Trabajos Office & Admin en Cape Coral, Florida - Page 2Crear alertas

Job Description UNLEASH YOUR POTENTIAL and MAKE AN IMPACT! A place where empowering minds fuel innovation. Our Mission is to provide products and services, in an honorable way, that exceed the expectations of each one of our clients. Success Depends on Employees Like You, who pride themselves in teamwork, professionalism, knowledge, ability, loyalty, and exceeding customer expectations. We Want Our Employees to Thrive and Grow, a place where a job is more than a job, It Is a Career! Learn while on the job, always preparing to achieve the next step of personal and professional success. We continually invest in you! Join Our Growing Team! We are now seeking an Administrative Support Supervisor. Duties and Responsibilities • 5+ years of customer service experience, • At least 2 years of project management or leadership experience, • Proficient in Excel and general accounting principles, • Assist in the preparation of presentations and reports including RFPs, • Plan, direct, or coordinate one or more administrative services of department, such as records and information management, procedures, policies, and other office support services., • Supervise the work of office, administrative, or customer service employees to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors, or problem.

Job Description WHAT WE OFFER: Support from a dedicated team and corporate office. A dynamic team of industry professionals with growth potential at all levels. WHAT WE ARE LOOKING FOR: We are currently seeking an experienced Office Administrative Assistant professional with a strong clerical and a positive attitude to be part of the team in our apartment community in the Fort Myers, FL area. This position requires work onsite to assist the team on the property daily basis. The role involves supporting the office and maintenance staff and providing both administrative and residential support. Our goal, as the Office Administrative Assistant will be to ensure that our property residents live in a clean and safe environment with the best customer service. You should ensure efficient assist on daily administrative operations and support the customer service objectives. JOB PURPOSE: As the Office Administrative Assistant, the responsibilities are extensive and varied, however, you will primarily be accountable for the overall administrative and clerical workload of a residential property and be part of the satisfaction of the tenant base. ESSENTIAL DUTIES: • Collaborate and support the office staff with work orders, calls, and comunication with prospects and residents., • Manage tenant relations, guest services, and vendors management., • Provide general administrative support to ensure smooth operations., • Assist the team in administrative tasks, as needed., • Set up, maintain, and reconcile accounts weekly for the property., • Manage accounts payable and receivable, pay bills, handle banking tasks, and support the team on an administrative daily basis., • Oversee and manage expense reports., • 2-5 years of experience in an administrative office, a must, ideally with small growing businesses., • Proficiency in Microsoft Office, particularly Excel, for data entry and financial analysis., • Strong administrative and clerical skills with a detail-oriented and accurate approach., • Excellent communication and organizational abilities., • Strong problem-solving skills and ability to work independently, owning the scope of work and tasks., • Comfort and experience working in a fast-paced environment, demonstrating adaptability and flexibility., • Proficiency in using technology and software productivity tools., • Ability to multitask and prioritize tasks effectively., • Medical, Dental, Vision, 401k, • Paid Holidays, • Advancement and learning opportunities, • Great teams and influential leadership, • Competitive Salary Schedule: • 8-hour shift, • Administrative Office:3-5 years (Preferred), • Detail-oriented -- quality and precision-focused, • Waiting period may apply Work Remotely: No

Job Description This is an in-office position. About Us: TeleSpecialists is transforming healthcare delivery as the nation's largest and fastest-growing digital healthcare leader. By providing expert neurological and psychiatric care directly to over 400 hospitals and health systems across the country, we don't just provide care; we pioneer solutions that make quality healthcare easily accessible. Join a team where your passion meets our purpose. If you’re inspired by innovation, thrive in a collaborative and entrepreneurial environment, and want to be a part of a team that’s reshaping the future of patient care, we want you on our team. At TeleSpecialists, you'll discover more than just a job. You will be able to experience meaningful work, accelerated career growth, and the opportunity to redefine healthcare for the future. Tele Specialists Offers: • A great culture with a team environment, • A fun, diverse work environment, • A rapidly growing company with career advancement opportunities, • Medical, Dental and Vision benefits, • 401k match, • Paid Vacation, • Leadership Training Classes, • Mentorship Program, • Tuition Reimbursement Position Summary: The Payer Enrollment Team Member is responsible for assisting facilities with enrolling TeleSpecialists providers with Medicare, state Medicaid and commercial insurance carriers. The Payer Enrollment Team Member is responsible for maintaining current CAQH, PECOS and State Medicaid profiles. The Payer Enrollment Team Member also ensures that management is made aware of any issues with the provider profiles. Essential Duties and Responsibilities: • Complete initial, reassignment and re-validation applications with Medicare for facilities and providers., • Complete initial, reassignment and re-validation applications with various state Medicaid’s for facilities and providers., • Ensure physician Medicare re-validation apps for Commercial insurance networks are completed on time., • Maintain PECOS portal for providers, including approval of facilities and updating demographic information., • Manage and Maintain NPPES portal for providers., • Create, update, and maintain CAQH profiles for providers., • Manage Practice Manager CAQH profile for all providers and facilities., • Manage password updates for various enrollment portals, included but not limited to CAQH, Medicare and Medicaid., • Updating and maintaining MD Staff with the progress of all activities., • Complete facility payer enrollment paperwork for providers and return to the facility in a timely manner., • Manage Availity portal for various insurance networks., • Other duties as assigned. Education/Experience: • Payer Enrollment experience required., • Credentialing software experience required; MD Staff preferred., • Experience with Joint Commission or National Committee for Quality Assurance preferred.

