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  • Saint Joseph's Medical Practice
    Ophthalmology Site Supervisor
    Ophthalmology Site Supervisor
    10 hours ago
    $26–$28 hourly
    Full-time
    Yonkers

    The Ophthalmology Site Supervisor isresponsible for coordinating and overseeing all activities within the practice. This includes managing staff, ensuring patient satisfaction, and maintaining the highest level of care. Their duties and responsibilities include: • Supervising and coordinating the activities of the eye care staff, including eye doctors, technicians and office workers, • Managing patient schedules and ensuring efficient patient flow, • Ensuring compliance with healthcare regulations and safety standards, • Developing, implementing, and maintaining office policies and procedures, • Overseeing patient check-in and check-out procedures, • Resolving any patient complaints or issues, • Maintaining and ordering necessary office and medical supplies, • Ensuring the maintenance and cleanliness of the facility, • Organizing staff meetings and collaborating with Administrator on performance evaluations, • Keeping up to date with advancements and changes in eye care and management practices

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  • Spence-Chapin Services to Families and Children
    Senior Manager, Birth Parent Services
    Senior Manager, Birth Parent Services
    14 days ago
    $75000–$80000 yearly
    Full-time
    Manhattan, New York

    The Senior Manager, Birth Parent Services will supervise birth parent social workers. Responsibilities include working with birth parents in the options counseling, permanency planning and adoption process, individual counseling, writing psychosocial histories, visiting clients in hospital and community, discharging babies from hospital, facilitating selection of and meetings with adoptive parents, assisting in placement and/or return of infants, referral to community support services. The Senior Manager will conduct outreach, education, training at hospitals and agencies that serve expectant parents. Work closely with Program Director to implement department goals. This is an in-person position with annual salary range of $75,000-$80,000 commensurate with experience. II. Key Performance Indicators · Supervise the coordinator, Birth & Expectant Parent Services and any MSW interns as directed · Provide birth parent outreach, education and training to professionals at local hospitals, clinics and social services · Provide “options counseling” to pregnant and postpartum woman considering adoption for their newborns and young children · Visit clients in the hospital and at home, as needed · Represent the agency at hospital and discharge babies from hospitals to the agency’s interim care program · Determine client’s need for services and make referrals to resources outside of the agency · Gather bio-psycho-social background information, formulate assessments and write histories · Write case notes in client database and maintain up-to-date case records · Educate clients on best practices in adoption. Guide clients in planning, including making hospital plans, matching with adoptive families, reviewing legal documents and securing an optimal post surrender contact plan · Provide therapeutic counseling to individuals and families · Participate in placement and return of infants · Provide short term supportive and bereavement counseling to clients who have placed a child · Participate in answering birth parent inquiry calls to agency’s 24-hour, toll free birth parent telephone line · Actively participate in weekly supervision with direct Supervisor · Perform any other department or agency-related duties or special projects as directed by supervisor III. Education & Experience • MSW from an accredited school of social work, • A minimum of two years MSW experience, • NYS license to practice social work, • Must have a valid driver’s license and clean driving record, • Experience in adoption and/or pregnancy counselling preferred; must have at least one-year counselling V. Key Competencies · Strong organizational skills, and ability to meet tight deadlines · Ability to multitask; strong execution skills; thorough follow through, and attention to detail · Excellent oral and written communication and presentation skills · Ability to work in a collaborative environment with various departments, which supports both individual and cooperative work · Ability to work independently at satellite office locations

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  • Fire Safety Cleaning - Hood Cleaning Service
    Office Coordinator
    Office Coordinator
    23 days ago
    $17–$22 hourly
    Full-time
    Carle Place

    We’re Hiring! 🎉 Our company is looking for a full-time Office Coordinator to join our team! This job is perfect for someone who is hardworking, bilingual, looking to progress. If you’ve come from another country and are looking to build your career here, this is a great opportunity to progress in a supportive environment. We need someone who is organized, dependable, and efficient. Someone who can take ownership of their work and doesn’t need to be babysat. You’ll help keep our fire safety division running smoothly by scheduling jobs, sending invoices, checking payments, and supporting our technicians. 👉 What you’ll do: Schedule jobs and confirm with customers Print and organize daily work orders Apply payments and track open balances Create and send invoices/quotes Answer customer calls and service reminders Keep calendars updated and organized 👉 What we’re looking for: Highly independent and motivated — able to manage tasks without constant supervision Dependable, organized, and detail-oriented Comfortable with QuickBooks (or willing to learn) Friendly and professional with customers on the phone Able to multitask and keep things moving in a busy office Must be bilingual (Spanish & English) 💵 Pay: Competitive, based on experience

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  • Arthur
    Administrative Assistant (Part-Time)
    Administrative Assistant (Part-Time)
    14 hours ago
    $30–$35 hourly
    Part-time
    Manhattan, New York

    Arthur is looking for a part-time administrative assistant to provide support for our CEO, with a focus on calendar management and travel planning. The right candidate is an effective gatekeeper who is quick to build trust, has a “get things done” mentality, and is able to think two steps ahead to anticipate the needs of their partners. The CEO currently only requires high-level support, so we expect that this role will be a maximum of 10 hours a week. This is a remote opportunity (although you'd be free to work with us occassionally in our NYC office), with priority for people who can work in EST / EDT. In this role, you will • Manage high-level calendar needs for the CEO (and very light support for other members of the leadership team as requested), • Schedule meetings with external stakeholders (e.g., prospects, customers, partners, investors), • Manage scheduling for leadership team meetings, company-wide meetings, and board meetings, • Manage business travel scheduling and coordination What we’re looking for • Relevant experience in an administrative support role (or similar), • Solid experience with executive-level calendar management (experience with travel coordination also strongly preferred), • Strong communication skills, organizational skills, and high attention to detail, • The ability to adapt quickly and think proactively on support needs, • Experience with Google Workspace, Notion, Zoom, and Slack (or the ability to learn these quickly)

