Office & Admin jobs in Chicago, Illinois - Page 19Create job alerts

Job Description F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen. Position Overview: This administrative position reports to the Senior Office Manager in the Civil Department. Assigned Responsibilities*: • Accounts Payable, • Create vouchers and ensure correct coding and approvals., • Review vendor statements and respond to any vendor questions regarding payment status., • Accounts Receivable, • Create and process monthly progress billings including correct coding and approvals., • Manage Subcontractor payments including review of Lien Waivers and compliance items., • Payroll, • Review time sheets submitted from field for accuracy., • Onboarding packet review., • Compliance, • Certified Payroll – Audit to ensure payrolls are correct and submitted as required by owners., • EEO – Audit submitted reports, review and summarize EEO Goals and collect Good Faith Effort documentation, • Community Hiring / Apprenticeship – Review and summarize goals are being met., • Contract management, • Review of initial insurance certificates to ensure compliance with contract and maintain current certificates., • Maintain electronic filing of all documents per department standards., • Other duties as assigned. *Assigned responsibilities may include any or all the above Requirements • Associate degree preferred and/or equivalent experience required., • Prefer 3-5 years Construction experience., • Good communication and organizational skills are necessary. Work Environment: • Work is performed in the office or in the field. Noise levels vary. Work Hours: • General work hours are 7:30 am – 4:30 pm and 5-day work weeks are standard. Note that work hours and workdays may vary (changes, additions, etc.) based on critical work activities Physical Demands: • Involves sitting, walking, stooping, bending, reaching, and lifting. Can involve heavy lifting and/or moving. F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474. Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly. Benefits • Health insurance, • Dental insurance, • Vision insurance, • Paid time off, • 401K matching, • Flexible spending account, • Life insurance, • Referral program, • Professional development assistance, • Eligibility for Year End Bonus, • LifeLock Subscription Salary Range: $40,000 - $55,000 F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority.

Job DescriptionDescription: Envision Unlimited is a full spectrum of care organization serving people with disabilities from infants to 80+ years old regardless of race, gender, religion, or ability to pay. Founded in Chicago in 1948, Envision Unlimited has a legacy of evolving care delivered with empathy, every time and everywhere. Innovative services offered across Chicagoland and Central Illinois include community living options, novel day programs, behavioral health services, employment programs, respite for families, and foster care for children with disabilities. GENERAL FUNCTIONS: This is an onsite position who works in coordination with nursing and therapy staff to schedule clients for psychiatry appointments, and will assist with records keeping, scanning, and uploading client documents, and assist with new staff onboarding responsibilities as well as coordinating staff morale activities/celebrations. ESSENTIAL FUNCTIONS: · Coordinate Psychiatric appointments with Therapy and Nursing staff for Initial appointment and follow-up appointments. · Maintain MH electronic care record’s document management by scanning client information and saving it to appropriate location. · Creating/maintaining client hard files and overseeing file room · Will assist with new staff onboarding responsibilities. · Creating/maintaining staff electronic files · Coordinate staff morale activities/celebrations. · Front desk duties as needed. · Other duties as assigned. Overall, Job Performance Functions: · Perform duties and functions in accordance with all agency policies. · Maintain a professional attitude in conduct and in interactions with other staff, clients, and outside personnel. · Demonstrate conduct and behaviors consistent with agency mission and policies. · At all times, maintain a professional image and role as a representative of Envision Unlimited. · Adhere to all the Policies and Procedures of Envision Unlimited. · Inform Supervisor of any condition that impacts the safety and wellbeing of clients served. ·Seek assistance as necessary to mitigate risk. · At all times, maintain confidentiality according to the Illinois Mental Health code and Confidentiality Act. · Respond sensitively to the diverse populations of the agency, including persons with disabilities and/or mental health issues. · Attend all meetings and trainings as requested by the Director and/or supervisor. · Arrive to work, meetings, and all work-related functions on time. · Report any absence, tardiness, or schedule change to supervisor as soon as possible. · Maintain appropriate attendance record using Paylocity. · Must be able to pass a background check. Requirements: QUALIFICATIONS: Must have a High School diploma or GED with 3+ years clerical experience. Envision Unlimited provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Envision Unlimited offers competitive salaries and a generous benefit package to our professionals: Blue Cross/Blue Shield Medical Coverage: HMO, PPO Dental and Vision Insurance Options Company paid Life and LTD Insurance Voluntary plans (Pet insurance, AD&D, Life, Critical Illness, Short Term Disability) 12 Paid Holidays Paid vacation, sick time and personal days 403B plan In house training and CEU’s Employee Assistance Network Support for pursuing clinical licensure (financial and time off) Opportunity for career growth & development

Job Description SUMMARY The Office Administrator is responsible for the overall management of the office by engaging partners and guests, ensuring access to shared supplies and functioning equipment for staff, and through coordinating resources needed by volunteers to flow in their assignments. DUTIES AND RESPONSIBILITIES • Manages all church traffic, including main church phone line, church email, and media email addresses, • Receives, processes, and distributes mail and package deliveries, • Monitors the door, and allows access as necessary, • Processes service requests for facility needs, and schedules them with adequate follow up, through resolution, • Maintains office and church supplies to ensure adequate inventory at all times, • Ensures machines and systems are functional, through performing basic health checks, troubleshooting, and communication with IT department, as necessary, • Manages the church’s calendar and all EMC requests for use of space, and marketing/media needs, • Creates and updates an open/close schedule so that building access protocols are strictly followed, • Manages the partner database system for ANWA Chicago, • Ensures that new partners and/or guests are entered into the database immediately, • Associates degree or higher preferred, • 2+ years of experience in a fast past office environment, • Proficient in basic database function, as well as Google and Microsoft Suite COMPETENCIES: • Excellent written and verbal communication skills, • Able to identify and offer solutions for problems in real-time, • Able to execute routine tasks with minimal supervision, • Able to exercise a high level of discretion and confidentiality PHYSICAL DEMANDS AND WORK ENVIRONMENT: • Should be able to lift small packages, up to 10 lbs., • Should be comfortable engaging persons of different personalities and behaviors, with diligence and compassion, • Should be comfortable in and able to contribute to a Christ-centered environment, • Should be comfortable in a casual, yet professional work environment, • Should be diligent and instinctive in an office situated in an urban setting