Job Description Office Manager Sanibel & Fort Myers (Hybrid) Heidrick & Co. Insurance, a privately held independent insurance agency with offices in Sanibel and Fort Myers, is seeking an organized, tech-savvy Office Manager to support daily operations and staff across both locations. This hybrid role reports to the Vice President and requires regular presence in each office, with occasional remote work approved as needed. No insurance experience required. Benefits Annual Base Salary + Bonus Opportunities Health Insurance Dental Insurance Vision Insurance Life Insurance Disability Insurance Hands on Training Mon-Fri Schedule Career Growth Opportunities Retirement Plan Responsibilities Key Responsibilities: • Oversee office operations, agency software systems, supplies, equipment and vendor relationships., • Maintain accurate client, policy, HR and compliance records., • Coordinate scheduling, meetings, trainings, travel and community event participation., • Lead disaster preparedness efforts per the company's Business Continuity plan., • Manage onboarding/offboarding, licensing, HR coordination with the PEO, benefits and payroll support., • Handle bank deposits, payment documentation and basic financial administration., • Supervise and train support staff; promote a positive office culture., • Provide customer service and operational support as needed, including claims coordination., • 3+ years of experience in a professional administrative role., • Strong organizational, leadership and communication skills., • Knowledge of HR processes, preferably with a PEO., • Proficiency in Microsoft Office and modern office software; comfortable managing office technology., • High attention to detail, confidentiality and professionalism.

Job Description We are looking for an organized and proactive Office Administrator to join our team in Fort Myers, Florida. This Contract to permanent position requires a detail-oriented individual with strong administrative skills to ensure smooth day-to-day operations. The ideal candidate will handle a wide range of tasks, from answering calls to managing data entry, while maintaining a detail-oriented and welcoming office environment. Responsibilities: · Monitor and respond to shared email inboxes and voicemail messages. · Answer incoming calls and greet walk-in guests professionally. · Maintain and update customer records in the CRM system, including tagging and invoicing. · Schedule customer appointments and follow-ups using the CRM and shared calendars. · Order and maintain office supplies; keep the front office and conference room tidy. · Assist with insurance certificate requests and electronic filing. · Participate in weekly management meetings and contribute to internal process improvements. · Assist in creating and maintaining standard operating procedures (SOPs). • Previous experience in administrative assistance or office management., • Proficiency in answering inbound calls and managing phone systems., • Strong skills in data entry with high attention to detail and accuracy., • Familiarity with receptionist duties and maintaining a welcoming environment., • Ability to multitask and prioritize responsibilities effectively., • Excellent communication skills, both written and verbal., • Proficiency in office software such as Microsoft Office Suite., • High level of professionalism and ability to maintain confidentiality.

Job Description Mosaic Health is a national care delivery platform focused on expanding access to comprehensive primary care for consumers with coverage across Commercial, Individual Exchange, Medicare, and Medicaid health plans. The Business Units which comprise Mosaic Health are multi-payer and serve nearly one million consumers across 19 states, providing them with access to high quality primary care, integrated care teams, personalized navigation, expanded digital access, and specialized services for higher-need populations. Through Mosaic Health, health plans and employers have an even stronger care provider partner that delivers affordability and superior experiences for their members and employees, including value-based primary care capacity integrated with digital patient engagement and navigation. Each of the companies within Mosaic Health provide unique offerings that together promise to improve individuals' health and wellbeing, while helping care providers deliver higher quality care. For more information, please visit or follow Mosaic Health on LinkedIn. Formed in 2008 and headquartered in Fort Myers, Florida, with offices in Florida, North Carolina, and Texas, Millennium Healthcare is the largest independent physician group in the state of Florida and one of the largest in the United States. At Millennium Physician Group, our employees are the foundation of our success. Our promise is to provide you with the tools to do your job successfully, as well as providing a team atmosphere that empowers you to seek better ways to deliver care to our patients and their families. We also promise to care for you as an individual and help you grow in your role. The Administrator, Business Applications will support all business units within Mosaic Health and is responsible for managing enterprise business applications, ensuring system availability, performance, and security. This role provides technical support, implements system enhancements, configuring applications, providing user support, managing updates and integrations, and collaborating with various departments to enhance application functionality. The administrator will play a key role in optimizing business processes through effective application management and support. Responsibilities • Administer and maintain enterprise business applications., • Ensure application security, compliance, and data integrity., • Troubleshoot system issues and provide technical support to users., • Implement system updates, patches, and enhancements., • Work with business units to optimize workflows and application functionality., • Monitor performance and troubleshoot issues., • Document application configurations and troubleshooting procedures., • Participate in application projects and integrations., • Conduct audits for improvements and alignment., • Demonstrate excellent guest service to internal team members and patients., • Perform other related duties as assigned. Qualifications • Bachelor's degree in Information Technology, Computer Science, or a related field, or a minimum of 7 years of experience in the same role in place of a degree., • Minimum of 3 years of experience in business application administration., • Experience with ERP, CRM, and other enterprise applications., • Knowledge of SQL and system integrations., • Understanding of business processes., • Knowledge of data management and security., • Strong problem-solving and troubleshooting skills., • Good communication and interpersonal skills., • A commitment to providing excellent service to internal team members and patients., • High level of professionalism and integrity in all interactions., • Ability to work independently in a fast-paced, cross-functional environment. Physical Demands • Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker must have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Ability to lift to 15 lbs. independently not to exceed 50 lbs. without help. Equal Employment Opportunity • Mosaic Health is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Job Posted by ApplicantPro