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  • A Whole New World Academy of Hoboken
    Office Manager
    Office Manager
    2 days ago
    Full-time
    Hoboken

    At A Whole New World Academy of Hoboken, we are dedicated to providing a nurturing and inspiring environment where children can thrive socially, emotionally, and academically. Our team is passionate about early childhood education, and we are seeking an organized, dependable, and proactive Office Manager to support the daily operations of our center. Position Summary: The Office Manager is a key member of our administrative team, responsible for ensuring the smooth and efficient day-to-day operations of the school’s front office. This role requires strong organizational skills, attention to detail, and a warm, professional demeanor to interact with families, staff, and vendors. The ideal candidate will be comfortable in a fast-paced environment and have experience in early childhood or educational settings. Key Responsibilities: Serve as the first point of contact for families, staff, and visitors—answering phones, emails, and inquiries in a courteous and professional manner Manage student records, attendance, enrollment documents, and staff files, ensuring accuracy and compliance with state regulations Coordinate school communications including newsletters, reminders, emergency alerts, and parent notifications Support daily operations including staff scheduling, classroom coverage coordination, and supply ordering Assist with billing, tuition collection, and liaising with the school’s accounting/payroll personnel Maintain organized filing systems (paper and digital) for licensing, HR, and parent communications Ensure school compliance with local and state childcare licensing regulations and assist with inspections/audits Manage calendars and appointments for school leadership and help coordinate events, tours, and meetings Provide general administrative support to the Director and other school leadership Uphold the school’s mission, values, and policies in all communications and interactions Qualifications: Minimum 2–3 years of office administration or office management experience; experience in a childcare or educational setting preferred High school diploma required; Associate’s or Bachelor’s degree in Business Administration, Education, or related field preferred Strong computer proficiency (Microsoft Office, Google Workspace, email platforms, student management systems) Excellent written and verbal communication skills Detail-oriented with strong organizational and multitasking abilities Warm, friendly, and professional demeanor Ability to maintain confidentiality and handle sensitive information appropriately Knowledge of New Jersey childcare licensing requirements (preferred but not required)

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  • Alliance Cargo Express, Inc. - ACE
    Air Freight Logistics Specialists
    Air Freight Logistics Specialists
    9 days ago
    $21–$40 hourly
    Full-time
    Jamaica, Queens

    Job Title: Air Freight Logistics Specialist Company: Alliance Cargo Express (ACE) Location: Queens County, USA Description: Alliance Cargo Express (ACE), a leading company in air cargo transportation from the USA, is expanding its team and seeking dedicated individuals passionate about logistics and committed to excellence. Requirements: • Education: Bachelor's degree, • Residence Status: Must be a U.S. citizen or hold a valid work permit, • Computer Proficiency: Strong skills in Microsoft Office Suite, • Language Proficiency: Mandatory English; additional languages preferred include Uzbek, Spanish, and Russian Responsibilities: • Coordinate and monitor supply chain operations, • Ensure effective use of premises, assets, and communications, • Utilize logistics IT systems to optimize procedures, • Prepare accurate reports for upper management Why Join ACE? • Be part of a dynamic and innovative team, • Opportunities for professional growth and development, • Competitive salary and benefits package, • Work near one of the world's busiest airports How to Apply: Submit your resume, cover letter, and any relevant certifications through the application platform. Indicate "Air Cargo Logistician Application" in the subject line. We look forward to having you on board and soaring to new heights together!

    Immediate start!
    No experience
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  • Humancare Home Healthcare
    Homecare Staffing Coordinator (Bilingual Spanish)
    Homecare Staffing Coordinator (Bilingual Spanish)
    13 days ago
    $45000–$55000 yearly
    Full-time
    Sunset Park, Brooklyn

    Staffing Coordinator (Homecare) Humancare Home Health care is currently interviewing for an experienced Staffing Home Care Coordinator for our Brooklyn Corporate Office. As the applicant you must have coordination experience staffing adult patients with HHA's/PCA'S in a LCHSA and some common knowledge working with HHA Exchange database or similar staffing database experience. Must be bilingual in English/Spanish Some Requirements to be considered: • Must have Home Care coordinating experience (Adult Population), • Nice to have HHA Exchange experience (Can train with experience in staffing), • Familiar within some or all Caribbean Cultures, • Bilingual English/ Spanish Responsibilities: Responsible for the daily coordination of home health aide placement, confirm coverage for new cases and confirm replacements for sick/emergency calls outs/no show no calls Dashboard maintenance: monitor HHA Exchange to confirm daily missed visits and weekly pre-billing updates. Communicate all updates to the contract/insurance companies Responsible for completing Incident/updates reports Document all notes in HHA exchange Responsible for on call coverage to ensure Home Health Aide placement MUST HAVE AT LEAST 1-2 YEAR's EXPERIENCE IN A HOME CARE SETTING COMMUTE TO/ OR LIVE IN BROOKLYN, NY • DAILY CALL MAINTENANCE, • DAILY PRE-BILLING, • COMMUNICATE WITH PATIENTS ON DAILY BASIS, • COMMUNICATE WITH PCA'S/PA'S ON DAILY BASIS, • COMMUNICATE WITH MLTC'S AND CHHA'S, • STAFF OPEN CASES, • CALL PA'S/PCA'S WHEN MISSING TIME SHEETS, • MUST BE A TEAM PLAYER--- AND WILLING TO GROW WITH COMPANY Job Type: Full-time Benefits: • Dental insurance, • Health insurance, • Paid time off, • Vision insurance, • Work Location: In person