Job Description SENIOR CLIENT SERVICE ADMINISTRATOR Location: Oakbrook, IL 60523 Compensation: $85,000 - $95,000 (base + bonuses) Status: Full-time, hybrid Join Our Dynamic Team - Your Future Starts Here! At our firm, we believe in fostering a workplace where the brightest minds can thrive. We are more than just a team; we are a family that collaborates to embody our core values daily: hard work, humility, optimism, responsiveness, and unwavering commitment to excellence. Our office prides itself on delivering premium, personalized experiences to our clients, ensuring they always feel valued and heard. Why You'll Love Being a Part of Our Team: • Innovative Work Culture: We encourage fresh ideas and innovative thinking in our daily operations. Join us and contribute to making a significant impact!, • Hybrid Work Opportunities: After successful completion of a training period, you may enjoy the flexibility of hybrid work, demonstrating our trust in your self-motivation and discipline., • Diverse Career Paths: Whether you aspire to be a technical planner or a practice manager, we support your career growth and development., • Exceptional attention to detail and organizational skills., • Energetic and enthusiastic approach to work., • Maintain a positive attitude and a willingness/flexibility to help with high priority client issues. A “no task is too small” attitude is paramount., • Strong commitment to exceeding client expectations., • Flexibility and willingness to support the team in various capacities., • Strong written skills for accurate notetaking, • Proficiency in handling diverse assignments in support of a lead advisor and collaborating across the firm., • Excellent communication skills for building relationships within the firm and with our clients., • Anticipating the needs of the lead advisor and the team., • Self-motivated with excellent time management, prioritization skills, and ability to take initiative., • High integrity, strong work ethic, and respect for confidentiality., • Poise and maturity, particularly in high-pressure situations., • Desire to be a long-term, integral part of our team., • Strategic Thinking: Engage in proactive and critical thinking to enhance our operations., • Efficient Task Management: Screen, organize, and manage tasks, focusing the advisor's attention where it's most needed., • Client Meeting Coordination: Stay updated on client meetings, advisor priorities, and project timelines., • College experience is preferred but not required., • Minimum 5+ years in the financial services industry., • Minimum 3-5 years in a client-facing role., • Outstanding communication and relationship management skills., • Proficiency in Microsoft Office Suite., • Strong self-starter., • Strong time management and prioritization skills., • Adaptability in a fast-paced environment., • Rapid learning ability, particularly with adoption of technology tools. We believe in nurturing your career aspirations. Choose from various career tracks, such as pursuing the FPQP® designation for aspiring planners or advancing into a practice manager role to enhance client experiences. We are committed to investing in your future as much as you are committed to our firm. Apply Today! Join us as a Senior CSA and work with some of the most successful business owners, families, and individuals around. Make a life-changing impact on clients who trust us with their dreams and aspirations. We can't wait to meet you!

Job DescriptionAbout the Role We are looking for a motivated and detail-oriented Entry-Level Administrative Assistant to support our operations team. This role is ideal for someone eager to learn, grow within the company, and take on more responsibilities over time. The position involves assisting with administrative tasks, monitoring day-to-day operations on the floor, and ensuring that employee task lists and duties are completed efficiently. The ideal candidate will be hands-on: ready to step in on the floor to fix small issues, coordinate with vendors, and support smooth day-to-day operations throughout the facility. Key Responsibilities * Be present on the floor to identify, address, and resolve operational issues as they arise. * Perform light facility troubleshooting (e.g., reporting maintenance issues, restocking supplies, minor fixes). * Check in regularly with employees to ensure daily task lists are being completed accurately and on schedule. * Provide updates to management regarding workflow progress, task completion, and any obstacles. * Assist with bill organization, payment coordination, and vendor communication (e.g., invoices, supply orders, service schedules). * Support the coordination of staff schedules, meetings, and internal communications. * Organize and maintain inventory, office supplies, and essential equipment. * Help maintain accurate administrative records, invoices, and documentation. * Perform other administrative duties as assigned to ensure efficient clinic operations. * Contribute ideas to improve workflow efficiency, team collaboration, and overall organization. Qualifications * High school diploma or equivalent (Associate’s or Bachelor’s degree a plus). * Strong organizational and communication skills. * Comfortable being on the floor in a fast-paced environment and assisting where needed. * Ability to multitask, prioritize, and adapt to changing needs. * Team-oriented, proactive, and eager to learn. * Basic computer skills (Microsoft Office, Google Workspace, etc.). * Willingness to assist with vendor and billing processes (training provided). Growth Opportunities This is an entry-level position with clear potential for advancement. As the candidate gains experience and demonstrates leadership, they may grow into supervisory roles. Compensation & Benefits * Competitive entry-level pay * Opportunities for training and professional development * Supportive team environment focused on mentorship and growth Powered by JazzHR 7KGHN0CCnm