Job Description Key Responsibilities: * Record Financial Transactions: Maintain and update financial records, including purchases, sales, receipts, and payments. * Manage Accounts: Oversee accounts payable and receivable, ensuring timely payments and accurate invoicing. * Reconcile Accounts: Regularly reconcile bank statements and ensure that all financial data is accurate and up to date. * Assist with Payroll: Process payroll and ensure compliance with tax regulations and reporting requirements. * Maintain Documentation: Organize and file financial documents, ensuring they are easily accessible for audits and reviews. * Utilize Accounting Software: Proficiently use accounting software (e.g., QuickBooks) to manage financial data and generate reports. Company DescriptionBased in Fort Myers, Water Gate Systems LLC offers quality flood prevention solutions starting with our Aqua-CadeTM barrier system. We focus on serving Lee, Charlotte and Collier Counties providing flood protection to residential homes and small businesses. Our mission is to create community resilience by mitigating flood/surge damage. We strive to bring exceptional commitment, professional installers and unmatched integrity to all of our customers. Water Gate Systems, LLC takes pride in providing cost competitive ideas and designs to the surrounding communities affected by Ian, Helene and Milton hurricanes.Based in Fort Myers, Water Gate Systems LLC offers quality flood prevention solutions starting with our Aqua-CadeTM barrier system. We focus on serving Lee, Charlotte and Collier Counties providing flood protection to residential homes and small businesses. Our mission is to create community resilience by mitigating flood/surge damage. We strive to bring exceptional commitment, professional installers and unmatched integrity to all of our customers. Water Gate Systems, LLC takes pride in providing cost competitive ideas and designs to the surrounding communities affected by Ian, Helene and Milton hurricanes.

Job Description Applicant should have excellent multitasking skills, positive attitude, great communication skills and the ability to keep up in a fast paced environment. Qualifications • Computer skills Word, Excel and Outlook., • Team player -Booking skills a plus • Handle customer service calls, emails and opening of mail, • Filing of Liens, • Construction knowledge a plus, • Perform other miscellaneous related activities as required.

Job Description Bilingual Administrative Assistant PrideStaff, a firm specializing in recruiting, is actively looking for a reliable and ambitious Bilingual Administrative Assistant for a local company in Fort Myers, FL. The right candidate for this position will be detail oriented, organized, customer service focused, and have experience in an Accounts Payable /Receivable role. Shift/Hours: Monday - Friday, 8:30 AM to 5 PM Pay Rate: $20 / Hr. Location: Fort Myers, FL Experience: 2+ Years Bilingual Administrative Assistant Daily Responsibilities: • Greeting customers and vendors in person and on the phone, • Taking accurate messages and helping customers with needs, • Accounts Payable experience, • Accounts Receivable experience, • Experience Invoicing, submitting work orders and inventory, • Purchasing & Order Tracking, • Perform all other office and administrative tasks as needed Bilingual Administrative Assistant Job Qualifications: • Solid sense of accountability, high-quality judgement, and sound decision making, • Bilingual English and Spanish is a must, • Proficiency in Excel and MS Office Suite., • QuickBooks online experience, • Highly organized, self-motivated, and able to work independently, • Ability to prioritize and multitask a MUST, • Strong attention to detail and organizational skills, • Medical, Dental and Vision, • 401(k) Retirement Plan, • Vacation Days & Sick Days, • Holiday Pay PrideStaff (Fort Myers location) is a locally-owned staffing & placement firm with a strong reputation as a fun-loving, quality-focused service provider. Our employees enjoy the following: • A professional, supportive team environment, • Representation to Fort Myers’ top employers, • Full medical benefits package PrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources.PrideStaff Company Overview\r\n\r\nPrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources.