    Immediate start!
    No experience
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  • Alliance Cargo Express, Inc. - ACE
    Administrative Assistant
    Administrative Assistant
    9 days ago
    $25 hourly
    Full-time
    Jamaica, Queens

    Administrative Assistant Location: Jamaica, NY (near JFK Airport) Alliance Cargo Express, Inc. is a U.S.-based international air cargo company providing freight forwarding and airline representation services. We are looking for a motivated and detail-oriented Administrative Assistant to join our team. Key Responsibilities: Provide administrative support to management and office staff. Organize and maintain documentation, schedules, and correspondence to ensure accuracy and efficiency. Coordinate communication with clients, partners, and internal departments to ensure seamless collaboration. Assist in planning meetings, travel, and office logistics. Ensure smooth daily operations of the office. Requirements: • Strong organizational and communication skills, • Proficiency in Microsoft Office and Google Workspace, • Ability to multitask and work in a fast-paced environment, • Team-oriented with a proactive and responsible approach, • Previous experience in logistics or administration is a plus., • Russian & Spanish & Arabic & Uzbek languages are a plus. What We Offer: Friendly and professional team environment Competitive salary and opportunities for growth Convenient location near JFK Airport (shuttle service available from Brooklyn)

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  • Neotecra
    HR & Business Operations Assistant
    HR & Business Operations Assistant
    14 days ago
    Full-time
    Manhattan, New York

    We are seeking a proactive and organized HR & Business Operations Assistant to support both human resources and day-to-day business functions. This role provides administrative and operational support across recruitment, employee relations, payroll coordination, office management, and process improvement. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities: Human Resources Support Assist with recruitment activities, including posting job ads, screening applicants, and scheduling interviews. Maintain accurate employee records, files, and HR databases. Support onboarding and offboarding processes for employees. Assist in benefits administration and payroll coordination. Provide first-level support for employee inquiries and HR policies. Business Operations Support Oversee general office administration, supplies management, and vendor coordination. Support business documentation, reporting, and record-keeping. Assist in budget tracking, expense reporting, and invoice processing. Coordinate meetings, events, and internal communications. Contribute to process improvements to enhance efficiency in daily operations.

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  • Global Care of New York Inc.
    Administrative Assistant
    Administrative Assistant
    14 days ago
    Part-time
    Hollis, Queens

    We are looking for a highly organized and detail-oriented Administrative Assistant to provide support to our team. The ideal candidate will handle a variety of administrative and clerical tasks to ensure efficient daily operations of the office. Responsibilities: Manage and organize schedules, appointments, and meetings. Prepare, edit, and distribute correspondence, reports, and documents. Maintain and update filing systems, databases, and records. Answer phone calls, emails, and inquiries in a professional manner. Assist with data entry, bookkeeping, and basic financial tasks as needed. Order office supplies and maintain inventory. Coordinate with internal teams and external clients or vendors. Support other staff with administrative tasks and special projects.

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  • Staten Island Dental Group
    Dental Receptionist
    Dental Receptionist
    17 days ago
    $17–$25 hourly
    Full-time
    Manor Heights, Staten Island

    Dental office is looking for front desk receptionist. This is a full-time position and requires a person to be able to multitask with a positive attitude and have great customer service skills. Receptionist who is responsible, trustworthy, organized, and performs her duties without supervision. Salary will depend on experience. Qualifications: communication skills, information collection, attention to detail, customer service skills, teamwork, initiative, adaptability, confidentiality, attend to patients on the phone and in person, coordinate and organize appointments. Main Job Tasks and Responsibilities: check patient's dental coverage, greet patients, register new patients, assist patients to complete all necessary forms and documentation, verify and update patient information, enter all relevant patient information into data system, answer and manage incoming calls, schedule patient appointments, confirm upcoming appointments, maintain monthly recall system, scan EOBs, check daily appointment schedule, fill in cancellations and no-shows, dispatch lab work appropriately, collect and receive payments from patients at time of treatment, sort and distribute incoming and outgoing post, maintain a professional reception area, safeguard patient privacy and confidentiality. Knowledge of Dentrix Ascend/Easy Dental and dental procedures preferred. Experience in dental field for at least 1 year is required. If you qualify for this position please submit your resume. Thank you.

