming and inclusive environment for patients of all backgrounds. WHAT YOU BRING * A strong commitment to PPTNM’s mission of providing nonjudgmental, inclusive, and accessible healthcare. * Excellent communication skills, both verbal and written. * Ability to work in a fast-paced setting while managing multiple responsibilities. * A proactive and team-oriented attitude, willing to adapt to the needs of the clinic. * Strong attention to detail and organizational skills. QUALIFICATIONS * High school diploma or GED required. * Certification as a Certified Medical Assistant (CMA) or a valid Licensed Practical Nurse (LPN) license required. * 1–2 years of experience in a healthcare or direct customer service role preferred. * Experience in reproductive healthcare or a medical office setting is a plus! * Familiarity with electronic health records (EHR) systems, preferably EPIC. * Ability to work flexible hours, including some evenings and weekends. WHAT WE OFFER * Competitive Salary – $20-25/hr Commensurate with experience and certifications. * Comprehensive Benefits Package – 100% employer-paid Medical (including an HSA)l, Dental, Basic Life/AD&D, STD, LTD (Employee Only Coverage). * Additional Benefits – Vision, Life Insurance “Buy-Up” options, Pet Insurance, and Plum Benefits. * 401(k) with Employer Matching – Invest in your future with our retirement plan. * Generous Paid Time Off – 15 vacation days in your first year (pro-rated based on start date), plus 2 Floating Holidays and 10 Paid Holidays. * Professional Growth – Opportunities for training, mentorship, and leadership development. COVID-19 VACCINATION POLICY PPTNM is committed to ensuring a safe workplace. All employees must be fully vaccinated against COVID-19. Proof of vaccination is required upon hire. Reasonable accommodations will be considered on a case-by-case basis, in accordance with applicable laws. JOIN US! This isn’t just a job—it’s a calling. At PPTNM, we believe in providing high-quality, compassionate reproductive healthcare and education for all. If you’re looking for a meaningful career where you can make a difference every day, we’d love to hear from you. OUR COMMITMENT TO INCLUSION PPTNM is an equal opportunity employer and is committed to fostering a diverse, inclusive, and equitable workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We make reasonable accommodations for qualified applicants and employees in compliance with the Americans with Disabilities Act (ADA) and applicable regulations. E-VERIFY PARTICIPATION PPTNM participates in E-Verify to confirm employment authorization in the United States. This job description is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with this position. While intended to be an accurate reflection of the current job, management reserves the right to review and change this description as needed to maintain business goals and accomplishments. Job descriptions are reviewed periodically. This job description is not a contract. Ready to make a difference? Apply today and be part of a mission-driven team dedicated to empowering individuals and transforming lives!

Job Description Medical Assistant - Receptionist REPORTS TO: Practice Manager STATUS: Non-exempt/Hourly ABOUT PPTNM Planned Parenthood of Tennessee and North Mississippi (PPTNM) has been a trusted provider of high-quality, compassionate, and affordable reproductive healthcare for over 75 years. With health centers in Memphis, Nashville, and Knoxville, we are dedicated to empowering individuals through exceptional patient care, accurate sexual health education, and unwavering advocacy for reproductive rights. Our mission is simple: to improve the health and well-being of our communities by delivering nonjudgmental, inclusive, and comprehensive sexual healthcare. Join our passionate team and make a meaningful impact! YOUR IMPACT Are you a detail-oriented, patient-focused Medical Assistant or LPN looking to make a real difference? At PPTNM, our Medical Assistants are essential in delivering top-tier, compassionate care. You’ll work directly with patients, supporting clinicians, and ensuring a seamless healthcare experience. From greeting patients at the front desk, and checking them in/out, to taking vitals and assisting with procedures to patient education and