Front office manager jobs in Anaheim, California - Page 2Create job alerts

Job Description American Capital Realty Group, Inc. is currently seeking a highly motivated, bilingual in Spanish and English, and skilled individual to join our team as a Front Office Coordinator. This position is an excellent opportunity for a candidate who is passionate about property management administration and looking to contribute to a dynamic and growing organization. The successful candidate will be the first point of contact for the office, responsible for managing front desk operations, providing comprehensive administrative and clerical support, and assisting property management and the accounting team. This position reports directly to the Office Manager. Who we are: American Capital Realty Group, Inc. is a privately-owned multifamily property management company in Southern California. In practice for over 30 years through multiple market cycles, we have evolved into a full-service real estate company with expertise as a real estate owner, operator, broker, and property manager. This is a great opportunity to grow with our firm, which manages over 4,500 units in Southern California, Colorado, Washington, Idaho, New Mexico, Texas, and Arizona! About the role: The Front Office Coordinator is responsible for answering telephones and assisting staff in various clerical functions. The Front Office Coordinator needs to be energetic and won't mind wearing multiple hats. This individual must have experience in handling a wide range of administrative and executive support-related tasks and be able to work independently with little supervision. This person must be well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people. Key Responsibilities: Front Desk & Communications: • Answer heavy-volume phone calls and route to the correct extension., • Greet and assist all guests who walk into the office., • Open, sort, and distribute mail, FedEx, and UPS packages to the correct person., • Assist with communication with tenants., • Create and submit a weekly emergency after-hours call list on Wednesdays to PCN., • Provide general administrative and clerical support., • Assist in the preparation and mailing of reports, letters, and other documents., • Keep the company directory updated., • Maintain inventory and order of office supplies., • Schedule any needed maintenance for the office., • Organize supplies in the break room., • Assist accounting and provide support to the maintenance department as needed., • Email clients a 588 Waiver request form and keep track of them., • Prior administrative or assistant experience., • Excellent time management skills and ability to multitask and prioritize work, • Attention to detail and problem-solving skills, • Excellent verbal and written communication skills, • Proficient in Google Workspace, • Proficient in MS Word, MS Excel, and MS PowerPoint, • Ability to interact with the public and coworkers in a friendly and professional manner, • Knowledge of clerical practices and procedures, • Computer skills and knowledge of office software packages, • Must Speak Fluent English and Spanish This individual must conduct all business in accordance with company policies and procedures, Federal, State, and local Fair Housing laws, Americans with Disabilities Act, Fair Credit Reporting Act, and all other laws about property management. “We are an equal opportunity employer. We do not discriminate and will take measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant based on race, creed, color, national origin, or sex.” Company DescriptionReal Estate Property ManagementReal Estate Property Management

Job Description Represents the hotel to the guest throughout all stages of the guest’s stay. Determines a guest’s reservation status and identifies how long the guest will stay. Helps guests complete registration cards and then assigns rooms accommodating special request whenever possible. Verifies the guest’s method of payment and follows established credit-checking procedures. Places guest and room information in the computer, and communicates this information to the appropriate hotel personnel. Works closely with housekeeping department in keeping room status reports up to date and coordinates request for maintenance and repair work. Must be sales-minded. Presents options and alternatives to guest and offers assistance in making choices. Knows the location and types of available rooms as well as the activities and services of the property. Essential Job Responsibilities: · Ensure an environment in which high standards of customer service and quality exist for our guest. · Registers guest and assigns rooms. Accommodates special requests whenever possible. · Assists in pre-registration and blocking of rooms for reservations coming in. · Thoroughly understands and adheres to proper credit, check-cashing and cash-handling policies and procedures. · Empowered to resolves guest related problems quickly, efficiently, and courteously · Understands room status and room status tracking. · Knows room locations, types of rooms available, and room rates. · Uses suggestive selling techniques to sell rooms and to promote other services of the hotel. · Communicate with housekeeping and maintenance to ensure the availability of rooms according to forecast. · Receives information from the previous shift and passes on pertinent details to the oncoming shift. · Wears the proper uniform and name badge at all times. · Possesses a working knowledge of the reservations department. Takes same day reservations and future reservations when necessary. Knows cancellation procedures. · Possesses guest check-out procedures. · Post and files all charges to guest, master, and city ledger accounts. · Follows procedures for issuing and closing safe deposit boxes. · Uses proper telephone etiquette, and answer the phone in three rings. · Use proper mail, package, and message handling procedures. · Reports any unusual occurrences or request to the Front Office Manager or the MOD on duty. · Knows all safety and emergency procedures. Is aware of accident prevention policies. · Maintains the cleanliness and neatness of the front desk area. · Understands that business demands sometimes make it necessary to move employees from their accustomed shift to other shifts. · Attend department meetings when ever scheduled. · Knows how to use front office equipment. · Work closely with all departments with-in the hotel. · Speak to every employee and guest you come in contact with. · Perform or coordinate other tasks as assigned by the Front Office Manager. · Exemplify the Forbes Hamilton Standards of Excellence. Necessary Skills and Attributes; Excellent verbal, comprehension, listening and problem solving skills. Interpersonal and time management skills. Guest relation skills. Adaptability. Computer skills and working knowledge of Microsoft Word, Excel, PowerPoint and Outlook. Formal Education: High School Graduate or equivalent. Experience: Previous hotel-related experience desired. Physical Requirements While performing the duties of this job, the employee is regularly required to sit, stand, bend, walk, use hands to finger, or feel objects, tools or controls, lift boxes, and luggage ( up to 50 pounds ), talk and hear. Vision abilities required by this job include close vision to a computer screen.