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  • The Black Institute
    Administrative Assistant
    Administrative Assistant
    21 days ago
    $40000–$45000 yearly
    Part-time
    Clinton Hill, Brooklyn

    We are seeking a motivated and detail-oriented Part-Time Administrative Assistant to join our team at our Brooklyn office. This role is ideal for someone who is passionate about racial justice, social equality, and the inner workings of a nonprofit organization. The Administrative Assistant will provide critical support to our staff, ensuring smooth daily operations and contributing to the success of our initiatives. This is a paid, part-time position requiring 32 hours per week. The schedule will be determined in coordination with the selected candidate. Responsibilities Provide administrative support to staff, including scheduling, filing, and organizing documents. Assist with office management tasks, such as maintaining supplies and coordinating meetings. Manage data entry, record-keeping, and database maintenance. Support communication efforts, including drafting emails, memos, and reports. Assist in organizing events, workshops, and community outreach initiatives. Collaborate with team members on special projects as needed. Qualifications Strong interest in racial justice, social equality, and nonprofit work. Excellent organizational and time-management skills. Strong written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Detail-oriented with the ability to multitask and prioritize tasks effectively. Positive attitude, critical thinking skills, and a willingness to learn. Ability to work both independently and as part of a team. Benefits Opportunity to gain professional experience in a mission-driven nonprofit setting. Exposure to the political and social justice landscape in New York City. Hands-on understanding of nonprofit operations and advocacy work. Networking opportunities with professionals in the fields of social justice and public policy.

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  • Samco Properties
    Building Superintendent / Licensed FLSD (fire life safety director)
    Building Superintendent / Licensed FLSD (fire life safety director)
    22 days ago
    $25–$35 hourly
    Full-time
    Manhattan, New York

    Building superintendents needed for commercial real estate properties, located in Manhattan. Responsibilities will include: general cleaning, maintenance, vendor coordination, upholding good tenant relations, and office coordination/ communication. If necessary, we will sponsor those who have previous superintendent experience, to get their FLSD License once hired. Were looking for someone dependable, who can work well independently but also has strong interpersonal and communication skills. Salary competitive/ negotiable.

    Immediate start!
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  • Law Offices of Ahmed & Gonzalez
    Receptionist
    Receptionist
    26 days ago
    $15–$18 hourly
    Full-time
    Westchester Square, The Bronx

    We are seeking a professional and highly organized Receptionist to serve as the first point of contact in our law office. In this role, you will be responsible for greeting and assisting clients, visitors, and staff in a courteous and professional manner. The receptionist will manage the front desk by answering and directing phone calls, scheduling client appointments, maintaining visitor logs, and ensuring the reception area remains orderly and welcoming. Responsibilities also include handling incoming and outgoing mail, coordinating deliveries, and assisting attorneys and staff with clerical and administrative tasks such as filing, scanning, data entry, and document preparation. In addition, this role requires maintaining a clean and presentable front office area and performing basic cash entry and payment logging with accuracy and confidentiality. Strong communication skills, attention to detail, and discretion are essential, as the role involves handling sensitive client information. The ideal candidate will have prior experience in a receptionist or administrative position—preferably in a legal or professional services environment—along with proficiency in Microsoft Office and office equipment. A polished demeanor, strong organizational abilities, and the capability to multitask in a fast-paced law office are key to success in this position.

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  • Sheradon Enterprises & Associates, Inc.
    Office Manager
    Office Manager
    27 days ago
    $50000–$55000 yearly
    Full-time
    Hackensack

    Job description: Salary - $50,000 Company Overview: Founded in 1985, client is a family-owned and operated men’s wholesale and retail company specializing in the design, manufacturing, merchandising, and sales of dress and casual men’s clothing under the Inserch and Giorgio Inserti brands. Headquartered in Hackensack, NJ, we serve over 350 stores across the United States and British Virgin Islands, as well as consumers through our online store. Position Overview: We are seeking a meticulous, proactive, and organized Office Manager to join our team. This role is essential to the smooth operation of our business, supporting both our management and sales teams through a variety of administrative, accounting, and operational tasks. The ideal candidate is a quick learner, detail-oriented, and comfortable managing diverse responsibilities in a fast-paced environment. Key Responsibilities: Administrative Support: • Manage daily office operations to ensure a clean and organized workspace., • Maintain office supplies and equipment for both NJ and NC locations., • Coordinate incoming and outgoing mail via FedEx, UPS, and USPS., • Arrange travel logistics for staff as needed. Accounting & Finance: • Utilize QuickBooks for accounts receivable, accounts payable, chargebacks, and collections., • Reconcile payments with invoices and process payroll., • Issue customer invoices, track payments, and manage collections when necessary., • Maintain accurate records of financial transactions, including cash, check, credit card, and ACH payments., • Reconcile expense reports and ensure proper documentation. Customer Service: • Direct customer inquiries to appropriate team members., • Provide product and sales information to customers via email., • Sales Support:, • Assist the sales team in entering customer orders during peak selling seasons., • Coordinate trade show registrations, booth setup, and sample shipments., • Prepare weekly, monthly, and annual reports as needed. Qualifications and Skills: • 2–5 years of experience in office management or administrative support., • Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook)., • Strong organizational skills with the ability to manage multiple priorities and meet deadlines., • Excellent verbal, written, and interpersonal communication skills., • Ability to handle confidential information with discretion., • Self-motivated, proactive, and able to work independently while knowing when to seek guidance., • Experience working with a sales team is a plus but not required., • Fluency in English, both written and spoken. Work Hours and Environment: Full-time position. Monday – Friday, 9:00 AM to 6:00 PM. In-person role at our Hackensack, NJ office. Benefits: Generous health, vision, and dental plans. Paid vacation and sick leave. Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance

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  • Leevision Ophthalmology Services
    Medical Secretary/Receptionist in Flushing NY/ MUST SPEAK KOREAN AND ENGLISH
    Medical Secretary/Receptionist in Flushing NY/ MUST SPEAK KOREAN AND ENGLISH
    1 month ago
    $18–$20 hourly
    Full-time
    Flushing, Queens

