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Trabajos Office & Admin en New JerseyJornada parcial

  • Front Desk Receptionist
    Front Desk Receptionist
    hace 21 días
    $16.5 por hora
    Jornada parcial
    Ramsey

    The Front Desk Receptionist is responsible for managing the front office area, welcoming visitors, handling incoming calls, and providing administrative support to ensure smooth daily operations. This role requires strong communication skills, professionalism, and excellent organizational abilities. Key Responsibilities Greet and assist visitors in a professional and friendly manner Answer, screen, and direct incoming phone calls Manage appointments and maintain scheduling calendars Handle incoming and outgoing mail and deliveries Maintain a clean and organized reception area Provide basic information about the company, services, or policies Perform data entry and maintain records and files Assist with administrative tasks such as filing, photocopying, and emailing Coordinate with other departments as needed Qualifications High school diploma or equivalent (Associate’s or Bachelor’s degree is a plus) Proven experience as a receptionist or in a similar customer service role Proficiency in Microsoft Office (Word, Excel, Outlook) Excellent verbal and written communication skills Strong organizational and multitasking abilities Professional appearance and attitude Skills & Competencies Customer service orientation Attention to detail Time management skills Problem-solving abilities Ability to remain calm and professional under pressure

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  • Personal Assistant (PA)
    Personal Assistant (PA)
    hace 2 meses
    $20–$25 por hora
    Jornada parcial
    Carlstadt

    Personal Assistant provides high-level, personalized support to a busy executive, ensuring day-to-day life and business activities run smoothly and efficiently. This role blends administrative excellence with lifestyle management, acting as a trusted gatekeeper, planner, and project coordinator for both professional and personal matters. Core Personal Support • Develops a strong understanding of the executive’s preferences, priorities, schedule, and communication style to anticipate needs and proactively solve problems., • Manages calendars, appointments, travel, and daily logistics, adjusting plans quickly as priorities change., • Handles personal scheduling, errands, reservations, and household-related tasks, ensuring the executive’s time is focused on high-value activities. Administrative & Communication Duties • Monitors and organizes the executive’s inbox, identifies urgent items, and drafts professional and personal correspondence for review., • Prepares and edits documents, reports, and presentations as needed, maintaining impeccable attention to detail and accuracy., • Coordinates meetings (virtual and in-person), including logistics, materials, and follow-up on action items until completion. Lifestyle, Travel, and Household Coordination • Arranges complex domestic and occasional international travel, including flights, hotels, transportation, and detailed itineraries that reflect the executive’s preferences., • Coordinates with household and personal service providers (e.g., maintenance, cleaners, trainers) to ensure smooth operations and a well-managed home environment., • Supports personal projects, events, and special occasions, from planning through execution, with a discreet and personable approach. Skills, Experience, and Qualities • 2-5 years of experience supporting an executive, business owner, or high-net-worth individual in a personal and/or executive assistant capacity., • Exceptional organization, time management, and follow-through, with the ability to juggle multiple tasks and deadlines in a fast-paced environment., • Strong written and verbal communication skills, discretion with confidential information, and a “person first” mentality focused on service, trust, and reliability.

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