Marketing Administrative Assistant
17 days ago
Oak Brook
Job Description We are seeking a highly organized and detail-oriented Marketing Administrative Assistant to support our growing marketing team. This cross-functional role plays a key part in the daily operations of the department, with a focus on data analysis, digital reputation management, and marketing operations. The ideal candidate will be tech-savvy, comfortable working with data and tools like Salesforce and Asana, and have strong communication skills for external engagement across digital platforms. Key Responsibilities: Data & Analytics (Estimated 20+ hours/month) • Perform daily and weekly data reconciliation tasks to identify lead sources and maintain attribution accuracy., • Generate weekly reports on appointment volumes by campaign, identifying performance trends., • Conduct daily social listening, responding to public inquiries, comments, and messages on social media., • Manage review responses and clinic information in online directories (GMB, Yelp, ZocDoc, etc.), and work with patient advocate team to resolve issues., • Maintain up-to-date business listings across SEO platforms like Yelp, Apple Maps, and GBP (Google Business Profile)., • Help Creative team gather clinic pictures and videos for social profiles, • Update daily dashboards to track appointments by channel and generate rolling performance reports., • Monitor project management tasks in Asana weekly, flagging overdue or at-risk assignments to leadership., • Process and submit marketing invoices to Accounts Payable in a timely manner., • Bachelor’s degree in marketing, Business, Communications, or related field (or equivalent experience)., • 1–3 years of experience in a marketing, operations, or administrative support role., • Comfortable working with marketing and analytics tools (e.g., Excel, Salesforce, Google Analytics, Asana)., • Strong written and verbal communication skills., • Experience with customer reputation platforms (e.g., GMB, Yelp)., • Familiarity with data reconciliation and report generation., • Exposure to SEO tools and digital presence management platforms.Company DescriptionCOMPANY BACKGROUND TVG-Medulla, LLC is a multi-site healthcare management organization, with an emphasis on providing managed services to chiropractic providers. Medulla provides managed services such as Sales & Marketing, Billing, IT, HR, and Finance to three chiropractic brands, operating under the names of Chiro One, MyoCore, and CORE Health Centers. Medulla is comprised of 830+ employees, with corporate headquarters in Oak Brook, IL and 150+ clinic locations in Illinois, Indiana, Wisconsin, Missouri, Kansas, Kentucky, West Virginia, Texas, Oregon, Washington, and Alaska. TVG-Medulla is a rapidly growing organization, realizing 30%+ growth year-over-year, through a combination of both organic and acquisitive growth. As the organization continues to expand and enter new markets, it seeks a strong strategic COO to lead the operations function. Our vision is to inspire and empower people in our communities to heal, live and function better.COMPANY BACKGROUND\r\n\r\nTVG-Medulla, LLC is a multi-site healthcare management organization, with an emphasis on providing managed services to chiropractic providers. Medulla provides managed services such as Sales & Marketing, Billing, IT, HR, and Finance to three chiropractic brands, operating under the names of Chiro One, MyoCore, and CORE Health Centers. Medulla is comprised of 830+ employees, with corporate headquarters in Oak Brook, IL and 150+ clinic locations in Illinois, Indiana, Wisconsin, Missouri, Kansas, Kentucky, West Virginia, Texas, Oregon, Washington, and Alaska.\r\n\r\nTVG-Medulla is a rapidly growing organization, realizing 30%+ growth year-over-year, through a combination of both organic and acquisitive growth. As the organization continues to expand and enter new markets, it seeks a strong strategic COO to lead the operations function. Our vision is to inspire and empower people in our communities to heal, live and function better.