    Title: Medical Office Receptionist. Hours: 43 hours per week / 35 hours per week. Compensation: $20 per hour (W2). Must have ability to pay taxes. Position Overview: We are seeking 2 full-time Korean and English speaking medical office secretaries to join our Ophthalmology practice. Seeking an intelligent, responsible, detail-oriented person to join our private Ophthalmology practice. No prior experience necessary. On the job training will be provided. The ideal candidate should have excellent communication skills, attention to detail, and a strong ability to multitask in several different job roles. Job roles will be decided at a later date. Possible Key Responsibilities: • Patient Interaction: Greet and check-in patients, ensuring a warm and professional first impression. Provide assistance with initial paperwork and guide patients through the check-in process., • Customer Service: Address patient inquiries and concerns, both in person and over the phone, in a professional and empathetic manner. Facilitate communication between patients and medical staff, ensuring clarity and satisfaction., • Appointment Scheduling: Efficiently manage the scheduling of patient appointments, coordinating with medical staff to optimize the practice’s schedule and accommodate patient needs., • Records Management: Maintain accurate and up-to-date patient and medical records, ensuring confidentiality and compliance with HIPAA regulations. Manage electronic and physical files, organizing them for easy access and retrieval., • Administrative Support: Provide general administrative support to office staff, including filing, data entry, and managing office supplies. Assist in various clerical tasks to ensure the smooth operation of the office., • Check patient’s insurance eligibility, prior authorization and referrals online., • Review, send and start prior authorization for medications online., • Responsible to book eye surgeries and to carefully follow thru to its completion., • Help with medical billing inquires and completion of daily medical billing needs. Qualifications: • High school diploma or equivalent., • Prior experience in a medical office or customer service role is preferred., • Strong interpersonal and communication skills., • Ability to work independently and as part of a team., • Proficiency in basic computer skills, including basic familiarity with scheduling software and electronic medical records (EMR) systems., • Detail-oriented with strong organizational skills. Benefits: • 40 hours Personal Time Off, • 2 weeks vacation time after full 1 year employment., • Friendly and kind office environment.

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  • Richina Apparel USA Ltd
    Apparel Production Assistant
    Apparel Production Assistant
    1 month ago
    Full-time
    Manhattan, New York

    Strong communication skills to coordinate with production teams, development teams, and our overseas teams and offer solutions to any issues that may arise to secure consistency and efficiency. Oversee the process documentation and circulate the workflow charts to all the personnel and departments involved in design and production and maintain detailed records of the samples and materials procured for all various projects. Guarantee that the quality standards are followed in all the processes of product development and production and preparing quality control reports for the season. Communicate daily with all vendors/agents regarding status of samples and bulk deliveries. Issuing and updating all purchase orders within QuickBooks, AMT and excel chart. Organize / track all order details (L/D, trims, fabric, samples) within excel chart to retain updated detail status. Prepare packages to go out to overseas and buyer. Create swatch cards. Review T&A chart and follow up on fit/PP/TOP sample status with the factory as well as being responsible for maintaining and updating files. Assist in reviewing the fit/PP sample with the technical designer and production team for any fabric, color, or placement issues to ensure the spec and sewing construction are matching the customer’s requirements. Partner with Technical Designer to understand and provide technical support to overseas partners in helping improve fit and providing clear and concise comments. JOB REQUIREMENTS 1-2 years of experience in the fashion industry is preferred. 1-2 years of production experience. Some technical design experience is preferred. Must speak English and Mandarin Ability and willingness to work hard in a fast-paced, multi-tasking, team-oriented environment Excellent communication skills. Highly organized with great attention to detail. Strong time management skills. Knowledge of apparel development process from inception through production, including but not limited to: pattern making, grading, construction manufacturing, embroidery, materials, and machinery used in apparel. Proficient in Microsoft Office and Illustrator Job Type: Full-time Pay: From $45,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Paid time off Experience: Time management: 2 years (Required) Microsoft Excel: 2 years (Required) Language: English (Required) Mandarin (Preferred) Work Location: In person

    No experience
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  • National Homeowner-Landlord Association
    Legal Assistant
    Legal Assistant
    1 month ago
    $500–$1500 monthly
    Part-time
    Pelham Bay, The Bronx

    NHLA Executive Assistant Role – Ideal for a Law Graduate or Law Student Near Completion NHLA is a forward-thinking organization committed to supporting small landlords and homeowners in managing and protecting their property interests. We are currently seeking a detail-oriented, long-term Executive Assistant to work closely with our leadership team—including the President, CEO, and Owner. This position is ideal for a recent law graduate or a law student nearing completion who is looking to build a meaningful, impactful career in real estate, housing, and property law. In this role, you will be trusted with high-level administrative responsibilities, including managing executive calendars, preparing legal and business reports, coordinating travel, and assisting in strategic decision-making. Your legal background will be especially valuable in supporting document review, compliance tracking, and communication with stakeholders and public agencies. Additional responsibilities include: Drafting and reviewing internal communications and legal correspondence Supporting light accounting and recordkeeping tasks Managing confidential files and maintaining organizational systems Creating presentations, reports, and summaries for internal and external use Acting as a liaison between NHLA leadership and a diverse clientele—bilingual fluency in Spanish is strongly preferred We are looking for a candidate with: A strong foundation in legal research, writing, and administrative procedure Proficiency in Microsoft Office and Adobe Suite Excellent judgment, communication skills, and a professional demeanor A proactive, problem-solving mindset and the ability to work independently Interest in housing law, landlord-tenant issues, and small property ownership At NHLA, we don’t just hire support—we invest in potential. We are committed to your continued professional growth, offering mentorship, exposure to real-world housing issues, and the opportunity to contribute meaningfully to property reform and advocacy. Whether you’re preparing for the bar or exploring a career beyond the traditional firm path, this role provides the structure, experience, and leadership access to support your next steps. Join us and help shape the future of property ownership—while building yours. If you made it this far... Trust, it'll be much cooler working here than ai makes it sound above, I'm from the Bronx too.