Job DescriptionBenefits: • 401(k), • Dental insurance, • Health insurance Job Description: We are looking for a friendly and organized Receptionist/Administrative Assistant to join our team. This role is vital for ensuring efficient operations and providing excellent customer service to our patients and staff. The ideal candidate will demonstrate excellent communication skills, the ability to multitask effectively, and a genuine enthusiasm for customer service. Key Responsibilities: • Serve as the first point of contact for office personnel, providing a welcoming and professional interaction via phone, email, and virtual platforms., • Manage incoming calls, address inquiries, and direct calls to appropriate personnel in a timely manner., • Maintain accurate records, including patient files, • Assist with administrative tasks including data entry, document preparation, and maintaining office supplies., • Support clinical staff with communication and documentation, facilitating seamless interactions between patients and provider teams.Qualifications:, • High school diploma or equivalent; additional training or certification in office administration is a plus., • Previous experience in an administrative or receptionist role, preferably in a healthcare setting., • Strong computer skills, including proficiency in Microsoft Office Suite and experience with electronic health record (EHR) systems., • Excellent verbal and written communication skills, with an emphasis on customer service., • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment., • Strong attention to detail and problem-solving abilities., • Flexibility and adaptability to changes and new technologies.If you are enthusiastic about contributing to a dynamic team dedicated to patient monitoring and care, we encourage you to apply for the Receptionist/Administrative Assistant position.

Job Description Cycle Count Clerk Hourly Rate: $21.20/ $250 Sign-on BONUS! Eligibility for a $250 reward on a quarterly basis Shift Schedule: Sunday - Thursday, 11:30 AM - 7:30PM. Location: 5370 S. Cicero Ave, Chicago, IL Check out our story! Click the link below. The Story of Farmer's Fridge In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Farmer’s Fridge is on a mission to make it simple for everyone to eat well. We serve healthy, handcrafted meals and snacks from our growing network of 400+ software-enabled vending machines that we refer to as smart Fridges and our retail partners. We are striving to change the food system from the ground up – one Fridge or delivery at a time. We are a team that cares -– about the business, the impact our product makes, and each other. We are data-driven, innovative, and quick to move on a good idea. We are looking for people who want to collaborate in an entrepreneurial, inclusive culture and have a passion to succeed. You’ll get… • Traditional benefits for full-time hourly – Health, Dental, Vision, Life, Short Term and Long Term Disability., • Competitive Salary & 401K company match that vests immediately upon participation, • Equity available to full time employees after 1 year of employment, • Generous sick leave & PTO policy This Cycle Count Clerk is responsible for maintaining accurate inventory levels by conducting regular cycle counts of inventory items. This position ensures that inventory discrepancies are identified, reported, and resolved in a timely manner. The Cycle Count Clerk plays a crucial role in supporting overall inventory accuracy and efficiency within the organization. • Cycle Counting, • Inventory Reconciliation, • Data Entry and Reporting, • Process Improvement, • Able to stand and work for long periods of time (8+ hour shifts) in a cold environment (around 40 degrees) and lift at least 40 lbs., • Able to stay organized and flexible in a fast-paced environment., • Warehouse Management System Experience, Basic Math Skills, and Computer Skills, • Friendly: Your team needs to trust and feel empowered by you. Your friendly demeanor will make them feel comfortable approaching you with problems., • Communication: You will communicate effectively with team members, supervisors, and other departments to resolve inventory issues., • Teamwork: Even though you’ll be working solo most of the time, we’re also a team and we need to be able to depend on one another. Happier Workdays - Walking into the facility should fill you with joy, not dread. We're a fun and passionate group, and we don't take ourselves too seriously. Bring your unique self to work, dress comfortably, and always feel free to share your thoughts and opinions. We encourage curiosity and inquiry; there's no hierarchy here when we're all swapping ideas. Innovate & Elevate - We are all teachers and learners. You'll grow, and help grow the company through cross-functional collaboration, open access to leadership, and regular business updates. You have a direct impact on the company’s bottom line. You can also impact your bottom line by participating in our 401(k) plan that includes a company match with immediate vesting. Farmer’s Fridge is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. View our disclosures related to External Agencies and Applicants below: Powered by JazzHR bnKQGMXD3f

