Medical secretary jobs in Union City, New JerseyCreate job alerts

Job DescriptionBenefits/Perks • Competitive Compensation, • Great Work Environment, • Greet patients who walk through the door, • Ascertain their needs and get them checked in, • Pull their medical records, or take a new patient history, • Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, as neededQualifications, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Previous office experience desired

Job DescriptionBenefits/Perks • Competitive Compensation, • Great Work Environment, • Greet patients who walk through the door, • Ascertain their needs and get them checked in, • Pull their medical records, or take a new patient history, • Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, as neededQualifications, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Previous office experience desired, • Proficient in eClinicalWorks (eCW) EMR system, • Bilingual (English / Spanish)

Job DescriptionBenefits/Perks • Competitive Compensation, • Great Work Environment, • Greet patients who walk through the door, • Ascertain their needs and get them checked in, • Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, enter patient information into chart and check eligibilities Qualifications, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, • Previous office experience desired

Job DescriptionBenefits: • Competitive salary, • Flexible schedule, • Competitive Compensation, • Great Work Environment Responsibilities • Greet patients who walk through the door, • Ascertain their needs and get them checked in, • Pull their medical records, or take a new patient history, • (High Volume in bound calls) Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, as needed, • Verifying Insurance Eligibility and obtaing referrals/authorizationsQualifications, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Previous office experience desired

Job Description Job Overview We are seeking experienced Medical Secretaries with Epic proficiency to support various hospital departments across the Tri-State area. This is an excellent opportunity for detail-oriented and organized professionals to contribute to high-quality patient care in a fast-paced healthcare setting. Schedule: * Monday through Friday * Various shifts available: * 6:30 AM – 2:30 PM * 8:30 AM – 5:00 PM * 9:00 AM – 6:00 PM Compensation: * $20 – $25 per hour (based on experience) Responsibilities: * Provide administrative and clerical support to medical staff and departments * Manage patient scheduling, registration, and follow-up using Epic * Answer phones, respond to inquiries, and route calls appropriately * Maintain accurate patient records and ensure confidentiality * Coordinate with physicians, nurses, and other staff to support daily operations Qualifications: * Prior experience as a Medical Secretary or in a healthcare administrative role * Proficiency with Epic EMR (Electronic Medical Records) system * Strong organizational skills and attention to detail * Excellent communication and customer service skills * Ability to handle multiple priorities in a fast-paced environment Company DescriptionTop NJ firm with room to advanceTop NJ firm with room to advance

Job DescriptionBenefits/Perks • Competitive Compensation, • Great Work Environment, • Greet patients who walk through the door, • Ascertain their needs and get them checked in, • Pull their medical records, or take a new patient history, • Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, as neededQualifications, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Previous office experience desired

Job Description • Competitive Compensation, • Great Work Environment Responsibilities • Greet patients who walk through the door, • Ascertain their needs and get them checked in, • Pull their medical records, or take a new patient history, • Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, as neededQualifications, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Previous office experience desired, • MUST SPEAK SPANISH

Job Description We are currently seeking a friendly, organized, and detail-oriented Medical Receptionist to join our medical office. In this front-desk role, you will be the first point of contact for patients, responsible for creating a welcoming and efficient experience. The ideal candidate will have excellent communication skills, a strong sense of professionalism, and the ability to multitask. Responsibilities include greeting patients, scheduling appointments, managing phone calls, handling patient records, and providing general administrative support to ensure smooth day-to-day operations. At least 1 year of prior experience in medical setting is mandatory. Hours: Sunday through Thursday - 9AM-5PM Salary: $17-20/hr based experience EMR: ECW - Experience with ECW is a plus Please apply with your CV If you are passionate about patient care and enjoy working in a supportive and collaborative environment.

Job Description Job Overview Job Title: Secretary Facility: Mount Sinai Health System Location: Brooklyn, NY 11234 Duration: 13 weeks (with possible extension) Pay range: $20 to $21 per hour Start Date: 10/20/2025 Hours Per Week: 37.5 Hours Per Day: 7.5 Days Per Week: 5 (Monday–Friday, Day Shift) Education High School Diploma or equivalent (required). Required Skills & Experience Must-Have: 3–5 years of secretarial/administrative experience. Typing speed of at least 75 words per minute. Proficiency with word processing and presentation software (MS Word, PowerPoint, etc.). Strong interpersonal and communication skills with ability to interact at all organizational levels. Preferred: Prior experience in a healthcare or hospital setting. Familiarity with MOSAIQ/ARIA and Eagle systems. Key Responsibilities Provide administrative and secretarial support to attending physicians, including phone management, messaging, and responding to departmental inquiries. Handle personalized and confidential administrative duties under the direction of attending physicians. Manage patient calls, schedule appointments, and facilitate communication with physicians and staff. Schedule patients in MOSAIQ/ARIA for departmental services (consultations, follow-ups, simulations, brachytherapy) and coordinate outside diagnostic procedures. Initiate pre-authorization processes for procedures when required. Complete hospital registration in Eagle and transfer demographic information into MOSAIQ/ARIA for department use. Prepare and maintain patient charts, ensuring completeness and availability of records. Collect demographic and financial information from patients/families in a professional and discreet manner. Maintain organized office records, files, and documentation. Prepare correspondence, photocopies, and general clerical support as needed. Provide backup coverage for other administrative staff during absences. Maintain punctual attendance and a positive, professional demeanor. Prioritize multiple tasks and work independently with strong problem-solving ability. Company DescriptionPride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.

Job Description To apply for this position, please email your resume and cover letter to . In the subject line of the email, please write "Junior Attorney Position".  This is an In Office position - FT  Handle personal injury case files from start to finish  Evaluate potential personal injury claims and provide legal advice to prospective clients  Draft, review, and modify claims, motions, discovery responses, demand letters, pleadings, subpoenas, memorandums, and other legal documents  Research case law and premises liability, and gather insurance policies, medical expenses, medical records, and other evidence relevant to the case (preferred experience with Westlaw)  Communicate with clients, expert witnesses, insurance company adjusters, supporting witnesses, and medical providers to gather information  Negotiate suitable agreements offers and appropriately settle on the clients’ behalf  Make court appearances at hearings and, trials, attend mediations, depositions, and litigation throughout the entire state of California.  Document and update the status of all case files in case management system (Preferred experience with CasePeer)  Manage a team of personal injury paralegals, legal assistants, case managers, litigation paralegals, and legal secretary  Track work calendar, including but not limited to, appointment and court deadlines pursuant to the California Code of Civil Procedure  Calculate costs and compensation totals in support of drafting settlement breakdowns to present to client and insurance providers Requirements JD, passed Licensed and admitted to the California State Bar Benefits Salary Benefits Growing, Entrepreneurial firm - opportunity to learn & grow

