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Job DescriptionBenefits: • 401(k) matching, • Competitive salary, • Employee discounts, • Opportunity for advancement, • Training & development, • Wellness resources, • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Benefits/Perks • Competitive Compensation, • Great Work Environment, • Career Advancement OpportunitiesJob Summary We are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team. Responsibilities • Greet patients who walk through the door, • Ascertain their needs and get them checked in, • Pull their medical records, or take a new patient history, • Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, as neededQualifications, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Previous office experience desired

Job Description LEGAL SECRETARY Job description Germer Beaman & Brown PLLC, an established law firm, is searching for a qualified Legal Secretary to support 1 principal attorney and 2 associate attorneys in our Insurance/Personal Injury Defense, Products Liability, and Construction teams. The role requires working closely with team members (attorneys and paralegals) daily to keep the group organized and ensure all tasks are completed timely. High computer literacy, including strong proficiency in Microsoft Word, Excel, and Outlook, as well as excellent organizational and document management skills, are essential for success in this position. Candidates should be highly organized, dependable, self-motivated, detail-oriented, able to multi-task in a fast-paced environment, and manage deadlines efficiently. Legal Secretaries are expected to work in a team structure and to fill in when/where needed to meet the needs of the team. (Legal Secretaries are assigned to support specific attorneys and we do not use a secretarial pool structure.) Role Responsibilities: • Calendaring and scheduling;, • Client screening and intake calls;, • Drafting and formatting cover letters, simple correspondence, case-related documents, and other various document shells;, • Mailing, scanning, copying, and answering telephones;, • Electronic data organization and maintenance;, • Time entry for attorneys' billable hours into accounting system;, • E-filing in various federal and state jurisdictions;, • Verbal and written communications with clients, court personnel, and other counsel;, • Opening new matters/files and assist with conflict checks;, • Maintaining master file lists;, • Processing invoices and reimbursements;, • Review bills for accuracy;, • Contact clients for retainer payments and/or AR payments; and, • Performing other duties as assigned by team members. Qualifications and Skills: • Minimum of 3-5 years substantive legal secretarial/legal assistant work experience in a law firm environment required (civil litigation background is preferred, defense background is a plus)., • Professional experience and proficiency of Microsoft Outlook, Word, Power Point and Excel., • Strong knowledge of basic legal terminology and local court procedures., • Proficiency with e-filing through eFileTexas (state) and CM/ECF and PACER (federal)., • Basic/foundational knowledge of applicable Texas Rules of Civil Procedure., • Ability to manage multiple priorities in a fast-paced litigation environment with professionalism and flexibility., • Excellent written and verbal communication skills, including grammar, proofreading, and formatting., • High level of attention to detail, ability to work independently, maintain client confidentiality, and strong organizational skills. Salary commensurate with experience. Health benefits include medical, dental, vision, short and long-term disability, life insurance and 401(k) plan. Onsite gym/fitness facilities and garage parking. If you are interested in the position, candidates should submit current resume and a cover letter highlighting any experience or accomplishments. A minimum of two professional references will be required following successful interview. Please note that this is an in-person full-time position during normal business hours, and reliable transportation is required. Overtime may be required during occasional trial preparation or other urgent instances (with notice). Job Type: Full-time Work Location: In person

Job DescriptionLitigation Legal Secretary | Downtown Austin (Hybrid) An established and highly respected law firm in downtown Austin is seeking a Litigation Legal Secretary to support a busy, sophisticated litigation and appellate practice. This is a great opportunity to join a collaborative, stable team with strong tenure and a lean and efficient environment focused on long-term fit and work-life balance. Compensation & Benefits • Salary: $70K - $90K, • Bonus: ~4.17% annual (plus additional discretionary bonuses for high performers), • 401(k): Immediate eligibility + firm-funded profit sharing (5%-8.5%), • Medical, dental, vision coverage, • Life insurance (3x salary), • HSA & FSA options, • Short-term disability covered by employer, • Parking available (~$100/month pre-tax)Schedule & Work Environment, • Hybrid: 4 days in-office, 1 remote day (rotates, typically Monday or Friday), • 37.5-hour work week (strong emphasis on work-life balance), • Overtime only during peak periodsWhat You'll Do, • Provide high-level litigation and appellate support to multiple attorneys, • Draft, edit, and format legal documents with precision, • Handle state and federal e-filing, • Manage complex calendaring, deadlines, and travel coordination, • Prepare and revise billing/proformas; assist with time