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ArchCare cares for people of all ages and faiths where they are most comfortable and best able to receive it -- at home, in the community and in nursing homes. As the Continuing Care Community of the Archdiocese of New York, we see enhancing the lives of our elders and others who need extra help to stay healthy and live life to its fullest as more than just a job. To us, it's a privilege and our calling. \n We are proud to be Certified™ by Great Place to Work®, a testament to our commitment to fostering a positive, supportive, and inclusive workplace culture. \n Benefits/Perks: \n\n • Includes accrued vacation days, sick days, and holidays.\n, • Participation in 403 (b)\n, • Voluntary Benefits: Short Term Disability, Life Insurance, Cancer Insurance, Pet Insurance\n, • Discounted membership: Plum Benefits\n, • Pay for work-related eligible commuter expenses with pre-tax dollars\nHiring Event Details\n\n, • Date: Thursday, October 29th\n, • Time: 10:00 AM – 4:00 PM\n, • Location: 140 Meisner Avenue, Staten Island, NY. 10306\n\n Please ask for: Arnaud LaForestrie \n Dress Code: Business Casual or Scrubs What to Bring\n\n • \n Updated resume \n • \n Copy of your New York State C.N.A Certificate \n\n \n Apply today and attend our hiring event to join a dedicated and compassionate care team. \n \n Qualifications: \n Current NY State Certified Nursing Assistant \n \n Education: \n High School Diploma/GED \n \n • These positions include a Sign-On-Bonus of ($3,600 - $6,000). \n \n Qualifications: Current NY State Certified Nursing Assistant \n \n Education: High School Diploma/GED

Job DescriptionDescription: Volunteering is a wonderful way to help others, build relationships, and give back to the community. Our volunteers bring an array of unique talents and beneficial skills to our programs, fundraisers, and administrative offices. Whether reading to preschoolers, playing music with adults or helping us with special events, volunteers at ADAPT are a vital component to our success. If you are patient, compassionate, and ready to make a meaningful commitment, we welcome you to share that special side of yourself with the people that we support. Program Support Volunteer Work with our adult recreation program (Evenings & Weekends), adult day programs, adult residential group homes (evenings & weekends) or as an administrative office assistant (Office Hours). • Bring your talent to the table! Teach a cooking class, • Read aloud, play an instrument or sing a song, • Bring your certified therapy pet in for a visit, • Grab a bite and a movie with one of our individuals, • Assist out individuals with skill building such as playing a game, • Assist in communication and socialization skills with engaging conversation, • Take a day trip to the zoo; go bowling, to a festival, a feast or a fair, • Cheer for your favorite team at a sporting event or see a show, • Help to have our individuals included within the community- volunteer together, • Feeling artsy? Crafts or a painting class is always a great way to spend a day, • Assist our staff with administrative skills such as filing and data entry, cleaning, organizing, etc. Internships ADAPT Community Network is committed to developing and delivering innovative career readiness programming for students to foster mutually beneficial relationships that address the needs of an ever changing and diverse workforce. Internships give students the opportunity to gain valuable applied experience and make connections in professional fields. The people we support, and our staff can help create a positive internship experience for all. Internship opportunities are available for college credit in health and human service areas, as well as other related fields. Requirements: • Volunteering and Internship opportunities are available in several locations throughout all five boroughs. Volunteers must be 18 or older (or 16 with working papers) in order to take part in our Program., • Volunteers and Interns who will spend any unsupervised time with the people supported must be fingerprinted., • All volunteer’s and Intern’s references are verified, and their background is checked against the State Central Registry and the Justice Center., • Interns or Volunteers with direct contact with people supported must have a current completed physical that includes a recent Tuberculosis test (PPD). For more information contact: Mark Heffner 212-683-6700, x1945 mheffner@adaptcommunitynetwork.org Note: These volunteer and internship opportunities are unpaid. Notice of AI Use in Job Application Review As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.

Job Description We are a leading Franchisee of GoTo Foods – the Franchisor for Auntie Anne's, Carvel, Cinnabon, and Jamba Juice. We have locations across the United States and are looking to add to our amazing team! Position Summary: A Shift Supervisor functions as the person in charge of the store in the absence of, or as directed by the manager, the Assistant Manager, or Store Manager for the duration of their assigned shift. You will be executing store operations, supervising Team Members, and delegating tasks as necessary. The Shift Supervisor is responsible for the preparation and presentation of Auntie Anne’s, Cinnabon, Jamba Juice, or Carvel products to their guests, and for the maintenance of the store premises and equipment, in accordance with Fresh Dining Concepts, LLC Auntie Anne’s, Cinnabon and Jamba operation standards and policies. This role is critical in providing our guests with outstanding experience. Essential Duties and Responsibilities: Include but are not limited to: • Perform all the Team Member’s responsibilities such as preparing products., • Insert, rotate, and remove pretzel/Cinnabon trays; monitor ovens for correct baking time and product color., • Prepare drinks and bag orders using appropriate health and safety measures., • Direct and coordinate the activities of Team Members; coordinate their meal breaks and breaks per state and federal law., • Maintain a calm demeanor during periods of high volume or unusual events to keep the store operating up to standards and to set a positive example for the team., • In the event of call-offs, no-shows, etc., contact the Store Manager or Assistant Manager, as directed, and recommend a solution to secure a replacement for the shift., • Monitor product quality and adherence to proper operating procedures; complaints, as required., • Ensure guest service and a positive guest experience., • Address, respond to, and resolve guests’ needs, questions, and complaints, as required., • Assure that all opening/closing procedures are performed, including all daily and scheduled, periodic (weekly, monthly if applicable) maintenance and cleaning procedures., • Responsible for store funds during shift assigned. Access to bottom safe to issue and replace shift drawers/till and access to “to make change”., • Run register reports, complete Daily Cash Reports, and hourly reading sheets. If closing, complete the Sales Log report., • Follow all cash management and cash register policies and ensure proper cash management practices are followed., • Complies with all brand and Fresh Dining Concepts, LLC policies/procedures including relevant federal and state regulations, e.g., safety and environmental standards, OSHA, EPA, Right to Know, EEO, ADA, etc. Qualifications: • Must be 18 years old or older., • 6 months to 2 years of experience in retail management, food service industry, or equivalent retail experience., • Current food handler certification, or ability to obtain certification within the first 30 days as required by local law., • Basic math and basic reading skills, including simple addition, multiplication, and subtraction., • Ability to use and operate a calculator accurately., • Attention to detail., • Display the ability to develop skills in leadership, coaching others respectfully and professionally., • Stronger guest focus with excellent people skills; including a positive can-do attitude, and a teachable spirit., • Availability to work shifts, including nights, weekends, and holidays., • Compliance with all health and sanitation laws and regulations. Preferred Qualifications • Experience in computers, smart phones, iPads, retail handhelds, and POS systems., • General knowledge and understanding of the food industry or retail operations preferred, but not required. Job Requirements/Physical Demands: • The essential job functions are prolonged/stationary standing, walking, squatting, bending, and repetitive and constant hand/arm motions., • The ability to lift to 50+ pounds., • Ability to work in a fast-paced, highly stressed environment when dealing with point-of-sale system/guests/staff., • Work with agility., • Occasional long hours within the state and federal applicable laws. License/Certifications: • Reliable transportation., • Current ServSafe certification required. If certification is not current, must pass ServSafe certification within 30 days of employment., • Food Handler Permit as required by local laws., • Compliance with all local Health Department requirements. Work Environment: • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Job Description • We have an opening for a full time SHIFT SUPERVISOR position., • Location: Bank of America - 1114 Avenue of the Americas, New York, NY 10036. Note: online applications accepted only., • Schedule: Full time; Monday through Friday, 8:30 AM to 5:00 PM. Evening and night availability is required. More details upon interview., • Requirement: Previous catering and hospitality experience is required. Willing to train!, • Fixed Pay Rate: $30.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1573589. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email MyReferral@compass-usa.com. Become part of Restaurant Associates, the industry’s leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations! Voted Glassdoor's Employee Choice Awards- Best Places to work This is R/A ! Job Summary Summary: Direct the activities of associates during a specific shift and oversee that assigned job expectations are completed while policy and procedure is maintained. Essential Duties and Responsibilities: • Responsible for providing training and creating work schedules., • Evaluating the performance of workers, rewarding high performers and disciplining employees who fail to meet reasonable standards of work performance., • Prepare production or sales reports for management and ensure their unit meets the expectations for quality, productivity and safety., • Acts as the contact person for employees with complaints or requests for time off., • May act as a mentor, develop employees and encourage workers to set goals and strive for advancement within the organization., • Perform other duties as assigned. Associates at Restaurant Associates are offered many fantastic benefits. Both full-time and part-time positions offer the following benefits to associates: • Retirement Plan, • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: • Medical, • Dental, • Vision, • Life Insurance/AD, • Disability Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs) Abides by all Company policies and procedures including but not limited to: • The use of a medium weight cut gloves when handling or using knives, peelers, choppers, mandolins or cleaning a slicer., • The use of oven mitts, fryer gloves or steamer gloves when handling hot pans from ovens, warmers or steamtables., • The use of slip-resistant shoes and proper lifting techniques. Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023WageTransparencyRA.pdf About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ Applications are accepted on an ongoing basis. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

About the Role Experience out of Financial Services is required. We are seeking an Executive Assistant with a minimum of 10 years experience to provide high-level administrative and operational support to a very busy team in our Human Resources department. This role is heavily administrative in a fast-paced environment. You’ll play a key role in ensuring smooth day-to-day operations, supporting strategic initiatives, and engaging with a variety of stakeholders across our financial services firm. Key Responsibilities • Deliver proactive and comprehensive administrative support to the Human Resources team, including but not limited to managing phone coverage, calendar coordination, domestic and international travel arrangements, logistics, document preparation and expense reporting., • Assist with internal and external communications, including coordination with candidates and vendors., • Support execution of recruiting, onboarding, and employee engagement initiatives., • Help coordinate events and Human Resource programming., • Maintain internal systems, files, and reports with accuracy and discretion., • Proactively identify opportunities to improve processes and support team effectiveness. Requirements: • Experience working in a financial services firm is required., • Bachelor's degree required., • 10+ years of administrative experience supporting senior-level stakeholders at a Financial Services firm, Human Resources experience is a plus, • Proven ability to multi-task and prioritize in a high-pressure, fast-paced environment., • Ability to create PowerPoint presentations, • Strong working knowledge of Microsoft Excel., • Excellent verbal and written communication skills., • Exceptional discretion, judgment, and emotional intelligence., • A strong team player with a proactive, “roll-up-your-sleeves” mindset., • Ability to work independently and take initiative on new projects., • High level of attention to detail, follow-through, and organizational skill., • Prior experience with event planning or operational support is helpful, but not required., • A genuine interest in Human Resources and a desire to learn and grow in the field would be appreciated.

Corporate Catering & Events Assistant Location: New York, NY (Manhattan) Salary: $70,000 + Overtime Schedule: Monday–Friday | Full-Time, Onsite Benefits: Comprehensive benefits package, paid time off, and 401(k) About the Opportunity We are seeking a polished, energetic, and service-oriented Catering & Events Assistant to join the team at a prestigious global organization in downtown Manhattan. This is a fantastic opportunity for someone with a background in hospitality, restaurants, catering, hotels, or event operations who is looking to transition into a corporate environment with a consistent Monday–Friday schedule, excellent benefits, and long-term career growth. The ideal candidate is hands-on, highly dependable, proactive, and genuinely enjoys providing exceptional service. This is an active, fast-paced role perfect for someone who takes pride in the details, thrives in a team environment, and approaches every task with a positive, can-do attitude. Key Responsibilities • Coordinate the setup, service, and breakdown of meetings, catered lunches, and corporate events., • Prepare conference rooms for meetings, including food, beverages, supplies, and presentation materials., • Provide attentive, professional service to executives, clients, and guests., • Ensure meeting rooms and common areas are clean, organized, and presentation-ready at all times., • Assist with catering deliveries, food and beverage service, kitchen organization, and post-event cleanup., • Communicate with internal teams and external vendors to ensure meetings and events run smoothly., • Monitor meeting schedules and proactively anticipate upcoming needs., • Assist with front desk coverage and greeting guests as needed., • Support additional hospitality and office-related projects as assigned. Qualifications • Bachelor's degree required., • Previous experience in hospitality, restaurants, catering, hotels, events, or a customer-facing service environment., • Strong communication and interpersonal skills with a polished, professional demeanor., • Highly organized, detail-oriented, and able to multitask in a fast-paced environment., • A proactive, team-oriented mindset with a willingness to roll up your sleeves and assist wherever needed., • Dependable, punctual, and committed to delivering an exceptional guest experience., • Comfortable being on your feet throughout the day and assisting with hands-on event setup and breakdown., • Basic Microsoft Outlook proficiency preferred. Why This Opportunity? • Transition into corporate hospitality: Bring your hospitality experience into a professional office environment., • Consistent schedule: Enjoy a Monday–Friday workweek with no regular nights or weekends., • Career growth: Join a well-established organization offering opportunities for long-term professional development., • Competitive compensation: $70,000 base salary plus overtime eligibility., • Excellent benefits: Comprehensive benefits, paid time off, and 401(k)., • Dynamic environment: Work with a collaborative team supporting meetings and events in a high-end corporate setting. If you're currently working in restaurants, hospitality, catering, or events and are ready for your next career move, we'd love to hear from you!