Job Description Senior Credit Analyst - Job Description 2025 A dynamic and analytical professional who thrives in a detail-oriented, fast-paced environment. The Senior Credit Analyst at altbanq is a key player in our credit and risk assessment team, supporting the Chief Risk Officer and working closely with underwriters to ensure the quality and profitability of our loan portfolio. This role is ideal for someone who excels at financial analysis, credit evaluation, and decision-making while contributing to the development of innovative lending products. Location and Work Environment: Location: Midtown, New York City. Work Schedule: This is an on-site position, 5 days a week from 9:30 to 6:00. Company Website: Why This Job Matters Senior Credit Analysts protect and grow altbanq! They ensure that every loan meets our standards for creditworthiness and risk while balancing profitability and client satisfaction. They are key decision-makers! From analyzing credit reports to evaluating financial documents, Senior Credit Analysts play a critical role in determining loan eligibility, pricing, and terms. They drive innovation! By contributing to the development of new lending products and refining our credit models, Senior Credit Analysts help us expand our offerings and maintain our competitive edge. A Day in the Life: • Review borrower credit reports, background checks, and conduct searches for liens, judgments, bankruptcies, criminal records, lawsuits, corporate filings, Secretary of State filings, and UCCs., • Analyze financial documents, including bank statements, profit and loss statements, balance sheets, accounts receivable, and tax returns, to assess cash flow and risk., • Determine credit eligibility and recommend loan amounts based on detailed cash flow analysis and risk assessment., • Price loans and establish repayment terms (weekly, biweekly, or monthly) using altbanq’s proprietary pricing model., • Collaborate with the Chief Risk Officer and underwriters to evaluate complex cases and ensure adherence to altbanq’s risk guidelines., • Prepare comprehensive credit memos summarizing findings and recommendations for internal review., • Monitor market trends and borrower industries to provide insights on risk mitigation and lending opportunities., • Experience: At least 2+ years of experience in credit analysis, underwriting, or a similar role, preferably in business financing or short-term loans., • Education: Bachelor’s degree in Finance, Accounting, Economics, Business Administration, or a related field., • Collaboration: A team player who communicates effectively with internal teams and leadership., • Proficiency in financial analysis and modeling., • Advanced Excel skills and experience with Salesforce (highly preferred)., • Strong analytical and decision-making skills., • Exceptional attention to detail and accuracy. Salary: $100,000 - $150,000, depending on experience. Benefits: • Medical, Dental, and Vision Insurance., • Ancillary Benefits Plans, including Life Insurance and Commuter Benefits., • 401(k) Retirement Plan., • Flexible Spending Accounts (FSA)., • Opportunity to assume leadership responsibilities by overseeing underwriters as delegated by the Chief Risk Officer., • Contribute to the development of new lending products and the credit policies that support them. We’re looking for a sharp and resourceful Senior Credit Analyst who can make a tangible impact on our growth and success. Apply today to take your career to the next level! Powered by JazzHR RE6y3Oa5w1

Position Summary: We have an exciting opportunity to join our team as a Medical Secretary (FGP). The Medical Secretary performs administrative and clerical tasks to support daily practice operations. Refers Surgical and Infusion scheduling to Senior Medical Secretary.

In this role, the successful candidate The Senior Medical Secretary performs administrative and surgical coordination tasks to support daily practice operations. Refers Surgical and Infusion scheduling to Senior Medical Secretary. Senior Medical Secretary - Manhattan.

Medical Secretary - Pediatrics. Medical Secretary - Pediatrics.

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Refers Surgical and Infusion scheduling to Senior Medical Secretary. Position Summary: We have an exciting opportunity to join our team as a Senior Medical Secretary.

Job Opportunity At Hospital For Special Surgery.How you move is why we're here.Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and su

Must include prior physician practice experience and knowledge of medical terminology.

Handle phone calls and take messages Schedule staff meetings, which may include reserving conference rooms and ordering food Prepare and traffic invoices, reports, and memos Schedule patient appointments and surgeries, and send appointment reminders and follow-ups via calls or emails Handle mail and

Refers Surgical and Infusion scheduling to Senior Medical Secretary Prepares routine memoranda letters, labels, routine manuscripts, correspondence and other documents as needed. Medical Secretary - Pediatrics. Medical Secretary - Pediatrics.

How You Move Is Why We're Here.Now more than ever, get back to what you need and love to do.Our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success.I

How you move is why we're here.Get back to what you need and love to do.Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success.I

Senior Offsite Medical Secretary. The Senior Offsite Medical Secretary provides secretarial support to the supervising physician in an offsite practice setting.

Job Description Jr. Legal Secretary/Litigation New York, New York (Midtown) Comp: $57,000 to $65,000 DOE Our client is a well-known global law firm in need of hiring a junior litigation legal secretary. Ideal candidate will currently have 2 years experience working in a law firm supporting litigation associate attorneys. This is a great opportunity to make a move to a better firm, increase your salary, have fully paid medical insurance, work hybrid 3 days in the office and two remote and receive and receive generous firm bonuses. Our client is well-known for their litigation practice and hires the best of the best! Candidates will perform tasks including preparing correspondence and memoranda, speak with clients, courts and adversary counsel, schedule meetings and arrange travel, prepare pleadings, assist with e-filing and much more. Bachelor's degree is required. If you would like your resume immediately reviewed, PLEASE EMAIL IT DIRECTLY TO: . All inquiries are confidential.

