Office coordinator jobs in Edison, New Jersey - Page 2Create job alerts

Job DescriptionBusy 4 doctor podiatry practice seeking receptionist/surgical coordinator. The following skill are preferred, but not required: • receptionist experience, • computer (EMR) experience, • Medical office experience, • Spanish and English speaking. The job has good hours and benefits. Candidate must work well with other and be friendly. Pay range is 20-23 dollars per hour based on qualifications.

Job Description Job Title: Corporate Recruitment Coordinator Schedule: Monday-Friday Overview: We are looking for a Corporate Recruitment Coordinator with strong organizational skills and a background in HR or Talent Acquisition. This role is ideal for candidates seeking to launch or advance their career in HR and corporate recruiting. You will support the recruitment process, gain hands-on experience, and have clear opportunities for advancement into more senior HR and Talent Acquisition roles as you grow in the position. Key Responsibilities: • Manage scheduling for multi-step interviews with candidates, recruiters, and executives., • Support full-cycle recruiting by coordinating job postings, applicant tracking, and candidate communications., • Prepare recruitment reports, metrics, and dashboards for HR leadership., • Partner with hiring managers to ensure alignment on job requirements., • Assist with background checks, reference verifications, and other pre-employment requirements., • Coordinate onboarding activities and support orientation logistics., • Bachelor’s degree in human resources, Business Administration, or related field., • 2+ years of experience in corporate recruiting or HR coordination., • Strong project management and organizational skills., • Proficiency in Microsoft Office and Applicant Tracking Systems (ATS)., • Hands-on experience and professional development in corporate HR and recruitment., • Opportunities for advancement within the Talent Acquisition team and broader HR function., • A supportive and collaborative team environment., • Competitive compensation and benefits package. #IND2

Job Description BAYADA Home Health Care has an immediate opening for a Divisional Client Services Manager that is willing to cover operations in Mercer, Middlesex and Monmouth counties. BAYADA believes that our clients and their families deserve home health care delivered with compassion, excellence, and reliability. We want you to apply your energy and skills in this dynamic, entrepreneurial environment and become an integral part of a caring, professional team that is instrumental in providing the highest quality care to our clients. If you are looking for an exciting career opportunity in a growing industry, a Divisional Client Services Manager could be the position for you. BAYADA believes that our clients and their families deserve home health care delivered with compassion, excellence, and reliability. We want you to apply your energy and skills in this dynamic, entrepreneurial environment and become an integral part of a caring, professional team that is instrumental in providing the highest quality care to our clients. The Divisional Client Services Manager will: • Provide superior customer service and quality home care, • Focus on managing coordination of client services and emergent scheduling issues, • Manage your Scheduling Coordinator caseload while proactively growing it, • Build lasting relationships with clients, referral sources, payors and community organizations, • Develop strong, communicative relationships with the team, • Maintain effective fiscal management of your caseload by monitoring metrics, • Prior medical office or home care experience preferred, • Prior supervisory experience a plus, • Demonstrated record of successfully taking on increased responsibility (goal achievement), • Ambition to grow and advance beyond current position, • Strong computer skills required (electronic medical record), • Award-Winning Workplace: Proud to be recognized by Newsweek as a Best Place to Work for Diversity, reflecting our commitment to creating an inclusive, supportive environment., • Weekly Pay – Consistent weekly paychecks to keep your finances on track., • Comprehensive Benefits – Medical, dental, vision, and more — we've got you covered, • Work-Life Balance – Enjoy a Monday–Friday, 8:30 AM – 5:00 PM schedule., • Career Growth – Advancement opportunities to help you grow in your nursing career. Base Salary: $46,000 - $50,000 / year depending on qualifications As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates. BAYADA is celebrating 50 years of compassion, excellence, and reliability. Learn more about our 50th anniversary celebration and how you can join in here. BAYADA Home Health Care, Inc., and its associated entities and joint venture partners, are Equal Opportunity Employers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, age, disability, pregnancy or maternity, sexual orientation, gender identity, citizenship status, military status, or any other similarly protected status in accordance with federal, state and local laws. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.