COMPANY: Investment Bank POSITION: Executive Assistant LOCATION: Midtown, New York NY (4:1 WFH on Friday) HOURS: 8:00AM - 4:00PM with flexibility for some possible OT as needed COMPENSATION: $120K + Paid OT + Bonus + Benefits DEGREE: Preferred, NOT required We are seeking a highly organized, polished, and proactive Executive Assistant to support a senior executive at a global financial services firm. This individual will provide day-to-day administrative support by managing complex calendars and travel while anticipating needs, coordinating key relationships, and ensuring the day-to-day runs smoothly. The ideal candidate is detail-oriented, resourceful, and comfortable working in a fast-paced environment where priorities can shift quickly. Responsibilities of the EA: • Provide support to a senior executive, • Extensive calendar management and meeting coordination both internally and externally, • Expense processing in accordance with policy, • International and domestic travel arrangements: coordination of flights, tickets, accommodations & ground transportation, • Screening calls, act as gatekeeper, • Meeting/event logistics coordination, • Providing absence coverage to other team members as required, • Ad-hoc projects assigned Requirements of the EA: • 3-5 years of Administrative Experience within Financial Services, preferably in a banking environment, • BA Preferred, • Proficiency in Microsoft Office Suite, • Highly organized and prioritization skills, • Team Player, • Ability to multi-task effectively, • Strong problem-solving skills, • Attention to detail, • Polished communication skills appropriate for a corporate environment

Executive Assistant to Principals and Team, Venture Capital Firm, Mid-town, NYC A well-funded venture capital firm is looking for an exceptional Executive Assistant to be the trusted right-hand and strategic partner primarily to its main principals and team. This isn't a seat at the edge of the room — it's a place at the center of it. You'll be the stabilizing force when the day gets loud, the thoughtful gatekeeper who protects the principals time without ever making people feel shut out, and the intuitive collaborator who understands not just what needs to happen, but how and when it should happen in a way that respects people and priorities. If you bring emotional intelligence, sound judgment and calm confidence to every interaction — and five or more years supporting C-suite executives at a V/C firm — you'll find a role where your judgment is trusted, your initiative is rewarded, and your impact is felt daily. About the Job • Serve as the primary liaison and trusted point of contact for the principals, running a complex calendar anchored in priorities., • Own heavy calendar management across business ventures, with internal stakeholders and investors — anticipating conflicts and proactively reshaping the day before it reshapes itself., • Be a true gatekeeper and communicator for internal stakeholders and clients, keeping them informed and aligned., • Conduct research to prepare the principals for meetings and briefings., • Draft and manage correspondence, prioritize the inbox, and craft emails on the principals' behalf, • Coordinate domestic and international travel — personal and professional — with detailed itineraries., • Plan and execute dinners and events, with excellent project-management discipline., • Handle confidential information with the utmost discretion., • Manage personal matters and ad hoc projects., • Leverage technology and AI tools to optimize time management, streamline communications and elevate overall efficiency. Competitive Salary Plus Discretionary Bonus · Comprehensive Healthcare About You • 5+ years supporting senior C-suite executives at a Venture Capital Firm., • Bachelor's Degree., • Proven ability to operate with discretion, judgment, flexibility and emotional intelligence., • Exceptional organizational and anticipatory skills; able to manage multiple complex priorities seamlessly., • Confident communicator with impeccable written and verbal skills., • Adept at managing shifting priorities with a white-glove service mindset., • Demonstrated event experience, from private dinners to larger events — you'll be responsible for arranging company meetings and offsites., • Proactive, a true creative problem solver who knows how to take as much off the Co-Founders' plate as possible. A desire to help others on the executive team, particularly with meetings scheduled among them and travel., • Strong proficiency in Microsoft Office Suite and AI tools to improve efficiencies., • A warm personality with a genuine understanding of the “high touch” mindset needed to support the principals 'effectively.

ISABEL MARANT Founded in Paris in 1995, Isabel Marant is an icon of cool French style with a love of materials that live and travel, drawing inspiration from all over the world to irreverently refresh the urban wardrobe. Embodying a new vision of luxury, Isabel Marant offers a relaxed and effortless take on luxury clothing and accessories for men and women, seductive, intuitive and always disruptive. This role is located at our NY Office location. Overview: The PR & VIP Intern provides essential support to the PR Assistant and PR Manager, aiding in the execution of VIP and talent relations, event coordination, public relations activities and showroom organization. This role is integral in ensuring the smooth operation of PR initiatives and maintaining brand image. Key Responsibilities: • Support sample requests by coordinating and recording inbound/outbound movements across departments among leading media outlets, stylists, talent and VIP, • With PR assistant, liaise with wholesale team to coordinate and record any inbound/outbound sample movements, • Along with PR assistant, coordinate domestic and international shipping, • Organization and maintenance of PR showroom and closet, • Digital sample organization through Launchmetrics, • Recaps and assistance on projects as needed, • Monitor social coverage, • Support with prep for domestic brand activations, • Conduct occasional research for influencer seeding and brand partnerships, • Ad hoc admin duties Profile: • Highly detail-oriented with a strong ability to organize, • Strong communications skills working within a team, • Previous experience in public relations preferred, • Proficiency in Launchmetrics is a plus This internship is unpaid and eligible for school credit only Isabel Marant provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

About the Role: We are seeking a proactive, detail-oriented Residential Property Coordinator to support the day-to-day operations, maintenance, and vendor management of a portfolio of luxury private residences. Based out of a family office in Hudson Yards, this role is responsible for coordinating property operations across two Manhattan residences, with light oversight of a property in Providence, RI. The Residential Property Coordinator will serve as the central point of coordination between contractors, vendors, household staff, and the family office to ensure properties are maintained to the highest standards. This position combines hands-on facilities coordination with administrative ownership, requiring exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced private household environment. This role is designed as an entry point for someone early in their private-service career who wants to grow into more senior portfolio work. For the right person who thrives in the role, there is a clear path to Senior Property Manager and, in the longer term, to a broader Portfolio Manager role overseeing additional properties and staff. We're looking for someone who sees this as the start of a career in the industry, not just a job. About the Candidate: We are looking for someone who is organized, resourceful, and eager to build a long-term career in luxury residential property management. Our ideal candidate: • Has experience coordinating residential properties, hospitality operations, facilities, or a comparable service environment., • Is highly organized and thrives on managing multiple projects, vendors, and competing priorities simultaneously., • Takes ownership of their work and follows through until issues are fully resolved., • Is proactive, anticipating needs and identifying potential issues before they become problems., • Communicates professionally and confidently with principals, household staff, contractors, and vendors., • Exercises sound judgment, discretion, and professionalism in high-end residential environments., • Is solutions-oriented, persistent, and comfortable working independently while knowing when to escalate issues., • Enjoys building systems and maintaining organized records, schedules, and tracking tools., • Is interested in growing into a Senior Property Manager or broader Portfolio Manager role over time. If this sounds like you and you believe you’d be a good fit, we strongly encourage you to apply! Key Responsibilities: Property & Vendor Management • Oversee all maintenance, repairs, renovations, and capital projects across the property/properties, • Source, vet, schedule, and supervise contractors, vendors, and service providers (HVAC, landscaping, pool, security, smart home, cleaning, etc.), • Maintain a preventive maintenance calendar and vendor service log, • Review and manage vendor invoices, contracts, and service agreements; track budgets and flag overages, • Conduct regular property walkthroughs to catch issues before they become problems, • Provide light-touch oversight of the Providence, RI property — coordinating seasonal opening/closing, vendor visits, and remote check-ins between site visits Schedule & Priority Coordination • Coordinate all property access, vendor visits, and project timelines around the principal's (and family's) calendar — nothing happens in occupied spaces without sign-off, • Triage and sequence competing priorities (e.g., urgent repair vs. scheduled event vs. principal's presence at the home) with sound judgment on what needs escalation vs. what can be handled independently, • Maintain a shared project/task tracker visible to relevant staff (PA, chief of staff, family office), • Anticipate needs before they become requests — flagging upcoming maintenance, seasonal prep, or potential conflicts proactively rather than waiting to be asked Portfolio Meetings & Task Management • Run weekly portfolio meetings covering the status of every property — open projects, vendor visits, maintenance items, and upcoming schedule conflicts, • Maintain and distribute a master task list across the full portfolio, assigning clear owners and due dates, • Follow up on outstanding action items between meetings and flag anything at risk of slipping, • Summarize weekly meeting outcomes for the PA/chief of staff and principal as needed Staff Integration • Work in close, daily coordination with the personal assistant(s) and household staff — this is not a siloed role, • Coordinate closely with the Design Director on renovation, furnishing, and capital projects, ensuring vendor and contractor work aligns with design direction and timelines, • Match the communication style, discretion, and professionalism standards of the existing household team, • Present consistently (attire, tone, presence) with other principal-facing staff when in shared spaces or during owner visits, • Participate in regular check-ins with PA/household team to align on schedules, priorities, and upcoming needs Administrative Ownership • Own the administrative backbone of the portfolio — this is a core function of the role, not a secondary duty, • Collect, verify, and track Certificates of Insurance (COIs) for every vendor and contractor prior to any site access; maintain a current COI log and proactively chase renewals before they lapse, • Schedule, confirm, and track all deliveries across the portfolio, including receiving logistics, access coordination, and follow-up on delayed or missing items, • Log and track all incoming requests — from the principal, PA, family office, or vendors — through to completion, with clear status visibility for the team at any given time, • Maintain organized digital records: COIs, warranties, service contracts, property manuals, insurance documentation, and vendor W-9s/agreements, • Keep the request/task tracker and COI log accurate and current; this is treated as a standing deliverable, not an occasional cleanup, • Maintain confidentiality of all household, family, and financial information, • Support ad hoc requests from the principal or PA team as needed (deliveries, special projects, event prep support) Knowledge, Skills, and Experience: • 3–5 years managing residential properties, luxury estates, or comparable private service environment (HNW/UHNW household experience a strong plus, not required), • Experience coordinating multiple contractors/vendors, even if not fully independent, • Demonstrated discretion and sound judgment; comfortable in, or eager to learn, a private household setting, • Strong written and verbal communication; comfortable interfacing with principals and senior staff directly, • Highly organized with excellent follow-through on multi-threaded projects and task tracking, • Naturally proactive, spots issues and gets ahead of them rather than waiting for direction, • Solution-oriented, approaches problems by working through options rather than just flagging what's wrong, • Persistent; willing to dig in and try repeatedly to solve a problem before escalating or giving up on it, • Action-oriented and hands-on, a doer who takes ownership and follows through personally rather than routing things to someone else, • Comfortable running structured meetings and keeping a group aligned on priorities, • Rigorous with administrative follow-through, comfortable owning COI tracking, delivery scheduling, and request logs as a core, daily responsibility, • Flexible availability, including occasional evenings/weekends for urgent issues, • Willing to stay until the job is done, not a clock-watcher who hands off an unfinished task at the end of the day, • Valid driver's license; comfort with occasional travel to Providence, RI as needed, • Professional presentation and polish suited to high-end residential settings, • Basic working knowledge of residential IT/AV and smart home systems is preferred but not required (e.g., Lutron, Crestron, Savant), comfortable handling simple troubleshooting, and knowing when to escalate to an AV vendor Preferred Work Experience: • Background in hospitality, estate management, or luxury property services, • Experience using property management systems, • Deeper hands-on experience configuring or programming smart home/AV platforms (Lutron, Crestron, Savant) beyond basic use, • Experience working alongside a PA/EA or household staff team in an integrated support model Core Competencies: • Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity, • Self-Development- Actively seeking new ways to grow and be challenged using both formal and informal development channels, • Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations, • Action-Oriented- Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm, • Collaborates- Building partnerships and working collaboratively with others to meet shared objectives

Learning & Development Coordinator - NY Law Firm Downtown About the Role Senior Coordinator for the Learning & Development team, which is part of the Legal Talent Office, and will be responsible for the logistical and operational work required to plan, coordinate, and execute the Firm’s educational programs for lawyers. This includes corresponding with lawyers to schedule and organize programs as well as coordinating logistics with internal teams (Media, Conference and Dining Services, etc.) to ensure each program is executed successfully. Responsibilities • Plan, organize, and execute the Firm’s educational programs for lawyers across all seniority levels and practice groups., • Manage the logistics and operations for the programs, including multi-day programs such as new associate and summer associate orientation, practice group academies and other large-scale/multi-day programs, short CLE programs, and practice group meetings., • Maintain the educational program calendar and coordinate with lawyers to schedule programs, respond to questions, and communicate relevant program details., • Coordinate all program logistics with internal teams, including Media, Conference and Dining Services, Building Security, and other departments., • Coordinate with external vendors involved in educational programming, including managing scheduling, materials, logistics, and other program requirements., • Monitor and respond promptly to emails and other inquiries regarding programs., • Attend educational programs, which occur multiple times each week, to provide on-site logistical support along with assistant(s), assist participating lawyers, and coordinate with internal teams to address any issues involving technology, room arrangements, catering, or other program needs. Coordinate with presenters to provide CLE codes and display CLE sign in sheets where applicable., • Maintain flexibility to work outside standard office hours on occasion, including arriving early or staying late, as needed to support educational programs. Overtime is available. Supervisory Responsibilities • Coordinate staffing coverage and assign assistant(s) to provide on-site support, particularly when multiple programs are scheduled at the same time, to ensure each program has in-person support. Qualifications EDUCATION and/or EXPERIENCE • B.A. required, • Event planning/coordinating experience is strongly preferred, • Experience working at a law firm or similarly fast-paced professional services environment required Required Skills • Highly organized and detail-oriented, • Strong writing and communication skills, • Must be able to juggle multiple tasks with competing deadlines, • Proficiency in Microsoft Outlook, Word, PowerPoint preferred Preferred Skills • Experience with CLE, CE Manager, viDesktop, or other LMS preferred

A Real Estate fund manager is looking to hire an Executive Assistant for its Global Head of Capital Development & Investor Relations. This role requires exceptional communication skills, strong technical proficiency in Salesforce CRM, and the ability to manage complex schedules and coordination with high-net-worth investors and institutional partners. Key Responsibilities: Executive Support & Calendar Management  Manage complex calendar with multiple time zones, prioritizing meetings based on strategic importance  Coordinate domestic and international travel arrangements including flights, accommodations, ground transportation, and detailed itineraries  Prepare executive briefing materials, presentations, and meeting agendas  Screen and prioritize incoming communications, responding independently when appropriate  Handle expense reports, reimbursements, and budget tracking Investor Relations & CRM Management  Maintain investor database in Salesforce CRM with accuracy and completeness Meeting & Event Coordination  Organize and facilitate internal and external meetings including logistics, catering, and technology setup  Coordinate fundraising activities including investor roadshows and capital raising events  Take meeting minutes and distribute action items with follow-up tracking Required Qualifications: Experience & Education  3+ years of experience as an Executive Assistant supporting C-level executives or senior leadership  Bachelor degree preferred  Experience in financial services, private equity, real estate investment, or investor relations strongly preferred

Our client a well known Investment Bank is seeking a Human Resources Assistant in their New York, New York Location! • Event Management: Create and maintain calendar invitations and update and track global participation for ~100 annual events & initiatives. Support event management for all C&E related events including booking conference rooms, managing calendar invitations, creating nametags, ordering catering, and processing vendor invoicing and payments., • Participant Communication: Send emails about upcoming events to program participants and modify enrollments as requested by individuals., • Data Management: Maintain accurate participation and feedback records, support team dashboard, and update and maintain distribution lists., • Contracts: Submit and monitor ePROs, reach out to vendors, and ensure timely payment., • Website, SharePoint, and Calendar Management: Update events, resources, and cultural calendar for ERG leaders and employees across the firm., • Expense Management: Manage and submit monthly expenses related to events. Requirements, Qualifications and Desired Skills: • Exceptional project management skills; Requires high attention to detail and strong organizational skills., • Exceptional communication skills., • Excellent skills in Microsoft Office, especially Excel and PowerPoint., • Able to handle multiple tasks simultaneously and thrive in a complex, fast-paced environment