Job DescriptionDescription: The Grant Administrative Accountant’s primary responsibility will be grant related accounting operations and general ledger activities, but also will provide diverse support to the Finance department. This position involves handling highly confidential and sensitive information and interaction with staff at various levels of the organization. Requires a high level of attention to detail to plan, prioritize, and organize a diversified workload. Requirements: Grant Management • Analyze grant activity to ensure grant maximization and reduce risk of audit findings., • Assemble documentation for billing. Prepare invoices, timesheets and vouchers for grant billings and compile all back up documentation required to fiscal/partner agencies and public funders for reimbursement in a timely manner., • Upload all billings into the accounting system for associated public funders., • Maintain public correspondence for compliance monitoring by funders to ensure all annual contracts, budget changes, reports and correspondences are filed accordingly., • Maintain detailed grant schedules for accurate tracking of grant costs, match requirements and other grant related information that may not be available in the accounting system., • Monitor timely receipts of funds, payments and respond immediately to any requests for additional information. Reconciles and resolves discrepancies., • Participate in and assure compliance with funder audits., • Communicate with Accounting Operations Manager and Controller regarding available grant funds., • Assist with maintenance of systems, procedures and methods for the agency’s financial operations including record keeping, accounts receivable reporting and the general ledger., • Assist with financial audits and perform other related duties as assigned by the Chief Financial Officer., • Backup to the grants team., • Responsible for filing and archiving accounting records., • Responsible for adhering to the agency’s document retention and destruction policy., • Perform other related duties as assigned by the Controller and Chief Financial Officer, • Actively participate in monthly all-staff meetings., • Attend professional staff trainings as scheduled., • Work collaboratively with agency staff and finance department., • Represent the agency in a professional and ethical manner., • Maintain an active team approach with all staff in all work-related situations and with the staff of other agencies/organizations when collaborating on shared programs/grants., • Other duties as assigned. QUALIFICATIONS: Bachelor’s degree in Accounting or Business Administration degree preferred. At least one year of accounting and/or grant administration experience required. No performance bond is required. KEY COMPETENCIES: Successful candidate will have high standards for confidentiality, controls, timeliness, and accuracy. Strong organizational and communication skills. Strong Excel skills and proficiency in using technology as a reporting tool. Experience with accounting software (i.e. Abila MIP). Working knowledge of Generally Accepted Accounting Policies, accrual accounting and fund accounting. Strong attention to detail. PHYSICAL REQUIREMENTS: While performing the essential duties of this job, the employee is required to sit and stand for sustained periods of time, frequently talk, hear, use hands and fingers to feel, handle and operate objects or controls, and occasionally stand, bend, stretch, stoop, kneel, crouch, and walk up and down stairs. The ability to lift 25 lbs. BENEFITS: • Health Insurance: PPO, HSA, HMO Plans with premiums ranging from 0% to 10%, for employee, per month of premium based on salary., • Dental 100% of cost paid for employee, • Vision 100% of cost paid for employee, • Life $50,000 life and AD&D paid for employee, • MyStrength, wellness benefit paid for employee, • Generous Paid Time Off 10 paid vacation days annually, years 1-2, after 24 months increases to 15 days, 10 paid sick days annually, 10 paid holidays annually and after 12 months, 3 paid personal days annually, • Retirement Plan with company match of 3% after 12 months American with Disabilities Act (ADA) Statement: External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis. Housing Forward does not discriminate on the basis of race, color, religion, sex, citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits and training. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sexual orientation, veteran status, national origin, or disability. Job descriptions are not intended and should not be construed to be all-inclusive lists of all responsibilities, skills, efforts or working conditions associated with a job. While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties from particular jobs and to assign other duties, as necessary. This job description does not constitute a written or implied contract of employment.

Job Description BH Garage Door is a well-established garage door general contracting company with a strong reputation with residential customers across Illinois. With over a decade of service excellence, we pride ourselves on delivering high-quality solutions to our customers while fostering a positive work environment for our team. We are currently seeking an organized and proactive Office Assistant to join our dynamic team. As an Office Assistant at BH Garage Door, you will play a crucial role in ensuring our operations run smoothly. You will be responsible for dispatching jobs to our technicians, assisting with invoicing and billing, and providing administrative support to keep our office organized and efficient. We’re looking for someone who thrives in a fast-paced environment and is passionate about supporting a team dedicated to customer satisfaction. Looking for someone to work full time Monday-Friday 2-10pm Key Responsibilities: Coordinate and dispatch jobs to service technicians, ensuring efficient scheduling and communication. Assist in preparing and processing invoices and billing for services rendered. Maintain accurate records of job assignments, technician schedules, and customer information. Answer phone calls and respond to customer inquiries with professionalism and courtesy. Support the office with general administrative tasks, including filing, data entry, and maintaining office supplies. Collaborate with team members to improve workflow and enhance customer service. Assist in tracking payments and following up with clients as needed. Qualifications: High school diploma or equivalent; additional education or training in office administration is a plus. Previous experience in an administrative or office assistant role preferred. Strong organizational skills with the ability to multitask and prioritize effectively. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with office software. Excellent verbal and written communication skills. Ability to work collaboratively in a team environment and build positive relationships. Attention to detail and a commitment to maintaining accurate records. What We Offer: Competitive salary with opportunities for growth. Comprehensive benefits package Ongoing training and professional development. A supportive and friendly work environment. Opportunities to contribute to a well-respected company in the community. Why Join Us? At BH Garage Door, we value our employees and strive to create a workplace where everyone can thrive. We are dedicated to teamwork, integrity, and outstanding service, and we’re looking for an enthusiastic Office Assistant to help us continue our success. If you’re ready to be a vital part of our operations and make a difference, we want to hear from you! Benefits: We offer employees Medical, Dental, and Vision insurance 401k with a 3% match Company vehicle and tools Opportunity for flexible hours Opportunities for growth