administrative support, you’ll be a key player in making every visit a positive one. Candidates must be comfortable working both back and front office. WHAT YOU’LL DO * Greet and prepare patients for exams and procedures with professionalism and care. * Take and record vital signs, medical history, and patient intake information. * Ensure exam rooms are properly stocked, cleaned, and sanitized before and after each visit. * Assist clinicians with gynecological and reproductive health procedures, ensuring patients feel comfortable and informed. * Perform essential lab functions, including phlebotomy, urinalysis, pregnancy tests, and processing lab specimens, STI testing and screening. * Provide patient education on reproductive health, birth control options, STI prevention, and general wellness. * Maintain accurate documentation and ensure compliance with HIPAA regulations. * Answer and triage patient inquiries over the phone, schedule appointments, and manage patient records using electronic health records (EHR) systems - EPIC. * Collaborate with a supportive and mission-driven healthcare team to optimize clinic efficiency and patient care. * Contribute to a welcoming and inclusive environment for patients of all backgrounds. WHAT YOU BRING * A strong commitment to PPTNM’s mission of providing nonjudgmental, inclusive, and accessible healthcare. * Excellent communication skills, both verbal and written. * Ability to work in a fast-paced setting while managing multiple responsibilities. * A proactive and team-oriented attitude, willing to adapt to the needs of the clinic. * Strong attention to detail and organizational skills. QUALIFICATIONS * High school diploma or GED required. * Certification as a Certified Medical Assistant (CMA) or a valid Licensed Practical Nurse (LPN) license required. * 1–2 years of experience in a healthcare or direct customer service role preferred. * Experience in reproductive healthcare or a medical office setting is a plus! * Familiarity with electronic health records (EHR) systems, preferably EPIC. * Ability to work flexible hours, including some evenings and weekends. WHAT WE OFFER * Competitive Salary – $20-25/hr Commensurate with experience and certifications. * Comprehensive Benefits Package – 100% employer-paid Medical (including an HSA)l, Dental, Basic Life/AD&D, STD, LTD (Employee Only Coverage). * Additional Benefits – Vision, Life Insurance “Buy-Up” options, Pet Insurance, and Plum Benefits. * 401(k) with Employer Matching – Invest in your future with our retirement plan. * Generous Paid Time Off – 15 vacation days in your first year (pro-rated based on start date), plus 2 Floating Holidays and 10 Paid Holidays. * Professional Growth – Opportunities for training, mentorship, and leadership development. COVID-19 VACCINATION POLICY PPTNM is committed to ensuring a safe workplace. All employees must be fully vaccinated against COVID-19. Proof of vaccination is required upon hire. Reasonable accommodations will be considered on a case-by-case basis, in accordance with applicable laws. JOIN US! This isn’t just a job—it’s a calling. At PPTNM, we believe in providing high-quality, compassionate reproductive healthcare and education for all. If you’re looking for a meaningful career where you can make a difference every day, we’d love to hear from you. OUR COMMITMENT TO INCLUSION PPTNM is an equal opportunity employer and is committed to fostering a diverse, inclusive, and equitable workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We make reasonable accommodations for qualified applicants and employees in compliance with the Americans with Disabilities Act (ADA) and applicable regulations. E-VERIFY PARTICIPATION PPTNM participates in E-Verify to confirm employment authorization in the United States. This job description is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with this position. While intended to be an accurate reflection of the current job, management reserves the right to review and change this description as needed to maintain business goals and accomplishments. Job descriptions are reviewed periodically. This job description is not a contract. Ready to make a difference? Apply today and be part of a mission-driven team dedicated to empowering individuals and transforming lives!