Executive Assistant An exciting opportunity is available for an Executive Assistant to provide high-level support to senior leadership in a dynamic, fast-paced New York office. This role is ideal for a proactive, highly organized professional who thrives in a collaborative environment and takes pride in anticipating needs, managing competing priorities, and ensuring every detail is handled with precision and discretion. From managing complex calendars and coordinating meetings to facilitating communication and supporting a variety of administrative and organizational needs, this individual will help drive efficiency and enable leadership to focus on strategic priorities. The successful candidate will bring exceptional judgment, strong communication skills, and a solutions-oriented mindset, along with the ability to navigate shifting demands with professionalism and ease. This is an excellent opportunity for a resourceful and service-minded professional who enjoys being a valued member of a team and making a meaningful impact behind the scenes. Responsibilities • Manage complex calendars, schedule meetings, and coordinate logistics across multiple time zones, balancing competing priorities and accommodating changing schedules., • Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, restaurant reservations, visa requirements, and other travel-related logistics., • Prepare, review, and submit accurate expense reports on behalf of assigned team members, ensuring timely reconciliation and compliance with company policies., • Collaborate with internal and external administrative professionals to coordinate meetings, travel, and scheduling, ensuring seamless communication and continuity of support., • Maintain and update CRM systems, ensuring data accuracy and the timely entry of relevant client and business activity., • Coordinate on-site meetings and client visits by preparing agendas, gathering meeting materials, and managing logistical details. Draft and proofread client-sensitive correspondence, format presentations and documents in accordance with company standards, and provide a polished, professional welcome to clients and visitors., • Provide backup administrative support to other Executive Assistants and team members as needed, helping maintain consistent and effective office operations., • Manage incoming correspondence, phone calls, emails, and other communications, prioritizing requests, relaying messages, and ensuring appropriate follow-up., • Support general office operations, including printing, scanning, document preparation, and electronic file organization., • Proactively identify opportunities to improve administrative processes, anticipate team needs, and provide additional support across the office. Take ownership of special projects and other responsibilities as assigned. Ideal Experience • Bachelor’s degree preferred., • Extensive experience in executive-level support, ideally gained over 8–10 years in a financial services or investment management setting., • Background partnering with senior commercial leaders or investor relations teams, including managing demanding schedules and frequent domestic and international travel., • Strong operational and organizational capabilities, with experience anticipating executive needs, navigating shifting priorities, and coordinating complex business logistics., • Ability to exercise sound judgment, take ownership of responsibilities, and identify solutions with minimal direction while contributing to a collaborative team environment., • Excellent relationship-building skills and a polished, service-oriented approach when interacting with executives, colleagues, clients, and external stakeholders., • High degree of integrity and professionalism when managing sensitive business matters and confidential information., • Proven ability to stay organized under pressure, manage multiple workstreams simultaneously, and deliver accurate, timely results in a deadline-driven environment., • Strong technology skills, including Microsoft 365, with familiarity across CRM tools, database systems, and expense reporting platforms such as Concur. #118120 Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Katten is a full-service law firm with approximately 650attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals. Executive Assistant Under the general direction of the Director of Office Administration – New York, assigned attorney, other legal personnel, and according to established firm policies and procedures, the Executive Assistant is responsible for providing specialized administrative support and assistance to the assigned Attorney pertaining to all aspects of Restructuring. This assignment requires a New York City savvy, client- focused individual that is comfortable with a fast-paced Attorney while maintaining professionalism and strict confidentiality as to the daily work, client and contact information and firm matters. This Executive Assistant plays a pivotal role in providing comprehensive administrative and personal support to the Global Chair of the firm’s Restructuring department including, but not limited to, managing schedules, coordinating client meetings, dining and travel reservations for the Attorney as well as clients, when necessary, handling the coordination of personal errands when needed, arranging deliveries of packages, gifts and facilitating e-mail and text communications in a clear, concise, and professional manner. The Executive Assistant ensures seamless operations by collaborating with other members of the support team, enabling the Global Chair to focus on strategic and client-focused initiatives. This position requires an onsite presence in the New York office five days per week. Standard working hours are 11:00 a.m. to 7:00 p.m., with required weekly overtime and occasional weekend hours based on business needs. Consistent and predictable attendance is an essential function of the position. Essential Duties and Responsibilities include, but are not limited to, the following. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Create, organize, and maintain various lists, charts, and databases of business, client, and possible personal information, with a keen eye for detail and accuracy., • Manage schedules, budgets, and perform data analysis utilizing Microsoft Excel and other relevant technology., • Assist with the management and expansion of professional networks, maintaining contacts, and leveraging relationships for business or personal tasks including gifting, servations, and an array of delivery of packages in coordination with personal assistant., • Support Attorney and other legal staff during client events that includes coordinating on-site assistance and post-event follow-up., • Utilize creativity and thoughtfulness in selecting and arranging client gifts, ensuring they are appropriate, timely, and of high quality in coordination with personal assistant., • Work with team members to assist in management of relationships with vendors in areas of sourcing and negotiation while maintaining quality standards., • Schedule appointments and meetings, arrange for conference rooms and communicate information to all respective parties. Utilize advanced calendaring skills to manage complex schedules, appointments, and commitments with precision., • Manage extremely busy schedule (including travel arrangements) and address changes on a timely basis, if needed. Coordinate lodging accommodations, air and ground transportation, and itinerary creation and management., • Assist with updating and maintaining highly confidential committee binders, requiring the utmost discretion and attention to detail., • Organize and process expenses through the firm’s reimbursement system., • Coordinate and process charitable contributions per Attorney requests and firm protocol., • Exercise a high level of discretion and maintain strict confidentiality when handling all sensitive professional and personal information and matters., • Answer, screen, and process incoming phone calls and email messages. Note and transmit phone messages. Set up conference calls/meetings (both audio and virtual/video). Provide information to callers when appropriate., • Prepare to-do lists and follow up with Attorney regarding pending items to ensure completion., • Greet clients and visitors in a manner that promotes the professional image and best interests of the firm. Maintain excellent public relations with clients., • Personal billing responsibilities for Attorney and possible client matters., • Maintain knowledge of firm operating procedures, departments, and support areas., • Perform other administrative duties as requested or assigned. Supervisory Responsibilities • This job has no supervisory responsibilities; however, this position will work closely with the Global Chair’s other Executive Assistants. Knowledge, Skills and Abilities • College degree or equivalent and 5 or more years of personal, executive, or C-level experience; or equivalent combination of education and experience. Two year written commitment for the position is requested., • Strong communication skills, with the ability to liaise effectively with attorneys, colleagues, clients, service providers, and other professionals., • Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast- paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills. Ability to work with frequent interruptions and adapt to changes in workflow with a positive attitude and sense of urgency., • Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts., • Proactive with excellent troubleshooting, problem resolution, and follow-through skills to oversee and complete assignments/tasks., • Analytical and technical skills requiring an aptitude for detail, precision, and logic to perform essential administrative/clerical functions and utilize Firm software., • Excellent organizational skills including record keeping, filing, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally., • Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting to organize and interpret source data, perform administrative functions, prepare relevant documentation, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance., • Computer proficient with experience and working knowledge of MS Word required. Working knowledge of Outlook, Excel, Records Management Software (i.e., IRM), Adobe Acrobat, and PowerPoint preferred., • Dependable, smart, personable initiative-taker and team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position’s responsibilities., • Ability to operate standard office equipment, including computer, telephone, laser printer, photocopier, scanner, calculator, etc., • Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, verifying numerical data on forms and documents, and preparing expense reports and/or billing., • Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 20 pounds., • Local travel to and from client locations, etc. is required., • Work occasionally requires more than 35 hours per week to perform the essential duties of the position as stated above. The annualized salary range for this position $90,000 to $130,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution; transportation fringe benefit program; back-up care option; generous paid time off policy; and long-term and short-term disability policies. Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Client Overview Our client is an international financial institution seeking a highly capable Temp Executive Assistant to support a senior executive at their New York headquarters. Salary/Hourly Rate $38/hr - $42/hr Position Overview Our client is looking for a polished, professional Temp Executive Assistant who thrives in high-touch, high-expectation environments. In this role, you’ll provide seamless support to a top-level executive, managing the day-to-day with discretion and efficiency. The ideal candidate brings a hospitality mindset, next-level organization, and a deep understanding of what it means to support at a high level. Responsibilities Of The Temp Executive Assistant • Manage executive calendar, scheduling, and high-level correspondence with grace and efficiency., • Coordinate international and domestic travel, accommodations, and detailed itineraries., • Handle expenses, reporting, and confidential documents with the utmost professionalism., • Liaise with both internal teams and external partners, always representing the executive with polish., • Anticipate needs, troubleshoot proactively, and ensure no detail is overlooked., • Assist with special projects, event coordination, and internal communications. Required Experience/Skills For The Temp Executive Assistant • 5+ years of experience as an Executive Assistant supporting multiple executives., • Impeccable organizational and time-management skills., • Exceptional written and verbal communication skills., • High proficiency in Google Workspace, Microsoft Office Suite, and modern collaboration tools., • Professional presence, discretion, and a “white-glove” service mindset. Preferred Experience/Skills For The Temp Executive Assistant • Experience supporting C-suite or senior executives in finance, tech, or similar industries., • Direct CEO Support is a plus., • Familiarity with booking international travel and managing across time zones., • Background in event planning, personal assistance, or project coordination is a plus. Education Requirements • Bachelor’s degree is preferred or equivalent professional experience. Benefits • Potential for conversion to a full-time Executive Assistant role with long-term opportunity., • Competitive pay, employee discounts, and a team culture centered around excellence., • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Executive Assistant & Office Lead – Premier Private Equity Firm $100,000- 125,000 Discretionary Bonus DOE + Fully Paid Benefits (medical/dental/vision), 401k with match + PTO + perks! A growing boutique Private Equity firm is seeking an autonomous, high-impact Executive Assistant to serve as the foundational administrative lead for their brand-new Midtown Manhattan office. This role is perfect for a proactive self-starter who enjoys running an office environment—balancing high-level executive support with the operational management required to keep a beautiful workspace running. Location: Midtown East— Hybrid (4 days onsite / Fridays remote depending on team needs) Key Responsibilities • Executive Support: Provide high-touch support to a team of 2, including complex calendar management, domestic/international travel, and expense processing., • Office Ownership: You will manage the front desk, oversee daily operations, and ensure a professional, welcoming experience for all visitors., • Logistics & Catering: Coordinate daily catered lunches, manage kitchen and office supply inventory, and handle all mail and shipments., • Event Planning: Support the planning and execution of internal team events and high-profile client meetings, including all logistical coordination and catering., • Technical Troubleshooting: Serve as the onsite point person for light IT support (Zoom/Teams setup, conferencing systems, and printers), partnering with the global IT team for complex issues., • Culture Carrier: Contribute to building a professional, collaborative, and high-performance environment as the NYC team establishes its local presence. The Ideal Candidate • Experience: 3+ years of experience in an administrative or front-office role, ideally within Private Equity, Finance, or a high-growth tech environment., • Mindset: Proactive, self-directed, and solutions-oriented., • Discretion: Exceptional judgment and the ability to handle sensitive and confidential communications., • Communication: Polished and professional with the confidence to engage senior stakeholders and external partners effectively., • Technical Savvy: Proficient in Microsoft Office (Outlook, Teams), Zoom, and ideally CRM or expense management tools (SugarCRM, Concur, Navan). You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Personal Assistant – Financial Services (Onsite, NYC) We are partnering with a New York–based investment firm to identify an experienced Personal Assistant to support senior leadership in a fast-paced, high-touch environment. This role provides direct support to the President and a small group of Portfolio Managers and requires exceptional discretion, organization, and attention to detail. This is a fully onsite position (Monday–Friday) based in the firm’s New York office. Responsibilities • Provide comprehensive personal assistant support to the President and multiple senior leaders, managing daily administrative and personal needs, • Coordinate complex calendars, schedule meetings, and manage ever-changing priorities with minimal direction, • Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries, • Handle personal and professional tasks such as: restaurant reservations and event planning, scheduling personal appointments (medical, personal services, etc.), running ad hoc errands and handling time-sensitive requests, • Support internal and external events, including firm-hosted events and offsites, • Act as a trusted gatekeeper, exercising sound judgment and confidentiality at all times, • Anticipate needs proactively and ensure leaders are supported seamlessly day to day Qualifications • 5+ years of experience as a Personal Assistant or Executive Assistant, preferably within financial services or a similarly fast-paced professional environment, • Proven ability to manage multiple principals and competing priorities simultaneously, • Highly organized, detail-oriented, and responsive with a service-oriented mindset Additional Details • Fully onsite, Monday through Friday, • New York City, • Long-term opportunity with a close-knit leadership team Compensation: $100k-$250k based on experience

Harrison Gray Search has partnered with a leading global private wealth management firm to identify a proactive, client-focused Senior Administrative Associate to provide dedicated support to a rapidly growing advisory practice in New York City. The Opportunity This is a newly created role driven by growth. A Principal Wealth Advisor overseeing a $1.5–2 billion practice serving ultra-high-net-worth clients is adding dedicated, exclusive administrative support for the first time. You will support the Principal Advisor and two junior partners within one unified practice, working alongside a team of client service associates. This is more than a traditional executive assistant role. You will be the right hand to a highly sought-after advisor who is in meetings from morning to evening, and the first familiar face clients see when they walk through the door. What You’ll Do Executive Support & Logistics • Manage complex, fast-moving calendars, re-prioritizing quickly when urgent client needs arise and keeping the advisor in the right rooms at the right time., • Hold the advisor team accountable to commitments, deadlines, and follow-ups., • Coordinate travel, meetings, and logistics with accuracy, discretion, and diplomacy., • Prepare client review materials, presentations, reports, and meeting agendas. Client Service • Field inbound client calls and emails, ensuring every request is organized, tracked, and resolved promptly., • Greet and host clients for in-office meetings, building genuine relationships over time., • Maintain accurate client records and demographic information across firm systems (e.g., address changes and account updates)., • Anticipate client needs and add thoughtful personal touches, such as recognizing birthdays and milestones. Events & Marketing • Partner with the firm’s marketing team to plan and execute client events and marketing campaigns as the practice expands. Operations & Process • Identify ways to improve efficiency, including leveraging AI tools to add value to the practice., • Collaborate with the associate team and cross-functional partners to deliver seamless service. What We’re Looking For • 5–7 years of progressively responsible administrative or executive support experience, preferably in wealth management, financial services, or professional services., • Experience supporting senior leaders in a fast-paced, client-facing environment., • A genuine interest in client service: someone who wants to pick up the phone, get to know clients, and take service to the next level., • Proactive, quick on your feet, and able to anticipate needs before they arise., • Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Salesforce., • Experience with AI tools (e.g., Microsoft Copilot) is a strong plus., • Event planning or marketing coordination experience is a plus., • Exceptional organization, attention to detail, discretion, and professionalism., • Bachelor’s degree or equivalent combination of education and experience. Schedule & Location • Hybrid: four days in office, one day remote, in Midtown Manhattan. The team is highly office-centric, and this role is best suited for someone who values being in person., • Core hours approximately 8:00–5:00 or 8:30–5:30, with occasional after-hours commitments for client events. Growth As a dedicated member of a growing practice, strong performers will be brought increasingly into the fold, with expanded responsibility and potential oversight of practice operations over time. Compensation & Benefits • Base Salary Range: $90,000 – $110,000, commensurate with experience., • Eligibility for year-end incentive compensation., • Retirement plan with matching employer contribution., • Comprehensive health and wellness benefits., • Flexible time off and mentoring programs.