Job DescriptionFirm specializing in personal injury law seeking an experienced full time legal secretary to join staff, urgently. Candidate should be knowledgeable with all aspects of litigation. Extremely organized and able to manage high volume workload. Must be able to meet deadlines and work well without direct supervision. Candidate must be able to multitask and work well with others in the firm. Bi-Lingual (Spanish and English) is a plus! Responsibilities • Filing on eCourts, • Drafting pleadings, complaints, motions, answers to interrogatories, discovery demands, deposition notices., • Manage discovery end dates, statutes of limitations, any and all deadlines., • Meticulously manage diary., • Answer emails and phone calls, including but not limited to, clients, court personnel, law firms and medical offices., • MAIL AND EMAILS MUST BE PRIORITIZED. Must print/ open all mail, date stamp each one and log into diary with precision!, • Proficient in Microsoft (Word, Excel, Teams, Outlook)

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Long Island Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's Long Island's office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice. This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment. Key Responsibilities: • Prepare and format legal filings, including proofreading, redacting and organizing exhibits., • Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures., • Open and maintain new client matters, including document organization, indexing, and electronic file management., • Conduct research and retrieve court decisions from Westlaw., • Prepare correspondence, including cover letters for billing statements., • Accurately input billing information into the firm's billing software., • Schedule and coordinate conferences, depositions, and maintain attorney calendars., • Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules., • A collaborative attitude and willingness to take on new challenges., • Exceptional organizational skills with a proven ability to multitask in a fast-paced environment., • Proficiency in Microsoft Office Suite (Word, Outlook, Excel)., • Strong typing skills with meticulous attention to detail., • Excellent written and verbal communication skills., • Benefits: Outstanding benefits package, including 401k match and generous PTO plan, • Career Growth: Ample opportunities for professional development and advancement

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Medical Malpractice Legal Secretary position in our New York City office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's New York office is currently seeking a Medical Malpractice Legal Secretary to join a fast-paced team. Key Responsibilities • Prepare legal filings: format documents, pull exhibits, proofread and redact documents, • Prepare court filings, become familiar with court rules and filing procedures, • E-file court filings, • Open new matters, • Document management and organization, saving to network, indexing for file room, • Retrieve court decisions from Westlaw, • Prepare cover letters for attorney bills, • Input billing information into billing software, • Schedule conferences and depositions, maintain attorney calendars, • Manage bills for third party vendors, process check requests and follow up with accounting Qualifications • Must have 6+ years Litigation experience, • must have prior experience within the medical malpractice arena, • Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities, • Familiarity with New York and New Jersey State and Federal court procedures and rules, • Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys, • Open to taking on new responsibilities and challenging tasks, • Excellent organizational skills with the ability to integrate into a fast-paced environment, • Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel), • Strong written and verbal communication skills, • Licensed Notary A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $65,000—$80,000 USD Why Should You Apply? • Benefits: Outstanding benefits package, including 401k match and generous PTO plan, • Career Growth: Ample opportunities for professional development and advancement

We have an exciting opportunity to join our team as a Medical Secretary - Manhattan. Refers Surgical and Infusion scheduling to Senior Medical Secretary Prepares routine memoranda letters, labels, routine manuscripts, correspondence and other documents as needed. In this role, the successful candid

Job Description Job 18739: Legal Secretary Boutique international law firm is hiring a Legal Secretary to join their midtown Manhattan office. The ideal candidate will have: • 2+ years of administrative/secretarial experience supporting a legal practice, • Bilingual Spanish language skills, a plus, • Microsoft Office Suite proficiency, • Excellent written and verbal communication skills Responsibilities: • Provide daily administrative support to corporate attorneys, • Assist with regulatory filings, entity formation, corporate resolutions, etc., • Assist with additional tasks, as needed Additional information: • Salary: $60K - $65K commensurate with experience plus bonus eligibility, • Benefits including healthcare, dental, vision and 401K, • Full-time in office, Monday to Friday, 10:00 AM - 6:00 PM Nadine Bocelli & Company, Inc. – New York Legal Staffing, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship, religion, creed, gender, gender identity, sex, sexual orientation, marital status, age, disability, medical condition, height, weight, military status or any other characteristic protected by federal, state, or local law. Company DescriptionDedicated, Experienced, and Committed to Providing Timely Legal Staffing Services to Law Firms and Corporate Legal Departments Serving the New York, New Jersey and Connecticut area. Our quality of service and expertise in the legal field is the key to your success when utilizing our legal staffing services to find the best legal jobs in today's employment market and to advance in your legal career. We take the initiative to quickly match your unique skills, employment needs, and circumstances to a legal placement you can thrive in. There is absolutely no cost to the candidate at any time. Our job listings assist attorneys, office managers, paralegals, legal assistants, legal secretaries and legal job seekers. Let our legal recruiters help you find your ideal legal career opportunity in a fast, efficient, professional and reliable manner. Contact Information: NADINE BOCELLI & COMPANY, INC. - NEW YORK LEGAL STAFFING, INC. Looking for work? Looking to Hire? Legal Staffing Is Our #1 Specialty!!! Better Business Bureau Accredited A+ Rating 45 Rockefeller Plaza 20th Floor New York, NY 10111 All candidates applying to our U.S. legal job openings must be authorized to work in the United States. Reviews Nadine Bocelli & Company, Inc. - New York Legal Staffing, Inc. Find your next job. Search for New York Tri-State legal career listings: New York Legal Staffing Jobs Women-Owned Business NYCDedicated, Experienced, and Committed to Providing Timely Legal Staffing Services to Law Firms and Corporate Legal Departments Serving the New York, New Jersey and Connecticut area.\r\n\r\nOur quality of service and expertise in the legal field is the key to your success when utilizing our legal staffing services to find the best legal jobs in today's employment market and to advance in your legal career. We take the initiative to quickly match your unique skills, employment needs, and circumstances to a legal placement you can thrive in. There is absolutely no cost to the candidate at any time. Our job listings assist attorneys, office managers, paralegals, legal assistants, legal secretaries and legal job seekers. Let our legal recruiters help you find your ideal legal career opportunity in a fast, efficient, professional and reliable manner.\r\n\r\nContact Information:\r\nNADINE BOCELLI & COMPANY, INC. - NEW YORK LEGAL STAFFING, INC. \r\nLooking for work? Looking to Hire? Legal Staffing Is Our #1 Specialty!!!\r\nBetter Business Bureau Accredited A+ Rating \r\n45 Rockefeller Plaza\r\n20th Floor\r\nNew York, NY 10111\r\n\r\nAll candidates applying to our U.S. legal job openings must be authorized to work in the United States.\r\n\r\nReviews Nadine Bocelli & Company, Inc. - New York Legal Staffing, Inc. \r\n your next job. Search for New York Tri-State legal career listings:\r\nNew York Legal Staffing Jobs \r\n Business NYC

Job Opportunity At Hospital For Special Surgery.How you move is why we're here.Get back to what you need and love to do.Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the

Processes medical record requests for provider(s), according to institutional and compliance standards. If applicable, ensures that patients provide any pre-visit documentation, pre-certifications or authorizations for medical services as needed, and/or a referral, if required. Previous experience u

May provide assistance to less senior staff with completing intake related duties. May assist, provide guidance and/or train less senior staff with completing intake related duties. Refers all inquiries regarding pre-authorizations/certifications to the Medical Secretary.