Job DescriptionSalary: 45,000 - 50,000 based on experience This role is the first point of contact for the constituents and is responsible for delivering exceptional constituent assistance. This requires answering and fielding calls, addressing visitor questions and needs, constituent outreach and council development. This individual must possess a willingness to handle both large and small tasks, demonstrate an ability to thrive in a professional, fast-paced work environment, manage a heavy and diverse workload and display resourcefulness in perceiving and responding to constituent concerns. The person must be friendly, extremely organized, and comfortable multi-tasking. The essential functions of this position include: • Performing general office administration, including welcoming guests, answering phones, accurately recording and logging messages, writing emails, making copies, ordering office supplies, utilizing the google drive, making meeting arrangements and preparing vouchers., • Serving as a liaison between constituents and state agencies to resolve problems related to state services, • Responding to constituent inquiries in a polite and prompt manner; with an attitude that de-escalates and makes a person feel taken care of, • Assisting the District Director with creating and organizing constituent outreach events, facilitating government canvases and building councils that support the Speaker, • Maintaining an organized and up-to-date contact list for constituents and stakeholders in excel Work Environment: • Work is performed in the constituent services office for the 7th House District and may be performed in satellite office hour locations as needed, • The person in this position frequently communicates with staff, legislators, lobbyists, and members of the public, and must be able to professionally exchange accurate information in these situations., • Typical work hours are 9:00 am to 5:00 pm. Occasional nights and Sat may be required., • Travel may be required. Qualifications: • College degree required, • Detail-oriented with strong organizational skills and the ability to upscale work product, • Demonstrated competency in verbal and written communication with the ability to work with different or difficulty personalities, • Professional demeanor rooted in self-motivation that leads to initiation throughout workplan, • A Demonstrated interest in state government, politics and policy, current affairs, public service or non-profit work, particularly in Democratic politics., • Spanish/English bilingual (both written and oral) is preferred. Compensation: • Salary of $45K-$50K based on experience, • Participation in State Employees Retirement System;, • Optional participation in health savings account and deferred compensation programs;, • Competitive vacation, sick, and personal time. Application Information: Interested candidates should send a resume and cover letter to: Pamela Lassiter Human Resources Director and EEO Officer Illinois House of Representatives Office of the Speaker Stratton Building Room 419 401 S. Spring Street Springfield, IL 62706 Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time. This description reflects managements assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time. The Office of the Speaker of the Illinois House of Representatives is an equal opportunity employer and prohibits discrimination based on race, color, religion, gender, age, military discharge, national origin, ancestry, ethnicity, disability, sexual orientation, marital status, pregnancy, or any other characteristic protected by federal or state laws.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off, • Parental leave, • Vision insurance Job Description: Administrative Coordinator Title: Administrative Coordinator Job Type: Full-Time Position Reports to: Head of Schools Required: Bachelors degree and at least five years of experience in an administrative role Work Days/Hours: 7:30am-3:30pm Monday-Wednesday & Friday; Thursday 7:30am- 4:30pm Job Summary: The Administrative Coordinator serves as a critical partner to the Head of Schools, providing high-level administrative support and ensuring the smooth and effective operation of Daystar Academys daily functions. This role is central to maintaining strong communication and coordination across school leadership, faculty, families, board members, and the broader school community. Acting as both a liaison and a logistical anchor, the Administrative Coordinator helps facilitate essential school operations, manages key communications, and represents the Head of Schools when delegated. This individual also plays an important role in cultivating a welcoming, organized, and mission-aligned environment where students feel known, valued, and supported. As a visible and trusted presence in the life of the school, the Administrative Coordinator upholds Daystars mission to empower students to positively impact the world through faith-based, culturally engaged, and globally minded education. All Staff Responsibilities: • Provide a safe school environment, indoors and out, per directives regarding building operations (keys, fobs, alarm codes), the Daystar Distinctives and Responsive Classroom practices, • Participate in a brief staff prayer to start the day at 7:35 sharp on Monday through Thursday in the Gathering Place, • Participate in school engagement events to promote positive school culture, • Complete arrival and dismissal duties as assigned, • Fulfill essential job functions based on ones specific job description; and during times of school drills or emergencies, assist others as able, • Be on time, appropriately dressed and ready for work at assigned days/times, • Adhere to all of the requirements outlined in the Staff Handbook and comply with the school policies, • Be an excellent ambassador of Daystar Academy at all timesEssential Job Functions Relative to Role: Administrative Support & Office Management • Maintain well-organized hard copy and electronic filing systems to support efficient recordkeeping., • Perform general clerical tasks including photocopying, scanning, mailing, emailing, and document filing., • Review and prioritize incoming correspondence; assess memos, submissions, and reports to determine significance and plan appropriate actions., • Draft and prepare responses to routine inquiries and requests regarding school policies, procedures, and general operations., • Gather and compile relevant information from articles, online research, and internal sources, presenting it in clear and actionable formats., • Respond professionally to questions about school operations from staff, parents, and community members., • Compose and format original correspondence, memoranda, reports, and other administrative documents., • Coordinate and maintain agendas for administrative team meetings., • Oversee the management of schoolwide and parent-facing calendar events via Google Calendar, including space reservations and conference room bookings., • Review and edit reports, letters, and memos for clarity, accuracy, and alignment with school standards., • Assist in compiling and maintaining documentation for accreditation, school improvement planning, board policies, the staff handbook, and other institutional records., • Oversee building operations and serve as the primary liaison with vendors and contractors., • Manage building security and safety, ensuring compliance with protocols and proper distribution of alarm codes, fobs, keys, fire safety procedures, and ensure adherence to the Daystar Crisis Manual., • Oversee medical readiness by maintaining EpiPen and AED compliance, leading staff training on emergency kits, inhalers, and related procedures., • Oversee communicable diseases to public health authorities and ensure appropriate internal communication., • Organize and coordinate staff events, including the procurement of food, supplies, and logistics.Meeting & Communication Coordination, • Schedule and coordinate internal and external meetings, conferences, and events on behalf of the Head of Schools., • Attend designated meetings and accurately record, prepare, and archive meeting minutes., • Create and distribute clear, timely agendas and meeting minutes to all relevant stakeholders., • Ensure timely and consistent communication of key dates, events, updates, and school-wide announcements to staff, families, and community members., • Manage the Head of Schools calendar, prioritizing meetings and commitments, and exercising sound judgment to adjust the schedule as needed., • Coordinate travel logistics, including arranging transportation and lodging, completing travel authorizations, and processing expense reimbursements.Project & Process Management, • Coordinate and execute special administrative projects as assigned by the Head of Schools., • Assist in the development, implementation, and evaluation of office procedures to enhance efficiency and effectiveness., • Proactively identify opportunities to improve office operations, streamline workflows, and reduce response times., • Collaborate with staff across departments to deliver high-quality service to faculty, students, families, board members, volunteers, and guests.Leadership Support, • Serve as a designee for the Head of Schools when needed, exercising discretion, professionalism, and sound decision-making., • Support leadership initiatives while maintaining strict confidentiality in all communications and documentation., • Respond to requests and inquiries related to school policies and general operations with professionalism and accuracy., • Oversee coordination of custodial services and facility operations to ensure a safe, clean, and functional environment., • Represent the Head of Schools at meetings or events as assigned, modeling Daystars mission and values.Essential Functions Relative to Member of Daystars Administrative Team:, • Provide reports to the Daystar Board as requested, • Serve on school-wide committees as requested, • Participate in and assist with planning and implementation of staff-wide professional development, • Participate in regular Administrative Team meetings, providing counsel and insight on areas impacting the school as a whole, • Participate in planning and management of school-wide events, including but not limited to back-to-school parent and student events, parent-teacher conferences, holiday programs, learning showcase nights, athletic banquets, middle and high school special events, and 8th and 12th-grade graduation ceremonies