A hedge fund is looking for an Executive Assistant/Office Manager to support 2 executives and 1 analyst. The firm is located in the Flatiron District. There are no phones to answer. Employees use cell phones. The role is in-office except for Summer Fridays (remote) and the last 2 weeks in August remote. The firm provides AI training. The office has a tight-knit collaborative culture and is scaling up. Looking for a team player with a positive outlook. About the Job: • Manage and coordinate complex calendars for 2-3 executives + 1 investment analyst, • Assist with meeting setups, including confirming locations and ensuring relevant materials are prepared., • Ensure travel details are added to calendars, and all necessary logistics are in place., • Develop relationships with the Analysts and office staff to ensure quick and efficient execution of tasks., • Take initiative in building team morale and supporting office needs, • Assist with expense reconciliation, • Manage IT support requests and coordinate with the external IT provider, • Handle ad-hoc administrative duties to support the team as needed, • Plan and coordinate firm-wide events, including holiday gatherings, team offsites, team happy hours, client and investor events, and recurring all-hands meetings. Manage venue selection, catering, vendor contracts, invitations, RSVPs, budgets, and day-of logistics. Partner with leadership to align events with firm priorities and follow up afterward on feedback and expenses, • Set up internal and external lunches, ensuring all dietary needs and preferences are met., • Greet guests, ensure they are properly welcomed, and escort them to conference rooms, at most 3-5 people per day, • Handle incoming mail and deliveries, ensuring efficient distribution to the appropriate team members., • Manage pantry restocking, including coordinating catering orders and maintaining inventory, • Have a grasp on the pulse of the office and when an event might be needed to relieve any employee stress, • Some off-hour availability required About You: • Minimum of 5 years of experience supporting an executive, • BA/BS from a college or university, • Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), • Strong communication skills: written and verbal, • Able to build trusted relationships with our team and external stakeholders, • Comfortable communicating with investors, • Understand the importance of confidentiality and trust when supporting a CEO, • Dynamic and proactive comfortable in a fast-paced environment., • Polished, professional demeanor and the gravitas to interact with high-level executives, • Outstanding communication skills Salary, Lunch provided, Bonus, Benefits, individual plan paid 100% by firm (medical, dental vision), 401K, 4 weeks Paid Vacation, Summer Fridays remote, Last 2 weeks in August remote. Hours: 8am-6pm

About Port53 Founded in 2016, Port53 is a cybersecurity company delivering agentic security operations for the AI era. We serve organizations of all sizes through 24/7 managed security services, our proprietary Phoenix platform, and deep Cisco and Splunk partnerships. With our New York office and teams in the United States and India, we help customers and channel partners turn security technology into continuously operated protection. Our strategy connects two priorities: AI for SOC, using AI and automation to help human analysts detect, investigate, and respond to threats; and SOC for AI, helping organizations secure and govern AI usage, applications, infrastructure, and autonomous agents. We bring continuous security operations to both the environments customers run today and the AI capabilities they are introducing next. Our mission: Enable organizations to safely and securely thrive in the AI world by delivering enterprise-grade solutions that are easy to deploy, simple to manage, and extremely effective. About the Role We are seeking a proactive, personable Executive Assistant & Office Manager to support our CEO, work closely with our CFO, and keep our New York office running smoothly. You will help leadership stay focused as Port53 expands its managed security and AI security business, coordinating a demanding calendar, frequent travel, and commitments across internal teams, customers, and strategic partners. Executive support, travel coordination, and office management are the primary focus. Approximately 80% of deal desk processing is already handled. You will oversee follow-through, coordinate exceptions, provide targeted backup, and support invoice and accounts receivable follow-up, rather than run the full deal desk function. Responsibilities Executive Support • Proactively manage a busy, frequently changing CEO calendar across time zones, prioritizing commitments and protecting preparation and follow-up time., • Manage incoming calls and scheduling requests; communicate professionally with customers, technology and channel partners, and internal teams on the CEO's behalf., • Prepare agendas, documents, and presentations; track action items, deadlines, and follow-through on the CEO's priorities., • Keep the CEO, CFO, and distributed teams aligned; flag urgent matters early. Handle sensitive information and light personal assistant duties with discretion. Travel & Event Coordination • Coordinate frequent domestic and international executive travel, including flights, hotels, ground transportation, reservations, and detailed itineraries., • Anticipate scheduling conflicts, account for time zones and transit time, and respond promptly to itinerary changes and travel disruptions., • Coordinate partner conferences, customer meetings, leadership sessions, and team events, including venues, vendors, attendees, and logistics. Office Management & Culture • Create a welcoming, professional office experience for employees, customers, partners, and visitors., • Manage office supplies, kitchen stocking, key fobs, space planning, facilities requests, and landlord and vendor relationships., • Coordinate new-hire onboarding logistics and help champion company culture through thoughtful employee experiences and team activities. Deal Desk Oversight & Finance Support • Monitor open deal desk items and coordinate with the people handling processing to keep approved orders, purchase orders, invoices, and bills moving accurately and on time., • Check for missing information and discrepancies, follow up on outstanding actions, and escalate exceptions to the appropriate Sales or Finance owner., • Provide targeted processing support and backup in Salesforce and QuickBooks as needed, following established workflows and approval requirements., • Follow up professionally on outstanding customer invoices, document outreach and payment commitments, and escalate overdue balances or disputes to the CFO., • Assist with accounts payable coordination, credit card and travel expense reconciliation, and organized financial records as needed; keep handoffs and process documentation current. Experience & Preferences 2+ years of experience as an executive assistant and/or office manager preferred. Candidates with 3+ years in the service industry and strong transferable coordination, customer service, and administrative skills will also be considered. Experience supporting a busy executive, coordinating complex travel, or managing competing deadlines is especially valuable. Billing or accounts receivable experience is a plus; full-cycle deal desk and technical cybersecurity expertise are not required. Knowledge & Skills • Strong working knowledge of Google Workspace, including Gmail, Calendar, Docs, and Sheets; familiarity with Salesforce and QuickBooks preferred., • Excellent written, phone, and in-person communication; professional judgment, discretion, and confidentiality., • Strong organization, attention to detail, comfort with numbers, and reliable follow-through in a fast-paced environment., • A proactive, service-oriented approach and curiosity about technology; willingness to use approved AI and automation tools while protecting confidential information. Compensation & Benefits • $70,000-$90,000 annual base salary, commensurate with experience., • Quarterly discretionary performance bonus opportunity., • Health, vision, and dental care; 401(k) match of 6%., • Learning and development opportunities, with opportunities for national and international travel., • Direct exposure to leadership at the intersection of cybersecurity and AI, based in the Empire State Building.

Fundraising Data Specialist, American Technion Society – New York Metro Region (Hybrid: 3 days week in person) Our Mission Cultivate a growing network of supporters who fuel the Technion’s global innovation engine to create a better future for Israel and humanity. Our Vision Together, as one team, we enable breakthrough science and engineering, the education of future leaders, and the strengthening of Israel and the global community through innovation. ATS represents thousands of U.S. donors, alumni, and stakeholders, and has supported Technion scholarships, research, labs, and facilities for more than 80 years. Our team of 70+ professionals works across NYC and regional offices nationwide. Your Role The Fundraising Data Specialist must be knowledgeable of data standards and best practices as they relate to fundraising. This role requires them to be an expert in Raiser’s Edge with advanced data management and reporting skills, strong communication skills, and an interest in fundraising. They will work closely with major gifts officers, senior staff, and various departments to identify and execute opportunities to further leverage Raiser’s Edge to achieve the organization’s mission. The Data Specialist will spend most of their time working within Raiser’s Edge but will also be expected to handle basic data hygiene and inquiries within our email system Engaging Networks. In addition, this role will support our Gift Administration department, especially during high volume periods. Primary Duties: Data Hygiene and Ticket Resolution • Be the project manager for our ticketing system and project management software system– ensure all tickets are responded to and completed in a timely manner, • Own all basic Raiser’s Edge requests including updating constituent biographical information, deceasing supporters, updating solicit codes and ensuring our do not mail lists are complete, etc., • Update email address and other basic biographical information in Engaging Networks to ensure it matches Raiser’s Edge as needed, • Work closely with the Assistant Director, Database Services and Gifts Administration to create and implement regular mass data hygiene updates including change of address, constituent code, and other biographical details, • Master Raiser’s Edge import and global change functions to facilitate bulk updates, create actions, add or updates event lists, etc. Reporting & Fundraising Support • Be the primary point person for the rest of the Development team for Raiser’s Edge and Engaging Networks basics – this includes helping the team learn the system as needed for their role, setting up queries, reports and dashboards, etc., • Ensure data practices align with organizational goals and industry best practices., • Design Raisers Edge reports, queries and exports as needed/requested, • Create and distribute standard daily/weekly/monthly reports, • Generate required donor lists as needed for philanthropic giving, digital engagement, donor stewardship and marketing strategies, • Provide data insights, prospect lists, and analysis to support donor cultivation, solicitation, and stewardship strategies, • Work with various stakeholders to analyze business processes and make recommendations to improve efficiency Other • Collaborate with outside agencies as needed for report development, • Regularly audit existing reporting and make recommendations for enhancements or new analysis, • Partner with stakeholders to propose ways of maintaining data and coding in various systems for better data management and reporting, • Support the Assistant Director, Database Services and Gifts Administration in ongoing gift data entry, governance and data hygiene Who you are: • BA/BS or equivalent experience, • 3+ years’ experience managing data analysis and reporting, preferably in RE, • Excellent analytical and quantitative skills, including ability to manipulate, analyze, and interpret data, • Advanced knowledge of RE and Excel a plus, • Ability to document policies and procedures and communicate complex technical information, • Excellent organizational skills, including the ability to prioritize and manage multiple tasks and meet deadlines, • You are a good cultural fit for a close-knit team. You are collaborative, direct, and comfortable working in a smaller organization where everyone is visible. Our Organizational Values • Act as one team, with accountability to each other, • Share our strengths for the betterment of the organization, • Be curious, ask questions, assume best intent, • Adapt readily to change in our internal and external environments Professional Growth at ATS At ATS, we’re committed to fostering your professional journey through targeted development programs, ensuring your career growth is at the forefront of our priorities. Culture & Benefits Join a collaborative, mission-driven team that values innovation and creativity. ATS offers competitive benefits, flexible work options, and generous time off. Salary Range: $75,000 to $90,000 Overtime Classification: Non-Exempt Have we described a role that you have been seeking, along with a set of skills you possess? If so, we’d like to hear from you immediately. Please forward your resume to michelle_kolev@ajg.com. Our client is an equal opportunity employer. M/F/H/V ATS is an equal opportunity employer. We support the diverse cultures, perspectives, skills, and experience of our employees and are committed to creating an inclusive environment for all staff. It is further the policy of ATS to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process.

Executive & Personal Assistant to a Partner Investment Family Office Location: NYC - Hybrid About the Role We're looking for a polished, proactive Executive & Personal Assistant to support a Partner with both professional and personal matters. Alongside day-to-day executive support, the role includes a significant amount of event planning, from high-profile investor and client events to private personal gatherings. It's a good fit for someone who can manage many priorities at once, anticipates needs, and delivers the high standard of service expected at the senior level. Key Responsibilities Executive Support • Manage the Partner's complex, frequently changing calendar and set priorities across competing requests, • Coordinate internal and external meetings, including investor, portfolio company, board, and client meetings, • Arrange detailed domestic and international travel, including private aviation, ground transportation, and contingency plans, • Serve as the Partner's main point of contact, handling communications professionally and discreetly, • Prepare meeting materials, briefing documents, and correspondence, • Process expense reports on time and accurately, • Build strong relationships with internal teams, executive assistants, and outside contacts Event Planning • Plan and run a range of events from start to finish, including investor and LP events, client dinners, firm gatherings, conferences, and offsites, • Handle venue sourcing, vendor negotiation, contracts, budgets, run of show, and on-site coordination, • Manage guest lists, invitations, RSVPs, seating, and attendee communications, • Work with marketing and outside vendors on invitations, agendas, and branded materials, • Plan the details carefully and anticipate what senior guests will expect, • Track event budgets and reconcile invoices after each event Personal Support • Manage the Partner's personal calendar, appointments, and family schedules as needed, • Coordinate personal travel, vacations, and reservations, • Plan private events and gatherings, such as dinners, celebrations, and holiday events, • Help manage the household as needed, including working with vendors, staff, and service providers, • Handle personal errands, gifting, and special requests with complete discretion Qualifications • [5+] years of experience as an Executive Assistant or EPA supporting a C-suite leader, Partner, or senior executive, ideally in private equity, hedge funds, investment banking, or another financial or professional services setting, • Proven experience planning and running high-profile events for senior or VIP guests, • Excellent organizational and time management skills, with the ability to switch smoothly between professional and personal priorities, • Complete discretion with confidential business and personal information, • Polished written and verbal communication skills, • Proactive and resourceful; anticipates needs and solves problems before they come up, • Calm, flexible, and responsive in a fast-paced environment, including occasional availability outside regular business hours, • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Cvent or similar event platforms is a plus, • Bachelor's degree preferred Compensation & Benefits Compensation: 150k-175k base, plus bonus • 100% paid M/D/V, • Onsight breakfast/lunch, • Coffee/matcha bar, • 401k match, • Charitable donation program

Company Description: ID is the largest independently owned full-service communications agency in the U.S., with offices in Los Angeles and New York and a team of over 100 employees. The agency represents leading talent, brands, films, studios, corporations, and non-profit organizations across the entertainment and corporate landscape. ID specializes in media relations, corporate communications, executive visibility, talent and influencer relations, digital strategy, awards campaigns, and brand partnerships. By driving social, cultural, and global awareness, the agency helps clients meet strategic goals through creative, impactful storytelling and thoughtful management of the news cycle. Role Description The Talent Assistant, Public Relations is a full-time, on-site role based in New York, NY. This position supports publicists and account teams in day-to-day talent PR activities, including drafting and distributing press materials, maintaining media lists, and tracking coverage. The Talent Assistant will help coordinate interviews, appearances, and press opportunities, manage schedules and call sheets, and liaise with talent teams and media contacts to ensure smooth communication. The role includes handling administrative tasks such as updating databases, preparing briefing documents, monitoring news and social media, and supporting event logistics. The individual in this role collaborates closely with colleagues across offices to contribute to client campaigns and provide consistent, detail-oriented support. Qualifications • Candidates should possess strong Public Relations and Media Relations skills, with the ability to support talent-focused campaigns and interact professionally with press outlets., • Candidates should possess excellent Communication and Customer Service skills to manage client, talent, and internal interactions with professionalism and discretion., • Candidates should possess the ability to draft and format Press Releases and other written materials with accuracy, clarity, and attention to brand voice., • Candidates should possess strong organizational and time-management skills, with the ability to handle multiple projects, meet deadlines, and maintain meticulous records., • Candidates should possess proficiency with common office and communications tools (e.g., email, calendars, spreadsheets, media databases) and be comfortable learning new platforms., • Candidates should possess a collaborative working style, a proactive approach to problem-solving, and interest in entertainment, media, and talent representation., • Bachelor’s degree in Communications, Public Relations, Marketing, Media Studies, or a related field, or equivalent relevant experience., • Prior internship or entry-level experience in PR, talent representation, or entertainment media is beneficial.