Job Description Blevins, Inc. is searching for an experienced Executive Assistant reporting to the President and supporting senior management team at the corporate office in Nashville, TN. The successful candidate will be highly organized, able to perform a wide variety of specialized activities, a strong communicator, and an initiative-taker. Blevins, Inc. is a family-owned company that has been around for over 55 years, the company takes pride in being a leader in its industry and cultivating a spirit of continuous improvement. We are looking for a full-time Executive Assistant with a minimum of 3-4 years of experience in a corporate environment. Excellent working conditions and motivating environment with bonus potential. Why Join Us This role offers the opportunity to work closely with executive leadership, influence company culture through events and initiatives, and play a vital part in our continued success. If you thrive on organization, initiative, and teamwork, we'd love to hear from you. Key Responsibilities: • Provide comprehensive administrative support for the CEO, President, and leadership team, ensuring seamless daily operations., • Assist in the planning and execution of bimonthly leadership meetings and other key corporate gatherings. Support work with internal and external consultants on key initiatives such as strategic planning and project management., • Partner with the President to plan, order, and distribute promotional materials that enhance company visibility and promote employee engagement., • Coordinate company events such as volunteer activities, employee luncheons, and the annual employee outings., • Support of real estate portfolio management. Works with accounting team to manage internal and external leases, schedules and administrative tasks., • Support the President with expense report processing and related administrative tasks., • Plan and manage travel arrangements for corporate personnel, ensuring efficient and cost-effective logistics., • Organize company annual meetings, training meetings and Board meetings, including agenda management, hotel selection, travel planning, meals, and entertainment., • Oversee property management of the Nashville corporate and branch campus including managing maintenance of front office equipment and facilities, coordinating with service vendors for security, janitorial, HVAC, plumbing, and electrical needs., • Manage the corporate petty cash fund and ensure accurate recordkeeping., • Supervise and support the Receptionist, stepping in as needed to maintain smooth front-office operations. Qualifications • Minimum 3 years of experience as an Administrative or Executive Assistant in a corporate environment., • Exceptional organizational skills with the ability to manage multiple priorities and deadlines., • Strong interpersonal and communication skills, demonstrating tact, professionalism, and confidentiality., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Detail-oriented with excellent follow-through and a proactive, problem-solving mindset., • Ability to work independently and collaboratively, supporting a fast-paced, team-oriented environment. Blevins Employees Enjoy: • A competitive compensation package, • Complete benefits package including medical/dental/vision, • 401k with company match, • Paid Holidays, vacation and sick time, • Annual Bonus potential after 1 year of employment, • Annual 401k profit sharing potential after one year of employment EOE M/F/V/D

Job Description Brentwood Children's Clinic has an exciting opportunity to join its dedicated team in caring for children in Middle TN. We are hiring an experienced Medical Front Office Receptionist to deliver first class customer care to our families including registration, insurance verification, scheduling, check-in, and check-out. Must have 2 years experience working in a medical office, pediatrics preferred. Full-time, M-F with the occasional Saturday morning. We are looking for an individual who is compassionate, empathetic and has great communication and interpersonal skills. We foster an amazing work environment that requires both teamwork and independence. Although not required to attend, we as an office frequently spend time together outside of the office (summer BBQs, bowling, dinners, etc) which we feel brings us closer together and provides for a healthy and happy work environment. Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off, • Medical Office 2 years (Required)

Job Description Receptionist/Office Assistant Our receptionists/office assistants are often the first encounter a client has, making them key members of our team. They answer and route inbound phone calls to ensure individuals are connected with the right team members, answer client questions, and performs other tasks to ensure the business runs smoothly. Why Zander? Your work at Zander can change lives, including yours! This wouldn’t be just another job, nor just another career path. Through our Employee Stock Ownership Plan (ESOP), Zander Insurance is a vehicle for personal and financial growth. Because we are 49% employee-owned, our belief is that every employee should share in the success of the agency by supporting an ownership mindset. When you join Zander Insurance, you automatically begin investing in your future since shares are awarded for simply being a team member; it is not necessary to purchase shares! Many employee-owners of Zander have a share value of over $1 Million! Are you ready to become an owner and change your life? We offer you: • Competitive industry-leading compensation including base salary plus bonuses., • ESOP Shares in addition to this compensation via our Employee Stock Ownership Plan., • Profit Distribution Bonus paid monthly., • Telecommuting on a hybrid schedule., • Medical and dental insurance paid 100% by Zander., • Medical plans with generous company contributions into your HSA., • 5% dollar-for-dollar matching on your 401(k), • 3 weeks of paid time off plus holidays., • Growth and leadership opportunities – we promote from within., • Meaningful work protecting families., • Answering and routing inbound calls via our multiline phone system, • Performing Excel functions such as mail merge We welcome candidates from all backgrounds, including the service, tourism, and hospitality industries. If you’re passionate and hard-working, we’ll help you grow as a professional so that you excel here at Zander. • You have a great attitude and the heart of a teacher, • You thrive in a fast-paced environment and adept at multitasking, • You are reliable, adaptable, and compassionate, • You have a typing speed of at least 45wpm, • You are comfortable using Outlook COMMUNICATION NOTICE As part of our hiring process, we may contact candidates by text message for interview reminders or scheduling updates. By applying, you consent to receiving job related text messages from Zander Insurance. If you prefer not to receive texts, you can reply STOP at any time to opt out.