Job Description Who we are? NANI is the nation’s largest Nephrology practice. We have provided excellence in specialty kidney care for over 50 years. NANI’s nephrology practices are primarily operated in northern Illinois and throughout northern and central Indiana, with additional locations in New Jersey. NANI’s scope of care and services includes difficult-to-control hypertension, kidney disease, kidney injury, kidney transplant, and related services, as well as groundbreaking and lifesaving clinical research and consulting services. Join Our Team! NANI is seeking a professional, reliable, and detail-oriented Administrative Assistant to join our team. Benefits including a great schedule (no weekends), health, dental, 401k, generous Paid Time Off, and great working conditions. Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to support our Billing Office. This role plays a crucial part in ensuring efficient office operations by assisting with administrative tasks, coordinating communication, and supporting the billing team with daily responsibilities. Key Responsibilities: • Provide administrative support to the billing department, including data entry, document preparation, and record-keeping., • Direct correspondence to various departments in a professional manner., • Process and file billing documents, invoices, and payment records., • Maintain accurate and up-to-date patient records in compliance with company policies., • Support special projects and perform other administrative tasks as assigned. Qualifications: • High school diploma or equivalent required; associate’s degree or higher preferred., • Previous experience in an administrative role, preferably in medical billing or healthcare setting., • Strong organizational skills with attention to detail and accuracy., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with billing software is a plus., • Excellent verbal and written communication skills., • Ability to maintain confidentiality and handle sensitive financial and patient information., • Strong problem-solving skills and ability to work independently or as part of a team. If you are a proactive and detail-oriented professional with a passion for supporting a fast-paced billing office, we encourage you to apply!

Job Description Disclaimer: Please be advised that the most accurate and up-to-date information about our open roles—including job descriptions, compensation, and benefits—can only be guaranteed on our official job board. For the latest listings and details, please visit: . JOIN US ON OUR MISSION TO BECOME THE #1 RETAIL TRADING PLATFORM IN THE WORLD Welcome to the dynamic world of NinjaTrader! As an industry-leading trading platform and futures broker, we're empowering traders to take control of their financial destiny. How do we do it? We provide cutting-edge products and services that enhance the trading journey. Whether a seasoned pro or just starting out, NinjaTrader equips traders with award-winning software and brokerage services to navigate the world's leading financial markets with confidence. Our growth story is nothing short of exhilarating. Since 2003, NinjaTrader has been dedicated to understanding and supporting traders on their journey toward trading triumph. Through those efforts, our user base has grown to over 2 million users and we have become the number one rated futures brokerage worldwide. But we're not stopping there. We're constantly evolving, pushing boundaries, and modernizing the futures industry. Our commitment to innovation means users will always have access to dynamic tools, real-time support, and a community of like-minded traders. So, why work at NinjaTrader? Here, you're not just part of a team; you're part of a movement. We empower employees to reach new heights in their careers by providing a dynamic culture focused on social connection, professional development, and employee recognition initiatives. Sounds too good to be true? Take it from our employees. Join us as we redefine what's possible in trading, advocate for our customers, and continue our journey toward becoming the world's top retail-focused trading platform in the world. What you'll do: Provide administrative support to senior leaders across multiple departments, including assistance with calendars, travel arrangements, and internal coordination. You'll manage a variety of tasks such as coordinating client and vendor on-site visits, organizing team events, and documenting new processes. You'll also build strong internal relationships and proactively identify opportunities to improve team efficiency and workflows. In this role you will: • Support the Chief Technical Officer, Chief Product Officer, and Chief Brokerage Officer with light calendar and travel coordination, • Perform administrative tasks such as maintaining department distribution lists, documenting processes, and organizing larger team meetings, • Collaborate effectively with immediate team members and internal partners to build strong working relationships, • 2–5 years of office support experience, preferably in a tech environment, • Proven ability to manage multiple tasks and meet deadlines while maintaining high quality standards, • High school diploma or equivalent required; undergraduate degree preferred, • Proficiency in Microsoft Office programs (Word, Outlook, Excel, PowerPoint), with a willingness to learn new software and technologies, • Strong command of English grammar and the ability to interpret data, charts, and numerical information, • Effective interpersonal, written, and verbal communication skills, • Strong follow-through with the ability to take direction, capture notes, and work independently, • Reliable team player who can work both independently and collaboratively under tight deadlines The salary range for this role will be $80,000 - $90,000 USD. In addition, this position will also receive an annual target bonus of 6%. Bonus pay at NinjaTrader is based on individual performance (50%) as well as company/team performance (50%). Salary and bonus earnings are only two components of the total compensation package offered by NinjaTrader. NinjaTrader offers a 401K plan through ADP under which the company will match up to 3.5% of employee contributions. Annual paid time off allowance accrues at a rate of 18 days per year (some positions may qualify for more) plus seven paid holidays. Location: This role is based in Chicago, IL. We are not open to remote candidates for this role Hybrid: For Chicago-based employees, we follow a hybrid work schedule: In-office Tuesday through Thursday, with remote work on Mondays and Fridays. In addition to these weekly remote days, we offer: • 10 additional flex remote days annually, • Generous PTO, • 7 Paid Holidays Annually + 5 Conditional Holidays Annually, • 1 Service Day Annually, • 401k with 3.5% Company Match, • Paid Parental Bonding Leave, • Health, Vision, Dental Coverage