Creative Production & Operations Assistant Company: Robal Agency Location: Manhattan, New York City Employment: Full-Time, In-Person Schedule: Monday–Friday, with occasional evening and weekend production work About Robal Agency Robal Agency is a New York City-based creative production agency specializing in luxury events, brand campaigns, photography, and video production. We work with leading brands across fashion, hospitality, entertainment, and corporate industries, delivering high-quality creative work in fast-paced environments where attention to detail and reliability matter. We're looking for an ambitious, organized, and hardworking Creative Production & Operations Assistant to work directly with our founder and support both the creative and business sides of the agency. This is a hands-on role for someone who wants to learn, develop new skills, and grow alongside a creative company. What You'll Be Doing Creative Production • Assist on professional photography and video shoots, including events, campaigns, and studio productions., • Capture and edit photography and video content., • Help prepare cameras, lighting, audio equipment, shot lists, and production materials., • Assist with onsite content delivery and fast-turnaround projects., • Organize, select, retouch, and deliver client photography and video assets., • Manage equipment, memory cards, file transfers, backups, and digital media libraries. Agency Operations • Assist with calendar management, scheduling, correspondence, and administrative responsibilities., • Coordinate production logistics, crew schedules, equipment, locations, and talent., • Help maintain organized project files, documents, and internal workflows., • Conduct research, maintain spreadsheets, and support various day-to-day office tasks., • Track assignments, follow up on outstanding items, and help keep projects moving forward., • Identify opportunities to improve organization, efficiency, and internal processes. Marketing & Business Development • Assist with social media, marketing content, and portfolio updates., • Research prospective clients, brands, and business opportunities., • Help maintain our CRM and organize sales and outreach activities., • Assist with presentations, proposals, and marketing materials. Who We're Looking For We care just as much about your attitude, initiative, and willingness to learn as we do about your existing experience. The ideal candidate: • Has a strong work ethic and takes pride in doing things well., • Is proactive, resourceful, and able to anticipate what needs to happen next., • Learns quickly, follows direction, and responds promptly to changing priorities., • Has excellent organizational skills and strong attention to detail., • Is receptive to constructive feedback and continuously looks for ways to improve., • Can manage multiple tasks, meet deadlines, and remain calm under pressure., • Demonstrates professionalism, discretion, and good judgment when interacting with clients., • Takes ownership of responsibilities and follows tasks through to completion., • Is equally comfortable assisting with creative projects and routine administrative work., • Understands the importance of protecting confidential client information and project materials., • Has a genuine interest in photography, video production, marketing, and the creative industry., • Wants to develop professionally and take on greater responsibility over time. Technical Skills Some experience required: • Basic photography and camera operation., • Basic videography and video editing., • Familiarity with at least one professional photo or video editing program., • Comfortable working on Mac computers and learning new software. Bonus skills: • Adobe Premiere Pro, Lightroom, Photoshop, Capture One, or DaVinci Resolve., • Social media content creation and vertical video production., • Google Workspace, spreadsheets, CRM software, and AI productivity tools., • Experience with lighting, audio, or professional production equipment., • Previous event, agency, or production experience. You don't need to be an expert. We provide hands-on training and opportunities to learn professional production workflows, but you should have a basic foundation and a strong desire to improve. Schedule & Availability • Must be able to work in person in Manhattan five days per week, including work at our office and production locations as assigned., • Must have flexibility for occasional evening and weekend shoots. All hours will be tracked and compensated in accordance with applicable wage and overtime laws., • Must be able to occasionally lift, carry, and transport photography and video equipment weighing up to 50 pounds, with or without reasonable accommodation., • Must be reliable, punctual, and comfortable working in a fast-paced environment. What You'll Gain • Hands-on training and regular feedback from a founder with nearly a decade of professional creative production experience., • Opportunities to work on high-profile events, luxury brand campaigns, and creative productions., • Practical experience in photography, videography, editing, production, and agency operations., • Exposure to the business side of operating and growing a creative agency., • The opportunity to develop into a larger creative, production, or operations role as your skills grow. A Few Things to Know This isn't a typical desk job, and it isn't exclusively a photography position. Some days you'll be editing footage, managing schedules, or organizing project files. Other days you'll be on set, coordinating production details, or helping execute a high-profile event. We operate with high standards, move quickly, and believe there's always room to improve. We're looking for someone who doesn't just complete assigned tasks but actively looks for ways to make the team more organized, efficient, and successful. If you're motivated, dependable, eager to learn, and excited by the opportunity to grow in a creative environment, we'd love to hear from you. How to Apply Please submit: • Your resume., • A photography, video, or editing portfolio, if available. Personal and student projects are welcome., • A brief introduction explaining why you're interested in the position and what you'd like to learn. Website: www.robalagency.com • Robal Agency is an equal opportunity employer. We consider qualified applicants without regard to legally protected characteristics and provide reasonable accommodations as required by applicable law.

Duration: 5 Months Job Overview: • Daily tasks related to administration and office management include, but are not limited to: travel and expense management, cost control implementation, acting as SPOC for visiting employees, TOMNET management, new hire on-boarding, room bookings, presentation assistance, invoicing, Business Continuity Planning, calendar and meeting management for Executive Clients, Priority Clients, organization of policies and procedures, expense reporting, client entertainment reporting, FINRA reporting, Facilities coordination, and Premises management., • The current role is for an Administrative Assistant who will report into the Head of Platform Services Team, Administration & Office Management manager while supporting priority clients and Global Markets & Banking Americas Front Office personnel. Our Administrative Assistants are expected to partner and coordinate with other assistants in the team to ensure seamless coverage is provided to all of our staff. Physical presence in office(s) is an essential function of this position. Candidate Success Factors: Candidates to be measured on the following four performance drivers, which will dictate how individual impact is considered on the Americas platform: • Results and Impact, • Leadership and Collaboration, • Client, Customer and Stakeholder Focus, • Compliance Culture and Conduct Responsibilities:, • Strong organizational skills, pro-active approach, forward-thinking and solutions oriented., • Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment)., • Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy., • Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables., • Excellent Communications skills required - both written and verbal., • Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests., • Domestic and International Travel, • Process of heavy expense claims., • Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality., • Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements., • Managing logistics for visitors, • Management of incoming and outgoing phone calls, • Maintain current e-mail distribution lists in Outlook, • Modification and distribution of departmental reports., • Meeting minutes for high-level financial meetings., • Heavy invoice processing and external client on-boarding coordination., • Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach., • Prepare reports using Excel., • Strong knowledge of PowerPoint presentation development and editing for client meetings., • Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk. An Administrative Assistant will make use of several application systems including:, • ivalua - Supplies and IT Procurement., • My IT / SailPoint - Request management tool for IT application security activities., • Concur - Travel scheduling and expense reporting., • Tom Net and Clock Net - Staff attendance and work hours tracking., • UPS - Express mail labeling and postage., • Microsoft Outlook, • Microsoft Office Suite with a strong focus on Excel and report management., • Tableau Required Qualifications for Administrative Assistant Position:, • Education and Experience: Bachelor’s degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services. 3 - 5 years of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution. Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies. Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables., • Technical Skills: Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel., • Administrative Skills: Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks., • Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary - utilizing tact and confidentiality. Be an excellent team player., • Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail-oriented, flexible and enjoys the administrative challenges of supporting executive level employees. Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit _. US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring. IND01

Important • 4-month contract with the HIGH chance to extend or become perm!, • 40-hours, M-F, 7am-4pm, • Benefits: (health, dental, vision, PTO, 401k - no match)., • Pay: $28.85/hr (estimated 60k annual salary), • Onsite (M-F) Our Client is seeking a Sign Shop Assistant with 3+ years of experience working in print shop environment preferably within the film, television, and live events industries. The ideal candidate will have a strong background in graphic design and sign fabrication, with a focus on creating print-ready materials such as posters, floor graphics, prop packaging, dimensional lettering, event/convention displays, and more. This position will also require close collaboration with clients and internal stakeholders to understand project requirements and deliver high-quality printed materials within tight deadlines. What You'll Do • Customer Service - Provide customer service including heavy phone and e-mail support to schedule projects in an extremely fast-paced environment. Guiding customers quickly to helpful and profitable solutions. Working in person with clients. Consistently furthering the brand & business through each interaction. Always asking questions and listening to customer feedback., • Estimation - Estimating projects both large and small. Establishing and evolving product pricing., • File Prep & Review - Interpreting and processing digital files for sign production on a daily basis. Breaking down each element for production. Reviewing print proofs and make necessary adjustments to ensure print quality and accuracy. Ensuring designs adhere to print specifications, including color profiles, resolution, and bleed requirements., • Production/Fabrication - Involved in all aspects of sign & graphics production including digital printing, vinyl work, routing, and overall sign fabrication. Responsibilities Print Production Support: • Large Formant Printing & Color – Experience in a large format graphics department working with ONYX & Versaworks RIPs, Adobe Acrobat, Color ICC Profiling, color matching, and Sai EnRoute., • File Prep – Experience preparing final artwork files for printing, including file setup, color management, pre-flight checks, and knowledge of the below:, • Experience working with industry-standard files such as JPEG, PNG, TIFF, PSD, EPS, AI, INDD, PDF, SVG, RAW, raster & vector work., • Familiarity with font formats & typesetting. Fabrication and Installation Support: • Sign Assembly – Experience assembling signs, including weeding, cutting, trimming, and using power tools to produce high-quality finished products., • Material Handling – Proficiency in handling and working with a variety of materials such as vinyl, acrylic, metal, wood, and foam board. Understanding material properties and best practices for cutting, adhering, and finishing each type., • Dimensional Lettering and Graphics – Skilled in creating and installing dimensional lettering and graphics, ensuring precise alignment and secure mounting., • Routing and Cutting – Experience with CNC routing and laser cutting for creating intricate and custom sign designs. Ability to set up and operate equipment, including software programming and material setup., • Finishing and Installation – Proficient in applying finishing touches such as laminating, mounting, and framing. Experience with sign or display installation, both indoor and outdoor, ensuring stability and durability. Customer Service: Consult with clients to understand the scope of their project including: • Being able to recognize the material requested and being able to suggest alternatives., • Understanding the physical size of products and quantities., • Understanding methods of fabrication., • Recognizing the feasibility of completing the project within the timeline., • Incorporate client feedback and revisions to refine designs and achieve desired outcomes. QUALIFICATIONS • High School Diploma., • 3 years of relevant experience., • Excellent communication skills, with the ability to effectively collaborate with clients, team members, and print vendors., • Creative flair, attention to detail, and a passion for delivering high-quality design solutions., • Ability to work independently and as part of a team, with a proactive and problem-solving mindset., • Ability to lift 50 pounds. Desired Characteristics: • Knowledge of maintenance and troubleshooting of large format printers and ink., • Ability to operate all equipment in the shop including large format printers, CNC router, vinyl cutter/plotter, laminator, etc., • Preferably experience working in a sign shop in New York and knowledge of the vendors in the area.

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Office Assistants/ Event Assistants on a temporary day to day basis. The general hourly range for these roles are $17-20/hr DOE Responsibilities will possibly include: • Answer and direct phone calls, • Assist in the preparation of regularly scheduled reports, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: • 1-2+ years experience as a Receptionist, Office Assistant or has worked hospitality, • Knowledge of office management systems and procedures, • Proficiency in MS Office, • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task

FRAME is an American fashion brand founded by Jens Grede and Erik Torstensson, renowned for its collections in denim, cotton, leather, and cashmere. Since the brand’s inception in 2012 in Los Angeles, CA, FRAME has evolved from making hand-crafted denim to offering ready-to-wear staples in the finest natural materials. FRAME is committed to sustainable and fair manufacturing practices. Today, FRAME is sold through its own retail stores and frame-store.com, as well as leading luxury department stores and boutiques across the world. Role Overview: The Sales Assistant serves as a vital dual-support role bridging front-of-house customer service and hospitality with back-of-house operational flow. By blending customer experience and ad-hoc client hosting with core stockroom functions, the Sales Assistant maintains floor readiness, elevates customer satisfaction, and provides operational efficiency to optimize the overall client experience. This role flexes dynamically based on business flow and store needs — acting as floor support, runner, cashier, stock organizer, host, and brand ambassador. Responsibilities: Sales & Customer Experience Support · Assist Stylists and management in delivering exceptional service on the sales floor. · Flex dynamically between floor roles including runner, greeter, cashier, and answering client inquiries. · Provide hosting duties as needed — such as offering beverages, welcoming incoming clients, and ensuring all guests on the floor are acknowledged and actively assisted by the styling team. · Provide attentive, gracious customer service and assist clients with basic product needs and requests. · Monitor details of transactions, including alterations, shipping, and omni-channel fulfillment/returns. · Maintain a basic knowledge of current fashion trends, seasonal collections, and FRAME's aesthetic. Operations & Stockroom Management · Support back-of-house logistics including shipment receiving, unpacking, and processing. · Maintain an organized, clean, and efficient stockroom to ensure smooth sales floor replenishment. · Assist with garment care, including steaming, hanging, and preparing merchandise for display. · Process inventory transfers, RTVs, online returns, damages, and cycle counts. · Help maintain store supply levels and monitor stock equipment/tools. · Follow loss prevention, safety, and security guidelines at all times. Merchandising & Floor Maintenance · Maintain selling floor standards, ensuring racks, tables, and fitting rooms are orderly and aligned with brand visual directives. · Communicate stock level needs and fast-moving items between the backroom and management team. · Support floor setup, visual merchandising updates, and promotional event preparation. Qualifications & Skills · Experience: 1+ years of retail, customer service, or stockroom/inventory experience in a high-end contemporary or luxury retail environment. · Education: High School Diploma or GED required. · Adaptability: Ability to multi-task, prioritize, and seamlessly transition between inventory operations and customer-facing support in a fast-paced setting. · Communication: Strong verbal and written communication skills; bilingual proficiency is a plus. · Teamwork: Collaborative spirit with high self-awareness, strong work ethic, and attention to detail. Physical Requirements · Ability to stand and walk for extended periods during scheduled shifts. · Ability to lift, carry, and move boxes, hangers, and merchandise weighing up to 15 pounds. · Capability to climb ladders, stairs, bend, reach, and perform repetitive movement for stock and visual displays. · Experience operating Point-of-Sale (POS) systems and basic inventory software.

A law firm in Manhattan is seeking a Marketing Assistant with 1-2 years of marketing experience to support marketing, business development, events, social media, and CRM initiatives. The ideal candidate will have experience with HubSpot and Canva. This is a 4 month contract role. Fully on-site Monday - Friday Hours: 8:30am - 5pm Pay $25-30/hr. Responsibilities: • Maintain and audit CRM database, ensuring data accuracy and compliance with standards., • Coordinate updates to website content, including attorney bios and practice descriptions., • Schedule and post social media content, adhering to platform best practices., • Provide logistical support for firm events, including registration and onsite assistance., • Administer CLE programs, managing approvals, attendance, and certification issuance., • Compile and track attendance lists for events and maintain event calendars., • Assist with rankings and awards submissions, maintaining accurate records., • Support marketing leadership with announcements and communications projects., • Process invoices and provide administrative support for marketing operations. Requirements: • Bachelor’s degree in marketing, communications, business, or related field preferred., • 1–2 years of marketing, communications, or administrative experience required., • Experience with HubSpot and Canva required., • Strong organizational skills and exceptional attention to detail., • Proficiency with CRM systems, website content management, and social media platforms., • Ability to manage tasks independently and adjust to shifting priorities., • Reliable, responsive, and committed to delivering high-quality work., • Collaborative with strong written and verbal communication skills., • Legal or professional services experience is a plus.