Job DescriptionReceptionist/Administrative Assistant Rockstar Are you passionate about helping people? Can you enthusiastically connect with people in person and over the phone? Have you learned how to ask for appointments from people that have called you and shown a strong interest in the company you work for? Do you have the desire to follow up with people that need help? Can you imagine going to work every day knowing that you're making a positive difference? Had the satisfaction of working for one of the most respected law firm in SWFL? …….if you answered YES, then we are looking for you! Job DescriptionAt Safe Harbor Law Firm we help families protect what matters most through personalized estate planning and elder law services. Our mission is to bring clarity, confidence, and peace of mind to every client we serve. With offices in Bonita Springs, Naples, and Fort Myers, we’re passionate about guiding families through life’s important transitions with care, compassion, and expertise. When our prospective clients call us for help, they're often going through an emotionally difficult period. Our Receptionist & In-take Team provide our potential clients the ultimate experience. It requires the right combination of communication skills, empathy, and ability to ask and clarify the situation. The Receptionist/Administrative Assistant supports both our client-facing and internal operations teams by maintaining a polished office environment, ensuring seamless daily routines, and providing administrative assistance to attorneys and team members. This position requires punctuality, organization, and a calm presence that helps clients feel comfortable and supported from the moment they walk in. Schedule • Work Hours: 8:00 AM – 4:00 PM, Monday through Friday Front Office & Client Experience * • Open the office daily and prepare reception, meeting rooms, and common areas for the workday., • Greet all clients and visitors warmly, ensuring they are comfortable while waiting for their appointments., • Confirm initial meetings and follow up on client attendance or reschedules., • Manage client check-in and check-out procedures., • Document Handling & Scanning, • Handle scanning of client documents at check-out., • Support purging and archiving of inactive files as directed., • Administrative & Weekly Office Duties, • Restock forms and client materials throughout the week., • Prepare initial meeting folders and workshop folders as scheduled., • Manage mail runs and post-office drop-offs (1–2 times per week)., • Maintain supply inventory and communicate replenishment needs to the Operations Manager., • General Office Support, • Keep reception and conference areas organized, stocked, and welcoming at all times., • Support other departments as needed to ensure client matters progress smoothly., • Report any equipment, facility, or scheduling issues promptly to the Operations Manager., • Miscellaneous, • Support the Intake team by answering overflow calls and scheduling initial meetings or confirming appointments when lines are busy., • Assisting with witness duties during client signings., • Preparing invoices or collecting payments, only when needed., • Coordinate with the marketing team for office events, workshops, or team meetings (e.g., folder prep, sign-in sheets, refreshments)., • Participate in ad hoc administrative projects as assigned by leadership, • Maintain flexibility to support attorneys or team members in time-sensitive matters, • Required Soft Skills, • Honesty is critical and good ethical character is essential, • Love connecting with people Love connecting with people ·, • Passionate about helping othersAbility to manage multiple tasks in a fast-paced environment, • Treats a 4:30 call on Friday with the same care and compassion as one on Monday morningBonus Qualifications:· Professional office experience of at least 2-5 Years· Inbound sales experience is a plus · Experience in Intake for other law firms Benefit Details:· Healthy base salary · 2 weeks PTO to start!· Retirement 401K matching up to 4%!!· Top notch Health, Dental, and Vision Insurance Additional Benefits of Working at Safe Harbor Law Firm: At Safe Harbor Law Firm we focus on everyday people who care about their families through easy-to-understand education. We explain what they have, why they have it, and how it is helping them both during their lifetime and after they pass. We do what we say. We keep our promises. We don't take shortcuts. Each member of our team taking an important role in helping protect our clients and their families for generations. We are a firm where people are excited about what they do and who they work with. A place where leadership inspires and promotes people to become the best version of themselves both personally and professionally. Our dedicated team is the core or what we do.

Job Description About Us Modern Tek Solutions is locally owned and operated in Southwest Florida and is a leading provider of technology solutions, specializing in low voltage infrastructure and network services. We pride ourselves on delivering high-quality services to our clients, ensuring seamless communication and connectivity in today's fast-paced digital landscape. Our Mission To implement tailored and extraordinary modern-day technology, while achieving complete customer satisfaction in all of Florida. Job Summary: As an Administrative Assistant at Modern Tek Solutions, you will play a vital role in supporting the day-to-day operations of the office. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively. The Administrative Assistant will provide administrative support to operations. Responsibilities: • Assist in preparing marketing materials, presentations, and meeting content; ensure documents are polished, professional, and aligned with company branding., • Prepare and distribute correspondence, reports, and other documents, ensuring accuracy and confidentiality., • Answer and direct phone calls, take messages, and respond to inquiries in a professional and timely manner., • Maintain office filing systems, both physical and electronic, ensuring documents are organized and easily accessible., • Assist with basic accounting tasks, such as processing invoices, expense reports, and purchase orders., • Manage office supplies inventory, order supplies as needed, and ensure adequate stock levels are maintained., • Track and schedule regular maintenance to ensure company vehicles remain in optimal condition and comply with safety standards., • Responsible for ordering material for jobs/projects, ensuring timely delivery and accurate inventory management., • Assist with on-boarding new employees, including preparing paperwork, coordinating orientations, and setting up workspaces., • Perform general clerical tasks, such as photocopying, scanning, and faxing documents., • Handle incoming and outgoing mail, including sorting, distributing, and processing shipments., • Proficiency in data entry, with the ability to enter 60-80 words per minute., • Manage office area, including maintaining cleanliness and organization, and ensuring a positive experience for employees and visitors., • Collaborate with other administrative staff to ensure smooth office operations and support company initiatives. Qualifications: • High School Diploma or equivalent required; Associate degree or certification in office administration preferred., • Minimum of 2 years of experience in an administrative support role, with proficiency in office software applications. (Microsoft), • Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively., • Excellent communication and interpersonal skills, with the ability to interact professionally with employees, clients, and vendors., • Ability to maintain confidentiality and handle sensitive information with discretion., • Proficiency in office equipment operation, including printers, copiers, and fax machines., • Familiarity with basic accounting principles and experience with accounting software is a plus., • Valid driver’s license and reliable transportation for errands. Additional Company Information: This is a full-time position offering: • Paid time off, • Sick days, • 401k retirement fund with 3% Matching, • Yearly profit-sharing Bonus*, • Medical, Dental, Vision Benefits Modern Tek Solutions is an Equal Opportunity Employer and promotes a Drug Free Workplace. Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. The company reserves the right to modify the description at any time or to reasonably accommodate individuals with disabilities.

