Director of Auxiliary Program
7 days ago
New Orleans
Job DescriptionDescription: The Director of Auxiliary Programs is an experienced, enthusiastic and creative administrator who implements, oversees and manages St. George’s after-school and summer programs. The Director of Auxiliary Programs leads the After Care program for students from Age 1 through 8th grade (August - May) as well as Summer at StG (June - July), which includes Dragon Camp, Ready Set Read support and coordination of other summer programming. Dragon Camp is St. George's summer day program offered to children ages 1 through rising 4th grade. In June and July, the Director of Auxiliary Programs’ responsibilities will require full-time commitment from 7:30 a.m. to 5:30 p.m. while camp is in session. This individual must demonstrate a growth mindset and possess strong verbal and written communication skills. Leaders who are organized, patient, collaborative, flexible, warm, energetic and self-motivated and who work well with students and families are likely to be successful team members at St. George’s. The Director of Auxiliary Programs is responsible for hiring and managing staff for After Care and Dragon Camp. The Director of Auxiliary Programs also will look to enhance and grow our extracurricular offerings, working to improve After Care and after-school programs and provide a diverse array of stimulating educational activities, academic support and enrichment opportunities. St. George’s is looking for a strategic thought partner to join our administrative team and lead in these essential, visionary endeavors. About St. George’s Episcopal School St. George’s Episcopal School is a coeducational, independent school serving approximately 400 students from Nursery through eighth grade in a family-like atmosphere with a highly trained and dedicated faculty. We grow curious minds into confident learners through expert academic attention and an unmatched sense of belonging. Our version of personalized learning, our nurturing environment and our low student-to-teacher ratios ensure that we challenge and support every child. This is why our graduates develop into lifelong learners and consequently find acceptance and success in the finest high schools in New Orleans. Learn more at . St. George’s aims to employ a collaborative, creative, joyful and diverse faculty and staff. We hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, disability or any other category protected by applicable law. We are committed to an inclusive school culture and to recruiting and hiring faculty of diverse backgrounds and experience. Requirements: After Care Essential Duties and Responsibilities (August through May) Oversee all elements of After Care including but not limited to ensuring mission-aligned programming, staff management, parent communication, enrollment, financial management and daily operations Program Management • Manage daily operations of After Care, including but not limited to coordinating age-level schedules and after school programs, managing staff schedule and coverage needs and maintaining regular communication with teachers and parents about individual student needs and schedules, • Maintain safety protocols in alignment with St. George’s policies and Louisiana Early Childhood Licensing regulations, including communication with parents via email or Brightwheel, • Ensuring student enrichment through a diverse range of fee-based program offerings, • Understand child development and educational practices in alignment with St. George’s mission, • Manage space allocation for various activities and after-school locations in collaboration with other on-campus events, for example, athletic programs, • Oversee full-day After Care programs during non-school days, supporting After Care Coordinator with the planning and execution during parent-teacher conferences and professional development days, • Establish a culture of creativity, joy and child-led play in all after-school programming, • Provide behavioral support to individual students as needed, and communicate with parents and support team in alignment with our school values and communication expectations Staff Management • Recruit, hire and train After Care staff; the After Care team includes about 15-20 staff members, including the After Care Coordinator, • Manage and support After Care Coordinator, • Partner with the Dean of Faculty and Staff for recruitment, hiring and completion of necessary documentation (background checks, new hire forms, etc), • Ensure adherence to licensing and training requirements for Early Childhood staff; collaborate with Boh Coordinator to ensure all documentation is on file and up-to-date for staff that are licensed, • Provide ongoing training and support to After Care staff Financial Management • Coordinate with the Business Office as it relates to billing, maintaining payroll, approving timecards, attendance records, recording student registration and billing rosters, • Manage the After Care budget, purchasing supplies and snacks for programs, • Maintain and manage registration and billing rosters for After Care, • Document