entry, • Process expense reimbursements (Chrome River), • Coordinate document production and file management/closing, • Communicate with clients and provide administrative supportWhat We're Looking For, • 3+ years of legal secretary experience in a law firm setting, • Strong litigation support experience required, • Experience with state and federal e-filing, • Advanced Microsoft Office skills, • Exceptional proofreading, organization, and attention to detail, • Ability to manage multiple priorities and deadlines, • Professional communication skills and strong reliabilityPreferred, • Large law firm experience, • Appellate practice exposure, • Experience supporting multiple attorneys simultaneously, • Familiarity with document management systems (e.g., FileSite)This team values consistency, professionalism, and a strong team-oriented mindset. If you're a detail-driven legal secretary looking for a stable, collaborative environment with long-term career potential, we'd love to connect. If you meet the requirements and have the experience, please apply or contact me directly at jamie.stone@lhh.com Pay Details: $70,000.00 to $90,000.00 per year Search managed by: Jamie Stone Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Legal Assistant (Appellate Practice) Location: Austin, TX (Downtown Austin) Schedule: Hybrid | In Office Monday-Thursday, Remote Friday (business needs permitting) Compensation: $70,000-$83,000+ DOE Bonus: Annual Performance Bonus Job Type: Direct Hire Start Date: July 2026 Benefits: Medical, Dental, Vision, 401k About the Opportunity Addison Group is partnering with a globally recognized law firm, to identify an experienced Legal Support Specialist for their Austin office. This position supports a busy Appellate Practice Group and offers the opportunity to work closely with accomplished attorneys on complex litigation and appellate matters. The Austin office maintains a collaborative, team-oriented culture while providing the resources and reputation of an international law firm. This is an excellent opportunity for a highly organized legal professional who thrives in a fast-paced environment and enjoys serving as a strategic support partner to attorneys. Position Overview The Legal Support Specialist will provide high-level administrative and legal support to a team of attorneys, with a primary focus on appellate and complex litigation matters. This individual will be responsible for managing attorney calendars, coordinating filings, preparing legal documents, maintaining case files, and ensuring deadlines are met with exceptional accuracy and attention to detail. The ideal candidate is proactive, highly organized, able to anticipate needs, and experienced supporting attorneys in a demanding legal environment. Key Responsibilities • Provide comprehensive administrative and legal support to multiple attorneys., • Prepare, revise, proofread, and format legal documents, correspondence, motions, briefs, and appellate filings., • Coordinate and submit e-filings in Federal, State, and Appellate Courts., • Prepare appellate briefs, appendices, tables of contents, and tables of authorities in compliance with court rules., • Manage attorney calendars, deadlines, court appearances, client meetings, depositions, and travel arrangements., • Organize and maintain electronic and physical case files., • Assist with litigation matters from case inception through post-trial activities., • Prepare billing materials and enter attorney time records., • Coordinate document production and ensure accuracy of final work product., • Monitor case deadlines and maintain litigation calendars., • Support attorneys with research, case organization, and special projects as needed., • Collaborate with attorneys, legal staff, and administrative teams to ensure efficient workflow and exceptional client service. Qualifications • 5+ years of experience as a Legal Secretary, Legal Support Specialist, or Legal Administrative Assistant., • Experience supporting litigation practices required., • Appellate litigation experience strongly preferred., • Experience working within a business law or large law firm environment preferred., • Strong understanding of court procedures and legal filings., • Familiarity with Federal Rules of Civil Procedure and court filing requirements., • Exceptional organizational skills and attention to detail., • Ability to prioritize multiple deadlines in a fast-paced environment., • Strong written and verbal communication skills., • Demonstrated ability to anticipate attorney needs and work independently. Technical Skills • Advanced Microsoft Word skills, including styles, formatting, document comparison, tables of contents, and tables of authorities., • Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint)., • Experience with e-filing platforms and document management systems., • Comfortable working with technology and AI-enhanced legal tools. Why Consider This Opportunity? • Join a respected global law firm with a strong reputation in appellate and complex litigation., • Support a highly accomplished team of attorneys handling sophisticated legal matters., • Hybrid work environment with flexibility., • Competitive compensation and annual bonus opportunity., • Professional, collaborative office culture with opportunities for long-term growth., • Downtown Austin location. If you are an experienced legal support professional seeking an opportunity to contribute within a high-performing appellate practice, we encourage you to apply. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #Admin4