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Job DescriptionBenefits: • 401(k) matching, • Bonus based on performance, • Opportunity for advancement, • Paid time off, • Training & development Location: Pennsauken / Westville, New Jersey Experience Required: 3–5 years in the insurance industry Crespo Insurance Agency, LLC is seeking a highly organized, proactive, and detail-oriented Executive Assistant to work directly with the Agency Owner and support the daily operations and continued growth of our insurance agency. The ideal candidate will have 3–5 years of insurance industry experience, excellent computer and spreadsheet skills, strong written communication abilities, and experience managing emails, payroll administration, CRM systems, and employee performance reports. We are looking for someone who can anticipate needs, manage multiple priorities, maintain confidentiality, and ensure that important tasks are completed on time. This is an important position for someone who understands the insurance business and can help keep the Agency Owner and team organized, productive, and accountable. This is not an entry-level administrative position. Insurance industry experience is required. Key Responsibilities Executive & Administrative Support • Manage the Agency Owner’s emails, correspondence, calendar, appointments, and daily priorities., • Review incoming emails, identify urgent matters, and prepare or send responses as appropriate., • Follow up with insurance carriers, employees, vendors, and business partners., • Maintain organized electronic records and confidential business documents.Reporting & Spreadsheet Management, • Create and maintain Excel and Google Sheets reports., • Prepare daily, weekly, and monthly insurance production reports., • Track new business, renewals, premiums, commissions, and employee performance., • Monitor progress toward agency production goals and identify discrepancies., • Prepare reports that help management evaluate productivity and business growth.Meetings & Employee Accountability, • Prepare agendas and materials for daily morning meetings., • Record meeting minutes and distribute them to employees., • Track assignments, deadlines, and outstanding action items., • Follow up with team members to ensure commitments are completed., • Help monitor employee productivity and compliance with internal procedures.Insurance Agency Operations, • Understand personal and commercial insurance workflows, including quoting, binding, endorsements, renewals, and policy servicing., • Communicate with insurance carriers and assist with operational follow-ups., • Monitor CRM activity, lead follow-ups, pending quotes, and sales opportunities., • Help maintain accurate records in the agency management system., • Identify workflow improvements and assist with implementing efficient procedures.Business Growth & Operations, • Work closely with the Agency Owner to support business development and agency expansion., • Track production goals and employee performance metrics., • Assist with marketing initiatives, recruiting, onboarding, and training., • Help coordinate operations across the agency’s Pennsauken and Westville locations.Qualifications, • 3–5 years of experience in the insurance industry., • Previous experience in an independent insurance agency is strongly preferred., • Strong knowledge of personal and commercial insurance operations., • Experience with email management, reporting, and administrative coordination., • Experience with CRM software and agency management systems., • Strong organizational, communication, and problem-solving skills., • Ability to manage multiple priorities and meet deadlines without constant supervision., • Professional judgment and discretion when handling confidential information., • Reliable, detail-oriented, and comfortable working in a fast-paced environment.Preferred Qualifications, • Active Property & Casualty insurance license., • Experience with HawkSoft, AgencyZoom, or similar insurance software., • Previous experience supporting an agency owner, executive, or insurance office manager., • Bilingual English/Spanish is a plus.What We Are Looking For The successful candidate will be dependable, proactive, and comfortable taking ownership of responsibilities. We need someone who does not simply wait for instructions but anticipates problems, follows through on assignments, and helps ensure that daily operations run smoothly. The right person will be professional, organized, trustworthy, and committed to helping the agency improve productivity, accountability, and profitability. Compensation & Benefits • Competitive compensation based on experience and qualifications., • Opportunity for professional growth within an established insurance agency., • Collaborative work environment., • Opportunity to work directly with agency leadership and contribute to business growth.Specific compensation and benefits will be discussed during the hiring process. How to Apply Please submit your resume highlighting your insurance industry experience, Excel and reporting skills, payroll knowledge, and familiarity with CRM and insurance agency management systems. Candidates with relevant insurance experience and strong organizational skills are encouraged to apply. Crespo Insurance Agency, LLC is an Equal Opportunity Employer.

Company Description Medical Guardian is a leader in connected care, providing innovative medical alert systems that help older adults age in place safely and independently. Founded in 2005, the company has grown into a top provider of personal emergency response systems, offering in-home devices, mobile solutions, and wearable medical alert smartwatches tailored to diverse lifestyles. Medical Guardian has been recognized on the Inc. 5000 Fastest-Growing Private Companies in America list for 13 consecutive years and was named Top Medical Alert System in 2025 by Forbes Health. The organization’s success is driven by a commitment to best-in-class service and a mission to empower older adults to face the next chapter of their lives with confidence. Candidates can learn more about career opportunities at https://medicalguardian.com/careers. Role Description The Administrative Assistant role is a full-time, remote position supporting day-to-day operations and ensuring efficient administrative workflows. Responsibilities include managing calendars, organizing meetings, and maintaining accurate records and documentation. The role involves answering and directing phone calls, responding to email inquiries, and providing professional, timely communication to internal teams and external stakeholders. The Administrative Assistant will assist with clerical tasks such as data entry, filing, preparing reports, and updating databases, as well as supporting executives with scheduling, travel coordination, and follow-up on action items. This position requires strong attention to detail, the ability to prioritize multiple tasks, and a commitment to delivering reliable administrative support in a fast-paced environment. Qualifications • Strong Administrative Assistance and Clerical Skills, including calendar management, data entry, filing, and document organization., • Excellent Phone Etiquette and Communication skills, with the ability to interact professionally and clearly with diverse stakeholders., • Experience providing Executive Administrative Assistance, including scheduling, meeting coordination, and travel or logistics support., • Proficiency with office productivity tools (e.g., email, spreadsheets, word processing, virtual meeting platforms) and comfort working in a remote environment., • High level of organization, attention to detail, and ability to manage multiple priorities and deadlines independently., • Demonstrated reliability, discretion, and respect for confidentiality when handling sensitive information., • Prior administrative experience in healthcare, technology, or customer service settings is beneficial., • Relevant education or training in business administration, office management, or a related field is preferred but not required.