Job Opportunity At Hospital For Special Surgery.How you move is why we're here.Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and su

We have an exciting opportunity to join our team as a Medical Secretary. Refers all inquiries regarding pre-authorizations/certifications to the Medical Secretary. Refers Surgical and Infusion scheduling to Senior Medical Secretary.

Medical Secretary-OR Central Scheduling-Day Shift (35 Hours). We have an exciting opportunity to join our team as a Medical Secretary-OR Central Scheduling-Day Shift (35 Hours). Refers all inquiries regarding pre-authorizations/certifications to the Medical Secretary.

Position Summary: We have an exciting opportunity to join our team as a Secretary II. Refers all inquiries regarding pre-authorizations/certifications to the Medical Secretary.

Secretary I-Intake/Scheduler - Manhattan. We have an exciting opportunity to join our team as a Secretary I-Intake/Scheduler - Manhattan. Refers Surgical and Infusion scheduling to Senior Medical Secretary.

Legal Secretary - Medical Malpractice. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Medical Malpractice Legal Secretary position in our New York City office. Wilson Elser's New York

Jamaica Hospital Medical Center. Medisys Health Network is a 404-bed fully accredited community-based teaching hospital and Level I Trauma and Stroke Center. Prior hospital experience working as a medical secretary, medical assistant, or patient care representative is desirable.

Job Description The Opportunity: A global insurance defense firm located in lower Manhattan seeks an experienced Legal Secretary on a long-term, temporary basis. The schedule is hybrid (three days in the office, two days remote). The hourly rate is up to $35, plus benefits. Primary Duties: The Legal Secretary will possess strong organizational skills and a solid understanding of legal procedures, particularly in the context of litigation and insurance defense. The Legal Secretary will handle file/data management, case lists, calendars, e-filings, motion practice, exhibits, discovery, and budgets. Additional duties include: • Provide secretarial and administrative support to attorneys and staff, • Handle file and data management, including organizing and maintaining legal records, • Assist with motion practice, exhibits, discovery, and legal budgets, • Draft, redline, and prepare legal documents, including discovery pleadings., • Manage and respond to emails on behalf of multiple attorneys., • Manage and prioritize a high volume of emails and correspondence., • E-file federal and state motions (experience with NY courts required, NJ experience a plus)., • Maintain calendars and schedules for attorneys and staff., • Handle client reception, phone inquiries, and communication., • Sort and distribute incoming mail and packages., • Order and manage office supplies and inventory., • Prepare and coordinate legal correspondence and reports., • 2-5 years of legal secretarial or administrative support experience in a defense law firm or corporate legal department., • Strong typing skills, both fast and accurate., • Prior knowledge and exposure to litigation procedures and processes., • Experience with insurance subrogation is highly desirable., • Prior e-filing experience for federal and state motions (NY courts experience is required, NJ is a plus)., • Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)., • Experience with legal management programs such as iManage and billing software., • Excellent oral and written communication skills., • Exceptional organizational skills and attention to detail., • Strong time-management and prioritization abilities., • Professional and courteous demeanor with strong client service skills., • ABA-MEC Medical Benefit, • PEP 401kPaid, • Time Off, • Employee Assistance Program (EAP), • Working Advantage {discounts)

Job Description Job Title: Legal Secretary / Administrative Assistant Location: New York, NY Industry: Legal Services Pay: $80,000 – $100,000 annually (negotiable) About Our Client Addison Group is partnering with our client, a mid-sized law firm in Manhattan, to identify a skilled Legal Secretary / Administrative Assistant. This role will provide direct support to attorneys while maintaining a professional and organized work environment. Job Description The Legal Secretary / Administrative Assistant will support a partner and two associates by handling day-to-day administrative functions, managing schedules, and assisting with case-related tasks. The position requires professionalism, strong communication skills, and the ability to manage multiple priorities in a fast-paced legal environment. Key Responsibilities • Provide administrative support to a partner and two associates, including calendar and email management, • Coordinate meetings, conference calls, and travel arrangements, • Prepare, edit, and format legal documents as needed, • Enter attorney hours into timekeeping systems, • Assist with special projects and general office tasks as assigned, • Maintain confidentiality and handle sensitive information with discretionQualifications, • 3–5 years of legal administrative support experience (corporate law preferred), • Wire Transferring experience, • Bachelor’s degree preferred, • Proficiency in Microsoft Office Suite; familiarity with 3E Essentials and Viewpoint a plus, • Must be a notary or willing to obtain certification (fees covered by client), • Spanish fluency, • Strong organizational skills with a proactive, professional demeanorAdditional Details, • Start Date: ASAP, • Hours: 9:00 AM – 5:00 PM (1-hour lunch | 35-hour work week), • Schedule: 4 days on-site, 1 day remote (potential for full on-site in future), • Eligible for overtime, though uncommon, • Team: Supports 1 partner + 2 associatesPerks, • Competitive compensation package, • Professional development opportunities, • Notary certification covered by employer, • Medical, Dental & Vision Insurance, • 401(k) Retirement PlanAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #Admin4