Job DescriptionCDJR Fiat of Fort Myers, Fort Myers's premier auto dealer, is looking for motivated professionals interested in a long-term career, not just a job. Due to high growth and demand we have a number of positions available. If you're currently employed but are feeling undervalued or unhappy at your current place of employment, you should consider CDJR Fiat of Fort Myers. We offer the best compensation package in the area, an extremely competitive pay plan, health insurance, and retirement benefits! We are looking for a motivated Accounting Title Clerk with Accounting Experience to join our growing company. Here, you'll find the opportunities, resources, and support you need to grow and develop professionally. The individual in this role will be responsible for a variety of accounting duties as directed by the Office Manager and Controller. Kia CDJR Fiat of Fort Myers believes in growth through integrity, creativity, and teamwork. Join our winning team! Accounting Title Clerk Duties and Responsibilities may include a number of the following: • Process paperwork received from the F&I Department., • Prepare documents such as tax and title documents to transfer ownership of property for out-of-state deals., • Submit paperwork to the appropriate government office, such as the Department of Motor Vehicles or the County Clerk’s Office., • Check documents to ensure that all information is accurate and double-check important data such as names and addresses., • Perform basic accounting responsibilities (cutting checks to customers, posting tag/title invoices, balancing schedules, reconcile customer accounts etc...)., • Process courtesy deliveries, dealer trades, and wholesales., • Assist office manager with EOM duties., • Handle miscellaneous clerical tasks assigned by Office Manager, GM, or GSM., • Proactively communicate with your supervisor., • Communicate errors or unusual items., • Propose solutions and improvements to processes., • Answer incoming calls for the accounting office., • Other duties, as assigned.Accounting Clerk Requirements and Qualifications, • High school diploma or equivalent, • Franchised dealership accounting title clerk experience 3+ years required., • Out-of-state title processing experience required., • Prior experience reconciling accounts., • Strong knowledge of math and accounting., • Detail oriented and organized., • CDK experienced a plus., • ITS Nationwide experience a plus., • Great Customer Service., • Ability to lift 5-10 lbs. unassisted.Job Type: Full-time Full-time benefits offered: • Health insurance, • Dental insurance, • Vision insurance R4J8g30S34

Job Description Job SummaryWe are seeking a highly motivated Estate Planning, Probate & Trust Administration Paralegal to join our team. In this role, you will manage & support the probate & trust admin department under the supervision of our experienced Senior Associate Attorney. We are You will perform legal research, conduct meetings, and assist with client support. Responsibilities • Act as liaison between attorney and client, • Process inquiries pertaining to Probate, and Trust Administration, • Ensure that case-related documents are well organized and available for review, • Conduct legal research when necessary, • Provide general administrative support, • Communicate with clients, • Attend or host in-take meetings with clients, • 3+ years previous experience as an Estate Planning Paralegal or similar role is preferred, • Certification or Associates Degree as a Paralegal, • Familiarity with legal procedures, terminology, and the court system, • Strong verbal and written communication skills, • Highly organized with document management experience, • Excellent research skills, • Comfortable Microsoft Office and case management software, • Ability to multitask and work well under pressure, • Extremely organized and detail oriented, • Minimal mistakes made in drafting, typing, and communications

Job DescriptionPart-Time: Monday–Tuesday, 8:00 AM–4:00 PM • Seeking a reliable Office Administrator to support our busy pool repair team, • Must thrive in a fast-paced environment, communicate clearly under pressure, and work well with the team, • Responsible for scheduling service appointments and processing invoices, • Pool industry knowledge a plus

Job DescriptionDescriptionThe role of the Administrative Assistant is to provide assistance and support to the Department Manager and the Office Leader. Responsible for routine and advanced correspondence including letters, memoranda, and reports. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals with ability to work independently. At times may be asked to be responsible for confidential material. Your Primary Responsibilities will include • Prepare general correspondence, • Prepare fee proposals and scope of work, • Coordinate and schedule meetings, • Coordinate travel arrangements for department staff, • Screen incoming phone calls, • Maintain professional appearance of department area, • Greet clients, • Filing, • Assist with preparing progress reports/invoicing, • Coordinate team building activities, holiday events, and other company gatherings, • Arrange catering for lunch meetings, • Attend meetings to take and distribute meeting minutes, • Maintain general knowledge of ongoing projects, • Support the organization and management of project-related activities What you'll need • Good writing and verbal communicative skills, • Strong computer skills with experience in Word, Excel, Outlook, • Knowledge of internet research, • Requires a high school diploma or its equivalent with at least 5 years of experience in the field or in a related area., • Position requires minimum of 40 hours a week in the office with possibility of overtime., • Excellent compensation package, • Outstanding holiday and paid-time-off programs, • 401(k) Plan and Match, • Career Path Development Program (Management & Technical Career Tracks), • Mentorship Program, • Tuition Reimbursement, • Parental Leave, • Competitive health and dental insurance premiums, • Variety of voluntary benefit options, • Short-Term Disability/Long-Term Disability, • Company-furnished life insurance, • Employee Assistant Program (EAP), • Flexible Spending Account, • and MoreDRMP is a Drug and Alcohol Free workplace, an Equal Employment Opportunity employer and E-Verify employer.