Unique and exciting opportunity to support a senior executive at a thriving investment firm is now available! An ambitious and highly professional Executive Assistant is needed to provide a range of administrative support for a busy C-Suite executive. The ideal candidate will have a background in tech or financial services. Key Responsibilities: • Maintaining complex calendars, scheduling meetings across time zones and being mindful of executive priorities and preferences, • Serving as an efficient and proactive gatekeeper by managing and filtering communications, • Arranging domestic and international travel, including flights, car service, hotels, and reservations, • Tracking expenses and preparing expense reports regularly, • Preparing meeting materials and assisting with meeting logistics, • Performing light personal assistant tasks – booking personal travel/appointments, communicating with family members, etc., • Working alongside the executive to manage special projects and ad-hoc requests Qualifications: • 8+ years of experience as an Executive Assistant in a fast-paced environment, • Impeccable professionalism and a commitment to upholding confidentiality, • Exceptional interpersonal and communication skills, • Strong tenure Why Join This Company? This is a very special chance to become an integral part of a rapidly growing and influential company. Employees who work here enjoy competitive salaries, strong bonuses, great benefits, a hybrid schedule (3/2), and more! The Executive Assistant will receive a base salary in the $135k-$220k range, DOE. If this position sounds like a great fit – we invite you to apply today! (No calls, please)

The role of a Personal Assistant at GreenLeaf Industries entails providing comprehensive and proactive support to the Executive team. Previous experience as a Personal Assistant or in a similar role, working with senior management. In conclusion, the Personal Assistant role at GreenLeaf Industries i

Executive Assistant, Administrative Assistant, or similar role. Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and hi

We’re a stealth-stage fund and tech startup operating at the intersection of alternative markets and quantitative strategy.Backed by experienced operators and growing quickly, we’re building the infrastructure to scale a high-performance, data-driven business.We're currently a lean team with out

Our executive assistants are responsible for providing a wide variety of support services to clients.The EA may delegate some or all of his/her work, acting as a single point of contact for other EAs.Often, the EA serves in the role of an executive assistant, personal assistant or administrative ass

Hundreds of enterprise customers already run on Nimble, and we're forming a world-class team of engineers, researchers, designers, marketers, sellers, and operational experts to achieve our mission. We’re looking for an exceptional Executive Assistant to provide high-level executive and personal s

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An Entertainment Industry professional is seeking a detail-oriented and discreet Executive/Personal Assistant to provide both professional and personal support in a fast-paced, dynamic environment.The position is primarily remote, but candidates must be based in or near New York City and available f

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In this role, you will act as a trusted, strategic partner delivering high-level executive and personal support in a fast-paced environment, requiring a 24/7 concierge mentality when leadership is traveling internationally. Deliver high-touch, confidential support managing complex calendars, meeting

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The role requires 5-10 plus years of experience working as a Personal/Executive Assistant to CEO. Personal Assistant needed for a CEO in NYC.

