Administrative Secretary
15 days ago
Fort Myers
Job Description ADMINISTRATIVE SECRETARY (OFFICE + MARINE/MECHANICAL ENVIRONMENT) - ACCUMAR LOCATION: Fort Myers, FL (On-site) JOB TYPE: Full-time SCHEDULE: Monday-Friday, 8:00 AM - 5:00 PM (occasional schedule changes) PAY: $20.00 per hour REPORTS TO: Management ABOUT ACCUMAR Accumar is a marine/boating and mechanical services-adjacent company focused on dependable service, organized operations, and strong customer communication. We run on clear processes (SOPs), strong documentation, and modern tools - including AI-assisted workflows - to keep work accurate, fast, and professional. ROLE SUMMARY We are hiring an Administrative Secretary to be the operational hub of the office - managing calls, scheduling, guest/customer flow, paperwork, and internal coordination. This role is ideal for someone who is sharp, upbeat, organized, and proactive, and who enjoys using technology (including AI tools) to work smarter. You do not need to be an expert in boats or mechanics, but being comfortable around those topics (or willing to learn) is a strong plus. WHAT YOU WILL DO (CORE RESPONSIBILITIES) Front desk and communication • Answer inbound calls, route requests, take accurate messages, and follow up, • Greet onsite visitors professionally and help coordinate arrivals, • Plan and schedule appointments, meetings, and key events, • Keep calendars accurate and confirm appointments with customers/guests, • Maintain organized digital and physical filing systems, • Create, update, and manage office forms, templates, and checklists, • Handle day-to-day clerical tasks (printing, scanning, data entry, supplies, etc.), • Use office software confidently (email, calendars, documents, basic spreadsheets), • Prior experience in office administration, receptionist, secretary, or similar roles, • Strong written and verbal communication (professional tone and clear grammar), • Organized, dependable, and able to prioritize multiple tasks, • Strong attention to detail (names, dates, files, and follow-ups matter), • Comfortable using computers daily (email, calendars, documents, basic spreadsheets), • Interest in or exposure to boats, marine service, engines, mechanical work, or parts/service environments, • Experience with scheduling-heavy roles (dispatch, service coordination, reception), • Familiarity with Google Workspace or Microsoft Office; CRMs or job-tracking systems, • Comfort learning new software and improving workflows through SOPs, • First 30 days: Independently manage calls, scheduling, and filing with minimal rework, • By 60 days: Proactively catch issues before they become problems (missed appointments, missing documents, unclear messages), • Primarily office-based with potential interaction in a marine/mechanical setting, • Comfortable working on-site and interacting with customers/guests, • Your admin/reception experience (years + types of tasks you owned), • Your comfort level with computers and learning new software