Job Description New Castle Building Products (NCBP) is a full-service distributor based in White Plains, NY. NCBP operates with seven core values: Caring, Urgency, Teamwork, Honesty, Accountability, Flexibility and Passion. All our 20+ locations from Massachusetts to Baltimore operate with these core values as their driving force. We look for team members who will display and share these values with fellow employees and customers. Our location based in Piscataway, NJ is seeking an Operations Manager. In this role you will be responsible for maintaining receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing operational and personnel policies and procedures. Responsibilities: • Take on the responsibility for efficiently leading an operations team with warehouse and driver staff., • Complies with federal, state, local and DOT regulations as well as material handling, and shipping requirements; enforcing adherence to requirements; advising management on needed actions., • Safeguards warehouse operations and contents by establishing and monitoring safety and security procedures., • Maintain technical and computer skills and capability to effectively use distribution and office software., • Maintains physical condition of warehouse; inspecting equipment; issuing work orders for repair and requisitions for replacement. Coordinate schedule of repairs and maintenance with Fleet and Safety Coordinator., • Completes warehouse operational requirements by scheduling and assigning employees, following up on work results., • Maintains warehouse staff job results by coaching, counseling, and disciplining employees, planning, monitoring, and appraising job results., • Coordinate activities with branch manager, department heads and branch sales personnel., • Attend company meetings as requested., • Contributes to team effort by accomplishing related results as needed., • You will be expected to perform other duties as assigned.Requirements:, • Knowledge of logistics, including carriers, shipping policies and procedures, • Delivers superior customer service, • Manages time effectively and adapts quickly to changing priorities, • Accuracy and attention to detail, • Able to work independently with some direction, • Effective listening and good phone skills, • Problem-solving and analytical ability, • Superior organizational skills, • Comfortable in fast-paced environment, • Able to multi-task, • Capable of following written instructions and documented procedures, • Able to handle difficult customers with diplomacy and tact, • Team player who works productively with wide range of people, • Working knowledge of Department of Transportation (DOT) rules and regulations, • Class A CDL is a plusBenefits?, • Competitive Pay, • Benefits: Medical / Dental / Vision / Life Insurance, • 401(k) with discretionary employer match, • Paid vacation and Holidays, • Yearly reviews with opportunities to advance your career based on performance Wage Range: $70 - $90k annually and additional benefits. In compliance with applicable law, this range is a good faith estimate based on potential employee qualifications, operational needs and other considerations permitted by law. Powered by JazzHR 7rdRSiGlpe

Job Description Bilingual Front Office Coordinator (In-Person) Are you a people-person who can stay cool under pressure and make everyone feel welcome, even on their worst day? Do you love bringing order to chaos and making sure nothing falls through the cracks? If so, you might be the front desk hero our team has been waiting for. We’re a purpose-driven immigration law firm in New Brunswick, NJ, and we’re looking for a Bilingual Front Office Coordinator to be the warm, calm, and highly organized presence at the heart of our office. You’ll greet walk-ins, answer phones, scan documents, prep retainers, coordinate vendors, manage supplies, and most importantly, you’ll help create a client experience that feels human, respectful, and smooth. This is a full-time, in-person role for someone who thrives on helping others, solves problems before they start, and brings positive energy to every interaction. Compensation: $19 - $24 hourly Responsibilities: • Greet and assist clients during in-person appointments and walk-ins and ensure a seamless client experience, • Answer incoming phone calls and direct or schedule with appropriate team members, • Take client payments and issue receipts, • Prepare and print retainer agreements; guide clients through the signing process, • Scan and upload documents into our case management system (Monday.com), • Monitor and restock office supplies; place orders as needed, • Coordinate with vendors and contractors to handle maintenance and office repairs, • Manage incoming and outgoing physical and virtual mailQualifications:, • Fluent in Spanish and English (spoken and written) – required, • Minimum 2 years of experience in customer service, administrative support, or front desk work (law firm experience a plus), • Excellent communication skills and a friendly, professional demeanor, • Calm and composed when dealing with emotionally charged or upset clients, • Strong organizational skills and attention to detail, • Tech-comfortable: experience with Microsoft Office, CRMs, or platforms like Monday.com is a plus, • Ability to take initiative, problem-solve, and juggle multiple tasksAbout Company We’re a mission-driven immigration law firm focused on helping people through some of the most important and stressful moments of their lives. Our team is known for being warm, collaborative, and obsessed with making sure clients feel supported, understood, and respected. We’re big on clarity, process, and compassion, and we’re proud of the systems we’ve built to support both our clients and our staff. We offer: • Competitive pay based on experience, • 401(k) with employer match, • Long-term disability and life insurance, • Paid holidays and generous time off, • Office lunches and a supportive team culture, • Real opportunities for growth and advancement