We are hiring an Assistant Designer for a top lingerie company in NYC! Our Assistant Designer is an individual contributor responsible for assisting with the creation of commercially viable product designs across collections. Coordinates and delivers brand-right designs that tie back to the overall concept and business strategy; encompassing style, color/print, fit and fabric for new/existing product lines. Applies a solid working knowledge of fashion trends and consumer needs to product designs. Demonstrates a passion for the brand, inspires individuals and relies on limited experience to plan and accomplish goals. Takes direction under immediate supervision, exercising a minimal degree of scope/decision making. • Pay $40/hr Responsibilities: • Assist the design team in the creation of brand-right, commercial designs that reflect the conceptual direction/business strategy, • Deliver design sketches/prototypes and provide clear specifications for construction, • Build and maintain the sample room, • Create flat sketches and CAD images, • Prepare design team for routine and milestone meetings, including the coordination of line presentation boards/tableaus and selection of product samples, • Communicate ongoing development details to internal partners (i.e. Production, Tech, Merchants) and vendors, ensuring all communication is flowing to the correct people, • Partner with technical design on fit and execution of prototypes, assisting with scheduled fittings and necessary follow-up, • Track and organize development samples, ensuring they are delivered within required timelines and seamlessly passed off to key parties, • Attend routine team meetings and key partner alignment sessions, • Adapt designs based on feedback, incorporating for finalization, • Apply processes to understand/anticipate the needs of the customer in order to exceed customer expectations and readily react to their needs, • Utilize resources in sourcing new ideas, both internally and externally, and stay up to date on competitor research/trend analysis, • Communicate point of view clearly through mood boards and concept tears, • Achieve set goals with acute attention-to-detail, tracking progress & anticipating potential issues, • Pursue/embrace opportunities to personally grow and develop skills/competencies, • Develop and understand the eye/brand identity and specific category, • Build and maintain effective relations with key partners, • Seek to improve process to deliver efficiently with speed/agility Required Qaulifications: • Bachelor’s degree or equivalent experience, • Entry level with some design experience in a comparable retail environment, • Microsoft Office, Illustrator, Photoshop, and InDesign proficiency; Centric a plus, • Exceptional talent with a commercial fashion eye and detail in product styling/performance, • Exceptional organizational skills, • Ability to recall information, • Customer service philosophy, • Collaborative partner with a team-oriented approach, • Highly motivated, passionate and results oriented, • Solid communication and presentation skills, • Solid understanding and ability to communicate construction instructions, • Champion for change and able to react with speed and agility, • Flexible and creative problem solver, • Personal professionalism and accountability If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Studio RRD is a full-service lighting design and installation studio fueled by limitless thinking, precision, and exacting visual mastery. As the Office Manager & Executive Assistant, you will be the Founder’s right hand, keeping his professional and personal life running smoothly so he can focus

Finance company in NYC is hiring an Executive Assistant to support the CEO. This role is hybrid. Key Responsibilities: • Manage calendars, appointments, meetings, and daily schedules., • Coordinate travel arrangements, reservations, transportation, and itineraries., • Handle phone calls, emails, correspondence, and general communications., • Organize and maintain files, documents, records, and confidential information., • Prepare documents, reports, presentations, and other administrative materials., • Track expenses, receipts, invoices, and basic budgets., • Help prioritize tasks and ensure important deadlines and commitments are met., • Support special projects and other assignments as requested., • Maintain a high level of confidentiality and professionalism at all times. Qualifications: • Previous experience in personal assistance, administrative support, executive assistance, hospitality, or a related field preferred., • Excellent organizational and time-management skills., • Strong written and verbal communication skills., • Ability to multitask, prioritize, and work independently., • Strong attention to detail., • Proficiency with Microsoft Office, Google Workspace, calendars, email, and other common productivity tools., • Ability to handle sensitive and confidential information with discretion.

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A leading global law firm is seeking an experienced Executive Assistant to support a senior partner who chairs his department. You will provide administrative and personal support to a high-profile attorney, working closely with the partner’s personal assistant and the broader support team. This role requires a client-focused, New York City savvy professional who thrives in a fast-paced environment and handles confidential information with discretion. Responsibilities • Manage a demanding calendar, including meetings, conference rooms, and schedule changes, • Arrange domestic and international travel, including lodging, transportation, and itineraries, • Coordinate client meetings, dining reservations, events, and follow-up, • Screen calls and emails, set up conference calls, and communicate on the partner’s behalf, • Select and send client gifts and coordinate deliveries and personal errands with the personal assistant, • Maintain contact lists, databases, and confidential committee binders, • Process expense reports, personal billing, and charitable contributions per firm protocol, • Manage budgets and schedules in Excel and help manage vendor relationships, • Greet clients and visitors and uphold the firm’s professional image, • Perform other administrative duties as assigned Qualifications • College degree or equivalent and 5+ years of executive or C-level support experience, • Excellent written and verbal communication, with strong proofreading skills, • Strong judgment, initiative, and ability to manage competing priorities under pressure, • Proven discretion with confidential professional and personal information, • Proficiency in Microsoft Word; working knowledge of Outlook, Excel, PowerPoint, and Adobe Acrobat preferred, • Experience with records management software (e.g., IRM) a plus, • Ability to lift up to 20 pounds occasionally and travel locally to client sites, • Flexibility for overtime and occasional weekend hours, • Willingness to commit to the role for two years