    No experience
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  • Ultimate adult day care center
    Office Manager
    Office Manager
    1 month ago
    Full-time
    Great Kills, Staten Island

    We are seeking a compassionate and organized office manager who is fluent in both English and Chinese to join our team. Key Responsibilities: Plan, organize, and implement daily activities and programs for seniors. Communicate with participants and their families to ensure their needs are met. Coordinate with healthcare professionals to monitor participants' well-being. Assist with intake assessments and create personalized care plans. Ensure compliance with all regulations and maintain accurate records. Collaborate with staff to ensure a smooth, supportive environment. Translate documents and interpret for Chinese-speaking participants and families. Qualifications: Bilingual in English and Chinese – Required. Experience in working with elderly populations, especially in social adult day care or healthcare settings. Strong organizational and communication skills. Ability to multitask and prioritize in a fast-paced environment. Knowledge of New York City social adult day care regulations is a plus. CPR and First Aid certification (or willingness to obtain).

    No experience
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  • School
    Business Operations
    Business Operations
    1 month ago
    $63000–$65000 yearly
    Full-time
    Manhattan, New York

    Now Hiring: Operations Team Members in Brooklyn, Queens, Manhattan & Bronx - Great pay! – No experience needed We’re looking for dynamic, driven individuals with a bachelor’s degree in any field to join our school team. —we provide comprehensive training Key Responsibilities -Basic office Support -Greet and check in visitors following school security personal to ensure all guests are signed in -coordinate with teachers and staff to deliver requested supplies from the main office

    Immediate start!
    No experience
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  • ASCN LLC
    Office secretary
    Office secretary
    1 month ago
    $18–$22 hourly
    Full-time
    Flushing, Queens

    Office Secretary – ASCN LLC (Flushing, NY) Company: ASCN LLC Location: Flushing, NY Position: Office Secretary Employment Type: [Full-time/Part-time] (edit as needed) Key Responsibilities Data entry and record maintenance Register and check in visitors; front-desk support Assist with billing and basic office administration Coordinate daily office operations as needed Requirements Basic computer skills (Word, Excel, Email) Bilingual: Chinese and English Organized, detail-oriented, and reliable Professional demeanor and clear communication

    Immediate start!
    No experience
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  • Evro Aluminum Corp
    Front Office Administrator
    Front Office Administrator
    1 month ago
    Full-time
    Sunset Park, Brooklyn

    Pay $21 an hour Job type: Full-time Shift and schedule 8am-5pm Monday to Friday Work Location: In person Job description Aluminum Storefront distributing Company in Brooklyn seeks full-time administrative assistant Monday through Friday, 8:00 - 5:00. We are a small, friendly office environment and we are willing to train in regards to the industry but administrative experience is a must. Must be responsible, self-starter, reliable, energetic, work well with others, have the ability to see things through and a willingness to learn. Applicant must also have excellent phone manner but they also need to be quick and be able to multi-task a lot of administrative and office support responsibilities at the same time. Duties include but are not limited to: Answering phones & emails, taking detailed massages, filing, data processing, order entry, customer service, accounts receivable, organizing, and keeping office tidy. PUNCTUALITY and RELIABILTY are a must!!! Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite and Sage accounting Duties Manage daily office operations, including scheduling appointments and maintaining calendars. Provide excellent customer service by greeting visitors and responding to inquiries in a professional manner. Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date. Maintain organized filing systems for both physical and digital documents. Assist with clerical duties such as typing correspondence, preparing reports, and managing office supplies. Support team members with administrative tasks, acting as a personal assistant when required. Keep workspace and common areas clean and tidy. Coordinate communication between departments and ensure timely follow-up on outstanding issues. Strong customer service skills with the ability to interact positively with clients and colleagues. Excellent organizational skills to manage multiple tasks effectively. Ability to maintain confidentiality and handle sensitive information appropriately. Previous experience as an administrative assistant or personal assistant is preferred but not required. As an Administrative Assistant, you will be integral to maintaining efficient office operations and providing exceptional customer service. Reporting to the Office Manager, your role will involve utilizing your core skills in phone etiquette, Microsoft Office, and clerical tasks to support daily administrative functions. Your premium skills in QuickBooks and communication will enhance our accounting processes, while your relevant skills in data entry and calendar management will ensure smooth scheduling and organization. Join our team to contribute to a productive and collaborative work environment.