A premier private dental practice in Belle Meade is seeking a friendly, hard-working, and organized Office Manager who will serve as the gatekeeper of the practice and contribute to a positive, tight-knit office culture. Prior experience as an office manager or dental receptionist. The Office Manage

Job DescriptionBenefits: • Health Savings Account (HSA), • Life & Disability Insurance, • 401(k), • 401(k) matching, • Company parties, • Competitive salary, • Dental insurance, • Employee discounts, • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development, • Vision insurance Help Us Keep Life Uninterrupted! At American Family Care, we're not just treating patients we're revolutionizing how people access healthcare. As the nation's leading urgent care provider with over 200 clinics across 26 states, we're looking for a detail-oriented Medical Receptionist to be the face of our clinic and the first step in our patient-first approach. Why Your Insurance Verification Skills Matter Most You're not just answering phones you're our revenue protection specialist and patient financial counselor. As our front desk receptionist, your precision with insurance verification directly impacts both patient experience AND our clinic's financial health. We're specifically looking for someone who excels at resolving insurance and billing challenges while maintaining high patient satisfaction. Let's be direct: We need someone exceptional at insurance verification and revenue recovery. Your ability to accurately verify coverage, explain costs clearly to patients, and ensure clean claims will be your most valuable contribution. What You'll Actually Do • Master Insurance Verification: Meticulously verify coverage BEFORE services are provided, prevent claim denials, and maximize revenue capture, • Excel at Financial Counseling: Confidently explain costs, billing processes, and insurance complexities to patients in a way they understand, • Solve Billing Problems: Proactively identify and resolve insurance discrepancies and billing issues before they impact revenue, • Drive Patient Satisfaction: Deliver exceptional service even during difficult financial conversations - keeping patients happy while handling payment matters, • Be the Face of AFC: Greet patients with the warmth and professionalism that makes AFC stand out in healthcare, • Own the Front Desk Flow: Process payments, schedule appointments, and manage patient check-ins with lightning efficiency, • You have experience with insurance verification and medical billing (non-negotiable!)., • You can explain complex insurance concepts to frustrated patients with empathy and clarity., • You're obsessively detail-oriented a single digit error in an insurance ID can cost thousands., • You've worked as a Medical Receptionist, Administrative Assistant, or in any Customer Service role in a medical office setting., • You're tech-savvy with medical billing software and EMR systems., • You have excellent problem-solving skills and can find billing solutions that work for both patients and the clinic., • Develop highly marketable skills in medical billing and insurance - some of the most in-demand talents in healthcare., • Receive specialized training in insurance verification and patient financial counseling., • Make a dual impact: help patients navigate healthcare costs while ensuring our clinic remains financially healthy., • Build transferable clerical and revenue cycle management skills that are valuable across the healthcare industry., • Be part of healthcare innovation that's expanding nationwide., • Clear Career Path: Grow with AFC into roles like Billing Specialist, Revenue Cycle Analyst, or Front Desk Supervisor or move into clinic leadership and management as we continue expanding to 500+ locations.We invest in your training so you can bring your best self to workevery shift, every patient. The Details: • Location: Our state-of-the-art urgent care facility, • Schedule: Part-time with flexible shifts (some evenings/weekends), • Requirements:, • High school diploma preferred; X-Ray Tech, Medical Assistant or related certification is a plus AFC is an Equal Opportunity Employer and makes all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, genetic information, or any other status protected by applicable law. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills, and we believe that diversity drives innovation and excellence in patient care. AFC is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. To request accommodation during the application or interview process, please contact us at . At AFC, we are committed to fair and transparent compensation practices. The anticipated pay range for this position is $18.00 to $22.00 per hour. Actual compensation may vary based on a variety of factors, including but not limited to relevant experience, skills, education, certifications, internal equity, and market conditions. We take a holistic approach to compensation that reflects the value each team member brings to our organization.