Job DescriptionDescription: Please do not contact the clinic, we will reach out via Indeed if you are a good candidate. We are a physical therapy office looking for a full-time front office assistant for immediate hire. Candidate must have at least 1 year of experience working in a medical office, preferably physical therapy or chiropractic. Duties include, but are not limited to: • Checking in/out patients, • Insurance verifications, • Managing authorizations from insurance companies as needed, • Collecting payments, • Scheduling appointments, • Data entry Please reply with resume. Full benefits offered. Those not meeting above requirements will not be considered. Job Type: Full-time Pay: $20.00 - $21.00 per hour Benefits: • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off, • 8 hour shift

Position Summary The Office Manager/Administrative Assistant is an administrative and operational leader responsible for ensuring the efficient, compliant, and professional functioning of office operations, systems, and infrastructure. Reporting to the Senior Director of Operations, this role serves as the central hub for office administration, technology, HR compliance, board and committee support, donor and data management, and executive support. The Office Manager is the first point of contact for the organization and maintains a high standard of professionalism, accuracy, and service across all departments. Key Responsibilities Office Operations & Administration · Oversee all daily operations of the office. · Serve as the first point of contact for visitors, callers, and general inquiries; direct individuals to appropriate staff. · Manage incoming and outgoing mail; order and maintain office and kitchen supplies. · Prepare office, conference rooms, and meeting spaces as needed. · Ensure office areas are maintained, and operational needs are addressed promptly. · Oversee administrative staff to ensure duties are clearly understood and executed to the highest standard. Communications & Front Desk Management · Manage the companies' information email inbox and phone line. · Respond to inquiries from nonprofits and individuals seeking assistance; route requests appropriately. · Return voicemails and emails in a timely, professional manner. · Generate thank-you letters, donor receipts, and correspondence; upload documentation to SharePoint. · Assist the Executive Director and Senior Director of Operations with correspondence, presentations and collateral material as needed. Systems, Technology & Data Management · Provide oversight of IT systems, technology infrastructure, and data management. · Manage CRM (Salesforce) and ensure data accuracy, cleanliness, and monthly audits. · Provide Salesforce access and training support for staff. · Assign and manage staff email accounts, phone numbers, Outlook access, and Zoom accounts. · Set up, remove, replace, and upgrade computer hardware and software. · Maintain SharePoint structure and ensure important documents are stored and accessible. · Research and implement new payment platforms and systems as needed. Finance & Donation Administration · Manage all incoming donations, pledges, campaign giving, and receivables. · Electronically deposit checks and upload records to Salesforce and SharePoint. · Track monetary and in-kind donations, including volunteer hours, and reconcile with internal teams. · Scan, code, and route invoices for approval; process and approve administrative invoices. · Produce annual 1099 forms for all workers. · Assist with payments for debt, insurance, real estate taxes, and other obligations. · Support the Finance Director and Senior Director of Operations with audit documentation and reporting accuracy. Human Resources & Compliance · Maintain all HR staff files and documentation. · Coordinate onboarding and offboarding staff, including exit interviews. · Administer staff insurance enrollment, timecards, payroll coordination, and benefit documentation. · Review and manage annual performance reviews and goal alignment. · Support staff development, coaching, and interpersonal communication. · Monitor and document HR compliance incidents and risk mitigation. · Ensure compliance with employment laws, internal policies, and nonprofit best practices. Payroll & Benefits Administration · Administer time and attendance systems. · Manage payroll processing and tax coordination with external providers. · Maintain internal accounting and cloud-based systems related to payroll and benefits. · Review and recommend medical, dental, life, and other insurance plans annually in coordination with the Senior Director of Operations and Finance Director; communicate changes to staff. Board, Committee & Governance Support · Prepare Board of Directors, Executive Committee, and Committee agendas and minutes. · Ensure all minutes are signed, recorded, filed, and uploaded to SharePoint appropriately. · Maintain Board action tracking and ensure staff access to governance documents. · Assist with new Board Member packets, annual paperwork, and demographic surveys. · Coordinate Asset and Finance Committee logistics, agendas, minutes, reports, and Zoom meetings. · Support recruitment efforts for Board and committee members. Calendar, Meetings & Events · Manage organizational calendars and coordinate meetings across departments. · Schedule meetings for the Executive Director, Senior Director of Operations, and Senior Leadership Team. · Create Zoom meetings and calendar invitations. · Prepare staff meeting agendas and minutes; distribute finalized notes to staff. · Manage RSVPs for events, including elected officials, and coordinate day-of logistics. · Create Doodle polls and surveys as needed. Executive & Leadership Support · Support the Senior Director of Operations, Executive Director, and Leadership Team with documentation, presentations, and reporting. · Create presentations using PowerPoint, Canva, or other tools. · Maintain manager-level responsibility and operational oversight across administrative functions.