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Position Overview The Chief Financial Officer provides financial leadership, stewardship, and long-term sustainability for Community Access and its property-owning and real estate development affiliates. Reporting to the Chief Executive Officer and working closely with the Board of Directors’ Finance and Audit Committee, the CFO is a principal strategic partner in strengthening the economics of the existing programmatic services and housing portfolio, managing financial risk across a growing development pipeline, and ensuring that financial decisions advance Community Access’ commitment to human dignity and the rights of residents. The CFO is the organization’s principal in-house financial leader and directs an outsourced financial services provider, which performs core accounting and related fiscal functions. Success requires setting financial direction, integrating financial work with organizational priorities, active oversight and accountability for the external provider’s work, responsiveness to colleagues across the organization, and the ability to communicate financial issues clearly to staff, senior leaders, government partners, and the Board. Key Responsibilities: Strategic Financial Leadership • Serve as a trusted advisor to the CEO, Senior Management Team, Board, and Finance and Audit Committee on financial strategy, organizational performance, capital planning, growth, and risk., • Translate complex financial information into concise, decision-ready analysis and clear recommendations., • Anticipate emerging financial, operational, and regulatory issues; surface them early with practical options and a recommended course of action., • Support long-range planning and scenario analysis, including the financial implications of new programs, real estate initiatives, agency and real estate reserves, partnerships, and changes in public funding., • Partner closely with Real Estate Development on delivering against an ambitious housing unit goal, project feasibility, pipeline forecasting, milestone-based cash requirements, timing of development outlays, and risk visibility., • Lead financial planning to move the existing housing portfolio toward property-level self-sufficiency and, over time, generate unrestricted revenue to support programs; address rent arrears, vacancies, rising insurance premiums, unanticipated operating costs, and properties unable to sustain customary management fees., • Analyze and manage inter-organizational due-to/due-from balances and cash movements between Community Access and its affiliated entities, improving transparency, controls, and liquidity planning., • Partner with Property Management and Real EstateDevelopment to assess long-term operating assumptions, reserves, preservation needs, and affordability over 15–30-year property lifecycles. Financial Stewardship, Controls, and Risk • Ensure the financial integrity and sustainability of Community Accessand its affiliated entities., • Oversee nonprofit and affiliated-entity budgets, forecasts, cash flow, treasury, investments, lines of credit, insurance renewal negotiations, audits, tax filings, and required financial and regulatory reporting; clarify the distinction between nonprofit operating results and any broader consolidated or affiliated-entity reporting., • Maintain effective internal controls, fiscal policies, approval structures, and risk-management protocols., • Ensure timely, accurate, and transparent reporting to management, the Board, funders, lenders, investors, auditors, and government partners., • Collaborate with key stakeholders to develop dashboards, property-level KPIs, cash-flow forecasts, and accessible reporting tools that support timely decisions on rent collections, arrears, vacancies, insurance costs, operating pressures, and agency and affiliate liquidity. Leadership of the Outsourced FinanceFunction • Provide strategic direction and active, hands-on oversight to the outsourced financial services provider, including controller, assistant controller, treasury, contract administration, and accounting functions; own outcomes and resolves service issues rather than referring internal stakeholders back to the provider., • Establish clear priorities, deadlines, service expectations, and accountability for deliverables., • Resolve barriers, escalate concerns when necessary, and ensure that outsourced work is fully integrated with Community Access's operational and strategic needs., • Maintain a clear division of responsibility between the CFO, the outsourced provider, and internal leaders while retaining ultimate accountability for the finance function. Execution and Organizational Accountability • Own key financial and organizational commitments from assignment through completion, with clear milestones, responsible parties, and deadlines., • Prioritize competing demands, distinguish urgent from important work, and ensure that critical deliverables do not quietly stall., • Communicate delays, dependencies, and risks early, together with a proposed recovery plan or decision request., • Create dependable management rhythms that support follow-through, including financial calendars, status tracking, and timely escalation., • Build effective working relationships with program and property leaders to ensure that finance supports both contracted service delivery and resident-centered housing operations. Board Relations &External Stakeholder Leadership • Serve as the principal management liaison to the Finance and Audit Committee and support effective Board oversight., • Prepare and present clear, accurate financial materials, including development milestone cash-flow projections and property-level risks, so the Board clearly understands the timing, magnitude, and implications of financial and real estate decisions., • Translate evidence about housing operating costs into a persuasive, credible financial case for city and state government funders and policymakers., • Build and maintain trusted relationships with auditors, banks, investment advisors, lenders, investors, government agencies, insurers, and other financial partners., • Represent Community Access with credibility, sound judgment, and transparency. Cross-Functional and People Leadership • Partner with Real Estate Development, Property Management, Programs, Development and Communications, Human Resources, and other departments to align financial strategy with mission and operations., • Provide senior managers with useful analysis and guidance that strengthen budget ownership and decision-making., • Oversee office services, procurement and purchasing, accounts payable processing and vendor management, as well as the participant account escrow coordinator; ensure effective coordination with the outsourced finance provider when/where responsibilities overlap., • Contribute fully to the Senior Management Team and to an organizational culture of professionalism, responsiveness, equity, accuracy, and accountability. The Leader: The successful candidate will be an accomplished financial executive who combines technical depth with strong judgment, organizational leadership, and the abilityto create momentum in a complex, mission-driven environment. Preferred Experience & Qualifications • A minimum of 12–15 years of progressive financial leadership experience, including at least 5 years in a Chief Financial Officer, Senior Vice President of Finance, or comparable executive finance role in a complex nonprofit, affordable housing, real estate, healthcare, human services, or comparably regulated organization., • Experience in organizations with a complex real estate portfolio would be highly beneficial., • Knowledge of nonprofit accounting, government grants and contracts, affordable housing finance, real estate affiliates, tax-credit structures and property tax exemption programs (including Article XI and 420-c),Low-Income Housing Tax Credit (LIHTC)compliance and investor reporting, NYC HPD/HDC and NYS HCR regulatory agreements, construction-to-permanent loan conversions, and replacement reserve and escrow administration required., • Experience with human services and behavioral health funding sources, Medicaid and managed care billing, and HUD Continuum of Care (CoC) grants strongly preferred., • Demonstrated responsibility for budgeting, forecasting, cash management, treasury, audit, tax compliance, internal controls, investments, and Board reporting., • Experience working with outsourced financial service providers, shared-service structures, or other matrixed operating models., • Experience supporting a Board and Finance or Audit Committee and communicating with external auditors, banks, lenders, investors, and government funders., • Excellent oral and written communication skills and a demonstrated record of leading complex work to timely completion., • Bachelor's degree in Accounting, Finance, or a related field required., • Master's degree (MBA, MPA, or equivalent) preferred., • CPA or equivalent depth of financial training and experience stronglypreferred. Skills & Approach The profile below is intended to distinguish the leadership qualities essential to success from the baseline technical qualifications of the role. Strategic Partner • Thinks beyond the finance department and understands how financial choices advance or constrain mission, operations, people, and growth., • Provides candid, independent advice to the CEO while remaining collaborative and solutions oriented., • Brings a point of view and a recommendation, not only information or identification of problems. Disciplined Executor • Demonstrates consistent ownership and follow-through. Creates clarity about priorities, next steps, accountability, and deadlines., • Operates with an appropriate sense of urgency while preserving rigor, accuracy, and sound controls. Sound and Timely Judgment • Makes well-reasoned decisions in conditions of complexity or incomplete information., • Knows when additional analysis will materially improve a decision and when it will only delay progress., • Escalates consequential risks promptly and distinguishes matters requiring CEO or Board involvement from those the CFO should resolve independently. Proactive and Transparent Communicator • Surfaces relevant information early, including uncomfortable facts, conflicts and delays in matters under review., • Communicates complex financial issues in plain, respectful language to the Board, senior managers, and staff, including at all-staff convenings; is approachable and willing to address day-to-day questions and operational details in a timely manner., • Closes loops, confirms decisions, and ensures that stakeholders understand ownership and next steps. Leader Through Influence • Effectively directs an outsourced finance team and works across organizational boundaries., • Sets high standards, gives clear feedback, and holds partners and staff accountable while maintaining productive relationships., • Build credibility through competence, consistency, integrity, and respect. Executive and Board Presence • Inspires confidence with the CEO, Board, auditors, lenders, investors, and public-sector partners., • Is well prepared, concise, composed, and responsive in meetings., • Frames financial information around the decisions and governance responsibilities of the audience. Mission and ValuesAlignment • Strategic leadership, models respectful communication, professionalism, flexibility, responsiveness, and racial equity., • Demonstrates a deep personal commitment to Community Access’s mission, human dignity, and the rights, agency, and well-being of tenants and program participants, including people living with mental health concerns and people exiting homelessness., • Understands that strong financial stewardship is integral to mission impact. Compensation: • Base alary range for the Chief Financial Officer position is $250,000to $275,000, • Benefits include:, • Comprehensive medical and dental plans;Health and Wellness Reimbursement Accounts, EAP;, • 403b contribution; life insurance, • Retirement Plan, employee with employer match, • Pre-tax savings plan (Medical and Transit), • College savings plan (including MSW Program Scholarship), • Flexibility, • Three weeks (+) of vacation, five personal days, 12 sick days, 11 paid holidays, • Paid Family Leave; Short-Term Disability insurance, • Summer Flex Hours, • Work Anniversary Languages: • Bilingual candidates are encouraged to apply. Location: • This is a hybrid position with three days per week in our Community Access Main Office and two days working remotely.