Manhattan based luxury goods company is seeking an Executive Assistant to join its executive office team. This role is ideal for someone with 3+ years of executive support experience who is highly organized, professional, and enjoys a mix of high-level administrative responsibilities and hands-on office support for senior leadership. Fully in-office M-F 9am - 5pm Salary: $75-85K + bonus Responsibilities: • Manage complex calendars, scheduling meetings, and coordinating conference room bookings for executives., • Prepare and submit detailed expense reports, ensuring accuracy and compliance with company policies., • Facilitate daily catering orders, restaurant reservations, and visitor coordination., • Assist with company mailings, database updates, and recurring reports to support executive operations., • Partner with Facilities, Security, and IT teams to ensure smooth office operations and guest experiences., • Support event planning by preparing guest lists, agendas, and materials for executive and company-wide events., • Maintain inventory of office supplies and manage procurement for the Executive Floor., • Provide administrative assistance for presentations, reports, and business communications. Requirements: • Bachelor’s degree required., • Minimum of 3 years of experience in executive assistance or high-level administrative roles., • Proficiency in Microsoft Office Suite and familiarity with scheduling software., • Strong organizational skills and ability to multitask in a fast-paced environment., • Excellent written and verbal communication skills, with attention to detail., • Professional demeanor with the ability to handle confidential information discreetly., • Willingness to learn new systems and adapt to evolving priorities.

New York City | Full-Time (Freelance Opportunies Also Available) Not every client experience can be scripted. Not every creative vision fits inside a brief. We're looking for someone who can confidently navigate both. About Ceci New York At Ceci New York, we don't simply create invitations, we design unforgettable first impressions. For more than two decades, Ceci New York has partnered with the world's most discerning clients, luxury hospitality brands, celebrated event planners, and visionary creatives to bring extraordinary stories to life through couture invitation design, branding, print, and bespoke experiences. Every project is highly customized. Every detail matters. Every piece we create reflects exceptional artistry, craftsmanship, and innovation. Our award winning work has been recognized world wide by top publications and trusted by leading hospitality brands, celebrated event professionals, and clients who expect nothing short of extraordinary. We're looking for someone who shares our obsession with beautiful design, impeccable service, and meaningful client relationships. The Opportunity This isn't your typical Account Manager role. You'll become a trusted advisor to our clients, guiding them through a highly personalized creative journey from the first conversation to the final reveal. You'll collaborate closely with our creative team, helping translate ideas into extraordinary experiences while ensuring every project moves seamlessly from concept through production. You'll balance relationship-building, creative thinking, project management, and strategic communication, all while delivering the white-glove level of service our clients have come to expect. If you love beautiful design, thrive in fast-paced creative environments, and enjoy working with exceptional clients, we'd love to meet you. What You'll Do • Build trusted relationships with clients from initial inquiry through project completion., • Lead client meetings and creative conversations with confidence, warmth, and professionalism., • Translate client goals into clear creative direction for our design team., • Guide clients through the creative process while setting expectations and maintaining excitement throughout the project., • Manage multiple projects simultaneously with exceptional organization and attention to detail., • Coordinate timelines, deliverables, approvals, and production schedules., • Collaborate closely with designers, production partners, and vendors to ensure flawless execution., • Identify opportunities to expand client relationships and introduce additional services when appropriate., • Serve as the bridge between creativity, craftsmanship, and client experience. Who You Are You genuinely enjoy working with people. You understand that exceptional client service is about anticipation, not reaction. You appreciate great design and understand that every creative decision tells a story. You remain calm under pressure, communicate with confidence, and find satisfaction in creating seamless experiences for others. You have excellent taste, exceptional organizational skills, and naturally notice the details others overlook. Most importantly, you care deeply about delivering work you're proud of. Who Thrives Here The people who succeed at Ceci New York are naturally curious, highly organized, and genuinely enjoy making others feel cared for. They appreciate exceptional design, communicate with confidence and kindness, and understand that details are never "small", they're everything. They're comfortable working with discerning clients, collaborating with creative minds, and balancing multiple moving pieces without losing sight of the bigger picture. They don't wait to be told what needs to happen next. They anticipate it.They find joy in creating memorable experiences, solving problems thoughtfully, and representing a brand that values beauty, craftsmanship, and excellence in every interaction. We'd Love If You Have Experience In • Account Management, • Client Services, • Luxury Hospitality / Concierge Services, • Luxury Weddings or Events, • Branding or Creative Agencies, • Graphic Design Studios, • Print Production, • Interior Design, • Luxury Retail, • Private Executive Assistant / Household Manager, • Experience Design Experience working with discerning clientele or premium brands is highly valued. Bonus Points If You Understand • Graphic design principles, • Typography, • Print production, • Specialty printing techniques, • Paper stocks and finishing methods, • Letterpress, foil stamping, embossing, and other artisan print processes, • Luxury branding and storytelling, • Creative presentations and visual communication, • Hospitality-level client service You don't need to be a designer, but you should appreciate exceptional design, understand the value of craftsmanship, and enjoy collaborating with creative professionals. What Success Looks Like Our clients trust you. Our designers love working with you. Projects stay organized. Communication is proactive. Clients feel cared for. Creative ideas are elevated. Every interaction reflects the Ceci New York brand. Why Ceci New York You'll work alongside an award-winning creative team producing some of the most celebrated invitation and branding work in the world. No two projects are alike. One day you may be helping create an extraordinary wedding experience for a private client; the next, collaborating with a world-class hospitality brand on a luxury launch. You'll be surrounded by creativity, craftsmanship, and people who genuinely care about producing exceptional work. As Ceci New York continues to grow, we're looking for someone who wants to grow with us. This role offers the opportunity to expand your responsibilities, contribute to the evolution of our client experience, and help shape the future of the brand. If you're energized by meaningful relationships, beautiful design, and creating unforgettable experiences, you'll thrive here. Benefits We believe exceptional work begins with taking care of exceptional people. Our full-time team enjoys a comprehensive benefits package, including: • Comprehensive Health Benefits, • Paid Time Off (starting at 3 weeks + 10 Paid National Holidays Per Year), • Corporate and Personal Bonuses, • 401K + Profit Sharing Plans, • Summer Fridays, • Hybrid Working Schedule, • Professional Development Opportunities, • A collaborative, inspiring creative studio environment in New York City, • The opportunity to work on globally recognized hospitality brands, celebrities, extraordinary private celebrations, and highly bespoke creative projects For exceptional candidates, we're also open to discussing a freelance or contract arrangement. We'd Love to Meet You! We're less interested in finding someone who's held this exact title before, and far more interested in someone with exceptional taste, emotional intelligence, curiosity, and a genuine passion for creating remarkable client experiences. If you've read this far and thought, "This sounds exactly like me," we'd encourage you to apply, even if your experience doesn't perfectly match every qualification listed above. Sometimes the most exceptional people come from unexpected places. How to Apply Please email the following to careers@cecinewyork.com • Your résumé, • A thoughtful cover letter sharing why you're interested in joining Ceci New York and what excites you about this opportunity, • In 250 words or fewer, tell us about a client experience, creative project, or moment of exceptional service that you're especially proud of, and why it was meaningful to you. Email Subject Line: Why Ceci New York? / First + Last Name Please use the exact subject line above. At Ceci New York, we believe thoughtful details set exceptional experiences apart, and this is simply the first one. We're looking for people who appreciate craftsmanship, creativity, curiosity, and meaningful relationships. Attention to detail matters, but so do kindness, initiative, and authenticity. We can't wait to hear your story! For more information on our company, please visit www.cecinewyork.com or our instagram page @cecinewyork for a more up-to-date glimpse into our work and brand.

The Union League is a private social Club providing its members and guests with a quiet sanctuary and relief from the hustle of the city. Our emphasis is on privacy, an exceptional club experience with an emphasis on personalized service. Our clubhouse contains over 19,000 square feet of event space ranging from small private dining rooms to grand ballrooms as well as 60 overnight guest rooms. Our culinary staff has prepared meals for Presidents, Prime Ministers and Royals from around the globe. Additionally, The Club offers members and guest a robust calendar of special events and programs. Position Overview The Controller acts as a strategic financial partner to club leadership, ensuring fiscal stability, accurate member billing, transparent reporting to the Board of Directors, and strict compliance with local, state, and federal regulations. Core Responsibilities • Financial Reporting & Analysis: Prepare monthly financial statements (balance sheets, income statements, cash flow statements), budget variances, and executive financial packets for the General Manager and Board., • Accounting Operations: Oversee daily general ledger maintenance, accounts payable (AP), accounts receivable (AR), member billing/dues processing, and cash flow management., • Budgeting & Forecasting: Partner with department heads and the General Manager to build annual operating and capital budgets., • Payroll & Human Resources: Process weekly payroll, manage employee benefit administration, and handle core HR recordkeeping and tax filings., • Audits & Tax Compliance: Coordinate internal and external financial audits and oversee local, state, and federal tax filings., • Committee & Board Support: Serve as a direct liaison or advisor to the Finance, Audit, Pension, and Capital Planning committees., • System & Asset Management: Maintain club management and accounting software (e.g., Jonas, ClubEssential) and assist with IT/asset tracking., • Staff Supervision: Hire, train, and supervise accounting personnel. Qualifications & Requirements • Education: Bachelor’s degree in Accounting, Finance, or Business Administration; CPA certification preferred., • Experience: 5+ years of progressive accounting experience, with at least 2–3 years in a Controller or Assistant Controller role—ideally within the private club, hospitality, or member-based industry., • Technical Skills: Proficiency in club-specific accounting software (such as Jonas Software, ClubEssential, or NorthStar), advanced Microsoft Excel, and general ERP systems., • Soft Skills: Strong verbal and written communication skills, high discretion with sensitive member/staff data, and a collaborative approach to club operations. Compensation and Benefits • Competitive salary commensurate with experience and qualifications., • Medical, Dental, Short Term, Long Term & Life Insurance for Full-Time Regular Employees, • Vacation, sick days, personal days and holidays as per Club policy, • 401k Plan plus company match, • Continuing education and HFTP and/or CACFE conferences, • Complimentary Staff Meals, • Annual clothing allowance, • Eligibility for the Pre-tax Transit plan, • Discretionary Year End Bonus based on tenure and performance

Reports To: Urbanspace Operations Markets: Bryant Park, Union Square, Columbus Circle & Herald Square Employment Type: Seasonal Compensation: Hourly based on experience Schedule: Variable; includes mornings, evenings, weekends and holidays based on market needs. General Managers are also expected to be present regardless of weather conditions. Position Summary The General Manager (GM) is responsible for the overall day-to-day operation, staffing, readiness and performance of an assigned Urbanspace holiday market. The GM serves as the senior on-site operational leader and is responsible for maintaining a best-in class market that is clean, safe, organized, compliant and prepared to serve guests and vendors throughout each operating day. The GM leads Assistant Managers, Market Operations Supervisors and Porters; exemplifies and codifies excellence in guest experience and vendor relations; manages staffing and scheduling; oversees vendor and operational issues; monitors safety and compliance; coordinates operational service needs; and communicates significant issues to Urbanspace Operations. Key Responsibilities ●Establish best-in-class holiday market culture for both vendors and guests ● Own overall operating readiness and performance of the assigned market. ●Lead, direct and support Assistant Managers, Market Operations Supervisors and Porters. ● Instate and enforce all opening and closing procedures including employee check in; opening and closing facilities; vendor checklists; fire safety. Document and follow protocol for all violations. ●Maintain a visible management presence throughout the market and conduct regular operational walkthroughs. ●Ensure staff remain actively engaged and assigned to areas of greatest operational need. ●Prepare and maintain weekly employee schedules and adjust staffing based on attendance, weather, events, volume and operating needs. ●Manage all schedules and ensure coverage for unexpected vacancies ●Review, approve and submit all payroll as per Urbanspace requirements ●Monitor market cleanliness, trash and cardboard operations, wastewater and waste-oil areas, lighting, guest circulation and other operating conditions. ●Ensure Landlord and vendor requests and operational issues are acknowledged, assigned, resolved or appropriately escalated. ● Manage and offer suggestions for efficient guest flow. ●Monitor supplies, equipment and back-of-house inventory ●Coordinate with Urbanspace Operations regarding trash service, wastewater service, waste-oil pickup, repairs, facilities issues and other outside service requirements. ●Respond to and escalate accidents, injuries, spills, electrical problems, safety concerns, significant vendor/guest conflicts and other incidents. ●Coach staff on performance and operating standards and escalate disciplinary matters in accordance with Urbanspace policy. ●Perform other market-operating responsibilities reasonably assigned by Urbanspace Operations. Qualifications & Skills ●Prior management or supervisory experience in hospitality, events, retail, food service, facilities, public markets or another fast-paced guest-facing environment. ●Respect for and experience with establishing an exceptional guest experience ● Demonstrated ability to lead hourly teams and manage multiple operational priorities simultaneously. ●Strong judgment and ability to identify when an issue should be handled on-site versus escalated. ●Strong communication, interpersonal, organizational and follow-through skills. ● Ability to remain calm and decisive during high-volume periods and unexpected operational situations. ●Comfort using mobile applications, radios and basic digital scheduling/timekeeping systems. ●Prior outdoor event or seasonal-market experience preferred but not required. Work Environment & Physical Expectations This is an active outdoor seasonal-market position. Employees must be prepared to work in varying winter weather conditions and in a busy public environment with significant standing and walking. Duties may require movement between vendor, guest-facing and back-of-house areas and prompt response to operational conditions throughout the market.