Job Description Tee-Off is looking for an administrative assistant to join our team in our Fort Myers office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed., • Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible., • Data Entry - Assist with employee and client database information., • Payroll Entry - Assist senior account representative with payroll entries., • Audits - Assist with running I-9 audits., • Filing - making sure I-9s are properly filed, applications, and employee records., • Customer service - Requirements: • Proven ability to work in a fast-paced environment, • Positive, high-energy attitude, • Resourcefulness, creativity, and problem-solving skill set, • Familiarity with office equipment (i.e. printers, fax machines, projectors), • Proficiency in Microsoft Office (especially Outlook, MS Excel and PowerPoint) Powered by JazzHR vXlUPqqYrn

Job DescriptionBenefits: • Opportunity for advancement Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. RESPONSIBILITIES: • Greet customers warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries and maintaining customer records., • Engage in conversations with prospective and existing customers, identifying opportunities to offer insurance options., • Provide excellent customer service and follow up on customers needs., • Support the team with various administrative tasks and projects.QUALIFICATIONS:, • Previous experience in a receptionist or customer service role., • Communication and interpersonal skills., • Organizational and multitasking abilities., • Comfortable with engaging in sales conversations., • Basic computer skills, including Microsoft Office and CRM systems.

Job DescriptionBenefits: • Bonus based on performance, • Flexible schedule What Youll Do • Schedule and dispatch plumbing technicians for daily service calls, • Use ServiceTitan to manage and update job schedules in real time, • Communicate with customers to confirm appointments and provide updates, • Prioritize emergency calls and ensure timely response, • Support technicians and management with clear, accurate communication What Were Looking For • Experience as a Service Dispatcher (plumbing, HVAC, or similar field), • Required: Hands-on experience with ServiceTitan software, • Excellent communication and multitasking skills, • Strong customer service mindset, • Knowledge of plumbing services preferred What We Offer • Competitive pay (based on experience), • Bonus Opportunities, • Paid time off, • Supportive, team-oriented environment, • Paid training and ongoing development Apply today to join a team where your skills make a real difference!

Job Description Are you ready to embark on an exhilarating journey where you can make a meaningful impact on people's lives? If you have an unwavering passion for health and wellness and thrive in a fast-paced environment, then this opportunity is for you! Experience Health & Wellness Center is seeking a dynamic and vibrant individual to join our team in Cape Coral, FL as a full-time Health Coach - Office Assistant WHY SHOULD YOU CONSIDER JOINING US? While our dedication to providing natural healthcare drives what we do, the true secret behind our success is our hardworking, talented team of employees. We want to support our team's well-being just as much as our patients', which is why we foster a fun, positive working environment where our employees can grow and thrive. Our employees also enjoy competitive pay and generous benefits. THE GREAT PAY In addition to the rewarding nature of this position, we offer competitive compensation ranging from $18 to $23 per hour. OUR SOLID BENEFITS • Accrued paid time off (PTO), • 401(k), • Paid holidays, • Health stipends, • Annual bonuses, • Birthday and work anniversary celebrations WHO ARE WE? Experience Health & Wellness Center has been rated one of the top clinics in Cape Coral and for good reason! Our unique approach to alternative healthcare with a focus on the nervous system helps us provide our patients with high-quality, comprehensive care that relieves pain and leaves them feeling rejuvenated. Our mission is to give, love, serve, and educate our community on holistic healthcare and to help everyone experience true health and healing. WHAT DOES YOUR DAY ENTAIL? Schedule: Monday: 8 am - 6 pm Tuesday 11 am - 6 pm Wednesday: 7 am - 3 pm Thursday: 9 am - 6:30 pm Friday: 9 am - 1 pm In this role, you will be responsible for conducting personalized one-on-one health check-ins and reviews, where you can make a genuine impact on our patients' well-being. You will also be responsible for assisting with administrative tasks and ensuring our patients receive the support they need to thrive. Your attention to detail and strong organizational skills will play a pivotal role in providing exceptional care to our valued patients. DO YOU HAVE WHAT IT TAKES? We believe in taking care of our team, both on and off the job. That's why we offer a streamlined 3-minute, mobile-friendly initial application. We look forward to meeting you! Job Posted by ApplicantPro

Job Description NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Fort Myers Memorial Gardens. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities • Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.), • Operate a telephone system handling a large call volume, • Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department, • 1+ years of administrative support experience, • Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software), • Ability to work well in a team-based environment, • Ability to learn new software and conduct new tasks, • Professional communication and organizational skills, • Valid driver's license, • High School Diploma or equivalent, • Medical, Dental, and Vision Insurance, • Health Savings Account (HSA), • Life Insurance