Job DescriptionWho We Are: At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service—the 'AAA Experience.' We’re committed to making every smile count, and we live by our “No Smile Left Behind” philosophy. At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you’ll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients’ lives. Treatment Coordinator Are you the friendly, organized voice that brightens someone’s day? Join our front office team as a Treatment Coordinator and become the heart of our practice. From the first hello to daily coordination, you’ll help create a seamless, positive experience for every patient who walks through our doors. Essential Functions: • Educate Clients on Healthy Smiles: Help clients understand why a healthy smile is important by clearly explaining the long-term benefits of dental care. Make the treatment process exciting and easy to grasp., • Guide Through Treatment Choices: Support clients in making informed decisions by providing simple, clear explanations of their treatment options and the benefits they can expect., • Answer Questions: Use strong communication skills to respond to client inquiries, whether in person, over the phone, or via email, ensuring they feel well-supported and informed., • Manage Appointments Smoothly: Keep the schedule running efficiently by optimizing appointment times, reducing wait times, and maintaining a smooth client flow., • Greet Clients Warmly: Welcome every client with a friendly attitude, creating a comfortable and positive environment from the moment they walk in., • Provide Clear Information: Make sure clients have all the information and documents they need, showing transparency and commitment to their care., • Verify Insurance Details: Confirm clients' insurance eligibility, usage, and limitations. Follow up with them on their benefits and coverage as needed., • Support the Dental Team: Assist dentists and other team members as needed, ensuring the practice operates smoothly and efficiently., • Maintain a Clean Workspace: Keep your work area clean and safe, helping to prevent the spread of infection and protect the well-being of clients and staff., • Stay Flexible: Be ready to handle any additional tasks as needed, adapting to the changing needs of the practice.Qualifications:, • Experience in retail, sales, or a similar customer-focused role., • High school diploma or equivalent., • Strong communication and interpersonal skills., • Proficiency in computer literacy. Benefits: * Highly competitive compensation. * Health, dental, and vision insurance. * 401(k) retirement plan with company match. * Paid time off and holidays. • Performance-based bonus opportunities., • Discounted orthodontic care for you and your family., • Loan assistance for dental assistant school and continued education (CE). Access to cutting-edge technology and world-class facilities. * A fun, inclusive, and supportive culture where your career can thrive. Job Type: Full-time Compensation: Pay range starting at $18.00 an hour; final offer will be determined by experience and qualifications. Job Location: In-person; local travel between offices may be required. Work Hours: Monday-Thursday (8:30 am - 6 pm or 9:30 am - 7 pm), Friday (8:30 am - 5 pm), Saturday (8:30 am - 4 pm)