Job Description DEPARTMENT: Entertainment Group & Corporate Group SCHEDULE/STATUS: Monday – Friday, 10AM to 6PM, 4 days in office (hybrid), with overtime flexibility, Full-Time/Non-Exempt SUPERVISOR: Entertainment Partners & Corporate Partners LOCATION: New York City SALARY: The salary for this position is $70,000 – 80,000, plus overtime. SUMMARY Founded more than 40 years ago as a boutique law firm servicing the entertainment and arts communities, Frankfurt Kurnit Klein & Selz provides the highest quality legal services to clients in a wide range of industries and disciplines worldwide. The firm leads practices in advertising, charitable organizations, corporate & finance, entertainment, estate planning, intellectual property, litigation, professional responsibility, technology, and other areas. Frankfurt Kurnit Klein & Selz has offices in Los Angeles and New York City. Our Entertainment Group represents clients in the motion picture, television, theatre, news, podcast, radio, fashion and music industries, including actors, writers, directors, producers, radio, television and podcast personalities, playwrights, composers, musicians, comedians, models, and designers. Our Corporate Group represents emerging and established companies, entrepreneurs, business owners, buyers, sellers, investors, consultants, bankers, finders, franchisors, franchisees, exempt organizations, and creative talent in the media, entertainment, advertising, fashion, information technology and innovation industries. We are seeking a transactional paralegal to help support both the Entertainment Group and the Corporate Group. The paralegal will work closely with partners, counsel, and associates in negotiating and closing mergers and acquisitions, film finance and motion picture distribution transactions, equity and debt financings, as well as agreements for actors, writers, directors, and producers in the motion picture and television industries. This position affords a unique opportunity to become an integral part of an internationally recognized law firm and to work with top attorneys in their respective field. PRIMARY JOB FUNCTIONS • Prepare checklists for debt and equity financings, loan and M&A closings;, • Review chain of title documents;, • Prepare and file security documents;, • Prepare filings with the US Copyright Office;, • Order and review UCC and lien searches;, • Assist with the formation of limited liability companies and corporations;, • Draft and file corporate formation documents and qualification documents;, • Assist with stock issuances, including preparing stock certificates;, • File merger certificates and other statutory documents with state agencies;, • Assist with Form D and Blue Sky filings;, • Set up and maintain capitalization tables on electronic cap table management platforms;, • Assist with the creation of equity plans and the issuance of stock options through electronic equity management platforms;, • Assist in preparing disclosure schedules;, • Drafting board and stockholder written consents and resolutions;, • Assist with NY publication requirement for LLCs;, • Maintain corporate minute books and stock ledgers;, • Maintain records of officer and director appointments;, • Manage filing deadlines for annual reports, franchise tax filings, and registered agent renewals;, • Collect, organize and compile signature pages for closings;, • Draft ancillary loan and M&A closing documents, such as secretary certificates and officer certificates;, • Organize and maintain virtual data rooms for due diligence, and assist with organizing diligence materials for attorney review;, • Perform basic diligence review (e.g., reviewing minute books, identifying missing documents);, • Revise agreements based on attorney instructions;, • Work with attorneys throughout contract negotiations;, • Draft transmittal letters and other correspondence;, • Research union and guild rules and tax credit incentives;, • Obtain EIN’s from the IRS;, • Create closing binders;, • Draft and revise various types of contracts;, • Assist the corporate paralegal with mandatory filings; and, • Perform other related duties as assigned. SPECIFIC SKILLS, KNOWLEDGE AND ABILITIES REQUIRED • Excellent verbal/written communication skills;, • Exceptional organizational skills;, • Strong and resourceful (online) research skills;, • Detail-oriented;, • Ability to balance many tasks and work within deadlines; and, • Ability to work autonomously and as part of a team. EDUCATION AND EXPERIENCE • Bachelor’s degree required., • Minimum two (2) years of experience as a paralegal at a law firm, production company or studio., • Proficiency with Microsoft Office. Frankfurt Kurnit Klein & Selz offers eligible employees a comprehensive range of benefits, including medical, dental, vision care, life insurance, disability insurance, commuter benefits, flexible spending and retirement plans. To apply: Direct applicants may apply to this position by clicking “Apply” below or on the upper right side on this posting. Your submission must include a resume and cover letter addressed to the hiring manager. If you have any questions about this position, you may contact Human Resources by sending an email to . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. The duties and responsibilities may change at any time with or without notice. Frankfurt Kurnit Klein & Selz is committed to providing a diverse work environment free from harassment and discrimination, in which all individuals are treated with respect and dignity. The Firm is an equal opportunity employer committed to recruiting the most qualified employees and providing them with equal opportunity for advancement in all aspects of employment. All human resources actions are administered in a manner which will not discriminate against any persons on the basis of age, race, sex, color, creed, religion, national origin, disability, sexual orientation, gender identity, gender expression, marital status, genetic predisposition or carrier status, veteran status, or any other characteristic or trait protected by Federal, State or local law. The Firm prohibits and will not tolerate any such discrimination or harassment. Further, it is our policy to provide reasonable accommodations to people with disabilities who request such accommodation, consistent with the requirements of the Americans with Disabilities Act.

Job DescriptionDescription: Job Title: HR Administrative Assistant Supervisor: Senior Director of Human Resources/ Secretary to the Board Job Status: Part-Time, Non-Exempt Job Hours: 25-29 hours per week Location: Midtown Manhattan, On-Site Compensation: $23-$25 per hour About Encore: Known widely as Broadways longest running act of loving care, Encore’s mission is to improve the quality of life for older New Yorkers so they are not just surviving, but thriving. Through a robust array of programming, Encore takes a “no wrong door approach” to ensure Seniors are able to age in place comfortably for as long as possible. Encore is recognized as one of the most respected and trusted nonprofit organizations providing services for older New Yorkers in New York’s City. Encore is on the cutting edge in the human service field and is a staunch advocate not only for older New Yorkers, but also for the essential human service employees who serve as the City’s safety net. Do not miss this chance to work for a mission-oriented organization, which centers employees as its number one resource. Position Summary: The HR Administrative Assistant provides high-level administrative and operational support to the Senior Director of Human Resources / Secretary to the Board and the Executive Director. This role is responsible for coordinating day-to-day HR and executive tasks, supporting internal communications, and ensuring smooth documentation, scheduling, and organizational flow. The position requires excellent organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Benefits: This position is a part-time position with benefits that include paid time off (vacation, sick days and earned floating holidays) flexible spending account, dependent care, and transit benefits. Requirements: • Manage calendars, schedule meetings, and coordinate travel arrangements for the Executive Team and the Board;, • Prepare correspondence, reports, meeting agendas, and presentation materials., • Maintenance of all employee files, both paper and electronic, related to events, such as hiring, terminations, leaves, transfers, or promotions in files as well as similar records using the utmost confidentiality;, • Maintain additional files and documents related to executive and HR functions;, • Assist with HR-related compliance such as maintaining equal employment opportunity records and personnel audits;, • Support logistics and materials preparation for leadership meetings, board meetings, and HR initiatives;, • Assist in onboarding and offboarding processes, including scheduling orientations, preparing new hire paperwork, scheduling exit interviews and conducting follow-ups., • Process background and reference checks and process hiring-related paperwork for all New Hires;, • Maintain and update employee records and personnel files, ensuring compliance with legal and organizational standards., • Track staff certifications, training completions, and policy acknowledgments;, • Assist with HR compliance documentation, including I-9s, background checks, and required postings;, • Track and maintain logs related to employee leaves, benefits enrollments, and performance reviews;, • Assist with benefits enrollments, qualifying events and terminations, monthly check processing for medical, dental, FSA, Dependent Care, Transit and 403B management;, • Prepare and maintenance of orientation packets for new hires, trainings and other supporting materials;, • Support organizational surveys, evaluations, and data collection efforts;, • Other HR-related duties as assigned. Qualifications: • High school diploma or equivalent required; associate’s or bachelor’s degree preferred;, • 2–3 years of administrative or HR support experience, preferably in a nonprofit setting;, • Demonstrated ability to handle confidential and sensitive information with discretion;, • Strong written, verbal, and interpersonal communication skills;, • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with HRIS systems (e.g., Paylocity) is a plus;, • Strong organizational and time-management skills;, • Bilingual (English/Spanish) preferred;, • Must have Administrative efficiency and attention to detail;, • Demonstrated discretion and professionalism;, • Strong calendar and task management;, • Ability to Adapt in a high paced work environment;, • Respect for high level confidentiality and organizational values

