Senior Executive Assistant
1 month ago
Plano
Job DescriptionSalary: $43.28 per hour-$46.15 per hour Position Summary: The Senior Executive Assistant (SEA) to the CEO is a key member of the centralized executive support team, with primary responsibility for providing high-level, confidential administrative and strategic support to the Chief Executive Officer. While this role is part of a shared services structure supporting executive leadership, the SEA is dedicated primarily to the CEO, ensuring efficient day-to-day operations, streamlined communication, and proactive support aligned with the CEOs priorities and the associations mission. This position plays a critical role in supporting governance, internal coordination, stakeholder engagement, and executive visibilitywhile contributing to the overall strength and collaboration of the executive support team. Reports to: SVP, General Counsel Supervises: n/a Key Responsibilities: Primary Support to the CEO • Serve as the CEOs right handmanaging their calendar, correspondence, and daily priorities with discretion and efficiency., • Coordinate complex travel arrangements, meeting logistics, and speaking engagements for the CEO., • Prepare executive-level documents including briefings, board reports, talking points, and presentations., • Anticipate needs, monitor deadlines, and proactively resolve scheduling or workflow conflicts., • Manage the CEOs event calendar workflow, including tracking invitations, evaluating event relevance, coordinating scheduling with internal priorities, and ensuring adequate preparation and post-event follow-up., • Collaborate with other executive assistants in the centralized support team to ensure cohesive coverage, standardized practices, and mutual back-up support when necessary., • Participate in team meetings, shared projects, and continuous improvement initiatives within the executive support function., • Assist with cross-functional tasks or high-priority initiatives at the request of the executive leadership team, while maintaining primary focus on the CEO., • In collaboration with the Corporate Governance Administrator, manage logistics and communication for meetings of the Board of Directors, including preparation of board packets, minute-taking, and coordination of follow-up actions., • Track progress on CEO-led strategic initiatives and organizational goals; follow up with internal teams on action items as needed., • Represent the CEO in communications with credit union leaders, association partners, regulatory agencies, and advocacy organizations., • Process expense reports, reconcile travel receipts, and manage vendor relationships associated with the CEOs office., • Maintain key contacts, files, and recordsboth digital and hard copyensuring accuracy, confidentiality, and accessibility., • Draft and distribute internal messages, memos, and updates from the CEO. Qualifications: Required: • 7+ years of progressive administrative experience supporting C-suite executives, with at least 3 years in a senior executive assistant role., • Bachelors degree in business administration, communications, or related field and/or equivalent experience., • Demonstrated ability to manage confidential information and complex schedules with professionalism and discretion., • Exceptional writing, editing, and communication skills., • Strong organizational skills and attention to detail in a fast-paced, mission-driven environment., • Proficiency in Microsoft Office Suite, Salesforce, and video conferencing platforms., • Experience in a trade association or other relationship-driven organization., • Familiarity with board governance, public affairs, or legislative advocacy environments. Working Conditions: • This position may require limited travel for board meetings, events, or CEO-related engagements., • The role is primarily during regular business hours, with occasional evening or weekend commitments based on CEO priorities or events.