Job Description Now Hiring: Full-Time Service Receptionist | Lexus of Cool Springs Are you organized, friendly, and ready to be the face of a luxury brand? Lexus of Cool Springs is seeking a Full-Time Service Receptionist who brings professionalism, a positive attitude, and excellent multitasking skills to our high-performing team. This is your opportunity to build a career with one of the most respected names in automotive excellence - all while enjoying a supportive work environment, consistent hours, and top-tier benefits. Compensation & Schedule * Starting pay: $16/hr - increases to $17/hr after 90 days * Weekly pay * Full-time hours * Closed Sundays and major holidays – we value work-life balance! Benefits That Work for You * Health & Dental Insurance – Comprehensive plans to keep you covered * Paid Vacation Days * Lexus Paid Training – Grow your skills and expand your career * Vehicle Reimbursement Program * IRA Match Program – Invest in your future * Christmas Club Program – Helping you plan ahead for the holidays What You'll Be Doing * Warmly greet service customers and determine the reason for their visit * Guide guests to the appropriate department or advisor, and make introductions as needed * Answer and route incoming phone calls, or take clear and detailed messages * Assist customers with loaner vehicle coordination * Schedule service appointments and maintain appointment logs * Occasionally drive customer vehicles to and from service areas * Ensure clear, courteous communication with both customers and team members * Support daily dealership operations as needed * Handle both indoor and outdoor tasks - in all seasons - with professionalism What We're Looking For * A friendly, polished, and professional demeanor * Excellent verbal communication and interpersonal skills * Strong attention to detail and the ability to multitask effectively * Punctual and dependable, with a commitment to customer service * Comfortable working in a fast-paced environment and adapting to changing priorities * Previous experience in customer service or front desk roles is a plus * Must maintain a presentable and professional appearance Why Work With Lexus of Cool Springs? Because you're not just applying for a job - you're starting a career with a company that values your potential, rewards your dedication, and supports your success every step of the way. Ready to bring your energy and professionalism to a brand that's known for excellence? Apply today and start your journey with Lexus of Cool Springs. All applicants must be at least 19 years old, and able to pass pre-employment testing which includes background checks, MVR, drug test, and valid driver's license for at least 3 years. Job Posted by ApplicantPro

Job Description FULL-TIME SALES RECEPTIONIST – JOIN OUR TEAM AT LEXUS OF COOL SPRINGS! Pay: $16/hour to start, increase to $17 after 90 days | Paid Weekly Are you a people-person who thrives in a fast-paced, professional environment? Lexus of Cool Springs is looking for a Full-Time Sales Receptionist to be the welcoming voice and face of our showroom. If you're organized, confident on the phone, and love creating a great first impression, we want to hear from you! What You'll Do: * Greet every guest with a warm, professional welcome * Determine the purpose of each visit and guide customers to the appropriate department or team member * Promptly notify sales staff when customers arrive, and help connect them with the right salesperson * Answer and route incoming calls - or take accurate, detailed messages when needed * Maintain and manage key inventory for the sales team * Prepare light refreshments and keep the café and service lounge clean and welcoming * Communicate with both customers and teammates in a friendly, respectful, and efficient manner * Follow all receptionist procedures and support dealership staff as needed What We're Looking For: * A positive, professional demeanor with excellent communication skills * Strong multitasking and time-management abilities * Friendly and approachable - you enjoy helping others! * Reliable, organized, and punctual * Comfortable in a busy environment with frequent in-person and phone interactions * Previous front desk, receptionist, or customer service experience is a plus What You'll Get: * Starting pay: $16/hour - goes up to $17/hour after 90 days * Weekly pay * Health & dental insurance * Paid Lexus training * Paid vacation days * Vehicle reimbursement program * IRA match program * Christmas club savings program * Closed every Sunday – enjoy a guaranteed day off! Ready to bring professionalism, personality, and polish to a luxury dealership? Apply today and become part of the Lexus of Cool Springs family - where first impressions matter, and you help make them exceptional! All applicants must be at least 19 years old and be able to pass pre-employment testing to include background check, MVR, drug test, and valid driver's license for 3 years. Job Posted by ApplicantPro