Design a career and build your future... Because it matters! Executive Assistant McMillen, Inc is seeking an Executive Assistant to support daily operations in a fast-paced engineering and construction environment. This role is ideal for a highly organized, proactive professional who enjoys variety in their workday and thrives under pressure. The Executive Assistant will act as the ultimate gatekeeper, managing global logistics, high-end client hospitality, and executive meetings. Who we are: McMillen, Inc. designs and builds solutions that shape the future of water resources. As an employee-owned firm, we take pride in every project because we know our work truly matters. Our people thrive on solving complex challenges, pushing boundaries, and refining their craft. We don’t look for the complacent or the comfortable. We seek problem solvers, innovators, and experts who are always striving to be better. We support continuous learning, cutting-edge technology, and a balanced work-life environment so our employees can build careers they’re proud of. We are focused in the dams, energy, fisheries, natural resources, and infrastructure markets. With staff across the United States and Canada we bring global best practices to our clients. Our people integrate engineering, environmental, and construction expertise to deliver practical, results-driven outcomes. From concept to completion, projects are guided through feasibility studies, permitting, design, construction, and commissioning, ensuring technical precision and real-world functionality. Responsibilities: include the following. Other duties may be assigned. • Coordinates complex, multi-leg domestic and international travel arrangements., • Books commercial and chartered flights, FBO ground transportation, and hotel accommodations., • Creates comprehensive and flexible travel itineraries that align with executive preferences and loyalty programs., • Proactively manages flight changes and handles travel disruptions., • Manages dynamic, overlapping calendars for up to 5 C-suite staff, preventing conflicts and prioritizing high-level strategic commitments., • Prepares and edits board-level documents, presentations, reports, and agendas., • Reconciles complex credit card statements and process individual detailed expense reports for C-suite staff., • Act as liaison between the executive team and internal departments, board members, and external clients as appropriate., • Protects the confidentiality of highly sensitive corporate, financial, and strategic information., • Assists with meeting preparations by ensuring executives have all briefing materials and presentation decks., • End-to-end execution of corporate events, including sourcing venues, negotiating contracts, arranging audio-visual setups, and managing catering., • Plans and executes client entertainment, including meals and VIP sporting event experiences, ensuring a white-glove experience from start to finish., • Track event budgets, process invoices, and reconcile corporate credit card statements for all associated travel and hospitality., • Travels to and attends client and corporate events to ensure execution., • Regular, predictable attendance is required., • Ability to get along and work effectively with others. Qualifications: • Associate’s degree (A.A.); or five to seven years related administrative experience supporting C-level executives in a fast-paced corporate environment; or equivalent combination of education and experience., • Proficient in Microsoft 365, including PowerPoint, SharePoint, Forms, and Teams; and Smartsheet., • Exceptional verbal and written communication skills with a polished, professional demeanor, and ability to interact professionally across all levels of the organization., • Strong problem-solving skills with the ability to exercise sound judgement under pressure and pivot rapidly, without direct supervision., • Outstanding organizational skills with the ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment while maintaining exceptional attention to detail and accuracy. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability. While performing the duties of this job, the employee is frequently required to sit. The employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Must be able to travel with luggage and be able to transport materials and personal overnight supplies. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Compensation Package: • Pay Range: $27.86 - $41.33 hr. (DOE), • Benefits: McMillen provides a full Benefits Program comprising medical, dental, vision, life, disability, FSA, EAP, HSA, 401(k) and match, 9 paid holidays, generous PTO, opportunity for stock ownership, and wellness reimbursement. EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status. Visa sponsorship, including renewal during employment, will not be provided for this position. No recruiters, please.