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  • Hogar Inc
    Grant Writer
    Grant Writer
    1 month ago
    $50000–$75000 yearly
    Full-time
    Woodstock, The Bronx

    📝 Job Title: Grant Writer 📌 Job Summary: A Grant Writer is responsible for identifying funding opportunities and crafting compelling proposals to secure financial support for an organization’s programs and initiatives. They work closely with program staff, finance teams, and leadership to align proposals with strategic goals and ensure compliance with funder requirements. 🔍 Key Responsibilities: Research & Strategy: Identify and research potential funding sources (government, foundations, corporations). Understand the organization’s mission, programs, and financial needs. Analyze Requests for Proposals (RFPs) and funding guidelines. Proposal Development: Write, edit, and submit high-quality grant proposals and supporting documents. Develop project budgets and timelines in collaboration with relevant departments. Tailor proposals to meet specific funder requirements and priorities. Communication & Coordination: Collaborate with internal teams to gather necessary data and program details. Maintain relationships with funders and respond to inquiries. Present proposals and reports to funders and senior leadership. Tracking & Reporting: Maintain records of submitted, pending, and awarded grants. Ensure compliance with grant terms and reporting deadlines. Provide regular updates and performance reports to stakeholders. 🎓 Qualifications: Bachelor’s degree in English, Communications, Journalism, Nonprofit Management, or related field. 2–5 years of experience in grant writing or fundraising. Proven success in securing grants from diverse sources. Familiarity with budgeting and financial reporting. 🛠️ Skills Required: Exceptional written and verbal communication. Strong research and analytical skills. Attention to detail and organizational ability. Ability to manage multiple projects and meet deadlines. Proficiency in Microsoft Office, Google Workspace, and grant management software. Knowledge of fundraising strategies and nonprofit operations.

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  • Tristate Building Renovation - General Contractor Bronx
    Office  Admin
    Office Admin
    2 months ago
    Full-time
    Laconia, The Bronx

    We are seeking a reliable and well-organized Office Administrator, preferably female, to join our team. The ideal candidate will be responsible for handling day-to-day administrative tasks, ensuring smooth office operations, and providing support to management and staff. Key Responsibilities: Manage office correspondence including emails, calls, and documents. Maintain and organize office files, records, and supplies. Assist in scheduling meetings, preparing reports, and coordinating office activities. Support HR and management with administrative tasks as needed. Greet and assist visitors, clients, and staff in a professional manner. Ensure office equipment and facilities are well-maintained. Perform other clerical and administrative duties as assigned.

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  • Speechpath & Associates LLC
    Front Desk & Billing Coordinator
    Front Desk & Billing Coordinator
    2 months ago
    $17–$20 hourly
    Full-time
    Springfield

    🌟 We’re Hiring! Front Desk & Billing Coordinator 🌟 Join our neurodiversity-affirming speech therapy practice in Springfield, NJ and help us create a warm, welcoming, and efficient experience for our clients and families. Front Desk & Billing Coordinator – Speechpath & Associates 📍 Springfield, NJ (In-Person, Full-Time) Looking for a role where you can combine warm client carewith hands-on billing expertise? At Speechpath & Associates, a high-tech and forward-thinking speech therapy practice, we’re seeking a Front Desk & Billing Coordinator to be the welcoming face of our clinic and a key player in keeping our billing operations running smoothly. About Us: Speechpath & Associates is a neurodiversity affirming private practice located in Springfield, NJ 07081. Our clinic is well equipped with an innovative sensory gym & sensory room where clinicians prioritize regulation and movement while targeting communication. We offer services ranging from comprehensive speech-language evaluations, in-person or online speech-language therapy, social skills groups, and more. Our mission is to support our clients and their families to optimize growth beyond the clinic setting. Your Role: ✨ Greet and check in clients with professionalism and warmth ✨ Manage scheduling, payments, and client records in our EMR system ✨ Submit insurance claims, process denials, and handle resubmissions/appeals ✨ Support clinicians and ensure families have a seamless, positive experience What We’re Looking For: Experience in medical/therapy office administration strongly preferred Familiarity with insurance billing, claims submission, and denial processing Excellent customer service and communication skills Organized, detail-oriented, and tech-savvy Bilingual English/Spanish strongly preferred Why Join Us? ✅ Competitive pay based on experience ✅ Supportive, innovative, neurodiversity-affirming team culture ✅ Training with advanced EMR & billing systems ✅ Opportunity to gain valuable healthcare office experience and grow into advanced roles within the practice ✅ Make a real difference in clients’ lives 📧 Apply today

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  • Center For Community Alternatives & CCA Wellness Center
    Medical/ Administrative Coordinator (Front Desk) 7:00am-3:00pm
    Medical/ Administrative Coordinator (Front Desk) 7:00am-3:00pm
    2 months ago
    Full-time
    Downtown Brooklyn, Brooklyn