About Fross Zelnick For over 55 years, Fross Zelnick has been a premier global intellectual property law firm focused on trademark, copyright, design patent, and related matters, trusted by many of the world’s most recognized brands, businesses, celebrities, and creators. As a boutique firm, we offer the opportunity to work alongside leading IP lawyers in a collaborative, fast-paced environment where ideas, initiative, and contributions are valued. Our Midtown office, conveniently located between Bryant Park and Times Square, offers easy access to major subway and commuter lines. About the Role We are seeking a highly organized, detail-oriented, and proactive Marketing Assistant to support the firm’s Marketing Operations Manager and broader Marketing and Business Development team. This is a hands-on role with exposure to a wide range of initiatives across marketing, business development, events, digital communications, CRM, research, and rankings. The ideal candidate is intellectually curious, resourceful, and eager to learn, with strong attention to detail and a genuine interest in understanding the purpose behind their work. We are looking for someone who takes ownership of their projects, manages their time thoughtfully, and enjoys keeping things organized and moving forward. Because this role works closely with attorneys, colleagues, vendors, and external organizations, a collaborative, personable, and team-oriented approach is equally important. Key Responsibilities • Support day-to-day marketing and business development projects, including email communications, invitations, attorney bios, website updates, social media, presentations, and other firm materials., • Coordinate the firm’s newsletter process, including formatting, website updates, CRM distribution, resends, and LinkedIn posting., • Maintain CRM contacts and lists, and assist with research on companies, prospective clients, conferences, attendees, and other business development opportunities., • Assist with client events, CLE programs, conferences, and sponsorships, including invitations, RSVPs, attendee research, event materials, vendors, and onsite coordination., • Responsible for creating and formatting marketing and business development reports using data from email, social media, website traffic, events, CRM, and campaigns., • Keep project and legal directory information organized, including Airtable trackers, files, reports, referee information, approvals, and next steps., • Provide administrative support, including invoice tracking and submission, payments, credit card reconciliation, meeting scheduling, travel arrangements, and itineraries., • Bring strong attention to detail and ownership to your work, from proofreading materials to communicating progress, asking thoughtful questions, and helping the team keep projects moving. Qualifications • Bachelor’s degree in Marketing, Communications, Business, or related field., • 1–2 years of relevant experience in a professional services or legal environment preferred., • Strong proficiency in Microsoft Office, particularly Outlook, Excel, PowerPoint, and Word., • Experience with CRM systems (such as InterAction or Nexl), email marketing platforms (such as Vuture, Constant Contact, Mailchimp), website content management systems, project management tools, or similar marketing technology is preferred., • Strong writing, proofreading, and formatting skills., • Strong organizational and time management skills with the ability to manage multiple assignments and deadlines simultaneously., • Comfortable conducting research, working with data, and learning new platforms and subject matter., • Interest in marketing, business development, branding, professional services, and intellectual property is strongly preferred. We Are Looking For • Exceptional attention to detail. You notice when something does not look right, double check your work, and care about accuracy before something leaves your hands., • Highly organized with strong follow-through. You keep track of multiple projects and next steps, manage your time well, and take ownership of seeing assignments through., • Proactive and resourceful. You ask thoughtful questions, look for answers, and think about what needs to happen next., • Intellectually curious. You want to understand why we are doing something, not simply what needs to be done, and you enjoy learning along the way., • Thoughtful and personable communicator. You listen carefully, take good notes, communicate clearly, and are comfortable working with attorneys, colleagues, vendors, and external contacts., • Collaborative and adaptable. You enjoy being part of a team, are willing to jump in where needed, and can adjust as priorities evolve. Work Environment While the firm has adopted a hybrid work environment, this role requires a minimum of three days a week in the office. Non-Exempt, bonus eligible. Salary: $40,000 - $60,000 depending on experience, skills, and qualifications. To be considered, please submit cover letter and resume to HR Specialist, Erin Sullivan - esullivan@fzlz.com

Our client, an investment management firm, is seeking a highly organized, proactive, and detail-oriented Administrative/Executive Assistant & Office Manager to support three executives and oversee the day-to-day operations of its New York City office. This individual will be responsible for complex calendar management, travel coordination, front desk coverage, vendor management, supply and equipment ordering, building and facilities coordination, new hire workstation setup, and firm-wide event planning. The ideal candidate will possess exceptional organizational and communication skills, anticipate the needs of executives, and thrive in a fast-paced, collaborative environment. COMPANY: Investment Management Firm POSITION: Administrative/Executive Assistant & Office Manager LOCATION: New York, NY HOURS: 8am - 6pm (with flexibility to check emails after hours) OFFICE REQUIREMENTS: 5 days in office (Summer Fridays from Memorial Day – Labor Day) COMPENSATION: $100-125K + Paid OT + Bonus + Generous Perks BACHELOR'S DEGREE REQUIRED: Required Responsibilities of the Administrative/Executive Assistant & Office Manager: Calendar and Scheduling Support -Manage and coordinate complex calendars for 2-3 executives and 1 investment analyst. -Assist with meeting setups, including confirming locations and ensuring relevant materials are prepared. Travel Coordination -Ensure travel details are added to calendars, and all necessary logistics are in place. Office and Administrative Support -Greet guests, ensure they are properly welcomed, and escort them to conference rooms. -Handle incoming mail and deliveries, ensuring efficient distribution to the appropriate team members. -Set up internal and external lunches, ensuring all dietary needs and preferences are met. -Manage pantry restocking, including coordinating catering orders and maintaining inventory. -Manage IT support requests and coordinate with the external IT provider. -Assist with expense reconciliation. -Handle ad-hoc administrative duties to support the team as needed. Collaboration and Team Support -Develop relationships with the Analysts and office staff to ensure quick and efficient execution of tasks. -Take initiative in building team morale and supporting office needs. Event Planning -Plan and coordinate firm-wide events, including holiday gatherings, team offsites, team happy hours, client and investor events, and recurring all-hands meetings. -Manage venue selection, catering, vendor contracts, invitations, RSVPs, budgets, and day-of logistics. -Partner with leadership to align events with firm priorities and follow up afterward on feedback and expenses. Requirements of the Administrative/Executive Assistant & Office Manager: -Bachelor's degree required. -2-4+ years' experience in an Administrative Assistant/Office Manager or adjacent role supporting a team; financial services experience is a plus. -Strong attention to detail and exceptional organizational skills. -Ability to handle high-volume scheduling, logistics, and communication efficiently. -Must be proactive and able to anticipate the needs of the executives and prioritize in a fast-paced environment. -Outstanding interpersonal and communication skills with a collaborative, team-oriented approach. -A genuine interest in building relationships with team members and taking initiative when needed. -Verifications of identity, education, prior employment, and references may be required.

JRN: #2520 We are seeking a highly polished, proactive, and discreet operations focused Personal Assistant to support our client, the CEO of a publicly traded company. This role sits within the broader “Office of the CEO” and partners closely with the Executive Assistant (corporate) to ensure seamless management of the CEO’s personal and lifestyle operations. This is a high-touch, high-responsibility role requiring exceptional responsiveness, judgment, and execution. Looking to hire ASAP. Responsibilities: • Own all personal and lifestyle management for the CEO, • Coordinate complex travel logistics (commercial and private aviation), • Manage day-to-day personal scheduling and requests with precision and urgency, • Manage personal calendar, and book appointments on behalf of the executive, • Vendor management for multiple properties, • Event management, • Oversee home and lifestyle operations, including vendor coordination, • Provide pet care coordination, • Act as a trusted gatekeeper and problem solver, anticipating needs before they arise, • Partner closely with the corporate EA to ensure full calendar and priority alignment, • Maintain 24/7 availability and responsiveness (off-hours communication is expected), • Other ad hoc responsibilities as needed Requirements: • 5–10+ years of experience in high-level personal or executive support (CEO-level preferred), • Background in:, • C-suite Personal/Executive Assistant roles, • OR high-touch environments (e.g., luxury travel, talent agencies, event/wedding planning, VIP hospitality), • Must be based in Miami, • Must demonstrate exceptional discretion, integrity, and emotional intelligence, • Must be able to thrive in fast-paced, high-demand environments, • Must be highly organized, detail-oriented, and relentlessly proactive Location: Fully in-person role. Full-time 5 days a week. 24/7 mentality. Flexibility outside of standard business hours as needed. The office is located in Brickell, Miami, FL. Compensation: $120-150k DOE base, bonus opportunity, and competitive equity. Comprehensive benefits package. Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment. Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Job Title: Environmental Services Specialist Department: Facilities Management PLEASE NOTE: This is a facilities maintenance and physical labor position. It is not a scientific, research, laboratory research, data, or data analytics role. Applicants should review the position responsibilities carefully before applying. Please submit an application only if your experience and career interests align with facilities maintenance and hands-on physical work. About The New York Academy of Medicine: For over 178 years, New York Academy of Medicine has been a driving force for progress, helping transform the landscape of health through independent thinking, rigorous research, and dynamic collaboration. Our mission reaches beyond the boundaries of conventional institutions; we champion a future where every person — no matter their background or circumstance — has what they need to live a healthier, longer life. True transformation happens when diverse perspectives unite with a shared vision. We bring together grassroots advocates, global leaders, clinicians, policymakers, researchers, and community voices in purposeful partnership. Our work is grounded in evidence and resonates with human experience. We consistently turn ideas into action, accelerating the adoption of innovations that advance health equity far beyond New York’s borders. Position Summary/Overview: Reporting to the Facilities Manager, the Environmental Services Specialist will be responsible for: • Overall cleanliness and repair of all items on specified floors of the building (cleaning will consist of all offices, common areas, restrooms, and event spaces), • Maintaining the general cleanliness of all buildings and grounds, including front of building and doors, • Inspection of any light fixtures that are out and replace any bulbs, etc., • Assisting in setting up and coordinating set-up and clean-up for all meetings and special events, including lifting tables and placing chairs., • Assisting with delivery of furniture and supplies to the building., • Accommodating staff requests for maintenance services as instructed by supervisor, • Removal of all trash as directed, • Performing light carpentry, electrical, plumbing and other assistant handyman helper tasks as required, • Other duties as assigned. The ideal candidate will practice care in the maintenance of the facility and take pride in their work; recognize the contributions of others and collaborate effectively within and outside of the department; communicate well with others and listen effectively to their ideas; be flexible, enthusiastic, and persistent in overcoming obstacles; demonstrate ability to think and act independently while exercising good judgment; take initiative to solve problems; and have a desire to expand knowledge and develop professionally. Qualifications: • Working knowledge of policies and procedures relevant to the job function, • A familiarization with local, state, and federal regulations governing buildings in NYC or an ability to acquire such knowledge, • 2-5 years of maintenance staff experience required, • High School Diploma or equivalent required, • Ability to work flexible hours, • Ability to work outside in all weather conditions Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand, walk, sit, handle or feel for objects, tools, or controls, reach with hands and arms, speak, and hear. The employee is occasionally required to climb, balance, stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 50+ pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. This position is based in New York City and requires full-time on-site presence. It is a non-exempt, hourly position and is eligible for overtime pay and benefits. NYAM is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status. NYAM is an affirmative action employer. As an organization whose primary focus is health equity, NYAM is committed to creating a diverse and inclusive environment for all employees. Application Process: Interested candidates should submit a resume and contact information for three references to EVSRecruitment@nyam.org. Applications will be reviewed on a rolling basis until the position is filled. Salary range: The salary range for this position is $18 to $20 per hour.

Executive Assistant – International Law Firm Location: New York, USA Working Pattern: Full-time | Office-based, 5 days per week Salary: $125,000 - $135,000 + Bonus and Benefits The Opportunity An established international law firm is seeking an experienced Executive Assistant to provide high-level support to Senior Partners in its New York office. This is a varied, fast-paced role requiring exceptional organisational skills, commercial awareness and the ability to anticipate the needs of senior stakeholders. The successful candidate will have substantial experience supporting senior legal professionals, ideally within an international law firm in the US, and will be confident managing complex schedules, international travel, client relationships and business operations. Executive & Administrative Support • Manage complex, high-volume diaries, coordinating meetings across multiple time zones and balancing competing priorities., • Act as a key point of contact for Partners, clients and internal stakeholders, handling enquiries and prioritising requests., • Prepare meeting agendas, briefing materials, correspondence and reports, taking minutes and tracking follow-up actions., • Liaise with internal departments, including Finance, HR, Business Development and Compliance, to support effective decision-making., • Provide occasional front-of-house and general office support as required. International Travel & Logistics • Coordinate complex domestic and international travel, including multi-destination itineraries, accommodation, transfers and visa requirements., • Optimise travel schedules to accommodate client meetings, business development activities and internal commitments., • Manage last-minute changes and prepare post-trip summaries, ensuring agreed actions are followed through. Business Development & Client Relationships • Support Partners with client relationship management, networking events, speaking engagements and thought-leadership activities., • Coordinate event registrations, research, presentation materials and pre-event briefings., • Maintain client target lists, track business development opportunities and monitor agreed actions., • Update CRM records, including client contacts, meeting notes and referral activity., • Assist with maintaining relationships with external law firms and referral partners. Billing & Financial Administration • Manage monthly legal billing processes, including draft invoices, fee arrangements and client billing queries., • Liaise with Finance and Partners to ensure accurate and timely invoicing., • Process and monitor expenses, ensuring appropriate coding, approvals and compliance with internal policies. Skills & Experience • Significant experience as an Executive Assistant, Legal PA, Legal Secretary or Legal Assistant, supporting Partners within an international law firm., • Proven ability to manage complex diaries, international travel and demanding schedules., • Experience with legal billing, financial administration and expense management., • Exposure to HR administration and performance review processes., • Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint., • Familiarity with legal practice management, CRM and document management systems., • Excellent written and verbal communication skills, with strong attention to detail., • Confidence working with senior stakeholders and coordinating across multiple business functions. About You You will be a proactive, highly organised and commercially aware professional who thrives in a busy legal environment. You will demonstrate excellent judgement, discretion and confidentiality, alongside a flexible and solutions-focused approach. Strong relationship-building skills, professionalism and the ability to anticipate requirements will be essential. Above all, you will be someone who takes ownership, remains calm under pressure and consistently delivers a high standard of support.

We are seeking a highly motivated and experienced Executive Assistant/Office Manager to support the Founder of a prominent Interior Design firm in Midtown. The ideal candidate will be proactive, highly organized, and capable of handling a diverse range of responsibilities in a fast-paced and evolving environment. This role involves both personal and professional support, office management, light HR, with a strong emphasis on maintaining project timelines and creating operational efficiency. Key Responsibilities: • Provide high-level administrative support to the Founder, • Manage schedules, appointments, and communications, • Perform various personal and professional tasks as needed, • Maintain organization and ensure deadlines are met, • Serve as a point of contact for clients and vendors, • Assist with onboarding and recruiting efforts, • Order office supplies, vendor management, event planning Qualifications: • Minimum of 3 -5 plus years of office or administrative experience required, • Strong attention to detail and a high level of reliability, • Exceptional organizational and time management skills, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office Suite and general tech-savviness, • High-end hospitality experience is a huge plus Additional Information: • Salary is commensurate with experience, • Candidates must have a professional demeanor and strong customer service skills We are looking for someone who brings a positive attitude, thrives in a team environment, and takes initiative to streamline processes and contribute to overall success. This role is onsite M-F.