Reports To: CEO Location: 229 South Ave. W, Westfield, New Jersey, 07909 Compensation Structure: $60,000 - $84,000 Do you thrive on solving problems and figuring out the possible... and impossible? Do you like to research tried and true solutions on the web and then adapt those solutions to make anything you do more optimal, efficient, and doable? You'll read web pages, books, watch videos... whatever it takes... to gain what you need to quickly solve a problem. Every day. That's just who you are and how you get stuff done. Then this might be the perfect position for you. You serve as the liaison between the CEO of Client Accelerators, and the rest of the company. This means you are responsible for executing processes and making decisions on behalf of the CEO. You will work on a one-to-one basis on a variety of tasks related to the CEO's working and personal life. You'll work directly with our accomplished CEO who usually has his head in the clouds thinking abstractly about visionary projects and client strategies. Your sole job is to make sure that many of his day-to-day necessities are taken care of so his time is freed up for thinking, business development and executing. Given his time constraints and personality, some of his requests to you will be abstract and ambiguous. But you're an independent and critical thinker who isn't intimidated by that. You never fear asking a "stupid" clarifying question. But you also don't need step-by-step instructions and you frequently do quick research to generally educate yourself on the topic, so you can ask smarter, clarifying questions to zero in on the right approach and solution for the task at hand. To be the best executive assistant for him, you will need to be flexible, calm under pressure, a strategic thinker, and also able to work quickly when needed. The CEO's requests won't always be easy. He's always stretching and growing himself and that will mean the same for you. If you get stumped easily, this is definitely not the right job for you. He's ONLY interested in someone who thrives on being stretched, challenged, intellectually stimulated... and never broken. This is the heart of the role and where you'll spend most of your week. • Pre-plan the CEO's calendar weekly (complete by EOD Friday or Monday 9am)., • Filter, prioritize, and delegate the 80% of incoming requests that don't need the CEO., • Debrief the CEO at the start of each day on items needing his input., • Keep non-urgent interruptions to fewer than 5 per week., • Take meeting minutes for the Weekly Executive Meeting, and document project status to hold attendees accountable., • Act as liaison between the CEO and the leadership team capture what they need from him and book the time on his calendar., • Keep Asana updated and accurate (Monday / Wednesday / Friday at minimum)., • Manage projects on behalf of the CEO so KPIs and deadlines are met., • Handle all incoming communication on behalf of the CEO email, Slack, YouTube, Facebook, Instagram., • Respond to all social media and email inquiries by EOD each day, escalating only what needs his judgment., • Draft letters, documents, and correspondence on his behalf. Important and recurring, but not where most of your week lives. • Coordinate with the CPA, banks, and lenders., • Monthly reconciliation of personal financial transactions., • Ensure 100% of bills are paid on time., • Deliver a weekly cash flow update and a monthly financial summary by the 5th., • Maintain rent roll accuracy and log rent collection within 72 hours., • Track tax, mortgage, and insurance deadlines so none are missed., • Coordinate maintenance requests within 48 hours of receipt., • Deliver a quarterly portfolio summary., • Organize travel and complex itineraries including multi-stop, international, and points-optimized trips., • Research and book lodging, transportation, and reservations. Comes up in cycles or on an as-needed basis. Not a daily burden, but part of the scope. • Maintain a rolling meal plan and keep home/office food and supplements stocked., • Prepare a fresh meal per day on days the CEO has requested it., • Coordinate dog care: daily walks, feeding schedule, grooming, vet visits, and boarding when the CEO travels., • Research and purchase gifts for business and personal occasions., • Office asset cataloging and inventory control (one-time build-out in the first 30 days, then maintenance)., • Assist with new initiatives as they come up funnel launches, book launches, vendor onboarding, hiring projects., • Adapt contract templates and coordinate revisions with the company's lawyer. A few real examples so you can picture the work: • Admin: "Clean up my Asana so it only shows what I haven't completed, sorted by due date and priority.", • Travel: "Book a complex multi-stop international trip. Compare business vs. economy on the long legs and check whether points can lower the total cost.", • Vendors: "We have 100+ domains on Network Solutions and the renewals are getting expensive. Figure out how to move them to GoDaddy at a bulk discount.", • Legal: "Adapt this contract template to include these points, then coordinate with our lawyer to finalize.", • Hiring support: "Source 3 assistants for our top media buyers from the Philippines and help us run them through the hiring process.", • Real estate: "Find 3 brokers in these specific areas who can send us multi-family deals matching our investment parameters.", • The CEO spends his time on the top 20% of activities that move the company forward the rest is handled or delegated., • His calendar is pre-planned every week so his time is fully optimized., • Personal and business appointments run smoothly, accounting for drive times and spacing., • All inquiries are screened and either handled directly or escalated with context., • Asana is current Monday/Wednesday/Friday and all action items are tracked., • Social media and email inquiries are responded to by EOD each day., • A strong, proactive problem solver who'd rather figure something out than wait for instructions., • Calm under pressure and able to shift gears when priorities change., • Detail-oriented with strong follow-through you don't drop balls., • A clear written and verbal communicator who can "manage up" when the situation calls for it., • Comfortable owning operational systems and improving them as you go., • Quick to learn new software and tools., • Genuinely energized by variety and breadth this role spans business and personal, strategic and tactical., • Minimum 2+ years supporting a C-level executive, founder, or business owner., • Background in consulting, operations, chief-of-staff work, or executive support preferred (not required to be from a