Job Description Job Title: Assistant Dental Office Manager Department/Location: Operations Reports to: Regional Vice President FLSA Status: Exempt Company Overview ProSmile is one of the fastest-growing dental organizations, with a vast network of multi-specialty practices across New Jersey, Pennsylvania, Virginia, Michigan, Illinois, Wisconsin, Indiana, Washington D.C., and Maryland. Our practices are led by top-tier dentists who are committed to providing exceptional patient care while offering a supportive environment for dental professionals to thrive. We focus on delivering personalized, gentle care to our patients and creating a collaborative workplace with opportunities for mentorship, growth, and ongoing training. Position Summary ProSmile is in need of an Assistant Dental Office Manager who is looking to join a practice with a strong culture, compassionate and skilled dentists, and a support structure that creates an environment of learning and the autonomy to create change at the practice that brings about growth and success. We offer competitive pay based on experience with a great benefit package. As an Assistant Dental Office Manager, we give you the tools and support needed to ensure you are in the best position to be successful. A ProSmile Assistant Dental Office Manager is a unique opportunity to join a practice that is part of a larger growing organization and offers the ability to move up and take on higher positions within the company. Duties and Responsibilities: • Maintains control of patient scheduling, • Addresses and resolves patient complaints, • Reviews patient charts making corrections with posting if needed, • Takes on the responsibility of the Treatment Plan Coordinator in some offices, • Has working knowledge of all insurances; handling of claims, attachments for claims, • Maintains collection controls and systems, • Oversees daily closeout functions as well as daily deposit with the corporate office, • Coordinates end-of-month functions with the corporate office & Dental Practice Manager, • Monitors patient A/R, • Ensures compliance with all company Policies and Procedures in office and communicates any changes in same to staff, schedules office staff meetings, • Coordinates staffing needs, scheduling, recruiting, interviewing, hiring, performance reviews and terminations in consultation with HR Department and Dental Practice Manager, • Contacts maintenance for all office equipment in need of repair for optimum function, • Following up on unresolved task, • Performs miscellaneous job-related duties as assigned, • Coordinating office needs with Dental Practice Manager, • Assistant Dental Office Manager - Qualifications, • High School diploma or GED required, • Experience using Outlook, Word Excel preferred, • Easily able to learn new technologies and systems required, • Work experience in an administrative function and/or customer facing role required, • Working knowledge of dental or medical front desk duties and responsibilities preferable, • Previous dental office management work experience preferable, • Requires some flexibility in scheduling, such as the ability to work evenings and weekends as needed Benefits Summary At ProSmile, we are committed to supporting the health and well-being of our employees and their families. We offer the following benefits for Full Time Benefits Eligible Positions (35+ hours per week) and Part Time Benefits Eligible Positions (30-35 hours per week): • Medical Insurance: Choice of five comprehensive Aetna medical plans, including options with low copays, deductible-sharing, and national provider networks., • Dental Insurance: MetLife plans offering preventative, basic, major, and orthodontic coverage options., • Vision Insurance: Davis and UHC vision plans with annual exams, eyewear allowances, and contact lens benefits., • Flexible Spending & Health Savings Accounts: Pre-tax savings accounts for medical, dependent care, and healthcare expenses., • Life & Disability Insurance: Employer-paid basic life and AD&D insurance, with voluntary life, short-term, and long-term disability plans., • Additional Perks:, • Employee Assistance Program (EAP), • Identity Theft & Fraud Protection, • Legal Support Services, • Discount Programs (including pet insurance, travel, theme parks, electronics, etc.), • Wellness Programs The Company reserves the right to modify the job description based upon its needs and may require the employee to perform functions beyond those mentioned above. Neither this job description nor any other communication creates an employment contract between the Company and the employee. Equal Employment Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads in provider and patient satisfaction. Prosmile values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged. ProSmile is an Equal Opportunity Employer and encourages applications from individuals underrepresented in the medical sector, including people of color, and persons with non-traditional work and educational experience. All who believe they meet the stated qualifications are invited to apply. Company Safety We believe that the best care for our patients starts with the best care for our employees. ProSmile is committed to proactively creating and maintaining an environment that is safe for our team and patients. Employees are required to wear Personal Protective Equipment (PPE) including face masks, gloves, gowns, and more as needed and in accordance with CDC standards. Powered by JazzHR dF2kIw3RF7

Job Description Job Title: Treatment Plan Coordinator Department: Operations Reports to: Office Manager FLSA Status: Non-Exempt Company Overview ProSmile is one of the fastest-growing dental organizations, with a vast network of multi-specialty practices across New Jersey, Pennsylvania, Virginia, Michigan, Illinois, Wisconsin, Indiana, Washington D.C., and Maryland. Our practices are led by top-tier dentists who are committed to providing exceptional patient care while offering a supportive environment for dental professionals to thrive. We focus on delivering personalized, gentle care to our patients and creating a collaborative workplace with opportunities for mentorship, growth, and ongoing training. Position Summary ProSmile is seeking to hire a Treatment Plan Coordinator who is customer focused, compassionate, and dedicated to facilitating solutions to patient’s dental health needs. This Treatment Plan Coordinator will work in a growing practice with a great team that makes coming to work engaging and supportive. We offer training to those who are looking for a career with growth potential and the opportunity to fulfill our mission to provide quality affordable dental care to our patients. Duties and Responsibilities • Internalize the role of patient concierge, build trust by demonstrating the attitude of care and service, • Make welcome calls to all new patients, answer initial questions, set and manage expectations for the first visit, • Proactively receive patients on their first visit, assist with new patient paperwork and welcome packets, and ensure smooth patient flow throughout the visit, • Present and explain all treatment plans involving out of pocket costs to patients, • Continuously assist patients in offering (payment plans including) Care Credit payment options. Ensure effective communication when explaining financial options. Take ownership for all treatment, payment, and appointment related needs and inquiries from patients in person and over the phone, • Check patients in and out, schedule and confirm patient appointments, and handle patient paperwork including patient charts, referrals, appointment cards, and welcome packets, etc., • Maintain control of all patient payments and insurance statements; reinforce the office financial policy and ensure payments are current., • Preparing financial treatment plans and presenting to patient. Coordinate financial arrangements with the patients offering payment options, • Assist in identifying, alerting front desk, and collecting previous balances and current copays, • Performs miscellaneous job-related as assignedQualifications:, • Dental Experience required, • Excellent written and oral communication skills, • Computer competent and ability to work a multi-line phone system, • Professional and compassionate demeanor, • Enthusiastic and outgoing personality, • Willingness to go above and beyond to ensure patient satisfaction Benefits Summary At ProSmile, we are committed to supporting the health and well-being of our employees and their families. We offer the following benefits for Full Time Benefits Eligible Positions (35+ hours per week) and Part Time Benefits Eligible Positions (30-35 hours per week): • Medical Insurance: Choice of five comprehensive Aetna medical plans, including options with low copays, deductible-sharing, and national provider networks., • Dental Insurance: MetLife plans offering preventative, basic, major, and orthodontic coverage options., • Vision Insurance: Davis and UHC vision plans with annual exams, eyewear allowances, and contact lens benefits., • Flexible Spending & Health Savings Accounts: Pre-tax savings accounts for medical, dependent care, and healthcare expenses., • Life & Disability Insurance: Employer-paid basic life and AD&D insurance, with voluntary life, short-term, and long-term disability plans., • Additional Perks:, • Employee Assistance Program (EAP), • Identity Theft & Fraud Protection, • Legal Support Services, • Discount Programs (including pet insurance, travel, theme parks, electronics, etc.), • Wellness Programs The Company reserves the right to modify the job description based upon its needs and may require the employee to perform functions beyond those mentioned above. Neither this job description nor any other communication creates an employment contract between the Company and the employee. Equal Employment Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads in provider and patient satisfaction. Prosmile values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged. ProSmile is an Equal Opportunity Employer and encourages applications from individuals underrepresented in the medical sector, including people of color, and persons with non-traditional work and educational experience. All who believe they meet the stated qualifications are invited to apply. Company Safety We believe that the best care for our patients starts with the best care for our employees. ProSmile is committed to proactively creating and maintaining an environment that is safe for our team and patients. Employees are required to wear Personal Protective Equipment (PPE) including face masks, gloves, gowns, and more as needed and in accordance with CDC standards. Powered by JazzHR 6vVpCwq0gp