Job Description Overview Job Title: Medical Receptionist Location: Nashville, TN Position Type: Full-Time Reports to: Clinic Manager Hours: Monday – Friday 8:30 am – 5:00pm. Compensation: $19.50 – $23.50 per hour, commensurate with experience. About Nashville CARES: Nashville CARES is the leading force in Middle Tennessee dedicated to ending the HIV/AIDS epidemic. Through a holistic approach encompassing HIV prevention, treatment, and comprehensive support, we aim to uplift those at risk and those living with HIV. Our passionate commitment to education, advocacy, and quality healthcare drives our mission forward. Discover more about our impactful work at Clinic Overview: Our clinic offers a full range of preventive and treatment services, including chronic condition management, sexual health services, and wellness programs. We are committed to creating a welcoming environment where patients receive compassionate care and resources tailored to their needs. Job Summary: The Medical Receptionist is responsible for managing front desk operations in a high-volume medical clinic setting. This role is the first point of contact for patients and visitors and is critical to ensuring a professional, organized, and welcoming environment. The receptionist supports patient intake, scheduling, insurance verification, and administrative coordination while maintaining strict confidentiality and adhering to clinic protocols. This position does not include clinical decision-making or case management responsibilities. Key Responsibilities: Reception & Communication • Greet patients and visitors warmly and professionally., • Answer incoming calls promptly, using approved scripts and protocols., • Direct inquiries to appropriate staff members., • Accurately enter, update and verify patient demographic, insurance, and contact information in the EMR., • Schedule, confirm, and reschedule appointments using EMR., • Prepare daily schedules and communicate patient flow updates to clinical staff., • Scan, fax, and file documents securely and accurately., • Respond to medical records requests in compliance with HIPAA and clinic policy., • Maintain a clean, organized, and welcoming waiting area., • Participate in required training for new systems, confidentiality, and compliance., • Experience with Athena EMR and patient intake software., • Strong problem-solving and critical thinking skills., • Ability to multitask and work efficiently in a fast-paced environment., • Excellent communication and organizational skills., • Be a part of a mission-driven organization that is a community leader in HIV prevention and care., • Engage in meaningful work that has a direct, positive impact on people’s lives., • Generous compensation commensurate with level of experience., • Health, Dental, and Vision Coverage., • Short- and Long-Term Disability benefits., • 403(b) Retirement Savings Plan., • 27 business days of paid time off annually., • 12 paid holidays annually. The above information has been designed to indicate the general nature and level of work performed by an employee in this position. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job.

Job Description Receptionist Remote | Human Resources | Full-Time WHO WE ARE Headquartered in Nashville, Tenn., Ncontracts leads the industry in integrated risk management and compliance solutions, serving over 5,000 financial institutions nationwide. As a seven-time Inc. 5000 Fastest Growing Companies honoree and consistent year-over-year recipient of "Best Places to Work" awards, we offer a thriving, work environment where career growth and life-work balance go hand in hand. At Ncontracts, you'll join a team of industry experts dedicated to strengthening the financial services sector through innovation and thought leadership. We're seeking creative, collaborative, and self-driven professionals across all areas of our business - from developing cutting-edge solutions to sales, marketing, customer support, and beyond. Join us in our mission to make the financial industry stronger and more resilient, while advancing your career in a supportive, dynamic environment that values your unique skills and perspectives. THE ROLE Reporting to the Office Manager, we are looking for a professional, high-energy Receptionist to serve as the first point of contact for our Nashville headquarters. This role is essential to creating an exceptional experience for employees, visitors, and vendors while providing critical operational support to ensure our office runs smoothly every day. The Receptionist is responsible for managing front desk operations, coordinating visitor experiences, and supporting the Office Manager with facilities management, including breakroom operations, conference room readiness, supply inventory, and event logistics. This position ensures our workspace is welcoming, well-maintained, and fully functional at all times. This is a full-time in-office position located in downtown Nashville. YOU WILL Front Desk & Visitor Management • Greet all visitors with professionalism and warmth, creating an outstanding first impression, • Manage visitor check-in process and badging, • Coordinate parking validation for visitors and guests, • Manage hoteling desk reservations and workspace setup for remote employees visiting the office, • Manage breakroom operations including stocking supplies, beverages, and snacks, • Ensure all conference rooms are clean, tidy, and fully prepared for meetings each day, • Monitor and replenish office supplies, pantry items, and breakroom inventory, • Order catering and lunch for team meetings, events, and special occasions, • Coordinate with vendors for office maintenance, cleaning, and supply deliveries, • Manage incoming and outgoing mail, packages, and courier services, • Coordinate conference room bookings and resolve scheduling conflicts, • Support the recruiting team with