Our client, an investment and advisory firm, is seeking a detail-oriented Administrative Assistant to support its Client Services team on a temp-to-perm basis. You'll keep the team running smoothly day-to-day and help create an excellent experience for both internal stakeholders and clients. This role is on-site four days per week. Hourly pay rate: $30-35/hr Duties: • Manage calendars, scheduling, and meeting logistics, • Coordinate travel arrangements and process expense reports, • Prepare, format, and proofread correspondence, presentations, and client-facing materials, • Answer and direct phone calls, emails, and inquiries professionally, • Maintain organized filing systems for client records and documentation, • Assist with onboarding new clients, including preparing welcome materials and tracking documentation, • Coordinate with internal departments (compliance, operations, IT) on behalf of the team, • Order office supplies and manage the team's general administrative needs, • Support special projects and event planning as needed, • Handle sensitive and confidential information with discretion What You'll Bring: • 2+ years of administrative experience, ideally in financial services or a professional services environment, • Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), • Excellent written and verbal communication skills, • Highly organized with strong attention to detail, • Ability to multitask and prioritize in a fast-paced environment, • Professional demeanor and a strong client-service orientation, • Bachelor's degree preferred

Position: Executive Assistant Location: New York City, NY Onsite: 4 days Employment Type: Full-time Compensation: 110,000–130,000 Position Overview The Executive Assistant will provide high-level administrative support to members of the Human Resources organization in a dynamic, fast-paced environment. This role focuses on ensuring smooth operations through expert scheduling, travel coordination, and event planning. The position requires strong collaboration across teams and a polished, service-oriented approach. Must be legally authorized to work in the United States. Responsibilities • Manage multiple busy calendars and scheduling priorities to ensure seamless coordination., • Coordinate domestic and international travel arrangements, including itineraries and logistics., • Prepare and assist with presentations and decks for HR meetings and initiatives., • Support HR-related meetings, special projects, and firmwide events., • Plan and execute team events and offsites with attention to detail., • Handle logistics associated with HR programs and events., • Partner closely with Executive Assistants across different functions within the firm., • Process expenses and manage general administrative responsibilities., • Communicate proactively regarding schedule changes, conflicts, and priorities., • Provide polished, high-touch support to the HR team and stakeholders. Required Experience/Skills • Minimum of 3 years of Executive Assistant experience within financial services., • Strong calendar management, travel coordination, and event planning skills., • Exceptional organizational and communication abilities., • Professional, polished, and service-oriented demeanor., • Ability to manage multiple priorities in a fast-paced environment. Preferred Experience/Skills • Experience supporting HR or senior leadership teams., • Proficiency in Microsoft Office Suite and presentation tools., • Strong interpersonal skills and ability to work collaboratively across departments., • High attention to detail and discretion with confidential information., • Demonstrated ability to anticipate needs and take initiative. Education Requirements • Bachelor’s degree preferred or equivalent professional experience., • Training in administrative support or business operations is a plus., • Continued professional development in executive support or HR coordination encouraged., • Strong written and verbal communication skills required., • Familiarity with corporate event planning or project management tools beneficial.

Position: EXECUTIVE ASSISTANT TEAM LEAD Location: NYC, ON-SITE 5 days Salary Range: $115,000 - $130,000 About the Company Growing, privately held global professional services firm with a strong entrepreneurial culture and offices across major U.S. markets. The Role Seeking a proactive, highly organized Executive Assistant Team Lead to provide high-level support to multiple senior executives while managing and mentoring an administrative team. Key Responsibilities • Provide sophisticated calendar, travel, expense, meeting and event management for senior executives., • Act as a trusted extension of executives, anticipating needs and independently managing follow-ups and action items., • Coordinate client/prospect meetings, presentations, events and other business initiatives., • Support executive communications, presentations, social media and marketing-related projects., • Manage confidential information and build strong relationships across the organization., • Lead cross-functional projects and drive initiatives through completion., • Mentor, coach and manage administrative team members., • Balance team workloads, provide feedback, support development and assist with hiring/onboarding., • Partner with leadership and HR to maintain strong administrative team operations. Ideal Candidate • 5+ years of executive-level support experience., • Prior people management or team leadership experience., • Highly proactive, polished and solutions-oriented., • Excellent judgment, organization and ability to prioritize competing demands., • Strong Microsoft Office, Outlook and communication skills., • CRM/Salesforce experience a plus., • Comfortable working in a fast-paced, client-facing environment. Additional • Bachelor’s degree required, • Occasional travel and flexibility outside standard business hours may be required., • Competitive compensation and benefits package with opportunities for growth.

*This is an onsite role managing event marketing promotions work. We are looking for an Entry Level Events Assistant to help us build our brand and raise brand awareness with target audiences. Paid training will be provided. The type of candidate we are looking for is excited about joining the workforce and will bring a fresh approach to our office vibe. You’ll work across all levels and departments of our organization to find what makes us unique and communicate it to the world. You’ll need to uncover consumer insights and deliver innovative marketing campaigns to drive sales. We’ll turn to you to learn what can attract our customers and prospects and how we can improve customer experience. Ultimately, you’ll help us improve our company’s reputation and drive growth and revenue. Tasks: • Increase sales with strategic brand positioning and territory management, • Shape and communicate our vision and mission through public speaking and one-on-one presentations, • Translate brand elements into plans and go-to-market strategies, • Manage a team of marketing people working on brand initiatives, • Lead creative development to motivate the target audience to “take action”, • Establish performance specifications, cost and price parameters, market applications and sales estimates, • Measure and report performance of all marketing campaigns, and assess ROI and KPIs, • Monitor market trends, research consumer markets and competitors’ activities, • Oversee new and ongoing marketing and advertising activities, • Monitor product distribution and consumer reactions, • Devise innovative growth strategies, • Align the company around the brand’s direction, choices and tactics Requirements and skills • Ability to receive training and coaching in identifying target audiences and devising effective campaigns, • Can handle fieldwork and high volume of in person interaction, • Strong analytical skills partnered with a creative mind, • Data-driven thinking and an affinity for numbers, • Outstanding communication skills, • Up-to-date with latest trends and marketing best practices, • Degree in marketing or a related field If you’re creative, possess a strategic mind and have experience in implementing targeted brand campaigns, we’d like to meet you!

I am a busy, creative female, owner of several businesses looking for an off-the-charts personal assistant. The ideal candidate thrives on discerning and ruthlessly clearing a pathway from chaos to order and realizes that what they do is a reflection of who they are. Your qualities: energetic, self-starter, self-managing, positive, diligent, focused, committed, hard working, able to leap tall buildings in a single bound. Your abilities: superb communication skills, problem solving abilities, able to write (know and can debate about the oxford comma), more organized than I am, staying on point, social media, Microsoft and / or Adobe Suite knowledge, marketing a plus. The work: communicating with clients & vendors via the phone and email, moving projects forward, research, some website work, some social media, errands, creative input, event work in the evenings, etc. Evening event work as well for extra money. I start later in the day. It would be great if you did too. I am fond of people who have done work in the film industry or have server experience. I am in the East Village. My business is in Nomad. My preference is people who like to work for small businesses rather than big corporations. We are in the middle of a business expansion. It is all amazing, but be prepared for a ton of work! You must live in NYC currently- this is not a remote job, nor do I want to wait for you to move here. 90 day trial period @ $24/hr (+overtime and event tips). Estimated yearly salary $67-72k incl. event work and bonuses. Please include a writing sample with your resume! I look forward to knowing you.

FRAME is an American fashion brand founded by Jens Grede and Erik Torstensson, renowned for its collections in denim, cotton, leather, and cashmere. Since the brand’s inception in 2012 in Los Angeles, CA, FRAME has evolved from making hand-crafted denim to offering ready-to-wear staples in the finest natural materials. FRAME is committed to sustainable and fair manufacturing practices. Today, FRAME is sold through its own retail stores and frame-store.com, as well as leading luxury department stores and boutiques across the world. Role Overview: The Sales Assistant serves as a vital dual-support role bridging front-of-house customer service and hospitality with back-of-house operational flow. By blending customer experience and ad-hoc client hosting with core stockroom functions, the Sales Assistant maintains floor readiness, elevates customer satisfaction, and provides operational efficiency to optimize the overall client experience. This role flexes dynamically based on business flow and store needs — acting as floor support, runner, cashier, stock organizer, host, and brand ambassador. Responsibilities: Sales & Customer Experience Support · Assist Stylists and management in delivering exceptional service on the sales floor. · Flex dynamically between floor roles including runner, greeter, cashier, and answering client inquiries. · Provide hosting duties as needed — such as offering beverages, welcoming incoming clients, and ensuring all guests on the floor are acknowledged and actively assisted by the styling team. · Provide attentive, gracious customer service and assist clients with basic product needs and requests. · Monitor details of transactions, including alterations, shipping, and omni-channel fulfillment/returns. · Maintain a basic knowledge of current fashion trends, seasonal collections, and FRAME's aesthetic. Operations & Stockroom Management · Support back-of-house logistics including shipment receiving, unpacking, and processing. · Maintain an organized, clean, and efficient stockroom to ensure smooth sales floor replenishment. · Assist with garment care, including steaming, hanging, and preparing merchandise for display. · Process inventory transfers, RTVs, online returns, damages, and cycle counts. · Help maintain store supply levels and monitor stock equipment/tools. · Follow loss prevention, safety, and security guidelines at all times. Merchandising & Floor Maintenance · Maintain selling floor standards, ensuring racks, tables, and fitting rooms are orderly and aligned with brand visual directives. · Communicate stock level needs and fast-moving items between the backroom and management team. · Support floor setup, visual merchandising updates, and promotional event preparation. Qualifications & Skills · Experience: 1+ years of retail, customer service, or stockroom/inventory experience in a high-end contemporary or luxury retail environment. · Education: High School Diploma or GED required. · Adaptability: Ability to multi-task, prioritize, and seamlessly transition between inventory operations and customer-facing support in a fast-paced setting. · Communication: Strong verbal and written communication skills; bilingual proficiency is a plus. · Teamwork: Collaborative spirit with high self-awareness, strong work ethic, and attention to detail. Physical Requirements · Ability to stand and walk for extended periods during scheduled shifts. · Ability to lift, carry, and move boxes, hangers, and merchandise weighing up to 15 pounds. · Capability to climb ladders, stairs, bend, reach, and perform repetitive movement for stock and visual displays. · Experience operating Point-of-Sale (POS) systems and basic inventory software.

CrowdPass Senior Software Engineer, Platform Lead CrowdPass | New York, NY | Full-time | Hybrid About CrowdPass CrowdPass is an event operations platform for access control, ticketing, and attendee management. Founded in 2021 in New York, we power the door at live events: NFC wristbands, handheld readers, QR check-in, badge printing, and the organizer dashboard behind all of it. When check-in breaks, it breaks in front of thousands of people. Reliability at the gate is the product. The role You will be the technical owner of the entire CrowdPass platform: the web dashboard, the .NET API, the mobile app door staff use at the gate, the edge services that talk to readers and printers, and the AWS infrastructure underneath. You will make the architecture decisions, review every change, run production, and write much of the code yourself. This is a hands-on role on a small team. The platform works in the field today and has a documented debt backlog. It needs one senior engineer who can hold all of it in their head and make it better every week. The platform • Web dashboard and public pages. Next.js 15, React 19, TypeScript, Tailwind, Radix, TanStack Query. Event setup, attendees and tickets, Stripe checkout, gate rules, badge and email designers, a microsite builder, SMS and email campaigns, analytics, billing, a super-admin console, and an AI assistant. Deploys on AWS Amplify., • Backend API. .NET 9 Minimal APIs, EF Core 9 on PostgreSQL, MediatR (CQRS), Hangfire, Cognito passwordless auth plus machine-to-machine tokens for devices. Row-level multi-tenancy on a shared database. Integrates Stripe, Twilio, SendGrid and SES, S3, OpenAI, and ticketing partners., • Mobile app (iOS and Android). Expo SDK 57, React Native, TypeScript strict, Redux and saga, React Query, Zustand. Phone NFC, BLE handheld readers, QR and OCR scanning, Zebra badge printing, and a DSLR photobooth mode. Offline-first check-in with a local snapshot and a replayed write queue. Ships via EAS with over-the-air updates for event-day fixes., • Hardware and edge. ESP32 reader firmware (ESP-IDF, C) with OTA updates, a Node WebSocket middleware that bridges readers to the API, an Electron print agent for venue laptops, and AWS Lambda services for badge PDFs, wallet passes, and partner attendee sync (DICE, Splash)., • Infrastructure. AWS (ECS, RDS, S3, Cognito, SES, Lambda, CloudWatch, Amplify), GitHub Actions, Sentry, PostHog. A Terraform repo exists but has drifted from what runs; reconciling it is an early project. What you will do • Own production. Know why the gate is slow at 7pm on a Saturday and fix it. Build the alerting and runbooks that make that rare. Be reachable during major customer events., • Own the architecture. Decide how features get built across web, API, and mobile. Keep the tenant boundary, the auth pipeline, and the offline check-in path correct as the product grows., • Close the backlog. Each repo has a ranked gaps document. Triage it and work it down, starting with secrets management, authorization defaults, and production redundancy., • Harden releases. Grow test coverage where it matters (tenant isolation, checkout, check-in, offline sync), get the gates green, and make deploys boring., • Ship features. Ticketing, partner integrations, the AI event builder, designers, analytics, and whatever the next large customer needs. Test in a real browser and on a real device before calling it done., • Set the bar. Code review, conventions, documentation, and onboarding for the engineers who join after you. What we are looking for • 7+ years building and running production software, with at least 3 years owning a system end to end., • Deep experience in .NET (ASP.NET Core, EF Core, PostgreSQL) and in TypeScript and React. You will be in both every week., • Production React Native or Expo experience, including native modules, BLE or NFC, and app store and OTA release flows. This is required., • Strong grasp of multi-tenant SaaS correctness: data isolation, authorization, audit trails., • Hands-on AWS operations and the ability to debug a production outage from logs and metrics., • Stripe experience (Checkout, Connect, subscriptions, webhooks)., • Comfort with offline-first and eventually consistent designs: queued writes, idempotency, replay., • A track record of taking over an existing codebase and improving it without a rewrite., • Clear written communication. Our architecture docs are how the team thinks; you will maintain them. Nice to have • Hardware-adjacent software: BLE, NFC, device fleets over WebSockets, firmware OTA, printers., • Live events, ticketing, or venue operations, or another domain where software fails in public., • Background job systems at scale, PDF and label generation, Terraform, embedded C on ESP32., • Experience using AI coding agents well, with strong conventions, review, and gates. How we work Small team, high trust, direct communication. We test on real hardware and in real browsers before we call something done. Event days are sacred: we do not deploy during a customer's doors-open window without a reason. Salary: $80,000 - $110,000+ in addition to stock & equity participation.

Client Overview Our client is a prominent marketing agency known for its innovative campaigns and commitment to creative excellence. The agency supports diverse clients across various industries and fosters a collaborative environment focused on professional growth and development. They are currently seeking an Administrative Assistant to assist the marketing team within their New York City headquarters. Salary/Hourly Rate $20/hr - $25/hr Position Overview The Administrative Assistant professional will provide administrative support to the marketing team while gaining hands-on experience in a creative agency environment. This role is heavily focused on scheduling, inbox management, reception, filing, and general office support. The ideal candidate is highly organized, detail-oriented, and eager to contribute to marketing initiatives while supporting day-to-day office operations in a fast-paced environment. Responsibilities Of The Administrative Assistant • Provide administrative support to the marketing department., • Assist with ad hoc administrative tasks, including email inbox management, supply ordering, data entry, and filing., • Edit content for social media, email, and web platforms., • Support event promotion and community outreach activities., • Analyze campaign performance and prepare reports., • Coordinate with internal teams and external partners., • Maintain marketing databases and track engagement metrics., • Contribute creative ideas to enhance brand visibility., • Ensure all communications align with organizational values. Required Experience/Skills For The Administrative Assistant • Internship or entry-level experience in marketing, public relations, or a related field., • Strong written and verbal communication skills., • Proficiency with social media platforms and digital marketing tools., • Ability to manage multiple projects and meet deadlines., • Detail-oriented with strong organizational skills., • Collaborative team player with a positive attitude. Preferred Experience/Skills For The Administrative Assistant • Experience in marketing or community outreach., • Familiarity with analytics tools such as Google Analytics and social media insights., • Graphic design or content creation skills. Education Requirements • Bachelor’s degree. Benefits • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).