Job Description Be the Heart of Our Bronx Dental Practice - Dental Office Receptionist Opportunity! Are you a customer service superstar with a passion for helping people feel welcome and cared for? Do you thrive in a fast-paced, patient-centered environment? If so, we invite you to join Concerned Dental Care of the Bronx, where exceptional patient experiences start at the front desk! Our state-of-the-art practice provides comprehensive dental services for patients of all ages, and we are looking for a friendly, organized, and detail-oriented Dental Office Receptionist to join our dedicated team. If you have strong communication skills, a warm demeanor, and the ability to multitask, this is the perfect opportunity for you! Why Join Concerned Dental Care of the Bronx? • Competitive Pay: $18-$20/hour based on experience, • Comprehensive Benefits Package: Medical, vision, dental, 401K with match, life insurance, and disability, • Paid Time Off: 3 weeks PTO + paid holidays, • Growth & Development: Opportunities to advance within our growing network, • Modern & Professional Work Environment: Work with a skilled, supportive team in a high-tech dental office Location: Concerned Dental Care of the Bronx: 55 Mosholu Parkway North, Bronx, NY 10467 Schedule: Monday - Friday: 8AM - 5PM Your Role as a Dental Office Receptionist As the first point of contact for our patients, you will: • Create a welcoming and professional atmosphere for all patients and visitors, • Manage phone calls efficiently - answering inquiries, scheduling appointments, and directing calls, • Check patients in and out smoothly, ensuring all paperwork and records are accurate, • Verify insurance benefits and process payments with confidence and accuracy, • Organize and maintain patient records while upholding privacy and compliance standards, • Handle administrative tasks, including data entry, mail sorting, and document management, • Support the clinical team by maintaining effective communication and coordination What We’re Looking For • Minimum of one year of dental office experience (Required), • Previous front desk or administrative experience (Preferred), • Strong attention to detail and ability to multi-task in a busy setting, • Excellent communication and customer service skills, • Proficiency in computer systems and data entry, • Positive, team-oriented mindset with a passion for patient care Be the Friendly Face of Our Practice - Apply Today! At Concerned Dental Care of the Bronx, we know that a great front desk team sets the tone for the entire patient experience. Join us and be a part of a supportive, patient-focused practice where you can grow your career while making a difference in people’s lives every day! Concerned Dental Care of the Bronx is a proud affiliate of Affinity Dental Management, an equal opportunity employer committed to a diverse and inclusive workforce. We encourage qualified candidates from all backgrounds to apply and will consider all qualified applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Job DescriptionJoin a Leading Dental Organization & Transform Your Career! Affinity Dental Management, a premier dentist-run dental organization, provides comprehensive practice management and administrative support services to practices throughout the northeast United States. Our mission is to empower dental professionals, enhance patient care, and stay at the cutting edge of dental medicine. Our entire team is focused on providing cutting edge ideas, mentorship, training, and shared learning to dental professionals in a progressive and exciting industry. Our goal is to help our clients do what they love, which is focus on growing their practices and meeting the needs of their patients, while spending less time on business-related matters. Established in 1999, we are one of America's fastest-growing private company 5 years in a row. We have 45 practices across the northeast United States: NY, MA, CT, and VT. We offer exciting career options and professional growth opportunities in a collaborative, challenging work environment. If you excel in a fast-paced environment and are seeking a dental front desk opportunity in a forward thinking, growing niche, we invite you to learn more about our organization. Don't see an open Dental Receptionist role? Apply today and when we have an opportunity that aligns with your interest and background, we'll be in touch! Why Join Affinity Dental Management? • Competitive pay, • Health benefits package: medical + vision + dental + 401K + life ins. + disability, • Offered after 30 days, • Offered to full-time employees 30+ hours, • Paid time off: 3 weeks + 8 holidays, • Opportunities for growth & advancement Responsibilities: • Operate telephone system, answer, screen and forward calls, provide information, take messages and schedule appointments, • Greet visitors and callers, handle inquiries, and direct them to appropriate persons, • Learn and operate new office technologies as they are developed and implemented, • Use scripts effectively both over the phone and in person (as assigned), • File and maintain records, sort and distribute mail, and handle courier deliveries, • Input data into the computer, ensuring accuracy and efficiency, • Provide information about the practice, such as location of offices, employees within the organization, or services provided, • Transmit information or documents to patients using computer, mail, or facsimile machine, • Balance credit transactions and provide basic financial clerical support duties, • Present cases to patients and maintain professional demeanor Requirements: • High school diploma, • Accurate typing at 40 words per minute, • Minimum of one year of office experience in a dental practice, • Preferred two years of experience, • Knowledge of dental software (ie. Dentrix, Denticon) is preferred Interview Process: • 1 virtual/phone interview & 1 in-person interview Affinity Dental Management, as an equal opportunity employer committed to fostering a diverse and inclusive workforce, welcomes applications from qualified candidates of all backgrounds. We will assess all eligible applicants for employment without discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. Salary ranges are subject to vary based on location and individual qualifications; details specific to compensation will be disclosed during the recruitment process. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Job Description ABOUT THE COMPANY Maxime’s is the newest opening from the club owner and entrepreneur Robin Birley; owner of prestigious private member’s clubs 5 Hertford Street and Oswald’s in London. Maxime’s is located on Madison Avenue, New York on the site of the former Westbury Hotel and will continue the long-established Birley tradition of providing exceptional experiences to our members and guests. Maxime’s mission is to deliver excellence in service standards with enlightened hospitality. Exhibiting passion for what we do within the values of who we are. Inward looking rather than outward projecting. A club of comfort and discretion where members’ needs are met with personality and humility. An environment of stimulating décor, celebrating outstanding food and extraordinary wine. Our members will feel that they are in a private house, being looked after with the utmost care and professionalism by friendly and attentive staff. POSITION SUMMARY The Membership Secretary acts as the liaison between the Club and current or prospective members. The Membership Secretary serves as the first point of contact for membership-related questions and inquiries, maintains databases and membership-related administration. This role requires an outstanding communicator, with a talent for building strong relationships between members and the organization. COMPENSATION AND BENEFITS • Comprehensive benefits plan, including medical, dental, vision and life insurance., • Generous paid time off programs (vacation and personal days)., • 401k retirement savings plan with company match., • Pre-tax commuter benefits., • Work life and wellness benefit platform., • Discount program offering Retail, Restaurants & Activities discounts., • Freshly prepared Staff Meal whilst on duty., • Uniform and dry cleaning provided., • $2000 refer a friend bonus To be the first point of contact for all membership enquiries. * To report on membership data and key contributions to the new member lists. * Have a full and complete understanding of the membership process from initial inquiry, to processing new members and continued support thereafter. * An ability to learn and put together which type of prospective members should make up the shortlist for the Membership Committee to then consider. * Contribute on budgets/forecasts of membership in both membership numbers and income, appreciating the correct level of fees members should pay. * To ensure all membership applications are accurate and complete before passing to the Director of Membership. Candidates can expect: • Professional work collaboration with experts in the food and hospitality field, • Opportunity to work with a exceptional products and in unique environments, • Associate or Bachelor’s degree in Hospitality or related industry preferred., • Ability to be flexible with job demands and open-minded when being asked to complete tasks., • Ability to operate with grace under pressure., • Effectively deals with internal and external customers, with high levels of patience, tact, and diplomacy., • Experience working in a hospitality environment and/or in a similar role is essential., • Prior experience in member management, sales, or recruitment environment preferred., • High level of organization and attention to detail and ability to maintain confidentiality and discretion at the highest levels., • Ability to work non-standard hours, including evenings and weekends., • Exceptional service and customer relations skills, with the ability to foster effective relationships with employees, management, and Members, • Excellent verbal and written communication skills and the ability to communicate ideas and concepts, • Proficient in computers systems, including but not limited to: Microsoft Office programs, internet search, social media and sales management systems. PHYSICAL DEMANDS AND WORK ENVIRONMENT • Frequently sitting, standing up and moving about the workplace., • Using computer, telephone, keyboard and other office equipment., • Prolonged periods of sitting at a desk and working on a computer., • Must be able to lift up to 15 pounds at times., • Reading and writing abilities are utilized often.