Job Description Are you highly motivated, hard-working, and seeking to join a growth-focused consulting & engineering firm? Are you looking for a company that will invest in your development and grow your professional skills? If so, consider a career with Johnson Engineering, an Apex Company. Powered by record sales, extraordinary client retention, strategic acquisitions, and an entrepreneurial spirit, Apex Companies is one of the fastest growing engineering and environmental consulting firms in the US. We were recently recognized by the Zweig Group as one of the fastest growing firms in the AEC industry. We take pride in providing our clients with exceptional service and have earned numerous awards for project excellence. We continue to grow, and we want you to grow with us. Job Summary: Experienced administrative assistant to support managers and other administrative staff. Primarily will be supporting Transportation Market Group. Essential Duties: • Computer literate in Microsoft products including Word, Excel, Access, Project, and Outlook with excellent production ability., • Document scanning and ability to learn M-Files with prescribed naming conventions and the ability to file and retrieve scanned documents., • Accurate transcription of letters and documents., • Ability to use a computer keyboard and scanner., • Ability to work for several different managers and to prioritize work., • Work encompasses general office duties including client contact and mail delivery and pick-up, other deliveries as required., • High school diploma or GED, • 5+ years of high-level office experience., • Engineering consulting and/or construction industry experience is required., • Ability to lift and carry 25 pounds., • Must have an excellent driving record and a valid Florida driver's license., • Florida Notary desired or ability to attain within 90 days., • Local permitting knowledge also desirable., • Sponsorship is not available now or in the future. Apex Job Title: JE Administrative 3 Req ID: 10883 We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact or (301) 417-0200. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our career's sites, or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.

Job Description Hyatt Place Fort Myers at the Forum 2600 Champion Ring Rd. Fort Myers, FL 33905 Join our growing team! Oliver Companies, headquartered in Duluth, MN, is a leading property management company that has been operating since 1978. Through our history and strong values, we have become accomplished in hotel development and management. Our properties are located across the country and fly flags from Hilton, IHG, Choice, and Marriott. Hyatt Place Fort Myers at the Forum 2600 Champion Ring Rd. Fort Myers, FL 33905 Seeking Part Time Night Auditor or Full Time with some 3pm - 11pm shifts. THE NIGHT AUDIT POSITION REQUIRES PERVIOUS FRONT DESK HOTEL EXPERIENCE. Essential Duties and Responsibilities • Provides exceptional guest service and ensures all guest inquiries and concerns are addressed promptly, • Registers and processes guests upon arrival and departure, • Demonstrates telephone courtesy and professionalism, • Attentively listens to guests and anticipates any additional needs or concerns, • Maintains clean and professional appearance of public areas and hotel office, • Uses appropriate selling techniques to maximize revenue and occupancy, • Completes daily management operations reports, • Ensures all guest accounts are complete and accurate, • Demonstrates a working knowledge of all services and facilities of the hotel and local area, • Complies with the hotel's standard operating procedures and policies, • Assists in monitoring and upholding procedures for the safety of guests and hotel team members, • Assists team members and other departments as needed to contribute to operational efficiency, • Delivers amenities and general assistance to guests as requested, • Performs additional responsibilities as assigned by leadership Qualifications • Strong interpersonal and communication skills, • Strong organizational skills and attention to detail, • Ability to handle stressful situations with poise and professionalism, • Conduct work-related functions in a professional manner

Job DescriptionPosition Overview Are you outgoing and customer-focused? Do you enjoy working with the public? If you answered yes to these questions, working for a State Farm independent contractor agent may be the career for you! State Farm agents market only State Farm insurance and financial service products. Responsibilities • Establish customer relationships and follow up with customers, as needed., • Use a customer-focused, needs-based review process to educate customers about insurance options., • Develop leads, schedule appointments, identify customer needs, and market appropriate products and services.As an Agent Team Member, you will receive..., • 401K, • Hourly pay plus commission/bonus, • Profit sharing, • Paid time off (vacation and personal/sick days), • Flexible hours, • Valuable experience, • Growth potential/Opportunity for advancement within my agency, • Hiring Bonus up to $Requirements, • Interest in marketing products and services based on customer needs, • Excellent communication skills - written, verbal and listening, • Enthusiastic about the role insurance and financial products play in helping people manage the risks of everyday life, recover from the unexpected, and realize their dreams, • People-oriented, • Detail oriented, • Proactive in problem solving, • Dedicated to customer service, • Able to learn computer functions This position is with a State Farm independent contractor agent, not with State Farm InsuranceCompanies. Employees of State Farm agents must be able to successfully complete anyapplicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.

Job Description Are you a skilled Dispatching Agent with a passion for providing top-notch customer service? Advanced Air, the leading HVAC and refrigeration company, is hiring! We're seeking a dedicated full-time CSR / Dispatcher (HVAC) to join our team in Ft. Myers, FL. THE BASICS This is a full-time position with occasional weekends and nights as needed for exceptional customer support. This full-time position offers a competitive salary of $16 - $24 per hour, plus commission and spiffs. We also offer great benefits such as medical, dental, vision, a 401(k) plan, paid holidays, and paid vacation as well as opportunities for growth and advancement. YOUR DAY As a CSR / Dispatcher (HVAC), you'll be the first point of contact for our valued customers. Your day will involve answering calls, scheduling appointments for our skilled technicians, and managing up to 20 routes efficiently. Your exceptional customer service skills will be on full display as you communicate with both technicians and customers to ensure seamless service delivery. WHAT WE NEED FROM YOU • Minimum of 2 years of experience as a Dispatcher, • HVAC experience preferred but not required, • Proficiency in using Service Titan or similar software preferred Do you have outstanding communication skills, both written and verbal? Are you someone with great organizational prowess and excellent multitasking abilities? Can you provide exceptional customer service? If so, you may be perfect for this position! ABOUT US Here at Advanced Air, we pride ourselves on being the best air conditioning company in Fort Myers and beyond. Because we keep the promises we make to our customers, we have more 5-star reviews than any other air conditioning company in Southwest Florida. Regardless of the AC or air quality service our customers need, we've got them covered. With 30 years of experience serving Florida homeowners, they can trust us to take care of all their repairs or installations. We believe that if you hire good people, you should take care of those people by giving them everything they need to succeed. We offer top pay, generous benefits, training, and opportunities to grow. Plus, we have a great work environment that people want to be a part of! ARE YOU READY TO JOIN OUR TEAM? Take the next step in your career with Advanced Air! Apply now using our quick 3-minute mobile-friendly application.

