Office Administrative & Billing Specialist
5 days ago
Anchorage
Our national law firm was established in 1976 with a single purpose: to represent Indian tribes and that is what we continue to do today. We represent Tribes across the country in litigation, lobbying, economic development, health care, self-determination, transportation, Tribal government, and more. \n \n Our Firm is looking for a full-time Administrative & Billing Specialist for our Anchorage, Alaska office. The ideal candidate has a minimum of 5 years prior administrative experience, including law firm billing, is detail-oriented, possesses excellent written and verbal communication skills, and thrives in a fast-paced environment while managing competing deadlines. \n \n Job Responsibilities \n \n\n • Works with Washington, D.C., Accounting Manager to manage and process client billing, complete and send monthly client invoices.\n, • Works with Washington, D.C., Accounting Manager and Firm Administrator to coordinate and run monthly financial reports.\n, • Shares office tasks with other assistants, including but not limited to, greeting visitors, answering phones, distributing mail, managing office calendars, processing FedEx and postage, maintaining/stocking copiers and related office equipment, organizing files and other storage items.\n, • Supports the Firm’s administrative and legal team with strong organizational and leadership skills.\n, • Exhibits professional and courteous communication via phone, e-mail, and mail.\n, • Inventories and monitors office and pantry supplies, places and receives orders, reconciles delivery tickets and invoices, and maintains, updates, and communicates with related vendors.\n, • Firm liaison with building management for maintenance, cleaning and repair issues, overtime HVAC requests, building visitor entry, and managing key access to the office.\n, • Handle parking and other office logistics.\n, • Book attorney travel and prepare attorney travel vouchers, monthly expense reimbursements, and firm credit card reconciliations.\n\n \n Hours: Monday through Friday – 8:00 am – 5:00 pm with 1 hour lunch, or other mutually agreed upon 8-hour-per-day schedule \n \n Skills and Qualifications \n \n\n • Administrative writing skills\n, • Proficiency with full Microsoft 365 Suite (Word, Excel, Outlook, PowerPoint)\n, • Adobe Proficiency\n, • Experience with time-keeping software\n, • Experience with document management applications\n, • Organization skills\n, • Ability to lift up to 25 pounds\n, • Excellent written and oral communication skills\n\n \n Minimum Education and Experience \n \n\n • College degree preferred\n, • Minimum 5 years of administrative experience, law firm experience preferred\n\n \n Pay: $50,000.00 - $70,000.00 per year plus benefits \n \n We offer a competitive salary and benefit package. \n \n To apply: please send cover letter and resume to Susan Jones at sjones@abqsonosky.com.