scheduling candidate interviews, coordinating interview logistics, and other recruitment coordination tasks as needed, • Support employee engagement events, culture initiatives, and team celebrations, • Assist with onboarding new employees, including workspace setup and building orientation, • Provide administrative backup for the Office Manager and Executive Assistant team as needed, • Be a culture carrier, embodying Ncontracts' values in every interaction, • Contribute to a positive, inclusive, and collaborative office environment, • Participate in cross-functional projects and process improvements, • 2+ years of experience in a receptionist, front desk, or administrative support role, • Strong customer service orientation with a hospitality mindset, • Proven ability to manage facilities operations, inventory, and vendor relationships, • Excellent organizational skills and ability to manage multiple priorities simultaneously, • Proactive problem-solver who anticipates needs and takes initiative, • Proficiency in Microsoft Office Suite, Teams, and calendar management tools, • High level of discretion when handling confidential information, • Professional appearance and presentation with high emotional intelligence, • Experience in a fast-paced tech or software company environment, • Background in hospitality, facilities management, or office operations, • Experience with vendor management and catering coordination, • Familiarity with visitor management systems and office technology platforms, • Event planning or coordination experience, • A fun, fast-paced work environment, • Responsible PTO Plan that meets or exceeds state and local medical and family leave laws, • 11 paid holidays, • Community and social events to keep you connected and engaged, • Mental Health Benefits, • Medical, Dental and Vision insurance, • Company-paid Group Life Insurance, Short- and Long-Term Disability, • Flexible Spending Account & Health Savings Account, • Aflac Benefits – Critical Illness, Cancer Protection, & Hospital Choice, • Pet Insurance, • 401 (k) with company match with eligibility on Day 1 of employment, • 2 Paid Volunteer Time Off Days, • And much more! Compensation Information Pursuant to state and local law disclosure requirements, the pay range for this role, with final offer amount dependent on education, skills, experience and location is $40,000 to $50,000 per year. This position may be eligible for an annual discretionary incentive award. The incentive award amount is dependent upon company performance and your personal performance and is not guaranteed. AAP/EEO Statement Ncontracts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Powered by JazzHR c0RMW2NhZM

Job Description Job Overview: Nashville Skin is seeking a Front Desk Assistant to work in our Nashville and Cool Springs locations. Find your dream job opportunity at Nashville Skin and be part of a team that focuses on the quality of care we provide to our patients. Upon completion of 30 days of employment, we offer a comprehensive benefits package including medical, dental, and vision insurance. We also offer product/procedure discounts and provide uniform reimbursement. This position is for four days per week (Monday through Friday), 10 hours per day, in General Dermatology. Candidates must possess excellent time management and organizational skills, and be motivated, committed, and dependable team players who can thrive in a fast-paced environment. The primary job duties and responsibilities of the Medical Receptionist are: * Provide great customer service to our patients. * Greet patients and all visitors in a professional and friendly manner. * Answer the phones promptly and courteously. * Transfer calls to other staff when necessary. * Comfort patients by anticipating patients’ anxiety and answering patients’ questions. * Optimizes patients’ satisfaction by completing the check-in and check-out process accurately. * Enter and update patient information correctly. * Enter a copy of insurance cards and ID at each visit. * During check-out on the day of services, obtain co-payments, cosmetic fees, and any additional charges or past-due balances and enter them correctly on the patient’s account record. * Manage patients’ medical appointments. * Make, cancel, and reschedule new and return appointments as needed. * Handle scheduling inquiries or direct them to the proper person. * Protect patients’ rights by maintaining HIPAA confidentiality of personal and financial information. Qualifications * High School Diploma, GED, or equivalent. * Strong customer service skills and good telephone etiquette. * High level of organizational skills, able to multi-task. * Excellent communication skills, both verbal and written. * Proficient in the use of computer programs and office equipment. * Detail-oriented, willing to learn, and highly motivated self-starter with the ability to work independently and as a team. Nashville Skin is an Equal Opportunity Employer. Due to the high volume of incoming phone calls, we are unable to provide information about this position over the phone. Please submit a resume, and we will follow up with you via email. Job Type: Full-time Expected hours: Approx. 40 per week Benefits: * 401(k) * 401(k) matching * Dental Insurance * Employee discount * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * 10-hour shift * Day shift * Monday to Friday * No nights * No weekends Work Location: In person