Job DescriptionThe Actors Fund Home, an assisted living, skilled nursing, accredited dementia care and sub-acute rehabilitation center located in Englewood, NJ, and a recipient of a CMS Five Star Rating seeks a Part Time Unit Secretary to perform clerical and secretarial day to day duties for the Nursing department and maintain medical records. The shift requirement for this position is 8:30am - 5:00pm Saturday and 5pm - 9pm Sunday. JOB DUTIES • Screen and direct all incoming persons and telephone calls promptly and accurately answers routine telephone inquiries., • Ensure that the call bell system is answered promptly., • Assist Nursing department in coordinating re-admissions for the Nursing Home by asking hospital/discharging facility for medical records; circulate records to Nursing Supervisor and Pre-Admission group., • Assemble charts for resident admissions and re-admissions; keep charts organized., • Responsible for purchasing and maintaining par levels of medical supplies for the Nursing department and for the processing of invoices; maintains budget for central supply., • Prepare paperwork when 911 is called for a resident; and assists the nurse with any other necessary emergency protocols., • Ensure all discharged charts contain necessary signatures from the interdisciplinary care team, • Ensure information is as outlined by current Nursing Home guidelines, is included., • Make sure discharged charts are completed, and then scan them to electronic records system., • Assist nursing with scheduling of x-ray procedures, lab pickups and scheduling of doctor appointments for residents., • A high school diploma or equivalency certification required., • At least 3 years of experience working in a healthcare facility; long term care experience preferred., • Proficient in Microsoft Office., • Excellent organizational skills., • Types at least 40wpm., • Possess effective interpersonal skills in dealing with residents, co- workers, families and various health professionals., • Adaptable to change and able to deal with emergencies., • Ability to work beyond normal scheduled hours and on weekends and holidays when necessary., • Must be able to lift, move, and carry supplies up to 25lbs., • Frequently pushes, twists, stoops, bends, climbs stairs, reaches at above or below shoulder height., • Have an understanding of, affection for, and a desire to work with the aging. This is a part time hourly position based in The Actors Fund Home in Englewood, NJ. The shift requirement for this position is 8:30am - 5:00pm Saturday and 5pm - 9pm Sunday and extra hours as needed. The successful candidate must be able to cover assigned shifts as needed, including holidays. TO APPLY Click the blue Apply button. A complete application will include a resume and salary expectations. ABOUT THE ACTORS FUND The Actors Fund is a national human services organization that fosters stability and resiliency, and provides a safety net for performing arts and entertainment professionals over their lifespan. Through offices in New York, Los Angeles and Chicago, The Fund serves everyone in film, theatre, television, music, opera, radio and dance with programs including social services and emergency financial assistance, health care and insurance counseling, housing, and secondary employment and training services. For more about The Actors Fund Home, please visit: actorsfundhome.org. For more about The Actors Fund, please visit: actorsfund.org. The Actors Fund is an Equal Employment Opportunity Employer. Built into the value statement of The Actors Fund is a commitment to embrace diversity and seek equity, inclusion and dignity for all. We celebrate our differences and strive to cultivate an environment of mutual respect. Saturday 8:30pm - 5:00pm Sunday 5:00pm-9:00pm Callout coverage as needed.