Job Description Woodland Windows & Doors is hiring an Office Manager to oversee daily operations at our Oak Brook Showroom. This on-site role is ideal for someone who enjoys a customer-facing environment, keeps things organized behind the scenes, and likes being the go-to person who makes everything run smoothly. Occasional travel to Woodland’s Roselle location to support showroom operations and scheduling. What You’ll Do • Open and close the showroom and keep it customer-ready, • Greet walk-in customers and support showroom product demonstrations, • Manage incoming leads, log them in the CRM, and route them by territory, • Schedule walk-ins and coordinate with the sales team, • Review contracts for accuracy and process customer deposits, • Manage showroom demonstrator schedules and coverage, • Coordinate onboarding logistics for Oak Brook staff What We’re Looking For • 3+ years in office management, showroom operations, retail, hospitality, or customer-facing admin roles, • Experience in home improvement, construction, or building products preferred, • Strong attention to detail and customer service skills, • Comfortable using CRM systems and office software, • Reliable, organized, and able to multitask in a fast-paced environment Schedule & Pay • Full-time, on-site, • Tuesday–Saturday (Saturday required)Company DescriptionAre you an experienced window replacement installer seeking your next significant opportunity? Do you want to work with a company that values craftsmanship, innovation, and teamwork? If you're ready to elevate your career and make a real impact, we want to hear from you! Woodland Windows & Doors is a trusted name in retail window and door replacement throughout the Chicagoland. But what truly sets us apart is our culture—a workplace rooted in the values that guide how we serve customers and support one another: Integrity – We do the right thing, always. Faith – We believe in purpose, people, and each other. Quality – We deliver excellence, never cutting corners. Teamwork – We succeed together, not alone. Humility – We lead with gratitude and grace. Innovation – We embrace new ideas and better ways. Respect – We value everyone’s voice and contributions. Diligence – We work hard, with care and consistency. If these values resonate with you, you’ll thrive in our environment. Our team comprises passionate professionals who care deeply about craftsmanship, customer satisfaction, and teamwork. Whether you're in the field, warehouse, office, or showroom, you’ll be part of a supportive and values-driven culture where people take pride in their work and support one another. Join a company where your work matters, where you’re treated like family, and where opportunities to learn and grow are part of the everyday experience.Are you an experienced window replacement installer seeking your next significant opportunity? Do you want to work with a company that values craftsmanship, innovation, and teamwork? If you're ready to elevate your career and make a real impact, we want to hear from you!\r\n\r\nWoodland Windows & Doors is a trusted name in retail window and door replacement throughout the Chicagoland. But what truly sets us apart is our culture—a workplace rooted in the values that guide how we serve customers and support one another:\r\n\r\nIntegrity – We do the right thing, always.\r\nFaith – We believe in purpose, people, and each other.\r\nQuality – We deliver excellence, never cutting corners.\r\nTeamwork – We succeed together, not alone.\r\nHumility – We lead with gratitude and grace.\r\nInnovation – We embrace new ideas and better ways.\r\nRespect – We value everyone’s voice and contributions.\r\nDiligence – We work hard, with care and consistency.\r\n\r\nIf these values resonate with you, you’ll thrive in our environment.\r\n\r\nOur team comprises passionate professionals who care deeply about craftsmanship, customer satisfaction, and teamwork. Whether you're in the field, warehouse, office, or showroom, you’ll be part of a supportive and values-driven culture where people take pride in their work and support one another.\r\n\r\nJoin a company where your work matters, where you’re treated like family, and where opportunities to learn and grow are part of the everyday experience.