Our team is conducting a confidential search for a Senior Executive/Personal Assistant to support a high-profile Principal within a boutique family office/consulting environment in Midtown Manhattan.

An Entertainment Industry professional is seeking a detail-oriented and discreet Executive/Personal Assistant to provide both professional and personal support in a fast-paced, dynamic environment.

This role sits within the broader “Office of the CEO” and partners closely with the Executive Assistant (corporate) to ensure seamless management of the CEO’s personal and lifestyle operations. Responsibilities: Own all personal and lifestyle management for the CEO Coordinate complex travel lo

I am a busy, creative female, owner of several businesses looking for an off-the-charts personal assistant.The ideal candidate thrives on discerning and ruthlessly clearing a pathway from chaos to order and realizes that what they do is a reflection of who they are.I am, staying on point, social med

The role offers direct mentorship from an experienced team of executive and personal assistants. The Administrative Personal Assistant will provide comprehensive support to the principal and the office, ensuring smooth daily operations in an on-site role based in New York, NY. Confidential Private O

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Our client, an established investment firm located in Midtown, is seeking an experienced Executive Assistant to provide comprehensive business and personal support to a top executive. Executive Assistant experience supporting C-suite executives, Principals, or similarly senior leaders. Ability to wo

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Job Description Position Summary The Substitute Paraprofessional provides instructional, behavioral, personal care, and classroom support to students with diverse learning, developmental, behavioral, communication, and medical needs. Working under the direction of the classroom teacher and school leadership, the Substitute Paraprofessional helps maintain a safe, structured, and supportive learning environment while promoting student engagement, independence, dignity, and educational success. Assignments may include general classroom support or one-to-one student support and may vary based on daily operational needs. Student Support • Support implementation of instructional activities., • Reinforce classroom instruction individually and in small groups., • Encourage independence., • Support communication goals., • Support behavioral interventions. Personal Care • Assist with feeding., • Toileting., • Hygiene., • Mobility., • Positioning., • Transfers., • Adaptive equipment. Safety • Maintain active supervision., • Follow student-specific plans., • Respond to emergencies., • Report concerns immediately., • Maintain confidentiality. Professional Expectations • Maintain professional boundaries., • Arrive prepared., • Demonstrate flexibility., • Accept classroom assignments., • Complete required documentation., • Participate in required training. Minimum Qualifications: • Must be 18 years of age or older., • High school diploma or equivalent required., • Experience working with children or individuals with disabilities preferred. School-based, behavioral health, ABA, childcare, direct support professional (DSP), healthcare, or related experience is preferred., • Ability to communicate professionally, maintain confidentiality, follow written and verbal instructions, and work collaboratively with teachers, therapists, administrators, students, and families., • Ability to obtain and maintain all required pre-employment clearances and successfully complete required orientation and training., • Ability to perform the essential functions of the position, with or without reasonable accommodation. Employment Requirements: • New Jersey Department of Education Criminal History Review/Fingerprinting, • Employment eligibility verification (Form I-9), • Pre-employment physical examination and tuberculosis screening, if required, • Any additional clearances, certifications, or training required by Archbishop Damiano School or applicable law Per Diem Expectations This is a non-exempt, per diem position. Employees are scheduled on an as-needed basis to support daily staffing and student needs. Work schedules and hours are not guaranteed and may vary based on operational needs. Assignments may include general classroom support, one-to-one student support, or placement in different classrooms, grade levels, or programs. Employees are expected to demonstrate flexibility and to follow current Archbishop Damiano School policies, procedures, instructional practices, and student support expectations regardless of prior experience in similar settings. Physical Requirements The physical demands described below are representative of those required to successfully perform the essential functions of this position. With or without reasonable accommodation, employees must be able to frequently stand, walk, bend, stoop, kneel, reach, push, pull, and lift throughout the workday. The position requires the ability to lift up to 30 pounds independently and assist with heavier student transfers, positioning, or mobility needs using proper techniques, equipment, and/or assistance from another staff member. Employees must be able to respond promptly during medical, behavioral, or emergency situations and perform personal care responsibilities, including feeding, toileting, hygiene, and mobility assistance, when assigned. Pay Range: $17.00-$19.00 per hour Reports To: Classroom Teacher (direct supervision); Assistant Principals/Executive Director Work Setting: Per diem positions are scheduled on an as-needed basis. Work hours and assignments are not guaranteed and vary based on student and operational needs.

