Senior Administrative Assistant- People Team
24 hours ago
New York
At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world's largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine's Top Company Cultures list and ranked among the World's Most Innovative Companies by Fast Company. At Cloudflare, we're not looking for people who wait for a polished roadmap; we're looking for the builders who see the cracks in the Internet that everyone else has simply learned to live with. We value candidates who have the instinct to spot a "normalized" problem and the AI-native curiosity to create a solution using the latest tools. Our culture is built on iteration, leveraging AI to ship faster today to make it better tomorrow, while ensuring that every improvement, no matter how small, is shared across the team to lift everyone up. If you're the type of person who values curiosity over bureaucracy, and that AI is a partner in solving tough problems to keep the Internet moving forward, you'll fit right in. The People Team (HR) at Cloudflare is looking for a proactive, highly organized and discreet Senior Administrative Assistant to support three key VP-level HRBP leaders. These leaders are distributed across the US East Coast and London, requiring an admin who can seamlessly bridge time zones and ensure the team is moving in sync. Reporting to the Global Head of Functional HRBPs (G&A), you will be a true operational partner. You will master complex logistics, handle highly sensitive personnel information with grace and ensure our leaders can focus on supporting Cloudflare's most important asset: our people. What You'll Do • Master the Time-Zone Puzzle/Calendar Tetris: Proactively manage and de-conflict three complex calendars across US Eastern and UK time zones. You understand that a meeting isn't just a time slot - it has context. You will prioritize with purpose, ensuring the VPs are where they need to be, when they need to be there and that breaks, work blocks, etc. are planned., • Gatekeeping & Prioritization: Act as the first line of defense for the VPs. You will field internal and external meeting requests and use independent judgment to escalate urgent matters or resolve routine inquiries yourself, ensuring the VPs' time is focused on high-impact work., • Global Travel & Logistics: Manage international and domestic travel arrangements and file expense reports, including flights, hotels and visas. Whether it is a trip to another Cloudflare office, an offsite, or a client visit, you will ensure the team is prepared for wherever business takes them., • Confidentiality & Discretion: As part of the HRBP function, you will frequently handle sensitive and confidential materials regarding organizational structure and people. Maintaining the highest level of integrity and trust is the cornerstone of this role., • Operational Excellence: Go beyond the day-to-day. You will handle expense reports and procurement, but also identify process improvements to make the VPs' offices run more efficiently. You will contribute to ad-hoc projects and help organize team offsites and events., • Experience: 4+ years of administrative experience, preferably in a high-growth tech environment or a fast-paced corporate setting. Experience supporting multiple VPs simultaneously is highly preferred, as well as experience supporting People Team Leaders or other Leaders in roles with highly sensitive information., • Global Mindset: Experience coordinating schedules and logistics across international time zones is a major plus., • Discretion: Demonstrated ability to handle the most sensitive information with confidentiality, professionalism and tact., • Communication: Strong written and verbal communication skills. You can communicate clearly and effectively with stakeholders at all levels., • Tech Savvy: Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) is essential. Experience with Workday and travel management tools (like Navan) is a plus. Compensation Compensation may be adjusted depending on work location. This role is eligible to participate in Cloudflare's equity plan. Benefits Cloudflare offers a complete package of benefits and programs to support you and your family. Our benefits programs can help you pay health care expenses, support caregiving, build capital for the future and make life a little easier and fun! The below is a description of our benefits for employees in the United States, and benefits may vary for employees based outside the U.S. Health & Welfare Benefits • Medical/Rx Insurance, • Dental Insurance, • Vision Insurance, • Flexible Spending Accounts, • Commuter Spending Accounts, • Fertility & Family Forming Benefits, • On-demand mental health support and Employee Assistance Program, • Short and Long Term Disability Insurance, • Life & Accident Insurance, • 401(k) Retirement Savings Plan, • Flexible paid time off covering vacation and sick leave We're not just a highly ambitious, large-scale technology company. We're a highly ambitious, large-scale technology company with a soul. Fundamental to our mission to help build a better Internet is protecting the free and open Internet. Project Galileo: Since 2014, we've equipped more than 2,400 journalism and civil society organizations in 111 countries with powerful tools to defend themselves against attacks that would otherwise censor their work, technology already used by Cloudflare's enterprise customers--at no cost. Athenian Project: In 2017, we created the Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration. Since the project, we've provided services to more than 425 local government election websites in 33 states. 1.1.1.1: We released 1.1.1.1 to help fix the foundation of the Internet by building a faster, more secure and privacy-centric public DNS resolver. This is available publicly for everyone to use - it is the first consumer-focused service Cloudflare has ever released. Here's the deal - we don't store client IP addresses never, ever. We will continue to abide by our privacy commitment and ensure that no user data is sold to advertisers or used to target consumers. Sound like something you'd like to be a part of? We'd love to hear from you! This position may require access to information protected under U.S. export control laws, including the U.S. Export Administration Regulations. Please note that any offer of employment may be conditioned on your authorization to receive software or technology controlled under these U.S. export laws without sponsorship for an export license. Cloudflare is proud to be an equal opportunity employer. We are committed to providing equal employment opportunity for all people and place great value in both diversity and inclusiveness. All qualified applicants will be considered for employment