Job Description The Administrative Assistant position supports the daily operations of CJE SeniorLife’s Affordable Housing department at Krasnow Residence, Village Center, Swartzberg House, and Robineau Residence low-income Affordable Housing buildings. This role is vital to ensure compliance with HUD and FHA Affordable Housing regulations. This particular position requires fluency in Assyrian (Neo-Aramaic) and Arabic to ensure that this growing demographic of our population will receive meaningful and engaging interactions. This role is responsible for translating and interpreting for potential and existing clients to ensure understanding of leasing and compliance documents and departmental communications. Additional responsibilities are aligned to ensure the department meets all HUD leasing requirements. This role reports to the Affordable Housing building managers. Overview CJE SeniorLife Affordable Housing Services offer 4 buildings that are affordable or offered at below market rates through HUD Section 8. The rental rate depends on a family’s gross income. Rentals include studios, one-bedroom apartments, and two-bedroom apartments. Many locations offer group activities and in-building events. Our facilities are Swartzberg House (on Touhy in Rogers Park), Krasnow Residence (on Demster in Skokie), Village Center (on Oakton in Skokie), and Robineau Residence (on Howard in Skokie). We are part of the Jewish Federation of Metropolitan Chicago. The Administrative Assistant position supports the daily operations of CJE SeniorLife’s Affordable Housing department at Krasnow Residence, Village Center, Swartzberg House, and Robineau Residence low-income Affordable Housing buildings. This role is vital to ensure compliance with HUD and FHA Affordable Housing regulations. This particular position requires fluency in Assyrian (Neo-Aramaic) and Arabic to ensure that this growing demographic of our population will receive meaningful and engaging interactions. This role is responsible for translating and interpreting for potential and existing clients to ensure understanding of leasing and compliance documents and departmental communications. Additional responsibilities are aligned to ensure the department meets all HUD leasing requirements. This role reports to the Affordable Housing building managers. Compensation: $20.89 per hour Dues-paying membership in Service Employees International Union Local 73 is a condition of employment. Shift Monday through Friday, 8:30 am to 5:00 pm. Essential Duties and Responsibilities • Assists with move-in process., • Reports Weekly Census to accountable party., • Assists with 120-day lease recertification notifications and verifications., • Prepares leases, lease recertifications, and necessary correspondence required and makes appointments for residents’ annual income recertification and lease renewals., • Confirms that all necessary forms and leases have been signed by residents as required., • Maintains Resident File integrity., • Manages mass mailings of annual review of waiting list applicants and/or marketing materials., • Translates documents into Assyrian (Neo-Aramaic) and Arabic for our resident population and applicants., • Meet with Assyrian(Neo-Aramaic) and Arabic-speaking residents to learn their concerns and needs and communicate to building manager(s)., • Prepares and delivers receivables, • Makes recommendations for process improvement., • Schedules meetings and makes appointments, • Orders and maintains supplies, • Prepares payroll records, • Prepares payables and expense reports, • Performs other clerical duties as assigned to support Housing Management Services., • Performs all tasks listed above, and additional assigned tasks, with confidentiality. Education and/or Experience • At least a high school diploma or GED is required. A bachelor’s degree is preferred., • Two years of administrative assistant experience or equivalent combination of education and experience is required., • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations., • Ability to write reports, business correspondence, and procedure manuals., • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public., • Fluency in English, Assyrian (Neo-Aramaic), and Arabic is required., • Ability to apply common-sense understanding to carry out instructions given in written, oral, or diagram form., • Ability to assess and manage problems involving multiple variables., • Ability to understand how and when to engage, and how to limit disruptions., • Professional level of knowledge in Microsoft Outlook, Word, Excel, PowerPoint, and Teams and have the ability to quickly learn and navigate other software, such as CMMS and department-specific software., • Professional bearing and understanding of the office work environment., • Knowledge of office machinery., • Excellent customer service skills., • Medical Insurance, • Dental Insurance, • Vision Insurance, • Employee Life Insurance, • Spousal & Dependent Life Insurance, • Long Term & Short Term Disability Insurance, • 401(k) Retirement Plan, • Tuition Reimbursement for Nurses, Nurse Assistants, and CNAs, • Employee Purchase Discounts, • Employee Discounts on General Merchandise and Enjoyment, • Employee Assistance Program, • Health Club Discounts #CJESL11

Job DescriptionDescription: LEON LOGISTICS LTD, a leading company in the logistics sector, is seeking a Safety Administrator to join our team. The ideal candidate will be responsible for developing and overseeing effective safety strategies to ensure the protection of our drivers, vehicles, and facilities. This position will require a proactive approach to risk prevention, as well as a strong ability to lead teams and implement safety policies and procedures. Responsibilities: Develop and implement safety policies and procedures for drivers, vehicles, and facilities. Implement and oversee security measures, including vehicle inspection and maintenance, as well as warehouse and distribution center safety. Lead and motivate staff overall to promote safety, providing training and guidance as needed. Consolidate and analyze data related to accidents and incidents to identify trends and areas for improvement in safety. Ensure compliance with relevant regulations and safety standards in labor and DOT transportation through internal controls and audits. Collaborate with other departments to implement integrated safety measures throughout the organization. Requirements: Bachelor's degree in Industrial Safety, Industrial Engineering, Business Administration, or a related field (preferred). Previous experience in safety management, preferably in logistics or transportation-related environments and extensive DOT knowledge. Solid technical knowledge in vehicle safety, inspection, maintenance, and facility safety. Proven leadership and team management skills. Excellent communication skills and ability to interact with diverse stakeholders. Prevention-oriented and ability to develop proactive safety strategies. Benefits: Competitive salary. Growth and professional development opportunities. Additional benefits such as medical insurance, dental and vision plans, 401k plan, and other incentives. If you are interested in joining a dynamic team and contributing to the success of a leading company in the logistics industry, we invite you to apply! Job Type: Full-time Salary: $55,120.00 per year Requirements: Knowledge in DOT

Assistant Front Office Manager at Park Hyatt Chicago.Nestled in the prestigious Gold Coast neighborhood, Park Hyatt Chicago is a Forbes Four-Star destination that exemplifies quiet luxury, intuitive service, and bespoke experiences.With panoramic views of Lake Michigan, our hotel is a sanctuary of a

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We are looking for a skilled Construction Administrator to provide day-to-day oversight of construction activities for the Jesse Brown VA Medical Center (VAMC), Chicago, IL Electronic Health Record Modernization (EHRM) Infrastructure Upgrade project.

The Business Administrator manages the day-to-day operation of a complement of sections in the Department of Pediatrics. Collaborates closely with the Section Administrator to meet the needs of assigned sections. Assisting Section Chief and Administrator with operational and administrative needs as

Rates same as last HEDIS season.See attached for Job description and Questionnaire.Name format for resumes and questionnaires should have the candidate's name saved as the document.Last year there were many resumes and/or questionnaires with candidate's initials or odd naming conventions "Indeed Res

A leading healthcare provider in Chicago is seeking an entry-level Administrative Assistant / Data Entry Clerk. The role involves analyzing patient data, communicating with insurers, and organizing information within healthcare systems.

BENEFITS: At Trump International Hotel and Tower Chicago, we offer a range of employment benefits for this [Temporary] position, subject to any applicable eligibility, enrollment and/or benefit plan requirements.

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Be the Backbone of Exceptional Patient Care at EPIC Health.At EPIC Health, we're not just delivering care-we're redefining how healthcare is experienced.This is your chance to lead with purpose, foster collaboration, and be a key part of a mission-driven team.Provide comprehensive training to ensure

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