Job Description BCforward is currently seeking a highly motivated Executive Administrative Assistant for a job opportunity located in Jersey City NJ 07310 Position Title: Executive Administrative Assistant Location: Jersey City NJ 07310 Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date. Duration: 3 Months Contract with possible extension Work Arrangement: Onsite Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per ) Job Description: • As a Senior Executive Administrative Assistant in Wholesale Credit Risk Technology, you will act as an extension of one or more senior executives., • You will protect executive time, manage highly complex calendars and travel, prepare leaders for key engagements, and maintain alignment across a dynamic organization. Success in this role requires exceptional judgment, discretion, executive presence, technology fluency, and the ability to anticipate needs and influence outcomes with limited direction. Job responsibilities • Act as a trusted partner to supported executives by anticipating needs, understanding business priorities, and recommending sequencing/trade-offs to protect executive time., • Manage and screen incoming interactions on behalf of executives, serving as a professional liaison with employees, clients, senior leaders, and external stakeholders., • Own highly complex calendars and domestic/international travel, proactively resolving conflicts, adjusting plans, and ensuring leaders are prepared for each engagement., • Lead end-to-end planning and execution for market visits, leadership meetings, Town Halls, client engagements, and other high-visibility events., • Serve as a central coordination point across the executive organization, partnering with business management, communications, finance, and other stakeholders to maintain alignment and follow-through., • Draft, edit, and coordinate internal/external communications, presentations, briefing materials, reports, and executive-ready documents., • Manage meeting preparation and follow-up, including agendas, materials, stakeholder input, action items, and deliverables., • Provide hands-on onsite support (especially in smaller offices), including visitor/phone coverage, new-hire integration, facilities coordination, mail/package handling, and conference-room/pantry support., • Support local office logistics and events, including ordering/stocking supplies, food orders, room setup/takedown, and greeting/escorting clients and guests., • Prepare and process expense reports, interpret requirements, resolve complex exceptions, and promote adherence to firm policies and controls., • Leverage Microsoft 365 and other approved firm tools to organize information, improve workflows, prepare reporting, and increase executive/team efficiency while handling sensitive matters with discretion and strict compliance with data-handling and internal controls. Required qualifications, capabilities, and skills • At least five years of experience providing executive-level administrative support in a fast-paced professional environment., • Demonstrated success managing highly complex calendars, international travel, senior-level engagements, and competing priorities with limited direction., • Exceptional judgment and discretion, with the ability to navigate ambiguity, recognize risk, and make timely decisions in sensitive situations., • Excellent written and verbal communication skills, executive presence, and the ability to build trusted relationships across all levels of an organization., • Strong organizational, project coordination, and problem-solving skills, with consistent attention to detail and follow-through., • Advanced proficiency with Microsoft 365 and the ability to learn and apply new technologies and approved firm tools., • Demonstrated proficiency using approved artificial intelligence and large language model tools to synthesize information, draft and refine communications, prepare meeting materials, organize priorities, and streamline recurring work, while verifying outputs and complying with confidentiality, data privacy, and firm policies., • Ability to provide informal leadership, mentor administrative colleagues, and promote effective collaboration and continuity of support. Preferred qualifications, capabilities and skills • Experience supporting senior leaders in financial services, a client-facing environment, or another highly regulated industry., • Extensive experience coordinating international travel across multiple countries and cultures., • Experience coordinating large-scale events, market visits, Town Halls, or complex client engagements., • Experience preparing executive communications, presentations, reporting, scorecards, or briefing materials., • Experience partnering with business management, communications, finance, or other senior stakeholder groups., • Experience working with artificial intelligence (AI) tools and large language models to synthesize information and streamline output. BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k. About BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work. BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process. This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration. \nCompany Description BCforward is a leading workforce solutions company connecting skilled professionals with top employers nationwide. We are committed to empowering careers through meaningful opportunities, professional growth, and exceptional support throughout the employment journey. BCforward is a leading workforce solutions company connecting skilled professionals with top employers nationwide. We are committed to empowering careers through meaningful opportunities, professional growth, and exceptional support throughout the employment journey.