Overview: The Receptionist/Office Assistant will manage incoming calls and assist the CEO and Office Manager with managing calendars and other administrative duties as assigned. Monitor and order office supplies to keep front office fully stocked. Assist Office Manager with various administrative ta

Greet, register and service guests in a friendly and courteous manner according to hotel/brand and sustainability standards.Front Desk Supervisor or Sales Coordinator Front Office Manager or Sales Manager.Immediately greet guests and offer to assist with their needs.Register and assign guests to ho

Displays leadership in guest hospitality by exemplifying excellent customer service and creating a positive atmosphere for guest and employee relations. A two-year degree from an accredited University in Hotel and Restaurant Management, Hospitality or Business Administration preferred. Experience in

Supports the successful execution of all operations in the hotel operations departments (may include Front Office, Business Center, Recreation/Health Club, Housekeeping, Food and Beverage/Culinary and Engineering/Maintenance) and managing staff.

Bonus Eligible:** Y JOB SUMMARY Supports the successful execution of all operations in the hotel operations departments (may include Front Office, Business Center, Recreation/Health Club, Housekeeping, Food and Beverage/Culinary and Engineering/Maintenance) and managing staff.

Supports the successful execution of all operations in the hotel operations departments (may include Front Office, Business Center, Recreation/Health Club, Housekeeping, Food and Beverage/Culinary and Engineering/Maintenance) and managing staff.

Supervise housekeeping staff ensuring brand/hotel guest service and sustainability standards are met.Executive Housekeeper Front Office Manager Assistant General Manager General Manager.Train, schedule, coach and support associates, ensuring they perform in accordance with established brand or ho

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Perform other administrative duties as assigned, such as billing, filing, and maintaining office supplies.

Up to 100K Salary with bonus! // Unlimited PTO // Medical, Dental, Vision, and 401K with match.This Jobot Job is hosted by: Braden Prater.Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $80,000 - $100,000 per year.Our Client is a growing food manufactu

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Hybrid schedule, 3 days in office. Collaborative and friendly office culture!. Must be local to the area and able to come into the office at least 3x/week.

Leading industrial manufacturer seeking skilled Controls Service Technician (some travel required).This Jobot Job is hosted by: Gabriel Ozuna.Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $67,000 - $100,000 per year.For over 50 years, we have been a

Perform a variety of general office tasks. Proficiency with Microsoft Office products. Perform a variety of general office duties which might include compiling information, calculating data, keeping records, maintaining files, sending emails, answering phones, and assisting the public.

No office assistant experience required.

Manager, Advisory Services Job no: 554926 Work type: Management (MPP) Location: Chancellor's Office Categories: MPP, Administrative, At-Will, Full Time Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Who Is Jlm Strategic Talent Partners & What Is Our Role.We partner with national and international prime contractors to provide them with qualified talent they can trust.We accomplish this by sourcing and vetting high-level career-seeking candidates in the industry and match them with our partners c

The Corporate Receptionist and Mail Coordinator is a dynamic, professional, and personable individual who provides high-level administrative support while managing the front desk and creating a warm, welcoming environment for all visitors. The successful candidate will serve as the first point of co

Support the PPE process by helping to get patients to come into the office and continue the connection once they are in the office through ensuring they are comfortable during their visit. Ensure that all tasks on the front office checklist are completed daily. Be efficient in patient check in, obta

Maintain office cleanliness and organization of resources with team members. Computer proficient with the ability to use Microsoft Office.

Provide general administrative and secretarial support for overall office operations. Proficient in MS Office (Word, Excel, Outlook).

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment such as printers and copiers. Job Summary: We are seeking a dynamic and personable Office Receptionist to be the first point of contact for our company. As the Office Receptionist, you will play a crucial role in creat

Under direction of the Lead Clerical, the primary responsibilities of the Front Desk/Scheduler and Registration staff are to greet clients, assist visitors with their needs, perform patient registration, schedule appointments by interfacing with referring physician offices, patients, and patients' f

Receptionist will attend to visitors and deal with inquiries on the phone and face to face.Supply information regarding the organization to the general public and customers.Answer telephone, screen and direct calls.Provide information to callers.Greet visitors entering the company.Direct person(s) t

This role blends professionalism, empathy, and multitasking to support our community's front desk operations. Support clerical duties and office functions as assigned. PRN Front Desk Receptionist (Multiple Shifts Available).

This position is responsible for answering the front desk phone, greeting visitors, checking students in and out, and handling all tasks related to the front desk.