Job DescriptionBenefits: • Bonus based on performance, • Company parties, • Dental insurance, • Flexible schedule, • Free uniforms, • Paid time off, • Training & development Benefits/Perks • Fast-Paced, Supportive Environment, • Opportunity for Growth and Advancement, • Training and Professional Development, • Be Part of a Positive, Community-Minded Team At Voda Cleaning & Restoration of Southwest Florida, we specialize in a wide range of services to keep homes and businesses clean, fresh, and free from damage. Whether its water and storm damage restoration, mold mitigation, fire and biohazard cleanup, or professional floor and air duct cleaning, we take pride in providing reliable, high-quality service with compassion and professionalism. Our mission is simple: to restore comfort, safety, and peace of mind to every customer we serve. Administrative Assistant Job Summary The Administrative Assistant plays a vital role in managing the daily operations of Voda Cleaning & Restoration of Southwest Florida. This entry-level office position offers an excellent opportunity to learn the business from the ground up, with a clear path for advancement into an Office Manager role as the company continues to grow. This individual ensures that administrative tasks, scheduling, and customer communications run smoothly and efficiently. The role requires exceptional organization, multitasking, and communication skills to support both the office and field teams while following established SOPs and the Voda Way. Administrative Assistant Responsibilities • Answer and direct incoming calls in a professional and friendly manner., • Manage and respond promptly to new leads, customer calls, and online inquiries., • Schedule jobs, balance technician calendars, and track progress in the CRM., • Ensure company SOPs are followed across administrative and operational processes., • Coordinate day-to-day office operations to support field staff and management., • Maintain organization of records, customer files, and job documentation., • Assist with job intake, project tracking, and closing documentation., • Provide excellent customer service as the first point of contact for clients., • Support billing, invoicing, and insurance documentation preparation., • Communicate with vendors and assist with supply ordering as needed., • Strong organizational and multitasking skills., • Excellent verbal and written communication abilities., • Experience with CRM systems and office software (preferred)., • Ability to work independently and collaboratively in a team environment., • High attention to detail and follow-through., • Excellence: Strive for accuracy, professionalism, and efficiency in every task., • Integrity: Handle customer and company information with care and confidentiality., • Teamwork: Collaborate effectively with technicians, management, and vendors., • People: Provide a welcoming and supportive presence for both staff and customers., • Accountability: Own responsibilities, meet deadlines, and follow through on commitments. #vodaswfl Work remote temporarily due to COVID-19.

Job Description Are you interested in a career that will allow you to help those you serve? This could be the right fit for you- apply today! Join our dedicated team at a mid-sized clinic in Fort Myers FL where we prioritize patient care and service excellence. We are currently seeking a responsible and dependable Front Office Administrator to join both of our Fort Myers FL location. This is a full-time position with office hours on Monday through Friday, from 8 AM to 5 PM. We provide on-the-job training to ensure your success in this crucial role. Job Responsibilities: • Welcome patients with courtesy and compassion, creating a positive and welcoming atmosphere., • Ensure that patients have completed all necessary paperwork for efficient and accurate record-keeping., • Manage patient appointments to optimize the clinic's workflow and meet patient needs., • Operate a multi-line switchboard telephone system, providing prompt and professional assistance to callers., • Verify insurance coverage and obtain necessary authorizations for patient services., • Conduct thorough checks on patient benefits to facilitate accurate billing., • Enter patient demographics into the Electronic Medical Records (EMR) system., • Scan and file documentation accurately to maintain organized and accessible records., • Prepare patient charts for the next day, ensuring seamless operations., • Assist in ordering necessary devices for patients as required., • Type notes and file paperwork with attention to detail., • Maintain a friendly and positive attitude in patient interactions., • Demonstrate professional phone etiquette at all times., • Possess strong organizational skills for effective task management., • Ability to multitask in a fast-paced medical office environment.

Job Description * Manage daily office operations, including answering phones, responding to emails, and handling correspondence in English and Spanish. * Schedule and coordinate meetings, appointments, and travel arrangements for staff and management. * Maintain organized filing systems (electronic and physical) for records, reports, and other documents. * Prepare and edit documents, reports, and presentations with a high level of accuracy. * Assist with data entry, billing, and record-keeping tasks as needed. * Greet and assist visitors in a professional and courteous manner. * Support HR and management teams with onboarding, employee communication, and general administrative tasks. * Translate documents or interpret conversations between English and Spanish as needed. * Maintain confidentiality with sensitive company and employee information. Benefits: Dental insurance Health insurance Vision insurance Pay $17.00 PAID WEEKLY Schedule: Monday-Thursday 7:00 AM to 6 PM Abacus Staffing (321)338-3931