    At CCA, we are committed to fair transparent pay, and we strive to provide competitive market-informed compensation. The successful candidate's salary is determined by the combination of knowledge, skills, competencies, experience and geography. Our goal is to continue to make CCA one of the most desirable nonprofit places at which to work, and in part, recognize the importance of work-life balance. Position Summary: Job Summary: The Receptionist greets all CCA participants, visitors, vendors and staff, handles appointment scheduling, check-ins, payments and helps participants navigate CCA’s office. The receptionist provides general office support to all programs within the 25 Chapel Street office with a variety of clerical activities and related tasks like answering incoming calls, directing calls to appropriate staff, mail distribution, and similar clerical duties as assigned. Direct Supervisor: Manager of Operation and Human Resources Responsibilities: Greet staff, visitors, vendors and participants, checking participants in for appointments per front desk established procedure, and providing all visitors/vendors an attestation form with HIPAA Confidentiality Statement. Assist participants in scheduling and rescheduling appointments and provide reminders of upcoming appointments. Answer telephone calls, routing calls to the appropriate person. Facilitate participant referrals and admissions by collecting information via telephone or in- person. Update participant demographic information in the electronic health record information. Collect and reconcile payments from participants, where applicable following established procedures. Be a point of contact for participant and visitor questions, providing answers directly or directing them to the right resource. Provide Metrocards to eligible participants. Provide coverage for other clerical duties as needed. Participate in staff meetings, supervisory meetings, and training. Identify and report opportunities to improve the quality of care, staff effectiveness, and participant satisfaction. Word process reports, memoranda and correspondence. Purchases Orders for medical and office supplies. Create IDs and replacement IDs Reminding participants when their insurance expires. Conduct timely reviews of staff credentials in Streamline Verify to ensure proper credentialing verification Manage the Public Transport Automated Reimbursement (PTAR) process, submitting required reports and addressing issues. Run Central Registry Report Add and Discharge participants. Medical Dispensing Report from eCR once per week every week. Assist with Insurance Verification Supervise reception area. Maintain a clean, welcoming and comfortable environment. Receiving and sorting daily mail and packages. Uploading photo to EHR Member of CCA Office Safety Committee. Perform data entry or other administrative tasks as assigned. Qualifications: High School Diploma or GED Associate's/Bachelor's degree. (Related experience will be considered in lieu college degree) 3+ years of experience in a front desk / receptionist role required. Experience with Electronic Health Records preferred. Commitment to and experience in working with adults with diverse cultural backgrounds who are involved, or at risk of involvement, with the criminal/juvenile justice system, HIV/ AIDS, or substance abuse. Exemplary customer service skills. Strong organizational and attention to detail skills Computer Skills required Bilingual in English and Spanish preferred. Experience in a receptionist role of a busy healthcare clinic is desired. ALL APPLICANTS MUST SUBMIT COVER LETTER WITH RESUME. 12 paid holidays per year 20 days of earned time off (ETO) for full-time staff, with the ability to use it after 90-days of employment. Time off is earned starting on your first day. 7 days of paid sick time 100% paid family leave 3% retirement contribution regardless of employee contribution, applicable to salary after the 1st 6 months of employment Public Service Loan Forgiveness (PSLF) Program

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  • LevineFam Charities Inc,.
    Administrative Assistant
    Administrative Assistant
    2 months ago
    $16–$18 hourly
    Part-time
    Crown Heights, Brooklyn

    Position Overview: The Administrative Assistant will provide essential support to the LevineFam Charities Inc team, ensuring smooth daily operations and helping us serve our clients efficiently. This role is ideal for a highly organized individual who enjoys working behind the scenes to keep things running seamlessly. Key Responsibilities: • Manage and respond to general emails and phone inquiries., • Schedule and coordinate virtual meetings and appointments., • Maintain digital records, databases, and filing systems., • Prepare and format documents, reports, and presentations., • Assist with donor communications, including thank-you letters and receipts., • Support event planning and virtual workshops when needed., • Perform other administrative tasks as assigned. Qualifications: • High school diploma or equivalent., • 1+ years of administrative or clerical experience., • Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace., • Strong written and verbal communication skills., • Ability to work independently, manage time effectively, and meet deadlines., • Comfortable using Zoom and other virtual collaboration tools. Compensation & Benefits: • Hourly pay based on experience., • Flexible scheduling (within standard business hours)., • Remote work with occasional virtual team meetings., • Opportunity to contribute to meaningful, mission-driven work.

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  • mktcntrl
    Creative Projects + Social Media Coordinator
    Creative Projects + Social Media Coordinator
    2 months ago
    Part-time
    Manhattan, New York

    mktcntrl works at the intersection of hospitality, small business, and startup culture. These are the spaces where creativity, grit, and ambition collide. We thrive in environments that demand fresh perspective, quick thinking, and content that makes people stop and pay attention. What You’ll Do Concept, shoot, and edit content across TikTok, Reels, YouTube Shorts, and photo campaigns Manage posting calendars and deliverables for multiple clients Write engaging captions and short-form copy in varied brand voices Stay plugged into cultural + social trends, bringing fresh ideas before they’re obvious Help coordinate creator collabs and oversee community engagement Balance sleek, polished edits with fast-turnaround UGC-style content What You Bring A creative portfolio showcasing video editing, photography, and social-first content Proficiency with editing tools (you know your knives) A sharp eye for detail and design Deep knowledge of social culture: you know what’s next before the algorithm does Comfort juggling multiple clients, timelines, and creative directions The confidence to pitch ideas and the discipline to deliver on time Location New York City (in-person required — this isn’t a remote role). We work with clients all across Manhattan, which means the city becomes your office. One week you might be shooting content in a Chelsea café, the next you're strategizing from a rooftop in SoHo. We believe creativity comes from fresh perspective, so we’re always on the move, exploring the city and pulling inspiration from everywhere. If you’re looking for a desk job, this isn’t it. If you thrive in the jungle, welcome home. Not There Yet? If you don’t have the portfolio but know you’ve got the talent, we want to see it. Reach out for a trial project and show us what you’ve got. We believe in raw skill, hungry creatives, and people willing to prove they belong in the room. How to Apply Send us your portfolio along with a short note showing us why your the perfect fit. We don’t want polished resumes, we want proof of creativity in action. If you don’t have the “perfect” portfolio, no problem. Pitch us an idea, take on a trial project, or show us something that will have us saying c u next tuesday. We believe the best talent isn’t always the most obvious. We’re looking for people who are driven, resourceful, and obsessed with making things that stand out. If that’s you, we want to hear more.

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