Job DescriptionJCFPL JOB TITLE: Administrative Secretary DEPARTMENT: Administrative LOCATION: Priscilla Gardner Main Library REPORTS TO: Director (and Assistant Director) CIVIL SERVICE JOB TITLE: Administrative Secretary STARTING SALARY RANGE: $58,196 - $73,646 per year FULL-TIME/PART-TIME: Full-Time WORKWEEK: 9:00 a.m. to 5:00 p.m. (35 hours/week). May be required to work evenings and weekends as needed. APPLICATION DEADLINE: October 20, 2025 BENEFIT SUMMARY: This summary outlines the general benefits available to library employees, designed to support their health, financial security, and work-life balance. Benefits available to Full-Time Employees: Medical coverage 60 days from the first day of employment, Prescription coverage is the first of the month following 60 days of employment at no cost to the employee and additional cost per each dependent added. Dental coverage is provided at no cost 60 days after the first day of employment. Vision coverage is provided at no cost and reimbursed at $250.00 per year. Additional Full-Time benefits include Life & AD&D insurance, 403b, Participation in pension plan (dependent on age at the time of hire date). Part-Time Employee benefits include participation in pension plan and sick/vacation leave. A more detailed summary can be found on our Employment Opportunities page located at JCFPL is the largest municipal library in the State of New Jersey, with ten locations and growing, and a collection comprising over 2.5 million print and digital items. Our staff of nearly 120 dedicated individuals serves the residents, students, and workers of Jersey City: the largest city in Hudson County, N.J., and the second-largest city in New Jersey. The staff of JCFPL reflects the cultural and linguistic diversity of Jersey City, which is consistently ranked as the most diverse community in the United States. Collectively, our staff speaks over 16 languages, including English, Spanish, Arabic, Hindi, Tagalog, Gujarati, Marathi, Igbo, Portuguese, and others. JCFPL is committed to building on our strong foundation and expanding our ability to meet the needs of Jersey City’s growing and increasingly diverse community. ABOUT THIS POSITION: The Jersey City Free Public Library is looking for an Administrative Secretary to perform highly specialized and responsible secretarial and administrative clerical work requiring experience and familiarity with departmental functions and procedures. This role requires a person who can frequently exercise independent judgment and make decisions in accordance with delegated responsibilities. Work is performed independently, requiring minimal review upon completion. Positions in this title may be required to take a lead over or supervise other clerical personnel. JOB DUTIES: • Performs varied, complex secretarial and administrative clerical work, involving some elements of troubleshooting., • May supervise the secretarial, clerical and related operations of a department or autonomous government agency., • Maintains calendar and schedule of appointments for an administrative official., • Schedules and maintains travel arrangements for an administrative official, as authorized., • Prepares administrative correspondence, memoranda, and statements on behalf of an administrative official, as authorized., • Where authorized, reviews, prioritizes and responds to voicemail and various correspondence on behalf of an administrative official., • Prepares meeting agendas, attends meetings and records minutes., • Greets and directs visitors., • Screens and routes incoming calls., • May order and distribute office supplies and equipment., • Assists an administrative official in the formulation of policies and procedures for the office and other clerical operations of a department or autonomous government agency., • May draft proposed ordinances and/or resolutions on behalf of an administrative official., • Collects and analyzes data required in the formulation of administrative decisions., • May directly supervise designated phases of the clerical and related work involved in maintaining financial and/or personnel records, preparing payrolls, making purchases, compiling statistical and other data, checking and approving invoices/vouchers, and collecting/depositing money., • Conducts special projects as requested., • Makes decisions requiring knowledge of the organization., • Maintains essential records and files. Support/Collaboration with Library Director and Leadership Team • Assists with initiatives to execute enterprise-wide deliverables by monitoring individual department-level operational plans, encouraging strategic use/coordination of resources and eliminating operational obstacles, • Performs a variety of responsibilities inherent in managing system-wide services and staff including timely and quality decisions, process management, conflict management, motivating and developing staff, and policy development and implementation, • Understands the nuances of local politics and how to work with mayors, city managers, and other elected officialsCommunication/Collaboration, • Communicates effectively using a variety of methods, • Effectively communicates relevant and timely information to appropriate stakeholders, • Develops and maintains effective relationships with others to achieve common goals, • Works effectively on teams with strong team-building skills and attitudes, • Applies effective strategies to manage organizational politics, conflict and difficult coworker behaviors, • Communicates effectively with a variety of audiences and individuals from diverse backgrounds, • Selects and applies the most appropriate and effective communication means to meet situational needsCustomer Service, • Contributes to and models customer service standards that enhance the user experience, • Models standards and practices for the delivery of quality internal and external customer service, • Applies customer service skills to enhance the level of user satisfaction, • Applies effective techniques to address difficult situations with users and staff, • Understands and acts in accordance with the basic values and ethics of library serviceLeadership, • Aligns efforts with the vision and direction of the organization, • Demonstrates leadership qualities and behavior, critical thinking, and problem-solving skills, • Employs sound project management principles and procedures in the planning and implementation of programs and services, • Anticipates and adapts to change and challenges effectively, • Develops and maintains effective relationships with others to achieve common goals, • Works effectively on teams with strong team-building skills and attitudes, • Applies effective strategies to manage organizational politics, conflict and difficult coworker behaviors, • Demonstrates critical thinking and problem-solving abilities, • Uses leadership skills to provide vision and guidance to library staff, board members and the community, • Contributes effective strategies and decisions regarding library services and resources, • Embraces change and fosters understanding and acceptance by all stakeholders, • Contributes to a productive workforce through effective recruitment and selection, • Leads and empowers employees to deliver effective, high-quality library service, • Establishes effective strategies for performance management, • Leads work teams with clear direction and effective communication, • Monitors and evaluates projects and adapts as needed, • Performs ongoing evaluation to gauge the success of division and enterprise-wide initiatives, programs, and servicesProfessional Development, • Manages the development of one’s own learning and ongoing improvement of skills and knowledge, • Uses creative and innovative approaches, • Establishes strategies and long-range initiatives to create a learning environment within the division and the library, • Plans for and supports staff career development opportunities, • Contributes to the development and implementation of a culture that embraces ongoing learningCommunity Engagement, • Demonstrates the impact and value of the library to the community through ongoing evaluation and assessment of library services, • Maintains positive public relations through communication and promotion of the library’s values, services, accomplishments and needs to all stakeholders, • Builds relationships and support for the library with community organizations, • Contributes to creating a welcoming and user-friendly physical environment that encourages all community members to use library servicesTechnology, • Performs basic functions of email, calendar applications, and task management, • Understands and uses basic computer hardware, peripherals, software, and operating system functions Five (5) years of experience in the capacity of a secretary to an executive or administrative official in a public or private organization NOTE: Successful completion of a 2-year program in secretarial science at an accredited college or university may be substituted for two (2) years of the above experience. LICENSE: • Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. ADDITIONAL RELEVANT SKILLS: • Knowledge of Microsoft 365., • Knowledge of office methods, practices, and equipment., • Knowledge of Jersey City’s population, geography, and/or local government. For all employees, regardless of full-time or part-time status, JCFPL is considered the primary employer. Work hours are assigned according to the Library’s operational needs. Work hours are not scheduled to accommodate employees’ other employment, academic, or other outside obligations, except in circumstances agreed upon in writing by the employee and the employee’s supervisor. This vacancy is associated with a New Jersey Civil Service job title. The New Jersey Civil Service Commission requires all incumbents to possess and be prepared to verify the minimum experience and skills required for the associated Civil Service job title. This position is subject to residency requirements as set forth in the New Jersey First Act and not available for work visa sponsorship. Powered by JazzHR IgeAuGvisW