Job Description Location: Hillsborough, NJ Compensation: $70,000 – $90,000 annually, based on experience. Why Join TriCore? At TriCore, we help power innovation. We’re an engineering and automation firm supporting the food, beverage, dairy, and life sciences industries with cutting-edge automation and controls integration solutions. We’re looking for someone ready to grow. If you’ve spent a few years in inside sales and want the chance to learn from senior engineers and business development leaders, this is your opportunity. You’ll get hands-on mentorship, exposure to technical automation projects, and the tools to build a long-term career in a growing industry. What You’ll Do: You’ll join our sales team as a Client Solutions Architect, working closely with senior team members to develop proposals, support client needs, and learn the technical side of automation solutions. No worries if you don’t know everything on day one — we’ll train you. Key Responsibilities: • Learn & Grow, • Receive mentorship through a strong onboarding program and colleagues on our sales team, • Build technical knowledge of automation systems and industrial environments., • Proposal Support, • Assist in creating proposals, pricing, and scopes of work for industrial automation projects., • Gather and organize technical details needed to prepare accurate project quotes., • Sales Collaboration, • Support senior sales calls and client presentations., • Learn how to translate client needs into tailored solutions., • Track opportunities and help manage communications using CRM tools., • Process Development, • Help improve proposal templates and streamline quoting processes., • Learn to coordinate across sales, engineering, and customer success teams. What We’re Looking For: This role is ideal for someone with 2–3 years of inside sales experience who’s eager to develop technical knowledge and grow into a more senior solutions or business development role. Qualifications: • Associate’s degree required; Bachelor’s preferred, • 2+ years of inside sales or sales support experience, • Interest in automation, industrial systems, or technology is a plus (we’ll teach you!), • Strong organizational skills and attention to detail, • Great communicator — comfortable speaking with clients and team members, • Eager to learn technical concepts and apply them in real-world solutions, • Proficient with Microsoft Office (Word and Excel especially), • Self-starter who thrives in a team-oriented, fast-paced environment Benefits & Perks: • Hybrid schedule: 2–3 days per week in-office, • 401(k) with generous employer match, • Health, dental, and vision insurance with employer contributions, • Unlimited PTO + paid holidays, • Short- and long-term disability options, • Laptop and equipment provided, • Professional development and mentorship opportunities Alternate Job Titles: • Junior Solutions Architect, • Inside Sales Support Specialist, • Proposal Coordinator – Automation, • Technical Sales Development Representative Keywords for Visibility: Automation sales, industrial controls, inside sales engineer, client solutions, proposal development, CRM, control systems, technical account manager, automation projects, sales support, industrial sales, food and beverage automation, inside sales specialist, engineering support, PLC, HMI, SCADA proposals, project estimator, industrial systems, engineered solutions, automation careers. We are proud to be an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.