incidents, injuries and other necessary student and staff reports Administrative Responsibilities • Provide coverage-based support as needed to the Early Childhood Office team when a teammate is absent and requires coverage, • Maintain the Gallery, Gallery Kitchen and Early Childhood Playground spaces, including organizing materials and supplies and preparing these spaces ahead of events, • Uphold St. George’s culture and expectations with students, families and staff members, • Be an active presence on the StG Administrative Team, providing support and thought partnership in a collaborative way, • Maintain confidentiality and professionalism at all times, • Collaborate with the Director of Marketing and Strategic Initiatives on all marketing and communications related to after-school programs, • Perform additional duties as assigned by the Director of Lower School Summer at StG Essential Duties and Responsibilities (June through July; planning begins in October) Manage all aspects of Dragon Camp, including planning, registration, staffing, communication with parents and daily operations while ensuring smooth execution of camp activities, safety and behavior management. Oversee financial management, staff recruitment and compliance with regulations and contribute to the long-term strategic vision for Summer at StG. Program Management • Manage all aspects of Dragon Camp, including planning (programming, schedules, classes, camp-wide events, etc), registration through the Active Network portal and communication with parents about waitlists and enrollment updates; work to achieve targeted revenue goals and appropriate staffing levels for the camp, • Partner with the Director of Marketing and Strategic Initiatives to support Summer at StG advertising, website updates, student forms, class placements and camp events, • In collaboration with members of the admin team, lead the coordination of all summer programs, including personnel, budgets, and campus spaces utilized over the summer, • Oversee summer programs health and safety policies in collaboration with Summer Nurse, including conducting fire and severe weather drills, • Maintain safety protocols in alignment with St. George’s policies and Louisiana Early Childhood Licensing regulations, • Coordinate with outside organizations for additional camp programming as needed Staff Management • Recruit St. George’s teachers for Dragon Camp and collaborate with the Dean of Faculty and Staff to hire additional camp staff, • Ensure all required documents (background checks, new hire forms) are completed for new hires in collaboration with Dean of Faculty and Staff, • Train and manage all camp teachers before and during the camp; providing ongoing support to teachers during each camp session to ensure high-quality interactions with children and families, • Supervise Boh Coordinator during summer months when operating in their role as Dragon Camp Coordinator Financial Management • Maintain budget for Dragon Camp, ensuring expenses and staffing ratios align with revenue goals and set budget, • Partner with the Business Office to manage the camp budget and ensure financial goals are met for all Summer at StG programming, • Report all staff pay information in a timely and accurate manner to ensure timely payroll is completed Administrative Responsibilities • Uphold St. George’s culture and expectations with students, families and staff members., • Provide administrative support and expertise to other summer camp programs operating independently of Dragon Camp and Ready, Set, Read!, • Contribute to the long-term strategic vision for Summer at StG and future summer programming development Qualification Requirements • Bachelor's Degree preferred, • At least 4 years of experience working in education, education adjacent programming and/or After Care or Summer Camp programs in a leadership capacity, • Proficiency in Google Workspace applications including but not limited to Gmail, Calendar and Drive (Docs, Sheets and Slides), • Ability to use an online student information system, various digital educational platforms and safety and communication applications on a Chromebook, iPad and/or a smartphone, • Familiarity with using copiers, printers, document cameras and presentation screens, • A sense of integrity, ethics and ability to carry out responsibilities in accordance with the school’s policies and procedures, • Excellent verbal and written communication skills, • Strong organizational skills and comfort in creating wide-reaching organizational systems, • Exceptional problem-solving skills and ability to respond quickly to an ever-changing environment, • Proven success collaborating with a wide variety of stakeholders, • Possess a growth mindset Working Conditions / Physical Demands: • Must be physically able to operate computers and office equipment., • Occasional bending, reaching, squatting, kneeling and twisting; constant walking, speaking and listening; close visual attention to the computer., • Ability to withstand high and low temperatures as the person in this role spends significant time outdoors, • Occasional lifting up to 50lbs.